2015-2016 Parent and Athlete

Mandatory Meeting

“To have long term success as a coach or in any position in leadership, you have to be

obsessed someway.” (Pat Riley)

ATHLETIC DEPARTMENT INTRODUCTIONS

Athletic Director: Courtney Martin

Finance Advisor: Michelle Robles

Athletic Recruiter/Athletic Inventory : Percy Kincaid

Athletic Procedure Coordinator: Krissi Elliott

Assistant to the Athletic Department: Demetria Martin

Athletics Activities Advisor: Amanda Brownlow

Department Promoter and Photographer: Tony Elliott

Accounting: Ashley Munson

Fundraising Coordinator : Stefanie Haldiman

EMT: Brenda Mendoza

AGENDA ITEMS

1. LEAGUE CHANGES AND SEASON ADJUSTMENTS2. LEAGUE AND TEAM REQUIREMENTS3. SPORTS FEES AND SPIRIT PACKS

4. FAN WEAR5. BUDGET

6. FUNDRAISING 7. HANDBOOK REVIEW

8. END OF SEASON SURVEYS7. DHPA ATHLETIC WEBSITES

8. HOW CAN PARENTS HELP THIS SEASON 9. Q&A

DHPA ATHELTIC PROGRAM IS MORE THAN JUST A GAME

BUILDING INDEPENDENCE

STRONG WORK ETHIC SELF CONFIDENCE

COMMUNITY LEADERS COMPETITIVE

ACADEMIC EXCELLENCE

STUDENT ATHLETE’S CHARACTER BUILDING

HEALTHY RELATIONSHIPS

TRUSTWORTHY

Levels of Play

Clinics (5th-8th Grade) This for an athlete that truly needs more one on one time

with a coach to bring heir level of ability up to the next

standard.

Junior High (5th-8th Grade) • JH is a transitional level for

clinics and Varsity athletics• High competitive program • 5 day/week practices

Junior Varsity Due to league fees and

education budget cuts we are unable to host JV teams

and programs this year

Varsity • DHPA’s highest level of

athletic competition. • High competitive program • 5- 6 day/week practices

ALL LEVELS ARE CLOSED PRACTICES

PLEASE TRUST YOUR COACHES

League changes and Season Adjustments Fee Structure: 

  * CAA league fee has been increased to $1500.00 for High School (was $1200.00)

  * CAA league fee has been increased to $1000,00 for Junior High (was $800.00) With $100.00 website updates

 Spring Sports Referee Fee:    * HS softball referee fee has been increased from $60 to $75 per game    * JH Softball referee fee has been increased from $55 to $60 per game 

   * HS Baseball referee fee has been increased from $65 to $70 per official    * JH Baseball referee fee has been increased from $55 to $60 per official **** Any time we only have 1 official at a contest that requires 2, pay flat rate

of $20 extra.       ( this will help with confusion) 

Junior High Sports season change * Moved JH Girls Basketball to spring season and moved JH Girls Softball

to the winter

League and Team requirements

League requirements:

Football is now USA certifiedHead coaches are NCAA Certified

EMT attending for the safety coach training for football June 13th

Team Requirements: Physicals: (why do we mandate

physicals before school?)Concussion video (When are the

athletes required to watch them?)

TEAMS/PROGRAMS FEES EACH LEVEL WILL

HAVE A SET FEE TO COVER SOME YEARLY

COSTS

PACKSPARENTS WILL PAY

SEPARATE TO UNIVERSAL ONLINE

FOR THE PACKS

ALL VARSITY PROGRAMS

$225.00 $100-$150.00

ALL JUNIOR HIGH PROGRAMS

$175.00 $50-$75.00

CLINICS WILL BE BASED OFF NUMBERS

MINUMUM OF 10

$50.00 $25.00

NEW FEES AND SPIRIT PACK UPDATES

New FEES and SPIRIT PACK updates

PAYMENT OPPORTUNITIES FOR SPORTS TEAM FEES ONLY THAT DHPA HAS:

