Welcome to Student News

1:00 – 2:00 (call in 12:30)

Please MUTE your microphones!

• Make sure your K20 contact registers your district for the next month’s VTC.

• We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

IntroductionStudent News VTC

• Welcome to the October 2011 Student VTC. • NOTE: The Student News VTC will not be

recorded from this point forward. If this is a concern for your district please contact Tim Colliver. The PowerPoint will be posted to www.esd101.net as usual.

• If you have comments or suggestions for VTC topics, please email them to:

stucoord@esd101.net

Additional Contact Phone Number

We are excited to announce an 800 number for users outside our local calling area

800-531-4277

Continue to use (509) 456-2718 within our local area

• Registration opens October 24, 2011– 2012 Registration Fees remain the same as 2011

• Shooting Star Award– Nominations due by January 15, 2012

• Fill the bus to Bellevue? – November 15 deadline– Email tcolliver@esd101.net if interested

www.waswug2012.org

March 11 – 13Bellevue, WA

Position Announcement

After consideration by the NorthEast Regional Data Center Advisory Committee, it was agreed it is time to add a Student System Manager to the team.Position will be posted at www.esd101.net and advertised in the Spokesman-Review this weekend.

– See the posting for additional details and timelines.

Student Pac-to-Web Transition

August 2012 is the twilight for PaC.

As announced in NERDC Notes, the Skyward student PaC system will begin a phased transition to Skyward web.

Web training is completed in several areas.

Student Pac-to-WebTransition

What to Expect After the Completion of Each Phase Functionality in each area will be disabled in PaC.

o The PaC buttons will be unavailable for these areas.

All data entry in these areas will be performed in Web Access.

There will be several phases to this project. Phase I and II have been determined. Watch for additional phases to be announced.

Student Pac-to-Web TransitionPhase I Modules Student Services (Special Education) Data Mining Discipline Health Text Books Busing Obligations Guidance

The transition to Web Access for Phase I will be complete on November 27, 2011.

Student Pac-to-Web TransitionBefore the Change

Student Pac-to-Web TransitionAfter the Change

Notice the missing buttons

Student Pac-to-Web TransitionPhase II Modules Student Profile Family Staff Attendance Grading Current Year Scheduling Lockers Year End Process

The transition to Web Access for Phase II will be complete on January 29, 2012.

Student Pac-to-WebTransition

What can be done to prepare?

Encourage users to work in Web Access now.• Make sure to access Skyward Web through your local

computer’s browser, not through Citrix.

Be sure users have security in these areas of Student Web Access.

• No security changes will be needed in PaC Student Management.

Review the training documents posted on our website.www.esd101.net/nerdc

And access Skyward Help in Web Access.

Contact InformationTim Colliver, Director

NorthEast Regional Data CenterDirect: (509) 789-3584Cell/Afterhours Critical Support: (509) 999-7183 Email: tcolliver@esd101.net

Department: (509) 456-2718 or 800-531-4277

News

NewsUpcoming Workshops

Oct 2011 - Grading trainings – Grading and Transcript in Web Access• Email announcements sent to District Contacts on

9/20/2011

Nov 2011 - CEDARS Overview – Monday, November 7, 2011• Time: 10:00 AM to 1:00 PM• Session to be held at NEWESD 101 and broadcast on K20• Registration deadline for VTC is October 27

NewsUpcoming Workshops

Nov 2011 - TBAAM

Discipline – Discipline in Web Access• An email announcement will be sent to District Contacts

soon

PMTest Score Import – Importing HSP, MSP and EOC in Web Access• An email announcement will be sent to District Contacts

soonThese will be regional trainings. Date, time and location will be sent in the upcoming announcement.

News Upcoming Releases

2011-2012 School Year Release Schedule

All systems will be down from 3:00 AM – 9:00 PM on these designated Saturdays:

• November 5, 2011• March 3, 2012• July 14, 2012

Please inform all users accordingly – including families and teachers

Activities

Path: WS\OF\AC\AM

Activity MasterActivities are entity specific.Activities are school year specific.Activities are identified with a unique Activity Code.

To Add an Activity Use the Add button.

Activity Master - AddEnter a unique Activity Code, a short and a long description.

The Start and Stop dates need to include the dates an activity is being used.

If the activity is being used with the Athletic Grading Bucket or for Grade Checks the ‘Use for Grading” must be set to Yes.

Activity Leader and Contacts are used in conjunction with My Activities on the EA+ tab. These names must be in the Staff Table.

Activity Master Edit or Delete

After adding your new activity, review the information by expanding the activity with the ‘+’ on the left.

