The Use of Email and its application to teaching and learning Therese Coogan & Peter Tarasenko ISER...

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The Use of Emailand its application to teaching and learning

Therese Coogan & Peter TarasenkoISER Learning Systems Team

4251 9943Learning Technologies Online Resources

http://www.illawarrasouthcoast.sreg.education.nsw.gov.au/

index.htm

The use of email and its application to teaching and learningtherese.coogan@education.nsw.gov.aupeter.tarasenko@education.nsw.gov.au

Rationale

• Almost every public school in NSW has been transitioned to authenticated Internet access and email

• Almost every teacher and student now has their own DET provided email account

• Many teachers are unaware of the basic features of email

• Many teachers are unaware of simple and effective ways to use email as a teaching and learning resource.

The Workshop

• Addresses Professional Knowledge domain of the Professional Teaching Standards

• Element 1.2.4: Apply current knowledge and skills in the use of ICT in the classroom to meet syllabus outcomes in:– Basic operational skills in using email– Pedagogical skills for classroom management

• Is registered with the NSW Institute of Teachers

• May contribute to professional learning requirements of New Scheme teachers.

Workshop OutcomesBy the end of the workshop, participants will:• Have accessed and used My email• be familiar with a number of email features including:

– attaching documents– creating distribution lists– creating a signature– strategies for managing email– other email options.

• have engaged in an email activity that can be applied to the classroom.

• have explored the CLI and/or TaLe sites and identified and evaluated some resources that can be applied to their classroom.

The DET Staff PortalMy email is accessed through the DET Portal:

The link will be found in the first tab – My PortalOther tabs are:• My Applications• My Websites• My Favourites• My Profile

Demonstration of Portalhttps://portal.det.nsw.edu.au

Student Access

Students can access their My email client through the Student Portals:

• Kindergarten to Year 6 through Kidspace

• Year 7 to Year 12 through the Student Portal

Using My Email

Email Address

Your My Email address is:

DETUserID@education.nsw.gov.au

DETUserID firstname.lastname

Email features

• The email product provided is web-based and accessed through the DET Portal

• An individual email is limited to a maximum size of 4MB, including attachments

• All email messages are filtered for inappropriate content

• All email is scanned for viruses• Executable files cannot be attached to an

Features – the Mail Box

The Mail box:• 500 Mb for teachers• 35 Mb for students• student email can be limited if necessary• web mail cannot be electronically archived• Inbox, Sent items and Deleted items will

need to be cleaned out regularly.• Schools’ Support Documentation Accessed

through the Link on My Portal.

Features – the Inbox

The Inbox– New– Delete– Reply to– Reply to all– Forward

• Needs to be refreshed to display recent deliveries

• Relevant DET Policies• Email Security

Other features

• Sent items– Records and stores email that has been sent

• Deleted Items• Search email

– A quick way to locate specific email

• Options– Creating a signature– Out-of-office reply– Customising My email

• Calendar – free and busy

The Global Address List

The GAL is accessed by clicking on either:

• The Addressbook icon• The “To” button in a new email

In the GAL

Staff can– search for and find other Staff, State-wide– search for and find students from their own

school only

Students can– search for and find other students from their

school– search for and find staff from their own

school

GAL Options

• Display Name:• Last Name, First

Name:• Alias:• Office:• Only 30 responses

listed at a time• Multiple options can be

used to refine searches

Personal Distribution Lists• A list of email addresses, created by a

user, that may be used frequently – Executive users– KLA groups– Student leaders

• One email is sent to everyone on the list• See resource in

Schools’ Support Documentation (task sheets) site

Email and Spam

Spam:• Is unsolicited email• Is a fact of electronic life• Is best managed by:

– Technical means – Spam filters– User action– abuse@det.nsw.edu.au

• More information can be accessed at:https://detwww.det.nsw.edu.au/directorates/itb/policy/spam/

Tour of My Email

• Demonstration of My Email • https://portal.det.nsw.edu.au

TaskCreate:• a signature, or • add an attachment, or• read-receipt, or• a distribution list, or• sending an email, or• email options.

using the appropriate quick start guide from:Schools’ Support Documentation

What do you think?

• Can you see profitable ways email could be used by students?

Support site• Can you identify any “issues” that

may arise from students accessing email? What can be done to address them?

A Curriculum Connection

The Task

Requires:• Navigating to a certain web page• Reading the information on the page• Composing questions related to the

information• Sending these questions to someone else

via email• Receiving answers to your questions

Alternatives

This Curriculum task can be attempted with different KLA flavours:

• Literature• Science• Maths

The Task Steps

Working in pairs:1. Access the Morris A-Z page in the Morris

Gleitzman web site: http://www.morrisgleitzman.com

2. Read through the page3. Type four questions into a Microsoft Word

document4. Email the questions to your partner at training, as

an attachment5. Answer questions sent to you and email the

answers to the sender

The Task Steps

Working in pairs:1. Access the Inventors toolbox – the elements of

machines page in the Museum of Science web site: http://www.mos.org/sln/Leonardo/InventorsToolbox.html 2. Read through the page3. Type four questions into a Microsoft Word document4. Email the questions to another pair at training, as

The Task Steps

Working in pairs:1. Access the Life and Numbers of Fibonacci page in

the +Plus Magazine web site: http://pass.maths.org.uk/issue3/fibonacci/index.html

2. Read through the page3. Type four questions into a Microsoft Word

document4. Email the questions to another pair at training, as

Discussion

• Would an activity like this be worthwhile in a range of classes or subject areas?

• Which classes would you use it with?• Which ones wouldn’t you use it with?• Would it contribute towards outcomes in:

– ICT– Literacy– Quality Teaching?

• How could this activity be adapted?

Online Resources

• The task was based on a resource from the Centre for Learning Innovation (CLI)

• It was from a story a Stage 3/4 snapshot Using the Internet to Encourage Reading

• Many CLI resources can be found through TaLE

Accessing TaLe

• TaLe is the Teaching and Learning Exchange

• It is accessible through the DET Portal – My Applications

• Through TaLe you can locate and obtain learning resources, advice and ideas you may need to support learning.

Evaluation Activity

• From the task, email your workshop facilitator (Use the GAL), the questions and answers you have developed as an attachment.

• The email must also include a signature text, a read-receipt and carbon copied (CC) to a colleague.

Conclusion

• To qualify for a certificate:– The email from the Curriculum Connection

task needs to be sent to the workshop facilitator.

– the online resource evaluation, including a comment on how it was used in your classroom, needs to be submitted to the workshop facilitator.

• Please complete the evaluation form

The Use of Email and its application to teaching and learning Therese Coogan & Peter Tarasenko ISER...

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