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transcript

Prepared by: sjc & ccm

PUP ICT CENTERSystems Administration Team

PUP WebMailUser’s Guide

Version

Prepared by: sjc & ccm

PUP INFORMATION AND COMMUNICATION TECHNOLOGY CENTER

PUP WebMail User’s Guide

Phone (632) 338.74.12 ● Fax (632) 338.74.15

P U P W E B M A I L C O O K B O O K

Table of Contents

I. PUP WebMail through an Internet browser 4 PUP Webmail Interface 5 Creating E-mail 6 Mailing Lists 10 Creating E-Mails with an Attachment 13 Deleting E-Mails 15 Recovering Deleted E-mails 17 Moving/Copying E-mails to Another Folder 19 Adding Contacts 21 Mail Options 23 Changing of Password 24 Viewing E-Mails 26 Logging Off 28II. PUP WebMail through Microsoft Outlook 29 Setting up mail account 29 Creating E-mail 35 Receiving E-mails 36

PUP WebMail through an Internet browser

Type https://mail.pup.edu.ph at the address bar. A login box will appear.

Type your username and password. Click OK button.

PUP WebMail Interface

Each user is given 20MB of mailbox storage.

Creating E-mail

On the list of folders at the left side of the window, select Inbox folder and click New. Or you can simply select Message from the New dropdown list at the toolbar.

A new window will appear. Type the e-mail address of your recipient (To) or to many recipients (Cc or Bcc), subject (Subject) and the body of your e-mail at the space provided. Click Send.

Another way to add e-mail address(es) as your recipient is to click To or Cc or Bcc buttons. A new window will appear.

Select a category from the dropdown list Find names in. If you want to search from the list of all PUP WebMail users, choose Global Address List. Then type the key letters to search names. Select the name of the person you want to add to your recipient(s). Click To or Cc or Bcc buttons where you want to add the selected person. You can also double click on the account to view more information or to add the account to your personal Contacts. Then click Close button.

And if you want to search from the list of your personal contacts, choose Contacts from the dropdown list Find names in. Then type the key letters to search names. Select the name of the person you want to add to your recipient(s). Click To or Cc or Bcc buttons where you want to add the selected person. You can also double click on the account to edit his/her information in your Contacts. Then click Close button.

Mailing Lists

PUP WebMail has provided mailing lists for related email accounts. This helps the sender to just enter the mailing list e.g. ExeCom@pup.edu.ph rather than entering all the email accounts under that particular group.

PUP Mailing ListsPUPCommunity@pup.edu.ph Academic@pup.edu.phAll PUP employees and offices Offices:

Vice President for Academic AffairsExeCom@pup.edu.ph College of Accountancy

Samuel M. Salvador College of Architecture and Fine ArtsGloria T. Baysa College of ArtsMoises S. Garcia College of BusinessDante G. Guevarra College of CommunicationNormita A. Villa College of Computer Management and

Information TechnologyCollege of Economics, Finance and Politics

Offices: College of EngineeringOffice of the President College of Languages and LinguisticsVP for Academic Affairs College of LawVP for Finance VP for Student Services

College of Office Administration and Business Teacher Education

VP for Administration College of Physical Education and SportsVP for Research & Development College of Science

College of Tourism, Hotel and Restaurant Management

Administration@pup.edu.ph Curriculum DevelopmentOffices: Graduate SchoolVice President for Administration Institute of CooperativesOffice of Campus Director Non-Trad and ETEEAPProperty and Supplies Open UniversityBuildings and Grounds Maintenance Vocational-TechnicalFurniture and Equipment MaintenanceMedical and Dental Finance@pup.edu.phCanteen Offices:Personnel (HRD) Vice President for FinanceMotorpool AccountingPrinting Press Budget