50% OF PAYMENT WILL BE DUE THE FIRST FRIDAY AFTER TRY-OUTS

FINAL 50% WILL BE DUE 4 WEEKS AFTER FIRST PAYMENT IS DUE

1. TAX CREDIT OPTION

2. SPONSORSHIPS a. We now are offering 100% credit to athletic fees.

3. NEW SCHOLARSHIPS OPPORTUNITYb. Application

c. 500 word essay topic chosen by the athletic department

d. 2 professional references from DHPA staff members e. Interview

f. Only 1 student per program and level can be chosen. g. APPLICATIONS WILL BE AVAILABLE JULY 1st AND

CLOSING WILL BE AUGUST 1ST

PACK updates

TEAM PACKS ARE GOING TO BE VERY DIFFERENT FOR MANY REASONS:

1. WHAT ARE TEAM SPIRIT PACKS?

2. PARENTS WILL HAVE A 7 DAY WINDOW TO ORDER THEIR ATHLETES PACK THAT HAS BEEN SEMSTED BY

COACHES ON THE UNIVERSAL PACK WEBSITE.

3. PACKS CAN ONLY BE PURCHASED FOR ATHLETES. PARENTS CAN’T BUY THEIR OWN PACK. THAT IS WHAT FAN

WEAR IS FOR.

4. PACKS WILL BE DELEIVERED TO THE SCHOOL 14 DAYS AFTER FINAL DATE DEADLINE

5. IF YOU DO NOT ORDER YOUR PACK ONTIME THERE WILL BE AN EXTRA $50-$100 FEE TO GET YOUR PACK

INDIVIDUALLY ORDERED.

FAN WEAR UPDATES

NEW ONLINE PROCESS

FOUR WEEK ORDERING WINDOW

ITEMS WILL BE DELEIVERED THREE WEEKS AFTER THE LAST DAY OF ORDERING IS OPEN.

AN EXTRA COST IS WORKED TO HAVE ALL ITEMS DELEIVERED TO YOUR HOMES SO WE HAVE NO

ISSUES.

CATALOGS WILL BE AVAIAVABLE AT ORIENTATION TO ORDER FOR ALL SPORTS

DESIGNS THIS YEAR ARE AWESOME!!

Totals for each catergory

CAA Participation fee's 3,900.00$ League fee's 2,209.00$ Ref cost 10,030.00$ Gym/facility rental 1,300.00$ Security 1,000.00$ Transportation 17,500.00$ Equipment 3,500.00$ Field Maintenance 6,000.00$ EMT/ Medical personnel 750.00$ Tournament fee's 1,050.00$ Lights for field 1,300.00$ Uniforms for each team 2,000.00$ Med kit supplies 410.00$ Sponsorship Banners/Advertisement 1,000.00$ Concession supplies 2,800.00$ Team Supplies 550.00$ Awards 1,000.00$ Coaches Training 200.00$ Coaching stipends ($800-$2000) 45,100.00$

Total of Expenses 146,699.00$

Varsity Participation Fees ($225.00) $18,900.00Junior High Participation Fees ($175.00) $14,700.00

Total Income $33,600.00

Athletic Budget for 2015-2016

Expenses

Income

Fundraisers

The athletic department will host 1 big fundraiser per season for all

teams to help build social awareness within each team.

Teams are responsible to fundraise $500.00 that will go back into covering costs for league fees,

tournaments, ext.

After each team raises their $500.00 then every dollar after that can be raised for banquets, events, ext.

Admissions, sponsorships, concessions and FAN WEAR are not

considered fundraisers.

Handbook Review

Athlete Expectations

Missing Practice

Out Sick

Game or Practice Injuries

Promoting the 3 pillars at all times Mentoring & Tutoring

Expectations are for everyday

Academic Eligibility

To participate in school athletic practices and games, the student must; 1. be in good standing regarding grades and not on suspension, 2. be present 4 out of 6 classes on the day of the activity, and if the

activity is on a Saturday, be present in school on the preceding Friday 4 out of 6 classes.

