Post on 07-Dec-2014
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University Management Information System
Information Technologies in University Management
University Management Information System
Information Technologies in University Management
Dr. Abzetdin Adamovaadamov@qafqaz.edu.az
Head of Computer Engineering DepartmentChief Information Officer
Dr. Abzetdin Adamovaadamov@qafqaz.edu.az
Head of Computer Engineering DepartmentChief Information Officer
QAFQAZ UNIVERSITYQAFQAZ UNIVERSITY
The Features of Modern University
The Features of Modern The Features of Modern UniversityUniversity
UNIVERSITYUNIVERSITY
EXCELLENCEEXCELLENCEEXCELLENCE EFFECTIVENESSEFFECTIVENESSEFFECTIVENESS
TRANSPARENCYTRANSPARENCYTRANSPARENCY MOBILITYMOBILITYMOBILITY
DO MORE WITH LESSDO MORE WITH LESS
Quality Management RuleQuality Management RuleQuality Management Rule
PlanPlan
ApplyApply
AssessAssess
ChangeChange Quality ManagementQuality Management
DecisionDecisionDecision
University Management System
University Management System
Organization StructureOrganization StructureOrganization Structure
ORGANIZATIONORGANIZATIONORGANIZATIONREGULATIONSREGULATIONS
BUSINESS PROCESSESBUSINESS PROCESSES
DATA WAREHOUSEDATA WAREHOUSE
INFORMATION SYSTEMINFORMATION SYSTEM
UMS Implementation Roadmap
UUMMSS Implementation Implementation RoadmapRoadmap
Problem Recognition
Investigation
Requirements Determination
System Design
Development and
Construction
Implementation
Evaluation and Evolution
UMS Implementation Roadmap
UUMMSS Implementation Implementation RoadmapRoadmap
1. Appointment of the Project Manager - CIO2. IT Strategy Development, plans for near and distant future3. Establish required infrastructure 4. Form Development Team5. Specify Data Quality Standards6. Define and Optimize Business Processes7. Specify minimal access requirements for each position8. Accept Regulations related to UMS9. Organize Trainings
10. Total Understanding and Support from Administration
1. Appointment of the Project Manager - CIO2. IT Strategy Development, plans for near and distant future3. Establish required infrastructure 4. Form Development Team5. Specify Data Quality Standards6. Define and Optimize Business Processes7. Specify minimal access requirements for each position8. Accept Regulations related to UMS9. Organize Trainings
10. Total Understanding and Support from Administration
e-Universityee--UniversityUniversity
StudentsStudentsStudents
Human ResourceHuman ResourceHuman Resource
InvestmentInvestmentInvestment
GraduatesGraduatesGraduates
PublicationsPublicationsPublications
TechnologyTechnologyTechnology
ServicesServicesServices
INPUTSINPUTS OUTPUTSOUTPUTS
$$
UNIVERSITYUNIVERSITY
Process Management and Optimization
ProProcesscess Management and Management and OptimizationOptimization
Students’ OfficeStudents’ Office
StudentsStudentsDeanDean
Department ChairDepartment Chair
LibraryLibrary
FinanceFinance
AdvisorAdvisor
RectorRector
LecturerLecturer
ParentsParentsGovernmentGovernment
HealthHealth
Process Management and Optimization
ProProcesscess Management and Management and OptimizationOptimization
Identify Processes
Review, Analyze
As-Is
DesignTo-Be
Test and
Implement
QAFQAZ UNIVERSITYUniversity Management System
QAFQAZ QAFQAZ UNIVERSITYUNIVERSITYUniversity Management SystemUniversity Management System
InternetInternet
ORACLEORACLE
AdminAdmin
USERSUSERSEMPLOYEEEMPLOYEE
Qaf
qaz
Uni
vers
ityU
nive
rsity
Adm
inis
trat
ion
Syst
emQ
afqa
z U
nive
rsity
Uni
vers
ity A
dmin
istr
atio
n Sy
stem
UNIXUNIX
UMS Modules UUMMSS Modules Modules
PISPIS
LISLIS
QMASQMAS
FISFIS
SISSIS
SOISSOIS
UNIVERSITYUNIVERSITYUMSUMS
Student Record ProcessesStudent Record ProcessesStudent Record Processes
The Order of the Processes
Print out Diploma Supplement
(6)
Print out Diploma Supplement
(6)
Enter Examination Results
(5)
Enter Examination Results
(5)
Fulfill Course Registrationfor Student
(4)
Fulfill Course Registrationfor Student
(4)
Assign Advisor for each Student
(3)
Assign Advisor for each Student
(3)
Implement ECTS in Education Programs
(1)
Implement ECTS in Education Programs
(1)
Activate Courses according to Program
(2)
Activate Courses according to Program
(2)
ProcessesProcessesProcesses
Print out Diploma Supplement
GRADUATION (7)
Print out Diploma Supplement
GRADUATION (7)
Enter Examination Results
(6)
Enter Examination Results
(6)
Course Registration for Student
(5)
Course Registration for Student
(5)
Implement ECTS in Education Programs
(2)
Implement ECTS in Education Programs
(2)
Activate Courses according to Program
(3)
Activate Courses according to Program
(3)