Business OperationsStudentServices@pup.edu.ph Fund ManagementOffices: ProcurementVice President for Student ServicesUniversity Registrar R&D@pup.edu.phUniversity Library Offices:Student Services Vice President for Research and DevelopmentPlacement Office Center for Human DevelopmentScholarship Office Entrepreneurial DevelopmentGuidance Office Institutional PlanningCenter for Culture and Arts IT Research and Develoment

PublicationsScience and Technology ResearchStaff Training and Development

PUP Offices' Staff/Personnel Mailing Lists

Office of the President President's Office presoffice.group@pup.edu.phUniversity/Board Secretary boardsec.group@pup.edu.phLegal Counsel legcounsel.group@pup.edu.phInternal Auditor intaudit.group@pup.edu.phPublic Affairs pubaffairs.group@pup.edu.phCommunity Relations comrelation.group@pup.edu.phSecurity security.group@pup.edu.phBoard of Regents boardregt.group@pup.edu.ph

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Branches and Extension Services branches.group@pup.edu.ph Vice President for Academic Affairs vpaa.group@pup.edu.phCollege of Accountancy cact.group@pup.edu.phCollege of Architecture and Fine Arts cafa.group@pup.edu.phCollege of Arts ca.group@pup.edu.phCollege of Business cb.group@pup.edu.phCollege of Communication coc.group@pup.edu.phCollege of Computer Management and Information Technology ccmit.group@pup.edu.phCollege of Economics, Finance and Politics cefp.group@pup.edu.phCollege of Engineering ce.group@pup.edu.phCollege of Languages and Linguistics cll.group@pup.edu.phCollege of Law cl.group@pup.edu.phCollege of Office Administration and Business Teacher Education coabte.group@pup.edu.phCollege of Physical Education and Sports cpes.group@pup.edu.phCollege of Science cs.group@pup.edu.phCollege of Tourism, Hotel and Restaurant Management cthrm.group@pup.edu.phCurriculum Development currdev.group@pup.edu.phGraduate School gradschool.group@pup.edu.phInstitute of Cooperatives instcoop.group@pup.edu.phNon-Trad and ETEEAP nt.group@pup.edu.phOpen University ou.group@pup.edu.phVocational-Technical voctech.group@pup.edu.ph Vice President for Finance vpf.group@pup.edu.phAccounting accounting.group@pup.edu.phBudget budget.group@pup.edu.phBusiness Operations bussoprtn.group@pup.edu.phFund Management fundmngt.group@pup.edu.phProcurement procurement.group@pup.edu.ph Vice President for Student Services vpss.group@pup.edu.phCenter for Culture and Arts cca.group@pup.edu.phUniversity Library library.group@pup.edu.phUniversity Registrar registrar.group@pup.edu.phStudent Services studservice.group@pup.edu.ph

Vice President for Administration vpa.group@pup.edu.phBuildings and Grounds Maintenance bgm.group@pup.edu.phCanteen canteen.group@pup.edu.phFurniture and Equipment Maintenance fem.group@pup.edu.phMedical and Dental medical.group@pup.edu.phMotorpool motorpool.group@pup.edu.phOffice of Campus Director campdirect.group@pup.edu.phPersonnel (HRD) hrd.group@pup.edu.phPrinting Press printing.group@pup.edu.phProperty and Supplies property.group@pup.edu.ph Vice President for Research and Development vprd.group@pup.edu.ph

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Center for Human Development chd.group@pup.edu.phEntrepreneurial Development entrepreneurial.group@pup.edu.phInstitutional Planning instplnng.group@pup.edu.phIT Research and Develoment itrd.group@pup.edu.phPublications publication.group@pup.edu.phScience and Technology Research scitech.group@pup.edu.phStaff Training and Development std.group@pup.edu.ph Others Alumni Office alumni.group@pup.edu.phAVP for Administration avpadmin.group@pup.edu.phCashier's Office cashier.group@pup.edu.phCentral Records Office cro.group@pup.edu.phCivil Service Field Office csfo.group@pup.edu.phCOA Field Office coafieldoffice.group@pup.edu.phEDP edp.group@pup.edu.phGuidance Office guidance.group@pup.edu.phLaboratory High School labhs.group@pup.edu.phPlacement office placement.group@pup.edu.phScholarship Office scholarship.group@pup.edu.phSpecial Projects Office spo.group@pup.edu.ph

Creating E-mails with Attachment

Click Attachments button to attach file(s) to the e-mail.