The Edit and Delete buttons can be used to maintain the Activity.

Activity Master Adding Students

To Add Students to an Activity, expand the Student Roster and use the Add Student or the Add Students by Class hyperlink.

Activity Student RosterAdding Students

In the left column, check the students you are adding.

When finished use the Save button to save the activity roster.

Don’t forget to use the Filter Options and/or the Quick Filter to isolate the students so your selection list is manageable.

Activities By Student

Activities By Student is used to list a students current and historical activities. Activities can also be maintain for a specific student using the Maintain Activity hyperlink.

WS/OF/AC/BS

Activity – ReportsActivity Report by Activity

The Activity Report by Activity is used to get a roster of the selected Activities.

WS/OF/AC/RE

Activity – ReportsActivity Report by Activity

Use the Activities button to select Activities.

Be sure to use the filter options to find the correct school year and activity.

Add a Template

Enter a Template Description

Select Print using Activity Selection

Choose Active in the Student Status

Activity – ReportsActivity Report by Activity

Activities – Student ProfileActivities are also available in the Student Profile on the Activity TAB

WS/ST/PR/Activity Tab

Activities – My ActivitiesMy Activities may be used by Activity Directors or others needing information about specific Activities.

These users must be in the Activity Staff list and have proper security.

Student Search and Reports include: Activity Roster, Attendance Detail, Progress Missing Assignment and Report Card Summary Reports

Lockers

Path: WS\OF\LO

Lockers - CodesLock Codes and Lock Makes are needed if you school does not have built in locks.

All buildings need to define Locker Areas.

When adding Locker Areas, choose the correct Lock Type and if you are Allowing 2 Students per Locker.

Lockers – Locker CodesLocker Codes are added using a Mass Create/Delete Lockers Utility or imported from an external file.This places the locker numbers in specific Locker Areas.

For help Creating Lockers or Importing please call NEWESD 101.

Lockers – UtilitiesMass add Lockers by Range

This utility assigns lockers to students.

Lockers may be assigned by area to specific grade levels, genders, by advisor or by homeroom.

The option to Assign Students Randomly scatters the locker assignments in the pool of students.

Lockers – Student LockersStudent Lockers may be used to assign lockers to students one at a time.

Find the student and use the Add Primary or Add Secondary Locker hyperlink. Use Edit or Remove to maintain the locker.

If your district has external locks, use the maintain locks to manage the student’s lock.

Lockers – Student ProfileLockers are also available in the Student Profile on the Locker TAB

Use the buttons on the right for Locker Maintenance.

Lockers - Reports

To print a list of students in lockers, use the Student Locker Report by Range.

Make the selections needed for your report. You can print locker combinations on this report.

You can also print locker numbers and combinations on the Student’s Schedule.

Lockers – ReportsStudent Locker Report by Range

Printing the VTC PowerPointNotes Version

In PowerPoint – Choose FileChoose PrintIn the Slides Area – Choose Note Pages

The Note Pages Version will print the detail of each slide. See the Preview below. This is always one slide per page.

Security Maintaining *Stu Full Access

GroupsPath - Product Setup Tab/CA/SE/SG/WS

Security Maintaining *Stu Full Access

GroupsFor every *Stu Full Access Group, use the Edit Security Levels button

For all the areas in the drop down, choose Check ALL

Then chooseAssign Selected

Set the security to 5/5 and Apply.

CEDARSNo Errors Can have Logical Delete

CEDARSStaff Schedule.CourseID Error

OSPI has notified WSIPC that they have had a large number of districts with the following exceptions this week: “Staff Schedule.CourseID does not have a parent record in the Course Catalog file” and “Student Schedule.CourseID does not have a parent record in the Course Catalog file”. PROCEDURE:Ensure that courses with a Course Status of Inactive or a Category of Transfer (WS\OF\CS\BC\CM) do not have a teacher assigned to the Meet, and do not have students scheduled into the Section.  NOTES:Courses with a Status of Inactive or a Category of Transfer are not included in the Course Catalog file. However, if there is a teacher assigned to the Meet or students scheduled in the Section, those courses are included in the Staff and/or Student Schedule files. If a course is not included in the Course Catalog file but is included in the Staff Schedule file and/or the Student Schedule file, it will cause the above exceptions.

P223 – K-3 PovertyNew Columns

Resources

Northeast Regional Data CenterWebsite: http://www.esd101.net/nerdc

• Look for Skyward Student Resources on the left side of the screen

• Contact Information and Calendar are available on either the home page or within Skyward Student Resources

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to stucoord@esd101.net

Thank You!

• Please e-mail a list of VTC attendees at your site to: stucoord@esd101.net