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HabitatforHumanityKingstonLimestoneRegionThirdPartyFundraisingAgreement

ThankyouforsupportingHabitatforHumanityKingstonLimestoneRegion.Wewantyourfundraisingactivitytobesuccessfulandwewilldowhatwecantomakethathappen,including:

• Offeradviceoneventplanning• ProvideresourcessuchastheHabitatforHumanitycorporatemessagingand/orHabitatforHumanitylogo,brochures,

speakers,etc.• ProvidealetterofauthorizationtovalidatetheauthenticityoftheeventorpromotionasfundraiserforHabitatforHumanity

KingstonLimestoneRegion

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• AssistyouindesignatingyourcontributiontoaspecificareaofHabitatforHumanityKingstonLimestoneRegion• AssistyouindesignatingyourcontributiontoaspecificareaofHabitatforHumanity• Providecharitabletaxreceiptstodonorswhomakeaminimum$20.00tax-deductibledonationthroughHabitatfor

HumanityKingstonLimestoneRegion.PleaserecorddonationsonaHabitatforHumanityKingstonLimestoneRegionform.GuidelinesPleasesubmitathirdpartyapplicationnolessthantwoweekspriortotheproposedfundraisingactivity.Approvalwillbegrantedonaperevent/promotionbasis.Applicantsmustreapplyannuallyforapproval.WereviewtheapplicationtomakesurethatthefundraisingactivitycomplementsthemissionofHabitatforHumanityandenhancesthecurrent,positiveimage.PermissionmustbegivebyHabitatforHumanityKingstonLimestoneRegiontouseourname/logoinconjunctionwithyoureventorpromotion.Onceapprovedandifappropriate,HabitatforHumanityKingstonLimestoneRegionwillprovideacopyofourlogoviae-mailuponrequest.HabitatforHumanitymustapprovealladvertising,marketing,and/orpublicitythatareintendedforanexternalorpublicaudiencepriortodistribution.CopiesofyourexternalpublicpromotionalmaterialsshouldbesubmittedtoourKingstonOfficeatoffice@habitatkingston.comTheeventorpromotionnamemustbefollowedby“Insupportof”,or“Proceedsto”followedbytheHabitatforHumanityKingstonLimestoneRegionlogo.Publicitymaynotimplythattheeventissponsoredorco-sponsoredbyHabitatforHumanityorthatHabitatforHumanityisinvolvedasanythingbutasthebeneficiary.ThepublicshouldbeinformedhowHabitatforHumanityKingstonLimestoneRegionwillbenefitfromtheeventorpromotion.IfHabitatforHumanityKingstonLimestoneRegionwillnotreceivealloftheproceeds,thenthewordingmustclearlyreflectthatHabitatforHumanityKingstonLimestoneRegionisnotthesolebeneficiary.HabitatforHumanityKingstonLimestoneRegionmustbenotifiedifanotherorganizationwillbenefitformthisevent.

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Licencesarerequiredforallraffles.Assuch,athirdpartycannotconductaraffleonbehalfofHabitatforHumanityKingstonLimestoneRegion.However,athirdpartymaywishtoconducta“promotionaldraw”withasuggesteddonationamount.Inthiscase,shouldsomeonerequestafreedraw/raffleticket,youwouldhavetoprovideit(99%ofpeoplewillpay).HabitatforHumanityKingstonLimestoneRegionandallrelatedentitiesarenotliableforanyinjuriessustainedbyeventvolunteersorparticipantsrelatedtoaneventbenefitingHabitatforHumanityKingstonLimestoneRegion,andcannotassumeanytypeofliabilityforyourevent.HabitatforHumanitydoesnothavetheresourcestoprovidestafforvolunteerstosupportallthirdpartyfundraisingeventsorpromotions.However,theremaybesomeareaswherewecanassist.PleasecallourKingstonofficeat613.548.8763ext.202oremailoffice@habitatkingston.com

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BrainstormingThefollowingisalistofeventideastohelpyougetstartedwithyourbrainstorming!

• 50/50RaffleDraw• Auction• BenefitBBQ• BenefitConcert• BoatCruise• BowlingParty• Can/BottleDrive

• CarWash• CoffeeHouseandPoetrySlam• Dance/Walk/Bike/Swim-athon• DinnerParty• FashionShow• FoodSale• FoodSampling/WineTasting

• GalaBall• GameNight• Gift-wrapping• Girls/BoysNightIn• LemonadeStand• MovieNight• OfficeOlympics• PennyDrive• PhotoContest• QuizNight• SeasonalorthemedFair• Sign-a-studforaHabitatFamily• SpeakerSeries• SportsTournament• SuperBow/StanleyCup/World

CupParty• TalentShow• UsedClothingSale• VideoGameCompetition• YardSale

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EventPlanningChecklist

ThisChecklistwillhelpyoukeeptrackofyoureventplanning.Pleasekeepinmindeveryeventisunique,andthischecklistisintendedforreferenceonly.Before

• Definethefundraisinggoaloftheevent.• Determinethetypeofevent• Examinethelegalandsafetyregulationsrelatedtotheevent• Obtainthenecessarypermitsandlicenseforallactivities• Bookavenueappropriatefortheevent• Chooseadatefortheevent• Budgetandfinancialplanning• Enlistandtrainvolunteersforthedayoftheevent• ExpressinteresttoHabitatforHumanityKingstonLimestoneRegion• PromotetheeventandensureallmaterialswiththeHabitatname/logohavebeenapproved• Purchasethedécor,food,andotherapplicablesuppliesfortheevent• Reserveforequipmentrentals• Sourcein-kinddonationsforprizingandothereventsupplies• Draftaneventagenda

During

• Prepareguestlist,nametags,extraparkingmaps,presskitsandHabitatcollaterals• Makelogisticalarrangementonthedeliveryofeventsuppliesandcatering• Displayrelevantpermits• Assignsomeoneinchargeofdonations• SecurerepresentativefromHabitatforHumanitytospeak,ifnecessary

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After• Collectthefunds• Followupwithanyoutstandingpaymentsforvenue,equipmentrentals,catering,etc.• Thankdonorsandparticipants• Compileallofyourdonationforms,pledgeformsandmoniescollected,deliverythedonationstoHabitatforHumanity

KingstonLimestoneRegionnolaterthantwoweeksaftertheevent.

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SampleBudgetForm

ExpensesExpenseItem ExpenseAmount PurchaseDate PurchaseBy AdditionalInformation

VenueRental DécorSupplies(chartpapers,sharpies,pensandtype)

Food/catering VenueStaffing ParkingPermit RafflePrizing EventPermits PromotionalMaterialsPrint

TotalAmount

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Revenue

RevenueItem UnitPrice NumberofUnit TotalPaymentAmount AdditionalInformationTicketSales RaffleDraw

Donations Sponsorship

SilentAuction LiveAuction

TotalAmount NetRevenue