Procedure of Advisor Assignment
Procedure of Advisor Assignment
Procedure - Student Status - has to be
Up-to-Date3
Procedure - Student Status - has to be
Up-to-Date3
Procedure for Education Program Update1
Procedure for Education Program Update1
Procedure of Course Registration
Procedure of Course Registration
UMS prohibits Course Registration mistakes
UMS prohibits Course Registration mistakes
Procedure of Exam Results Entering4
Procedure of Exam Results Entering4
Appoint ECTS Manager –one point of Truth2
Appoint ECTS Manager –one point of Truth2
Assign Advisor for each Student
(4)
Assign Advisor for each Student
(4)
STUDENTREGISTRATION
(1)
STUDENTREGISTRATION
(1)
UMS HistoryUMUMSS HistoryHistory2002 UMS Project Started – Strategy and Requirements;2004 Implementation of Academic Records:2006-2007 UMS updated according to Bologna Standards2008-2009 New Modules2010 Enhancement of Usability and Security
2002 UMS Project Started – Strategy and Requirements;2004 Implementation of Academic Records:2006-2007 UMS updated according to Bologna Standards2008-2009 New Modules2010 Enhancement of Usability and Security
++Fall / Spring2009-20106
++Fall / Spring2008-20095
+
+
+
+
Student Records
Academic RecordsSemesterYear
+Fall / Spring2004-20051
+Fall / Spring2007-20084
+Fall / Spring2006-20073
+Fall / Spring2005-20062
UMS ModulesUMS ModulesUMS Modules
Student Office Information System;
Personal Information System
Student Information System
Library Information System;
Web CMC
Student Office Information System;
Personal Information System
Student Information System
Library Information System;
Web CMC
UMS ModulesUMS ModulesUMS Modules
Quality Management and Assessment System
Finance Information System
Smart Card Project
Human Resources Information System
e-Document Management (e-Signature);
Inventory Information System
Quality Management and Assessment System
Finance Information System
Smart Card Project
Human Resources Information System
e-Document Management (e-Signature);
Inventory Information System
Student Office Information System
Student Office Information Student Office Information SystemSystem
Student Office Information System:Student RegistrationStudent Fee ControlStudent Information Entering and UpdatingStudent StatusStatements and OrdersCourse RegistrationStudent SuccessReports and Official InquiryStatistics
Student Office Information System:Student RegistrationStudent Fee ControlStudent Information Entering and UpdatingStudent StatusStatements and OrdersCourse RegistrationStudent SuccessReports and Official InquiryStatistics
Personal Information SystemPersonal Information SystemPersonal Information System
Personal Information System:– Main Page– Entering Exam Results– Course Registration– Student Related Information – Student Success– Communication Facilities – Weekly Class Schedule– Exam Schedule– Surveys and Surveys’ Evaluation – Library Electronic Catalog
Personal Information System:– Main Page– Entering Exam Results– Course Registration– Student Related Information – Student Success– Communication Facilities – Weekly Class Schedule– Exam Schedule– Surveys and Surveys’ Evaluation – Library Electronic Catalog
Student Information SystemStudent Information SystemStudent Information System
Student Information System:Course RegistrationWeekly Class ScheduleExam ScheduleExams ResultsSurveysMessages from FacultyOnline Publication DatabasesLibrary Electronic CatalogLaboratory Management System (Internet and Networking Quota)
Student Information System:Course RegistrationWeekly Class ScheduleExam ScheduleExams ResultsSurveysMessages from FacultyOnline Publication DatabasesLibrary Electronic CatalogLaboratory Management System (Internet and Networking Quota)
Information Access SchemaInformation Access SchemaInformation Access Schema
RectorRector
Faculty 1Faculty 1 Faculty 2Faculty 2
Department 1Department 1 Department 2Department 2 Department NDepartment N
Faculty NFaculty N
LecturerLecturer
Advisor 1Advisor 1
Advisor NAdvisor N
StudentsStudents
StudentsStudents
LecturerLecturer
Advisor 1Advisor 1
Advisor NAdvisor N
StudentsStudents
StudentsStudents
Obstacles against UMSObstacles against UMSObstacles against UMS
• Internal Resistance for Change
• Insufficient Experience
• Lack of Infrastructure
• Systems Mismatch
• “Automation Islands”
• “Instability in Regulation”
• Not Enough Support from Administration
• Internal Resistance for Change
• Insufficient Experience
• Lack of Infrastructure
• Systems Mismatch
• “Automation Islands”
• “Instability in Regulation”
• Not Enough Support from Administration
THANKS FOR ATTENTIONTHANKS FOR ATTENTION