Ineligible students are expected to attend all athletic activities in the non-uniform attire approved by the coach, but may NOT wear the team’s uniform or participate in the activity. Additionally, students ineligible will not be allowed to wear their team jersey on school spirit days.

The following eligibility protocol will be used throughout the season:3. 1st Week (Probation) = Athlete will be placed on “Academic Probation” 4. 2nd Week (Ineligible Card) = Athlete will be “Ineligible” if after the first

week the athlete has not raised the failing grade a minimum of one letter grade. Ineligible athletes will need to complete the following:• Athlete will receive a ineligible card and a eligibility checklist form

that will need to be completed by the teacher and coach during the process.

3. 3rd Week (Dismissal) = Athletes still ineligible on the 3rd consecutive week of grades checks will be removed from the team. 

Note: Athletes that do not adhere to the required eligibility items (forms turning in to the coach , etc.) will be immediately removed from the team.

JUNIOR HIGH TRYOUT PROCESS

5TH-8th Grade boys and girls try-outs will be held differently based off seasons:

• All athletes must be cleared to attend try-outs• Cleared means: season paperwork,

physicals, risk and release, and eligible by grades.

• Any athletes that have potential for a higher level team will attend JH practices and be

asked to move up on a later date.

• Couple of questions I would like to answer:1. Why 5 days a week for practices?2. Why team pictures on Saturday?

3. Why do they need to travel together?

HIGH SCHOOL TRYOUT PROCESS

Varsity level athletes (9th-12th Grade and athletes asked to move up)

• All athletes must be cleared to attend try-outs• Cleared means: season paperwork,

physicals, risk and release, and eligible by grades.

• Couple of questions I would like to answer:1. Why can students from others schools play on

our team?2. Why team pictures on Saturday?

PRACTICE

AND

GAME

ATTIRE

Game/Practice Uniforms

DHPA Athletes must wear appropriate

clothes and shoes for games and practices as

specified by each team’s Coach.

Home Game School Day Attire

Home dress attire will be determined by the coach, but will either be team spirit pack

items or dress-up attire.

*If an athlete leaves the program early they will not be

able to wear their pack at school or school events for the

year.

AWAY GAME TRANSPORTATION

JUNIOR HIGH TRANSPORTATION JV/VARSITY TRANSPORTATION

In the event that a parent of a Junior High team athlete wishes to take

responsibility for the transportation of his/her son or daughter, it is required,

barring unforeseen circumstances, that the parent/guardian completes the DHPA transportation form 48 hours prior to the event. The form must be signed by the appropriate individuals and given to the Head Coaches. A parent/guardian must

also present himself/herself to a member of the coaching staff informing the coach that his/her child is leaving with him/her.

Student-athletes may then ride with their parent/guardian.

Student-athletes may not ride with other

student-athletes or anyone else other than the parent/guardian who filled out

the form.

*This policy does not apply to the JH Tackle Football team. See JV/Varsity transportation policy for specifics.

In the event that there are extenuating personal circumstances or JV/Varsity

games are scheduled back to back and a parent wishes to take responsibility for

the transportation of his/her son or daughter, it is required, barring

unforeseen circumstances, that the parent/guardian complete the DHPA

transportation form 48 hours prior to the event. The form must be signed by the Athletic Director and given to the Head Coaches. A parent/guardian must also present himself/herself to a member of the coaching staff informing the coach

that his/her child is leaving with him/her. Student-athletes may then ride with

their parent/guardian.

Student-athletes may not ride with other student-athletes or anyone else other

than the parent/guardian who filled out the form.

PRACTICE

AND GAM

E

PICK U

P

POLICY

Coaches are responsible for all team athletes until they

are picked up. Unless otherwise arranged in

advance with the coach, the following will occur for late

pickups.

