Post on 01-Apr-2015
transcript
This demonstration will be taking you through the new
look ‘Fees’ tab in SMT
To get to the ‘Fees’ tab we need to go to Clients and Prospects
First select a client that you want to view
the ‘Fees’ page for.
Then use the ‘Add/Edit
Mortgage’ button to navigate to the Mortgage Details
tab
From the ‘Mortgage Details’
tab, go to the ‘Fees’ tab. This is
located here.
Now we will be looking in the Fee
Categories by clicking the ‘Fee
Category’ button
This page shows the various Fee Categories that are currently being used, what the
heading will be in a report and what database list the fee category relates to.
To add a new category that is not included as default
when SMT is installed, you need to click the button –
‘Add Category’
Clicking the ‘Add Category’
button will bring up this screen. As an example
‘Travel Insurance’
has been added. This category with use the database for ‘Companies’
To add a new product to a fee category, you need to
click add
Clicking add will bring up this box. The name of the product
needs to be entered into here. As an example European cover has been entered. Click ok to save
the new product
To finish editing the fee category
details, click ok to save
Travel insurance is
now shown in the Fee
categories
To delete a fee category you first need to ensure
that no fees are linked to a particular category. A
category cannot be deleted when fees have been allocated to that
category. If you click this button a box will appear asking which category you want to delete.
Now you need to choose which category you want to delete
from the list
Now you need to click the delete button to
delete the fee category
If the category you are trying to delete is being used, you will get this
message telling you it is being used and it cannot
be deleted
When you have removed the category successfully it will be removed from the list and will not be available to select when
you add a fee to a client
For the purposes of this tutorial I have added Travel Insurance back into the list so you can
see how to create a new fee using this
To close this page, and return to the fees tab,
click close
To add a new fee to this client mortgage process, you need to click the ‘Add Fee’
button
Some fields use dropdown
boxes because they have set options. If you want to choose a category that
is not part of the list, you
need to use the ‘Fee Category’
form
When a category is selected, additional
information regarding this
sale can be recorded and viewed in one of the reports
available.
When a fee has been received and entered in
this field, a ‘Date Paid’ must be
entered as you will know this
information from receiving the
payment.
If the date field is not populated and you
click ok, you will get a
popup message like
this one informing
you that the field needs to be filled
The rule is the same if ‘Date
Paid’ is populated, but
the fee received is not yet entered.
If the amount
received is not
populated and you
click ok, you will get a
popup message like
this one informing
you that the field needs to be filled
Once all the data has been entered,
click ok to continue
The ‘Travel Insurance’ fee has now appeared in the list of fees. You may notice that this is the
only category coloured. This is because I entered a field in the policy holder box.
To edit the category, you
need to click the edit fee button
Or you can double click on any of the
boxes along the row
This brings up the same box as
the ‘Add Fee’ button does and all of the fields can be edited.
Click ok to save changes or
cancel to discard them. The
‘policy holder’ box is the field
that applies colour to the
category. There are different
colours for main, secondary and
joint policy holders.
The key to the colours is shown here. I have edited each category to show the
colours and how it would look when you have entered all
fields.
To select a category, you need to click
anywhere along the row of the category
Then to delete a record, you need to have it
selected, then click the ‘Delete Fee’ button
shown below
You will then be asked if you want to delete the fee, if you
select yes the fee will be immediately removed
For purposes of this tutorial I have kept travel insurance in
the list
To view the ‘Fee Report’ for a single client, you need to
click the ‘Fee Report’ button
This can be done with any category selected
as it will populate a list of every fee , not
just the selected one.
This generates a report showing all the information inputted into the previous screen. It also shows the
advisor and the client(s) details
To close the report, click
the grey cross. This will take you back to the fees tab
To view or add notes about any of the fees, you first need to click the
‘Show Notes’ button.
This is where notes can be written and
stored.
To exit this and return to the page showing the fees,
click the ‘Hide Notes’ button
There are some new
‘Fees’ reports available to
view or print. Return to the Main Menu
Navigate to the ‘Reports’ menu
To view an example of one of the
new reports, you need to
select ‘Clients – All’
‘All Advisors’ also needs to be selected
to view these reports
A date range now needs to
be selected for the report to be
generated
One of the new reports regarding the new fees tab is the ‘Client Plan List’,
shown below
Reports can now be
renamed by going to ‘Report Config’
To preview the report
you need to click this button
The report shows the unfiltered results of
clients fees. This is page
21/23
To close the report, click
the grey cross
You can also filter a report by selecting one advisor
instead of all. This is done by selecting an advisor from the
dropdown box
Again click preview to view the report
This shows that the report is
being filtered to
David Foggerty’s clients only
This report has 11 pages
To close the report, click
the grey cross
To return to the main
menu click this button
Thank you for watching the tutorial, we hope this has
helped you