The Rising Sun administration

transcript

The Rising Sun

Event Administration

Schedule• Opening Speeches 7.30 PM till 8.00 PM• 1st Segment 8.00 PM till 8.30 PM• Namaz & Refreshment Break 8.30 PM till 9.30 PM• 2nd Segment 9.30 PM till 10.00 PM• 3rd Segment 10.00 PM till 10.30 PM• Closing Speeches 10.30 PM till 10.45 PM

The Administration Team Leads

• Setup Team – Hamza Ali• Reception and Usher Team – Kousar

Gulzar• Video, Lights & Sound Team – Aman

Ansari• Security Team – Ahsen Ali & Hafiz

Asad• Backstage Team – Zara Tarmizi• Media Management Team – Raza Ali

Alvi• Disaster Management Team – Umer

The Setup

Setup Team• Hamza Ali• Waqas Anwar• Yaseen Dehdi• Sahmeer Kaim Khani• Ahmed Bawani• Salman Marfani• Muzzamil Shiwani

SMD30*10

Stage StepsSt

Guests Entrance

Lounges

STAGE32*32

Media Covera

Cafeteria 2

Control Unit

Sitting Arrangements

Back Stage + Green Room

Projector

VIP’

Emergency Exit

SETUP ITEMS DESCRIPTION SMD WALL 30*10 STAGE 32*32 (DETAILS AS UNDER)2.5 FEET HEIGHT (TO BE MADE BY TAKHAT)EXTENSION FOR PODIUM (1)RAMP 12 FEETPLY SHEETS FOR ” D” SHAPE (STAGE)STAGE SURFACE COVERED BY WOODEN FLOOR WRAPPED WITH (NEW)WHITE CLOTH LIGHTS ON SMD WALL TRUSS (DETAILS AS UNDER)6 PARCAN 10 LED2 MOVING HEADS TRUSS ON FRONT OF STAGE 36*36 TRUSS4 MOVING HEADS10 LED2 FLASHERMOTIF LIGHT. ETCSMOKE MACHINE ( QTY -2)SOUND SYSTEM (SP4) (QTY – 5)BASE PART (QTY – 1)CORDLESS MIC (COLLAR MIC) (QTY – 5)OTHER MIC ETC (COMPLEMENTARY)PROJECTOR (5000 LUMENS) ( QTY – 2)

SETUP ITEMS DESCRIPTIONS QTYACRYLIC CHAIR 600

LOUNGES 8

PAPER GLOBES 50

GLOW PAINT WORK (JAPANESE WORDING TO BE STICK ON PANELING)

FAN 30ENTRANCE SYMBOL JAPANESE THEME BOXES

AIR CONDITION UNIT (2 BLOWER) AIR CONDITION STANDS FOR VIP’S (4 TONS)

GENERATOR FOR AC UNITS (2)

FRILL MARQUEE (180*120) 1

CARPET FOR MARQUEE (TURKISH 25*12 CARPER ROLL ) 48

PANELING FOR MARQUEE & ENTRANCE LOOP (900 FEET) LED LIGHTS FOR MARQI AMBIANCE 150

SETUP SCHEDULE Commencement : May 28, 2015 at 1200 Hrs.

Setup All Ready : May 29, 2015 at 1700 Hrs.

Rehearsal Setup May 28, 2015At 1930Hrs.

• Stage • Lights• Sound• Trussing

RISING SUN SECURITY PLAN

Made By:Hafiz Asad Padela

Mir Ahsan Ali

SECURITY HEADSASAD

PADELA

OWAIS AZHAR SHAH

MIR AHSAN ALI

SECURITY PLAN

Security

Backstage

Internal

Exit AreaEntrance

External

PLANNING

INTERNALSEATING AREA

BACKSTAGEEXIT AREA

ASSIGNED DUTIES (TEAM WISE)

TEAM (A)INTERNAL

& EXTERNAL

ASAD PADELA

FAIZAN ATHER UMAIR UZAIR

TEAM (B)BACKSTAGE

MIR AHSAN ALI

BILAL JAMIL SHAHZEB HAMZA ASHFAQ

TEAM (C)ENTRANCE

AWAIS AZHAR SHAH

MUSAB KASHIF AGHA ASAD SULEJA

Procedure • Entrance:• Falls under the Duties of Team (A), • The duties include:• Supervising the Guard On entrance,• Supervising the personnel using Bar

Code Reader,• Ensuring all the Guests have their

Passes.

