Post on 24-Dec-2015
transcript
Time Management Goals1. explain the importance of setting goals and
planning rewardsa. short-term, intermediary, long-term goals
2. gain awareness of how you currently spend your timea. estimate the amount of time you spend each week on
different activitiesb. actually track your time for a week and analyze where
your time wentc. compare your estimate to the actual time log
1) look for places where time is wasted or where you can add additional study time
Time Management Goals
3. recognize how much time you need for learning – rule of thumb for college
4. use a monthly calendar to schedule a terma. major projects
b. tests
c. social events
5. use a weekly schedule to plan projects and daily responsibilities
Time Management Goals
6. develop a daily to-do list
7. define procrastination and identify several ways to overcome it
8. begin applying the information to effectively manage your time and reach your goals
Goals are SMART
S – specific, exact, clearly stated M – measurable; how, when, where, … A – achievable; attainable R – realistic; can I see myself doing this? T – timely; when …
Specific
NOT SPECIFIC:
learn computers
study more
eat healthy
SPECIFIC:
exercise aerobically three times each week for 45 minutes
study two hours every day for every one hour I am in class
Measurable
measure your progress in numbers, percentages, milestones, dates, etc.
how, when, where … in present tense not what you can do, but what you will do have to be yours, not friend, parent,
teacher
Achievable
what obstacles might you encounter when working on your objective?
what might come up that would prevent you from obtaining it?
consider early in the process what could go wrong take action to put contingency plans into place resolve problems before they occur
if goal is perfect attendance, but car is unreliable and do not live on metro bus route …
Realistic
goals should challenge you should not be a fantasy or daydream
I will run three miles every day – when you haven’t really run in years.
do not set yourself up to fail make them hard enough to stretch a bit when you experience success, you gain more
confidence to set harder ones next time
Timely
should have target dates set time limits define start and stop dates multiple action steps – each has a target
date
Goals: need to be written down or else you’ll tend to edit in
your head as you go along major accomplishments deserve a special treat
should have a reward attached to them either extrinsic
attend special event, watch TV, socialize, a massage or intrinsic
increased self-esteem, more confidence, the pleasure of a job well done, etc.
Short-Term Goals
something you want to achieve within the next week to six months
may be broken into smaller steps or goals attending all my classes this week completing each course this term with a B grade
or better learning a new computer program planning a surprise party
Intermediary Goals
something you want to achieve over a time period of a year or more
achieved after the completion of a series of short-term goals that serve as benchmarks, motivators
linked to a long-term goal decide on a major
» taken courses in interest areas
» finished some general education classes
» will lead to a long-term goal of graduation in field of choice
Long-Term Goals
usually measured in terms of years achieved after the completion of a series of
intermediary goals getting a college degree planning a wedding buying a house
Schedules …
are tools that help you plan your time and work are time maps with every task spread out in
plain sight show you are in control allow you to move the tasks around and change
the amount of time you wish to allot will work well since everything is planned and
accounted for the way you want it to be
Schedules
Kinds Purpose
semester schedule keeps track of important events and deadlines for the term
weekly schedule creates a detailed plan to show daily routines and requirements for the seven days each week
daily schedule a list of tasks to achieve throughout the course of a day
Semester ScheduleSUN MON TUE WED THU FRI SAT
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
Filling in Your Semester Schedule make a separate calendar for every month of the term fill in all school holidays and important school events from the information provided in your syllabus
fill in the dates for tests, quizzes, research paper, projects daily assignments should not be written on this form; they
will be included on the daily planner write the dates of any important social events you
already know about, such as family get-togethers, parties, concerts, etc.
