Post on 18-Dec-2015
transcript
The Incredible Shrinking Cataloguer meets
The Spaghetti Junction Automation Robot.
Gary Green(Technical Librarian, Surrey C.C. Library Service)
What’s It About?
• Change in cat. & class. processes
• Workload shift• Fewer staff• Increased automation • Automated & manual processes
working together• Maintaining accuracy/quality of
catalogue
The Incredible Shrinking Cataloguer
• In-house cataloguing team– Reduced size– Move from in-house cataloguing
to supplier records– Day to day work• amend/check data to meet in-
house needs• Small % of local cataloguing &
retrospective work
Automating Processes
• Increase in automated processes– Cataloguing & classification– Less manual editing– Complexities of different data
provided by different suppliers
– Data manipulated & fed into other areas of LMS
Spaghetti Junction Data!
• Catalogue data links into/from other LMS modules
• Ties in with:– Electronic ordering (EDI)– Servicing– Shelving– Circulation
• Balance data quality & throughput
Options For Automating
• Ask record suppliers to provide us with bespoke data to meet local cataloguing & classification needs
• Ask LMS provider to map data as it was downloaded into our catalogue
Chosen Solution
• Ask LMS provider to map data as it was downloaded into our catalogue– Cataloguing team created rules
for mapping– LMS supplier set up mapping via
scripts– Had to set up in stages
• It was complex• Had to do it for a number of
suppliers
Outcomes / Successes
• Cut down on work team could automate
• Helped council/library service save money
• Helped cataloguing team keep up with workload
• Improved consistency/quality of data
Issues / Lessons Learned
• New suppliers = new mapping• Changes to supplier data &
processes need mapping changes• Broken mapping has knock on
effect elsewhere• Complex mapping difficult to
untangle• Manual input & supervision still
needed to ensure smooth running
Future Plans / What Next?
• Need to update automation processes– Some external data has
changed– Some internal processes
have changed• Do we use same automation
method or do it differently?• Can we reduce complexity,
but maintain quality?
The Incredible Shrinking Cataloguer meets
The Spaghetti Junction Automation Robot.
Gary Green(Technical Librarian, Surrey C.C. Library Service)
Image Credits
• Untitled © milena mihavlova / Flickr http://www.flickr.com/photos/minchki/4061225640/sizes/z/
• Riding My Dog © fisheye.at / Flickr http://www.flickr.com/photos/27052570@N03/3465851167/sizes/m/
• Cup of robots © striatic / Flickr http://www.flickr.com/photos/striatic/1276095/sizes/m/• Spaghetti Junction © Highways Agency / Wikimedia
http://upload.wikimedia.org/wikipedia/commons/b/bd/Spaghetti-Junction-Crop.jpg• A dilemma © Julia Manzerova / Flickr
http://www.flickr.com/photos/julia_manzerova/2757851927/sizes/m/• Tentacled Robot © Kapungo / Flickr
http://www.flickr.com/photos/82581848@N00/420266868/• Day 208/365 - Peanut Butter Jelly Time © Great Beyond / Flickr
http://www.flickr.com/photos/26104563@N00/3763379229/• Danbo Mini: Jigsaw puzzle © skyfish81 / Flickr
http://www.flickr.com/photos/skyfish81/5146550848/sizes/l/in/photostream/• 153737255_16997ffc11_o copy © RogueUnit / Flickr
http://www.flickr.com/photos/46036020@N06/4227021402/sizes/m/in/set-72157622972562065/