1st late pickup: Student athlete and parent will be notified regarding 2nd late

pickup policy

2nd late pickup: Student athlete’s account will be

assessed a $10 late pickup fee which will be allocated towards team fundraisers

and students cannot participate in athletic events (practices, games, etc.) until

the fee is paid

3rd late pickup: Student athlete will be dismissed

from the team

EARLY RELEASE AND HEAT ADVISORY

EARLY RELEASE HEAT ADVISORY 1. ATHLETE WILL PICK UP PASS

BEFORE LUNCH2. ATHLETE WILL HAVE

APPROPRIATE TEACHERS SIGN THE PASS (MISSED CLASSES)

3. ATHLETE WILL TURN PASS INTO THE ATHLETIC DIRECTOR’S OFFICE AND SIGN OUT ON THE GAME FORM

4. ATHLETE WILL BE MARKED PRESENT AND BE RESPONSIBLE FOR ANY MISSED WORK

DHPA FOLLOWS THE AZCAA AND THE AIA RULES TO ADDRESS HEAT

ADVISORY WARNINGS

PLEASE CHECK THE HANDBOOK FOR MORE INFORMATION.

HOME GAMEADMISSIONS

Home game admissions:$3/Adults and $1/Student

SILVER PASS (SEASON PASS)• SILVER STUDENT: $20.00 FOR 1 DHPA STUDENT

• SILVER SINGLE: $35.00 FOR ANY INDIVDUAL SEASON

• SILVER FAMILY: $75.00 FOR FAMILY OF 3 FOR AN INDIVIDUAL SEASON. ADDITIONAL FAMILY ADD ONS: $25.00

GOLD PASS (ANNUAL ATHLETIC PASS)• GOLD SINGLE: $70.00 FOR ALL SEASONS AND

SPORTS• GOLD FAMILY: $125.00 FOR FAMILY OF 3 FOR

ALL SEASONS AND SPORTS. ADDITIONAL FAMILY ADD ONS: $25.00

**Away teams can optionally charge admission fees. Please be prepared to pay

any necessary fees.

1. I will respect the coaching staff and their decisions, understanding this is a competitive program.2. I will not enter the field/court during a game, scrimmage or practice unless otherwise asked to do so by the coach.3. I will not verbally or physically abuse, confront, taunt, harass or demean a coach, student-athlete, opposing student-athlete or coach, or referee at any time.4. If I have questions regarding my athlete, I understand there must be a 24-hour cooling off period before talking to the coach or the Athletic Director.5. I understand parents cannot coach their child or other student-athletes from the sideline or anywhere else during scrimmages, practices, or games.6. I will follow the “chain of command” to lodge a complaint.

• Players on Junior High, Junior Varsity, and Varsity should initiate contact with their coach regarding playing time first.

• If the player-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, and coach.

• If the player-parent-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, coach, and the Athletic Director.

• All other issues (other than playing time) should be communicated to the coach.7. I will not conspire with other parents to undermine the authority of any coach, the program or the department.8. I will make every effort to allow my child to attend all practices, games, tournaments, and team functions.

PARENT SPECTATOR POLICY

GRIE

VANCE

FORM

END O

F SEA

SON

SURVEY

THE SURVEY HELPS THE ATHLETIC

DEPARTMENT AND COACHES IDENTIFY WHAT WE’RE DOING WELL AND HOW WE

CAN IMPROVE.

WE REQUEST THAT BOTH THE ATHLETE AND THE PARENT

COMPELTE THE SURVEY AT THE END OF THE

SEASON

DHPA A

THLE

TIC

WEB

SITES

90% OF COMMUNICATION WILL

TAKE PLACE USING THE WWW.AZCAA.COM

WEBSITE

NCAA RECRUITMENT REQUIREMENTS DIVISION I & II

OPTIONAL RECRUITMENT TOOL

WWW.NCAA.ORG

PARENT RESOURCE WEBSITE

HTTPS://NFHSLEARN.COM/

1.Plan team bonding events and team building events.

2.Help with small team awards or gifts at the end of season

3.Utilizing the website 4.Promoting the games and encouraging others to

attend5.Small prizes donated for fun events and raffles6.Helping in concessions7.Helping plan the banquets with coaches input

and events approval8.Truly supporting the overall program and

coaches

How can parents help this season

Q&A