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transcript
VTransAsset Management
Chad A. Allen, P.E., DirectorAsset Management & Performance Bureau
January 14, 2015
Commitment to Asset Management willchange how the Vermont Agency of
Transportation conducts its business!change
The purpose of Asset Management is tomeet a required level of service, in themost cost effective manner through
the management of assets for presentand future customers.
Business Purpose / Need Statement
Source: IIMM
Why Asset Management ?
MAP 21 Federal Requirements (2012) tied toAgency Funding Levels
Asset Management was mandated byVermont Legislature
(Act 64 in 2001) and is documented under19 V.S.A. § 10k - Highways
Chapter 1: STATE HIGHWAY LAW
Map 21 Requirements
Each State is required to develop a risk-based and performancebased asset management plan for the National Highway System(NHS) to improve or preserve the condition of the assets and theperformance of the system. Plan development process must bereviewed and recertified at least every 4 years. (23 U.S.C.119(e)(1), MAP-21 § 1106)
Map 21 will establish minimum standards for Interstatepavements and NHS bridges and will require States to devoteresources to improve conditions beyond the minimumrequirements.
Map 21 Timeline / Penalties
The federal rule making process is currently on-going.AASHTO Subcommittee on Asset Management expectsfinal rule to be issued prior to October 1, 2015 resulting ineach State to have a certified Transportation AssetManagement Plan (TAMP) by October 1, 2016.
States which do not implement a TAMP within theestablished timeframe will see their Federal Share forNational Highway Performance Program (NHPP) projectsdecrease from 80% to 65%.
AgencyGoals
ProgramObjectives
(Strategic Management)
Performance Measures(Performance Management)
Data ManagementData: Quality, Standards & Governance
AM Visualization - Simplified
StrategicMgmt
RiskMgmt
Perform.Mgmt
AssetMgmt
2001-2002 VERMONT LEGISLATURENO. 64. AN ACT RELATING TO THE STATE’S
TRANSPORTATION CAPITAL PROGRAM ANDPROJECT DEVELOPMENT PLAN.
Sec. 24. 19 V.S.A. § 10k is added to read:
§ 10k. STATEMENT OF POLICY; ASSET MANAGEMENT
The agency shall develop an asset management plan which is asystematic goal and performance-driven management and decision-making process of operating, maintaining and upgradingtransportation assets cost-effectively.
19 V.S.A. § 10kAt a minimum, the asset management system shall:
(1) identify transportation system indicators by which thedifferent components of the transportation system may beevaluated;
(2) list all of the infrastructure assets and their condition, including,but not limited to, pavements, structures, and facilities;
(3) include deterioration rates for infrastructure assets; and(4) determine, long-term, the annual funds necessary to fund
infrastructure maintenance at the recommended performancelevel.
Asset Management Defined
MAP 21 Definition: Asset management is a strategic andsystematic process of operating, maintaining, andimproving physical assets, with a focus on engineeringand economic analysis based upon quality (data)information, to identify a structured sequence ofmaintenance, preservation, repair, rehabilitation, andreplacement actions that will achieve and sustain adesired state of good repair over the lifecycle of theassets at minimum practicable cost. (23 U.S.C. 101(a)(2),MAP-21 § 1103)
VTrans’AM MissionWhat ?
The overall mission is to program capital ormaintenance activities for assets at strategic points inthe asset’s life cycle with the intention of extending itsexpected useful life, increase performance, whileminimizing the costs to manage the asset over its lifespan.
How?
By meeting the required customer service level, in themost cost effective manner through the managementof assets for both present and future customers.”
Monitor asset status and condition, determinecustomer service levels, measure performanceand determine any unmet needs. = Sustainability.
Maximize the value of VTrans’ capital, operationsand maintenance expenditures within currentrevenues, while continuously delivering levels ofservice that the public expects and decisionmakers require. = Fiscal Accountability.
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Benefits of AM
Develop analytical methodologies and tools requiredto analyze asset life-cycle costs and benefits of capitaland maintenance projects, and to evaluate projectsacross transportation modes and programs whileminimize the cost of managing the system over thelong-term – resulting in an increased cost effectivenessand service life = Credible Programming.
Strategically time treatment interventions to helpsextend the asset’s useful life and maximize theAgency’s financial resources = Right3.
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Benefits of AM
Suite of data management tools that generatesconsistent strategic information across asset typesthat is consistent with tactical information = DataIntegration & VTransparency
Develop Agency Risk Registry; resulting in reduction ofrisk to the Agency, better decisions and increaseperformance = Risk Management.
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Benefits of AM
11.2
7.0
2.6
*6%
Goal
20.0 20.4
7.3
*10%
Goal
18.5
15.9
7.9
*12%
Goal
17.0
13.4
6.8
*10%
Goal
0.0
10.0
20.0
30.0
Interstate Bridge State Highway Bridge Town Highway Bridge State Shorts
Perc
ent
ofBridges
Structural Deficiency over Time by System*April Submittal Years 2004, 2009, and 2014
2003 - April 2004 Submittal
2008 - April 2009 Submittal
2013 - April 2014 Submittal
Interstate Bridge State Highway Bridge Town Highway Bridge State Shorts
AM Gap Analysis
In 2014 VTrans worked withFHWA and its Consultant AMECto identify AM gaps; where weare versus where we want tobe.