Procedure • Entrance: • The System used is a Bar code

Scanner to scan the Bar code reader on the envelope of the ticket,

• Entire Entrance Tunnel fall under the duties of Team (A)

Procedure • VIP Escorts: • Ahsan Ali and Bilal Jamil will escort the VIPs to

their seats upon their arrival.• 4 security members will escort the VIPs to the

food area when the break is announced.• Same Team of those 4 members will escort the

VIPs to the exit from the emergency door at the front area at the end of the show.

• 2 People from Team (C) will be securing the Securing the Emergency (VIP Exit) Gate for the VIPs Exit.

Procedure• External Guards And Law

enforcing Agencies:• Security Team is reporting to Sir

Kamran and Sir Rab Nawaz. • Law Enforcing Agencies will arrive to

the premises at 7 o clock on 29th May 2015, Friday.

• 2 Mobiles (As said by Mr. Rab Nawaz).

Procedure • External Guards Allocation:• Their will be two external guards

placed within the premises of the University.

• Guard A will be assigned on the roof of backstage,

• Guard B will be assigned on the roof of GRDC.

Procedure • Backstage Security Team (B):• 2 people from Team (B) will be

securing the entrance and exit of the Backstage so that no one except for the authorized personnel could enter the premises.

• 2 people from Group (B) will be securing the VIPs.

Procedure • Internal Security Team (A):• 2 people from Team (A) will be

securing the China Gate of University,

• 2 person will be assigned near the VIP Exit,

• 1 person will be assigned at the Back near Guest Exit and In front of GRDC.

Procedure• Crew Management:• The Backstage Crew (including all

models, Crew members) will be marked by a stamp upon the issuance of the entry card, So that the card should be used by the issued person only.

Procedure • Exit doors:• Main gate will be used for Exit• 2 people from Team (C) will secure the

the China Gate, • 2 people from Team (C) will secure the

Main Exit, • 2 people from Team (A) will be securing

the VIP exit parallel to VIP Lounge, • 2 people from Team (A) will be securing

the Guest Exit at the end.

Equipment • 2 Metal detectors,• 1 Computer system, • 1 Bar Code Reader,• 2 personnel's to operate the bar code

reader.• Will be supervised by Team (C)

Emergency Exit• Firstly during a panic situation the

VIPS will be escorted out of the VIP exit and through the mini gate at the Front Area which leads to the Parking Lot where their cars will be parked.

• A mini gate at the back of GRDC will also be used for the guests in such a panic situation.

Reception and Usher Team

TEAM HEADS• Kousar gulzar• Abdul rafay• Marium

TEAM• QURATUL AIN JAFFER• SHAYAN CHAGANI• MARIUM . M • FARYAL BALOCH• SIDRA FAWAD

JOBS ASSIGNED• Greet the guests( nice and proper)• Politely escort them to their

designated seats• Make sure that they are comfortable• Serve them the refreshments• Make sure they had nicely• Stay around the guests

positions• Shayan faryal on the gate to greet

the guests and take them to their designated seats

5 chaperone

Each looking after 2 lounges

timings• The reception and usher committee

will be in uni at sharp 7:00 pm

Backstage Team

Backstage Team• Zara Tarmizi• Shayan Rasheed• Umer Khan• Faria Ali• Nasar Ullah

Backup setup includes:• Arrivals of models All models are told to come and sit back stage 1 hour before the

show starts. Personally will be checked by Umer Khan and Zara Tirmazi

• Arrival of Makeup artists : Since the security is kept strict so we have taken the NIC

numbers of staff coming , names of parlors who are sponsoring and number of people coming . There arrival will be at 6. As per the list and number of people coming Shayan Rasheed will go and receive thm personally with creativity students on gate and make sure the people entering inside are the ones mentioned in list by each group.

• Availability of dresses in marked boxes for each segment For convenience we have told the segment heads to arrange

props segment wise and pack them properly. Also dresses will be pressed and packed with the models name on it. Will be chcked by Fariya and Umer khattak.

• Props presence and arrangementThe presence of all props will be on 26th of all

segments submitted to Shayan Rasheed. Stuff like Ipad, Laptops, digital cameras and any other expensive props will be handed over to group leader after confirming its presence and will be coming on the show date only.

• No. of backstage crew: Umer Khan, Umer Khalid Khattak,Shayan Rasheed,

Fariya Ali and Zara Tirmazi. Along with 2 to 3 creativity member of each group.

