Post on 28-Mar-2015
transcript
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
ERA: The Edinburgh Research Archive
Theo Andrew
University of Edinburgh
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
at present…
• large volume of research material on staff and departmental web pages
• grassroots movement• poorly organised, no central involvement• not easily searchable, therefore less
accessible• web pages ephemeral, longer term
preservation in doubt
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Science & Engineering
from Andrew, 2003. ‘Trends in Self-Posting of Research Material Online by Academic Staff’, Ariadne, 37 (www.ariadne.ac.uk)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Humanities & Social Science
from Andrew, 2003. ‘Trends in Self-Posting of Research Material Online by Academic Staff’, Ariadne, 37 (www.ariadne.ac.uk)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Medicine & Veterinary Medicine
from Andrew, 2003. ‘Trends in Self-Posting of Research Material Online by Academic Staff’, Ariadne, 37 (www.ariadne.ac.uk)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
so what (can we offer)?
• SHERPA - e-prints
• Theses Alive! project - electronic theses and dissertations (etd’s)
• content combined to form ERA
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
SHERPA
• Securing a Hybrid Environment for Research Preservation and Access
• development partners– Nottingham (lead), Edinburgh, Glasgow, Oxford,
Sheffield, Leeds, York, British Library and AHDS
• funding: JISC (FAIR programme) and CURL • duration: 3 years, November 2002 –
November 2005
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses Alive!
• lead site Edinburgh• pilot partners
– Cambridge, Cranfield, Leeds, Manchester Metropolitan
• funding: JISC (FAIR programme) and UoE
• duration: 2 years, November 2002 – October 2004
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
broad project aims
• to develop an infrastructure which enables e-theses to be ‘published’ on the web
• to produce a ‘checklist approach’ for universities to use as they develop e-theses capability
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses management at EUL
• EUL opted out of the British Theses Service in 1992
• ~ 600 PhD theses submitted a year
• Access to theses via:
- special collections reading room
- ILL request
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
reading room statistics
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
ILL requests
• 2002- 155 estimates, 58 copies sent
• 2003 (to date) - 110 estimates, 47 copies sent
• High cost
- 300 pages £60 +VAT/P&P
- 300-600 pages £100 +VAT/P&P
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
….so why etd’s?
• current demand for access inhibited by physical restrictions and cost
• most theses are ‘born digital’• better presentation of research not available in paper
format (multimedia files, dynamic data presentation, programmes and code, hyperlinks)
• and in the longer term, less expense to authors and libraries? (less printing/binding/paper/cataloguing/ storage costs)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
The Edinburgh
Research Archive
www.era.lib.ed.ac.uk
for e-prints and etd’s
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Existing institutional archives (most in a pilot stage) include:
• University of Cambridge, http://www.lib.cam.ac.uk/dspace/
• University of Nottingham, http://www-db.library.nottingham.ac.uk/eprints/
• University of Glasgow, http://eprints.lib.gla.ac.uk/
• University of California Digital Repositories, http://repositories.cdlib.org/
• MIT, http://libraries.mit.edu/dspace/ • Australian National University, http://eprints.anu.edu
.au/
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
The Self-Archiving process• Academic writes a paper• Academic self-archives preprint• Academic sends to publisher• Publisher referees and accepts• Academic self-archives postprint• Repository (DP) creates metadata• Service (SP) harvests metadata• End-user access paper
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
The most common problems
1. my research is already online- why should I participate in ERA?
2. but what about the copyright?
3. and prior publication?
4. as long as I don’t have to do anything….
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
1. I am already online!
• being online does not necessarily mean you are visible
• Google is a powerful search engine BUT….
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
2. What about the copyright?
• © is the main area of concern
• No map to steer researchers through the legal minefield
• Project RoMEO
• www.lboro.ac.uk/departments/ls/
disresearch/romeo/
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Project RoMEO
• The RoMEO Project investigated rights issues surrounding the 'self-archiving' of research in the UK academic community
• It performed a series of stakeholder surveys to ascertain how research literature (and metadata) is used, and how it should be protected
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Biggest hindrance to self-archiving
• Academics must publish in
refereed journals
• Journals require authors
to sign © Transfer Agreements
• © Transfer Agreements inhibit
self-archivingProject RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Copyright assignment
• 90% asked for copyright
assignment
• 6% required exclusive licences
• 4% required non-exclusive
licences Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Why is © assignment required?
• 45% gave an explanation– Protection against infringement– Effective third-party permissions– Wide dissemination– Legal reasons
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
What happens when © cannot be assigned?
• Work-for-hire
• Government-owned work,
e.g. NSF funded work in
America
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Prohibiting prior publication
• 75% of CTA’s asked authors to
warrant the work had not been previously published
• 2 explicitly stated that SA was
prior publication Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Time of © assignment
• 69% required © assignment pre-refereeing
• 15% of cases don’t revert © to
author if paper rejected
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Lack of exceptions
• 42.5% of publishers allow
self-archiving– 54.6% of journals
• No standard conditions
• (Incidentally, 28.5% gave
authors no rights at all)Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
The call to retain ©
• Publishers do not require © in
order to publish• Authors require © to SA• Authors require © to allow
third-party uses• Most publishers do not encourage
authors to assert moral rights
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Alternatives
• Choose journals with
non-exclusive licences
• Choose journals with SA-
friendly licences
• Negotiate with your publisher
• Amend the existing licence
• Use an alternative licence
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
The RoMEO Project
Project web pages
http://www.lboro.ac.uk/
departments/ls/disresearch/romeo/
Project RoMEO
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
3. Prior publication
• Main concern for theses- “Ingelfinger rule”
• University of Cincinnati host the Academic Journal Policy Database
http://www.etd.uc.edu/journal/
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
4. As long as I don’t have to do anything…….
• Actually the hardest problem to overcome
• SA is easy! All you need is a computer with internet access and a couple of minutes of your time
• Meanwhile, EUL is offering a mediated submission service
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
In summary
• Try to retain as much rights as possible!
• Choose journals with non-exclusive licences
• Choose journals with SA-friendly licences
• Amend the existing licence
• Use an alternative licence
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Maximise your research impact!
"Self-archive unto others as ye would have them self-archive unto you.“
www.era.lib.ed.ac.uk
Theses Alive! and SHERPA are funded by the UK Joint Information Systems Committee (JISC)
Thank You!
Theo.Andrew@ed.ac.uk
Tel: 651 1612