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WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS PROJECT
PROCUREMENT PLAN FOR (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013) I. General
1. Project information:
• Project Name: Institutional Strengthening of Gram Panchayats Project • Country: India • Project Code: P 105990 • Credit No. 4758-IN • Implementing agency for this Procurement Plan: ISGPP Cell , WBSRDA
2. Bank’s approval Date of the procurement Plan Draft Procurement Plan dated Feb 2, 2010 Revision-0.
Revision-1 approved by the Bank on 20.4.2010 and Revision-2 approved by the Bank on May 17, 2011. Revision-3 approved by the World Bank on 01.3.2012.
3. Date of General Procurement Notices: Dated February 10, 2010
4. Period covered by this procurement plan: Five months of project implementation period from
November 2012 to March 2013. II. Goods and Works and Non-consulting services.
1 a) Procurement Methods and Thresholds
Category Method of Procurement Threshold (US$ Equivalent) Works ICB > 5,000,000
NCB Up to 5,000,000 Shopping 30,000 Others : NA
Goods (also applicable for non-intellectual services and the services contracted on the basis of performance of measurable physical outputs)
ICB > 1,000,000 LIB > 500,000 NCB > 50,000 but < 1,000,000 Shopping <50,000 Others NA
1 b) Prior Review Threshold
− Works : All contracts exceeding US$ 500,000 − Goods : All contracts exceeding US$ 200,000 − Direct Contracting/ Sole Source Selection : All contracts
2. Pre-qualification. Not Applicable
3. Reference to (if any) Project Operational/Procurement Manual:
4. Any Other Special Procurement Arrangements:
A. The agreed shopping conditions are:
• The procurement will be based on comparing price quotations obtained from several suppliers (in case of goods) and several contractors in case of works) with minimum of three .
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• Request for quotation shall indicate descriptions and quantity of goods or specification of works
as well as delivery period and place.
• Quotation may be submitted by letter, fax or by electronic means.
• The evaluation shall follow the same principles as of open bidding.
• No special preference, price or purchase, will be accorded to any bidder, state owned enterprises, small scale enterprises or enterprises from any given State.
• There shall be no negotiation of price with the bidders. • There shall be no rate contracts. Only rate contracts entered into by DGS&D will be acceptable as
a substitute for shopping procedures. • Selective exemption of bid security or performance security to any class of bidders shall not be
allowed.
• Bids shall not be invited on % rate basis and shall not be rejected based on a ceiling on bid premium.
• Complete records of all procurements made shall be retained up to two years after the closing
date of the Credit Agreement. A register for contracts must be maintained at the GPs and available for inspection.
• Strict compliance for maintaining stock and asset register by GPs.
• Intimation to all stakeholders to permit the Bank to inspect their accounts and records and other
documents related to the bid submission and contract performance and to have them auditors appointed by the Bank.
B. The agreed NCB conditions are :
• Only the model bidding documents for NCB agreed with the Government of India Task Force (and as amended from time to time) shall be used for bidding.
• Invitations to bid shall be advertised in at least one widely circulated national daily
newspaper, at least 30 days prior to the deadline for the submission of bids :
• No special preference will be accorded to any bidder either for price or for other terms and
conditions when competing with foreign bidders, state owned enterprises, small scale enterprises or any enterprises any given state;
• There shall be no negotiations price with bidders, even with the lowest evaluated bidder.
• Extension of bid validity shall not be allowed without the prior concurrence of the Bank: (a) for the first request for extension if it is longer than four weeks; and (b) for all subsequent
requests for extension irrespective of the period (such concurrence will be considered only in cases of Force Majeure and circumstances beyond the control of the purchaser or employer).
• Re-bidding: the system of rejecting bids outside a pre-determined margin or ‘bracket’ of
prices shall not be used.
• The two-or-three envelope system will not be used.
• Rate contracts entered into with the Director General of Supplies and Disposal (DGS&D) are not acceptable as substitute for NCB procedures. However, this is acceptable in lieu of shopping.
5. Procurement Packages with Methods and Time Schedule – Refer Table-1(A & B) for Goods & Works, Table-2 (A& B) for Consulting Services and Table-3 (A&B) for Non-consultancy Services.