The Heritage

Red Samurai .. Segment 1Models:• Subayyal • Haider• MonnoMakeup:Light Japenese touch. They will arrive

Univeristy 45 mins before the show starts with makeup on. From BLUSH

• Props: Japanese swords colored sprayed with

silver and black handles.

INTO JAPANESE (FASHION SHOW) Segment 2

• Models: Zoya, Soha, Soonam, Masha, RidaShoaibElahi, EmadulHaq and Omer Osman

Peerji

• Make up: Japanese style like shown in the sample picture. The hair accessories for female models will include types of kanzashi and sticks for hair buns.

• Props: Umbrella, hand fan, Japanese basket, Japanese handbag, a small Japanese style drum showpiece, zafus and Malmal sheets (two white and one red).

THE ACT- SEGMENT NO:03

• Models: • All the models from segment 1 and 2 and all the group members

of creativity and innovation will be participating for the festival known as kantomasturi.

• Props: A bamboo pole with wooden sticks attached to it to hang at least 28-30 lanterns. All the costumes and props used in segment 1 and 2 will be utilized in this segment and creativity students will wear the formal dresses planned for the event to give it a colorful look in the festival on the stage.

• Dress: The costumes are named as kimonos with different patterns,

prints, designs and colors. They may be classified as dresses wore by court lady, commoner in Kosode (long and short sleeved).

• Costumes head: Shumail Waqar• Props head: HasanSaifullah• Make up : Mariam Waqar• Speech: RaafaeHasan• Back stage assistants : Mariam and

Shumail• Room J is alloted to them

• INTERNATIONAL COLLABORATION

Part 1- American Army welcomed to Japan (Dance)

• Models: (6 male models)• Abbas Khalifzai• Hassan Saleem• UmerAbid• Ahmed Saami• Ali • Junaid • Dress Description: American Army Dress, belt , badges, cap and

shoes• MAKEUP DONE BY: Clippers. Natural base look.• Expected time of Makeup artist arrival: 6:30 to 7pm (2 people)• Props: Wooden stool

PART 2- KABUKI / GIESHA DANCE

• Dancers: (6 girls) • Sahiba• Rachna• MahaBaig• Amber • Maliha• Saaniya • Dress Description: Floral Kimonos with Geisha back belt• Makeup details: White base with red lips and black eyebrows with

liner. Makeup will be done at MIRROR spa and salon.• Props: • (3) Wooden Boxes • (6) Japanese Fans

PART 3- Collar of Hakama• Number of models: 10

• Females

• Kinza• Zoya• Shiza• Rida• Marium • Males

• Emad• Haris• Monis• Farid Qasi• Shehroz

• Makeup details: Natural base for males and fantasy(art) make up for females

with variety of lip colors . (3 people)• Props:• Blossom bouquet , petals , hair sticks• One Red SheetDresses:• Collar Shirts with waist coats boys.• Heram Pants for show stopper• Plazzos for girls with collar top.• Hakamas for rest 4 boys.

• Costumes head : Yumna fayyaz and Mustafa.• Props head: Maheen• Make up : Mashal• Speech: Ahsan Maniya• Back stage assisstants: Maha Imran and

Maheen

Note: Makeup head will make sure that the models who are used in segment 3 are sent to room K from room M with wiped makeup so segment three cant start their makeup without further delay.

Rising From the Ashes

Part 1- life in Tokyo (FASHION SHOW)

• Models: 10 (5 girls and 5 boys)• Name of the Models:

• Wajiha • Kanza• Soha• Rachna• Sonam• Sarim• Beburg• Saad• Nafay• Talal

• Dress Description: Colorful and modern• MAKEUP DONE BY: ROSE PARLOR (will be doing Makeup in the university)

7 people• Makeup details:• For girls- Funky and Colorful eyes and colored lips with colored eyelashes

and colored wigs• For boys: hair color, and natural base• Shoes and Clothes on models: As shown in Pictures• Expected time of Makeup artist arrival: 6:30 to 7pm (will need pickup from

Zamzama branch)

• Props:• Tape recorder• Camera (digital)• Phone/selfie stick• Bags and handbags

PART 2- CORPORATE DANCE

• Dancers: 12 dancers (4 girls & 8 boys)• Name of the Dancers:• Maasha• Rida• Amber• Maliha• Arish• Haseeb• Juniad• Bilal • Abbas • Haider• Sufyan• Subbayal