can be placed in daily planner as well
Month of October
SUN MON TUE WED THU FRI SATResearch proposal due
1 2 3
Reading Day – no classes
4
Dance
5
Play auditions
6 7 8
Research Paper topic selected
9 10
Math test
11
12 13
ENG test
14 15
Research paper – library work finished
16
A&P terms due
17 18
19 20
Game
21 22
Research Project Draft
23 24
Math test
25
Concert
26 27 28
SOC test
29
Research paper due
30 31
Establish Base Rates
determine approximately how long different tasks will take – their base rate
actual time on a task will vary with your energy level and time of day
best way to establish a base rate is to observe how long it takes to do something and when you do it
write this information down and use it to help create your schedule
Sample Daily Log6:00 am Get up and shower6:30 Eat breakfast7:00 Commute to work7:30 ‘’8:00 Work8:30 ‘’9:00 ‘’9:30 ‘’10:00 ‘’10:30 ‘’11:00 ‘’11:30 ‘’12:00 pm Lunch / Go to class12:30 Class1:00 ‘’1:30 ‘’2:00 ‘’2:30 ‘’3:00 Class4:00 ‘'
4:30 Commute home5:00 Watch TV5:30 Make dinner6:00 Eat dinner6:30 Clean up7:00 Phone calls7:30 Fix window8:00 Check e-mail8:30 Read newspaper9:00 Study9:30 ‘’10:00 Read in bed / Get
snack10:30 ‘’11:00 Watch TV11:30 Go to sleep12:00 a.m.1:001:30
Assess Your Use of Time
Track your time — if you have no ideawhere your time goes once an hour write down in 15 – 30 minute
segments how you used the previous hour do this for seven days during waking hours study the results and make adjustments you may learn that you spend more time in one
area or activity than you had anticipated
Allotted Study Time
plan on two to three hours of study per week for every academic credit hour spread out through the week, including weekends mostly during day light hours
if you're spending more than four hours per credit hour, you may be studying ineffectively
only you can determine how much time you truly need
Weekly Schedule
Create Your Weekly Schedule
FIXED
classesmeetings
workappointments
meals
FIXED STUDY
2:1 ratiolabel eachclass/block
FLEXSTUDY
two orthree
blocks
LEISURE
socialfamilyfriends
recreationpersonal time
GOALS ANDRESPONSIBILITIES
goalschores
exerciseerrands
A Weekly Schedule
reflects a realistic life balance provides adequate time for study blocks makes good use of all blocks of time includes hours of employment shows specific times for work and leisure has strong, consistent patterns – can easily
become routine
A Weekly Schedule
includes time for specific personal goals provides time for meals, exercise, and
adequate sleep remains more or less the same each week establishes a routine to go to sleep each
night provides for study on all seven days
Daily Schedule – To Do list
Daily Schedule – To Do List
provides you with quick reference list of time blocks and specific tasks for day
helps you move through day efficiently use index card, daily planner, electronic
organizer do each night before you go to bed keep in a convenient place
ABC Method with a To Do List
assign a priority letter A, B, C to all items on
your To Do List A items – the most important to you or the
ones you want or need to do first B items – not as high a priority as the A items C items – not of such immediate importance begin working on the A items
Procrastination
learned behavior involves putting off or postponing
something until a later time quite consistently choosing low-priority
tasks over high- priority tasks doing C tasks before A or B tasks
can be unlearned, reduced, or eliminated
Four Simple Reasons for Procrastination
1. Difficult - the task seems hard to doa. naturally tend to avoid difficult things in favor of those
which seem easy 2. Time-consuming - the task will take large blocks of
timea. large blocks of time are unavailable until the weekend
3. Lack of knowledge or skills - no one wants to make mistakesa. so wait until you learn how before you start
4. Fears - everyone will know how you screwed up
The cure …
do everything opposite tell yourself:
this isn't so hard it won't take long I am sure that I know how to do it I can learn while I'm doing it no one else really cares because they are all so
busy with their own problems
Four Complex Reasons for Procrastination
1. Perfectionism – unrealistically high expectations or standards
a. everything must go completely rightb. it may either be imposed or self-imposedc. the perfectionist is long on criticism and short on praise
How to resolve: try self-reassurance that this effort or version will be good
enough make an effort to praise what you have done it's impossible to eradicate all mistakes; you have undoubtedly
found all the fatal errors by now remind yourself that great writers, poets, artists at one time or
another completed their work; therefore, it will be okay to say that yours is done also
Four Complex Reasons for Procrastination
2. Anger/Hostility – unhappy with someone, we'll often withhold our best effortsa. if you are upset with a professor, you are likely to delay in
starting a demanding project as a way of “getting even.”
b. you are the one who loses; you are the one with the low grade
How to resolve: determine that you are the one who is feeling upset and see how
your actions will actually harm you in the long run you are not going to let how you feel about a particular class
stand in the way of your personal future, are you?
Four Complex Reasons for Procrastination
3. Low Frustration Tolerance - circumstances overwhelm you easilya. you find situations radically intolerable and terribly unfairb. characterized by whining and complaining, and such phrases as “it
isn't fair,” “this is too hard,” and “no one else has to,” etc. c. feeling the way you do, it seems reasonable to “put it off” until you
feel better about doing the workd. trouble is, you feel just as frustrated the next day
How to resolve: the more you want something and can't have it, the greater your level
of frustration get help from someone who can show you how to solve the problem learn how to temporarily postpone your desires most of the time, you will eventually get what you want
Four Complex Reasons for Procrastination
4. Self-Downing - continually minimize your own skills and abilities and express doubt about your ability to succeeda. habitually puts self down; tends to disbelieve even when successful: it was
“just dumb luck.” b.may also find it hard to accept praise and compliments for work performed
- false modesty
How to resolve: practice accepting compliments about your work performance by simply
saying "Thank you." figure out why you feel uncomfortable with success
» significant others in your life often make you feel that way? » taught to minimize your success? » why is success so scary? » will it make you stand out in the crowd?» feel as though others will not accept you if you are successful?
remember to compliment and praise yourself for work accomplished
Time Management Recap
explain the importance of setting goals and planning rewards
gain awareness of how you currently spend your time
recognize how much time you need for learning define procrastination and identify several ways to
overcome it begin applying the information to effectively
manage your time and reach your goals