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A new window will appear.

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Click Browse button to look for the files you want to attach with the e-mail.

Click Attach button to attach the file.

To attach multiple files, browse for the other files and do the same procedure.Deleting E-mails

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Select the e-mail you want to delete. Click on the Delete button. The items deleted will be placed in the Deleted Items folder.

To empty the Deleted Items folder, click Deleted Items from the list of folders.

Then click Empty Deleted Items button from the toolbar.

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Click OK..

Recovering Deleted E-mails

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To recover the deleted e-mails, click on Recover Deleted Items button from the toolbar.

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A new window will appear. Select the item(s) you want to recover. Click Recover button. To permanently delete the items, select the item(s) and click Permanently Delete button.

Moving / Copying E-mails to Another Folder

Click on the e-mail you want to retrieve and click on Move/Copy button.

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A new window will appear. Select the folder wherein you want to move or copy the selected e-mail. Click Move button if you want to move the selected e-mail to another folder or Copy button if you want to create a copy of the selected e-mail to another folder.

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You can also create your customized folders where you want to move or copy the e-mail. To create a new folder, click New button. Type the name of your new folder and select the content of your new folder from the dropdown list Folder contains and select a folder from the list (e.g Calendar, Contacts, Inbox). Click OK.

Adding Contacts

On the list of folders at the left side of the window, select Contacts folder and click New. Or you can simply select from the dropdown list New Contact.

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Another window will appear.

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Type the details of the Contact. Click Save and Close button to save the contact and

to go back to the Contacts page.

Mail Options

Click Options menu.

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You can change the settings of your Messaging Options, Reading Pane Options, Spelling Options, E-mail Security, Privacy and Junk E-mail Preventions, Appearance, Date and Time Formats, Calendar Options, Reminder Options, Contact Options, and Password.

Changing of Password

Click Options menu. Click Change Password button.

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A new window will appear.

Type pup.edu.ph as the domain. Type your account, your old password and your new password. Retype your new password for confirmation. Click OK.

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A new window will appear. Click " Back to "https://mail.pup.edu.ph/exchange/ccmoneda/?Cmd=close to close the window.

Viewing E-Mails

There are three ways to read your mail. Click the Show/Hide Reading Pane button. Choose from the dropdown list where you want to show the reading pane – Right, Bottom, or Off (hide reading pane).

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If you choose Bottom, you can read your message at the bottom part of your screen.But if you choose Off from the dropdown list, the reading pane will be hidden. To read your e-mail, double click the e-mail you want to read. A new window will appear.

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Logging Off Click Log Off button.

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PUP WebMail through Microsoft Outlook

Setting up mail account

Launch Microsoft Outlook Express program

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Click Set up a Mail account

Type your name to be displayed and then click Next button.

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Type the PUP WebMail e-mail address/e-mail account and then click Next.

Choose IMAP from the list of incoming mail server.Type mail.pup.edu.ph on the Incoming mail server.Type mail.pup.edu.ph on the Outgoing mail server.Click Next.

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Type your password.Click on the Remember password check box if you don’t want your password to be stored on the computer.Click Next.

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Click Finish.

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Click Yes.

Type your password (if you uncheck the remember password checkbox). Click OK.

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This window will appear which is downloading the list of folders from the PUP WebMail server.

Creating E-mail

Click Create Mail at the toolbar.

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Type the e-mail address of your recipient (To) or to many recipients (Cc), subject (Subject) and the body of your e-mail at the space provided. Click Send.

Receiving E-mails

Click Send/Receive at the toolbar.

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