Recommendations to closethese gaps have been rolledinto VTrans’ TAMP Work Plan
October 1, 2014
Implementation Plan
Final
VTrans Transportation Asset ManagementImplementation Plan
AMP Organizational Structure
Data ManagementBudget &
ProgrammingPerformance
Asset Inventory
Systems
Programming
Bridge Inspection
Se
ctio
ns
Un
its
4 positions
Pavement MgmtBridge Mgmt2 positions
Chief Bridge Inspector,Load Raters(2), BridgeInspectors (8)
3 positions
Estimating
Kevin Viani Mike Hedges Mike Pologruto
Quality Assurance
Risk Mgmt
1 position
1 position
Admin.
Chad Allen
1 position
1 position Budget
VTrans’ TAMP
TAMP Work Plan Development
Chapter Title
6.1 EXECUTIVE SUMMARY
6.2 REGULATORY REQUIREMENTS
6.3 TAM BUSINESS MODEL
6.4ASSET MANAGEMENT GOALS, OBJECTIVES ANDSTRATEGIES
6.5 AM PERFORMANCE MEASURES6.6 CUSTOMER SERVICE LEVELS6.7 AM DECISION-MAKING PROCESSES
VTrans’ TAMPTAMP Work Plan Development
Chapter Title
6.8 ASSET INVENTORY & CONDITIONS
6.9 LIFE CYCLE COST CONSIDERATIONS
6.10 FINANCIAL PLAN
6.11 INVESTMENT STRATEGIES
6.12 FUTURE GROWTH & DEMAND
6.13 RISK MANAGEMENT
6.146.15
AM ENHANCEMENT PLANCOMMUNICATION, OUTREACH & REPORTING
TAMP Implementation
◊ Define Scope ofTAM in Agency
◊ Review Agency Mission,
Vision & Goals
◊ Conduct Self Assessment andGap Analysis
DefineDirection
Align theOrganization
Constructthe TAMP
DevelopProcesses,Tools &Systems◊ Develop change
strategy
◊ Integrate TAM into org. culture
◊ Integrate TAM into business processes
◊ Define Asset Mgmtroles & responsibilities
◊ Review / Develop Performance Mgmtgoals for each asset
◊ TAMP to bedeveloped inphases pendingasset maturitylevels
◊ PredictiveModeling
◊ Trade-off Analyses
◊ Life Cycle Mgmt
◊ Data Collection & Mgmt
◊ Data & Financial Integration
Goal 1. Meet the minimum Federal (MAP-21) and Statelegislative requirements regarding Asset Managementimplementation
Objective 1A. Develop GIS-based Asset Registry
Objective 1B. Develop Customer Service Levels(CSLs)
Objective 1C. Develop a Financial Plan
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TAM Goals &Objectives
Goal 2. Develop factual, risk based, and data drivenAsset Management processes
Objective 2A. Develop and Document Life CycleCosts Processes
Objective 2B. Develop Data ManagementFramework
Objective 2C. Develop Risk Integration Plan
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TAM Goals &Objectives
Goal 3. Use asset management to manage the Agency’sphysical infrastructure, drive the budget developmentprocess, and support the Agency’s Strategic Plan
Objective 3A. Develop Risk-based Tradeoff AnalysisProcesses
Objective 3B. Define Asset Management Budget ProcessFramework
Objective 3C. Develop Investment Policies and ProceduresFramework
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TAM Goals &Objectives
Goal 4. Integrate asset management into VTrans’ culture
Objective 4A. Strengthen asset management-focusedOrganizational Structure
Objective 4B. Institutionalize asset management across theentire Agency
Objective 4C. Document and prioritize asset managementprocess enhancements or improvements
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TAM Goals &Objectives
Establishment of Customer Service Levels
Ability to conduct Life Cycle Cost Analyses
Calculation of Benefit Cost Ratios or Returnon Investment for programmed activities
Long term financial decisions based on
data, considering risk and driven byperformance!
Where is Asset Management Taking Us?
Where is Asset Management Taking Us?
Towards credible programming with acorridor management, strategic goalorientated focus.
Vermont State Standards – not the what but rather thecreative collaborative process; working with externalpartners and developing key working relationships
Anticipated future impacts related to;
- corridor management
- customer service level discussions
Budget Development – AMP B&P Section leadingHighways Division budget development
Where is Asset Management Taking Us?
How are we going to get there?Through integration of a series of best AM practicesidentified in Europe, Australia and in the United States.
The AM community in US are collectively developing thesebest practices. Some States better than others. SomeStates have not started their TAMP yet!
Working together. Effective Communication
Alignment with Strategic Goals.