• Dress Description: Black Suits + white shirt + red tie (black shoes for boys and black/white/red heels for girls)

• Makeup details: • Nude look for girls: red lips and liner and bun• For boys: natural base with hair style• Props: • brief cases (3)• files (5)• 2 chairs rollers• Laptops (2)• Ipads (2)

PART 3- GOLDEN BOND

• Number of models: 8• Name of the models:• JAPAN• Fouz• Haseeb• Saad• Sarim• PAKISTAN• Beburg• Zeeshan• Azeem/Danial• Imtaiz• Makeup details: Natural base look• Props: Flag of JAPAN and PAKISAN

• Costumes head : Murk• Props head: Wajiha• Make up :Wajiha• Speech: Omais Waiz• Back stage assistants: Wajiha and

The Rising Sun

Media Management

Media Wall• The media wall that will be placed at the hall

entrance would contain following sponsors

• Pak Suzuki Motors• Indus Motors• Royal Park Luxury Apartments

Few other sponsors pending confirmation would also be placed along with the above main sponsors

Placement of Media Coverage

• The media coverage for the entire show would be covered from the specific spot allocated at the end of the stage and the ramp, providing them the best possible view to cover the entire show.

• The media coverage will consist of:1. Media channels 2. Greenwich university media

department

rampMediaCovera

Photography for the event• The entire show will be covered by H&M Management which

will include following team members and the stills will be delivered after 5 days

• Harris Javaid (Supervisor/CEO) NIC: 42301-4840202-7 Contact No: 03002817602• Abdul Wahab (Senior Photographer) NIC: 42201-0213641-5 Contact No: 03361088876 • Waleed Khan (Second spot photographer) NIC: 32304-1005771-3 Contact No: 03242075677

• Fauz Khan (Junior assistant photographer 3rd spot)

NIC: 42101-8085057-3 Contact No: 03059892381Shehneez Saeed (HJM Director of photography) NIC: 35201-9211517-0 Contact NO: 03212423424Tayyab Ghani (HJM Assistant producer) Contact No: 03459269913

Videography for the event• Videography will be covered by professionals

hired for the event from Creative Headshot and the videos will be delivered within 4 days of the event. The team will consist of 4 members covering from four different angles.

• Waqas Usman• Adil Gujar• Taimoor Nadeem• Kumail Ali Naqvi

Interviews Interviews regarding the show would be conducted with key members only.

• Abdullah Dewan• Vice Chancellor• Bilal Baig• Hamza Ali• Hira Saeed• Talal (Choreographer)

Product Placement for Sponsors

• Pak Suzuki will be given adequate space besides the cafeteria to place their products, a car and a motorcycle.

• Other sponsors whose standees and would be placed throughout the entrance hall along with the media wall.

THE RISING SUNDISASTER MANAGEMENT

• This presentation includes an action plan which is to be followed in the event of the following

• Earthquake

• Fire

• Blackout

• Civil Unrest

• Terrorist Attack

• Storm

In the event of an Earthquake

• Preparedness : In the first instance several measures are taken to avoid any such incident. For this help from the security forces is also taken who will be guided by members on the security team.

• For the safety of VIP’s and other guests a backup team will be in position to ensure security of individuals during an unlikely event.

• If the unlikely event does occur the guests will be secured in an open ground and then toward exits.

• Medics and quick response teams will be on standby.

In case of Fire• The campus will be evacuated

through the available safe exits

• Fire fighting teams will be called.

• For immediate response university equipment will be used

In case of a blackout

• Backup power generators will restore power

• Entrances will be sealed momentarily to avoid an untoward incident.

In case of Civil Unrest• In case there is unrest in the metropolis

parameters around the university will be set and only guests will be allowed to pass through.

• The lighting on the outer walls of the campus will be dimmed so that it does not draw a lot of attention.

In case of a Terrorist attack • First priority is to secure the guests

• External security will take over

• An extensive plan has been discussed with the security team to counter an attack

In the event of a Storm• Guests will be guided to the main

building

• The area will be covered by the marquee so that a shower does not hinder the course of the event

• In case of a blackout due to the rain a standby generator will be used.

Emergency numbers • All these numbers will be saved and on speed dial of the disaster

management team

• Chippa – 1020

• Police – 15

• Fire brigade – 16

• Rangers – 1101

• Pak Army – 1135

• Civil Defense - 2412222

Thank You

The Rising Sun administration

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