Town meeting in MadridSerrano 117Room with 400 seatsAnother 2 rooms for 50 seats available. Also TV’s in the hall.

Two Meeting rooms in Serrano 113bis; 121

Serrano 117

Town Meeting Madrid,

May 31st – June, 2nd

What is the estimated number of participants expected to attend at this stage?Presently registered ( 67 the 5th of February; 120 12th of March)Rooms booked in the NH-hotels all at walking distance to the ConferencePrices kept until the 23rd of March

What is the number of participants that will be financially supported through the LRP (travel + accommodation)?

Due to the economical constrains tentatively 50 post-doc @ 350 €

GROUPS should provide with candidates among young post-docs up to 15th of April

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Town Meeting Madrid, May 31st – June, 2nd

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Preliminary

Program

Problem

Guenther

Role ?

What is the list of persons in charge of the registration task and all logistical aspects of the meeting on the spot?

I count on two secretaries : Puri Corchete and Marisa Hernando We have in the same building a travel agency For computing two people: Angel Perea and Luis Dorado and a couple

of students. Sound control is supplied by the Organization and is included in the

renting.

What is the list of invited high-level speakers (Ministry, EU representatives, CSIC, ESF, …)?Welcome from MICINN: Director Gral Foreign of Affairs: M. TorméCSIC will be done by the Deputy Vice-president of Scientific Programme, JV García RamosFarewell:

Mª Angeles Rodríguez-Peña, Sub Director Gral. Of European Programme, MICINN

Marian Gómez, Deputy Vice-president of European Affairs, CSIC

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Town Meeting Madrid, May 31st – June, 2nd

Is there any need for communication purposes (press releases etc.) for the presence of an ESF Communication staff member? The ESF plans to have a booth on the conference premises.

What is the timeline for publishing the draft report prior to the Town Meeting?

Do you plan to provide participants with a welcome conference bag with NuPECC, ESF, and LRP relevant documents? (there will be a need for a list & number of literature items to be included as well as a timeline for preparing them and sending them out);

Do you plan to produce a 2-page leaflet on the LRP (ESF can provide a template)?

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Relevant for the discussion of the Town Meeting !!

Town Meeting Madrid, May 31st – June, 2nd

What is the budget for the Town Meeting?

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Forseen Incomes

Expected Expenses(550 people)

ESF 50.000 Renting the Auditorium 787MICINN 15.000 Grants for post-doc

( 50 @ 350 €)17.500

CPAN 12.000 Identifyng Batch (2 € /u)

1.100

CSIC 2.000 Coffee (5€x5 times) 13.750

Sponsors? Lunch in the cantine

8.250

Recepcion on Sunday

10.000

Dinner 27.500

Total 79.000 total 78.887

Town Meeting Madrid,

May 31st – June, 2nd