III. Selection of Consultants
1 a) Selection Methods and Thresholds
Category Method of Procurement
All types of selection QCBS
Selection provided in procurement guidelines Clause 3.6
LCS
Selection provided in procurement guidelines Clause 3.7 and 3.8
CQS
Selection provided in procurement guidelines Clause 3.5
FBS
Selection provided in procurement guidelines Clause 3.9 to 3.13
SS
1 b) Prior Review Threshold − Consultancy Services: > US$ 100,000 equivalent for firms; and > US$ 50,000 equivalent for individuals − All direct contracting / single source selection
2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to
cost less than $ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.
3. Any Other Special Selection Arrangements: NA
4. Reference to (if any) Project Operational/Procurement Manual:
IV. Implementing Agency Procurement for Capacity Building Activities with Time Schedule:
Sl.No. Training Timeline Status
1. Training of Procurement Manager and Assistant Procurement Manager of the ISGPP Project on World Bank Procurement Procedures at Administrative Staff College of India, Hyderabad
February 6-17, 2012 Achieved
2. Training of Assistant Procurement Manager and two other project staff on World Bank Procurement Procedures at NIFM, Faridabad, India
January 14-25, 2013 Preparation is going on
3. In-house training of state level project staff
January 2013
PROCUREMENT SCHEDULE FOR GOODS/WORKS (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
[The plan has been prepared by breaking the format in 2 parts : Table-1A & Table-1B ]
Revision-4 Dated 13.12.2012 TABLE – 1 A
Package No. Description
Meth
od o
f Pr
ocur
emen
t
Proc
urem
ent
Auth
ority
Quan
tity
(Num
ber)
Estim
ated
Cos
t (T
hous
and
in
loca
l cur
renc
y) Estimated
Cost (Thousand
in USD)1US$
=Rs.50 1 2 3 4 5 6 7
WB/ISGP/G/001(R-4)
Anti-Virus Software Direct
Contracting or Shopping
ISGPP Cell under WBSRDA 20 125 1.5
WB/ISGP/G/002(R-4)
Hardware requirement for system development of GPMS
1. Server- Data Server 2. Server- Backup Server 3. Server-Web Server 4. SAN Switch and SAN Storage 5. Router
Shopping or DGS&D RC
ISGPP Cell under WBSRDA
01 01 01 02
01
350 350 350 500
100
0 7 07 07 10
0 2
WB/ISGP/G/
003(R-4)
Software requirement for system development of GPMS
1. Antivirus for Server for 3 years registration
Direct Contracting or
Shopping ISGPP Cell
under WBSRDA
01
15
0.30
WB/ISGP/G/
004(R-4)
Installation of Air conditioners for maintenance of computer hardware etc. at District Coordination Unit for
ISGP Project, Purba Medinipur
Direct Contracting or
Shopping ISGPP Cell
under WBSRDA 05 150 03
WB/ISGP/G/005(R-4)
Printing of IEC materials (leaflets, activity calendars, guidelines and
booklets etc.)(To be done in several lots within threshold limits of shopping)
Shopping ISGPP Cell under WBSRDA
As per actual
requirements
1000 20
WB/ISGP/G/006(R-4) Audio Compact Disk Shopping ISGPP Cell
under WBSRDA 3400 150 03
WB/ISGP/G/
007(R-4)
Maintenance and procurement of equipment for Studio at Jessop
Building Shopping ISGPP Cell
under WBSRDA
As per actual
requirements
350 07
WB/ISGP/G/008(R-4)
Renovation & Painting work inside the Toilet Blocks attached to ISGPP Cell
(State Head Quarter)
Direct Contracting (cleared by World Bank)
ISGPP Cell under WBSRDA
As per actual
requirements
119.87 2.40
WB/ISGP/G/009(R-4)
Furniture (20 Chairs)
Direct Contracting (cleared by World Bank)
ISGPP Cell under WBSRDA
20
129.11 0.129
PROCUREMENT SCHEDULE FOR GOODS / WORKS (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013) [The plan has been prepared by breaking the format in 2 parts : Table-1A & Table-1B ]
Revision-4 Dated 13.12.2012 TABLE – 1 B
Package No. ( Note: Please refer Table-1A for
Details) Stage
Initiate preparation of Specification
and Bid Document
Preparation of the Bid
Document
Request for quotation
/invitation of bid Opening of Bids
/Quotations Approval of
BER
Issue of notification /
purchase order of Award
100% delivery complete
A B C D E F G H I
WB/ISGP/G/001(R-4) Appraisal January 2013 January 2013 January 2013 January 2013 Not Applicable January 2013 Feb, 2013 Revised Actual
WB/ISGP/G/002(R-4) Appraisal March, 2013 April, 2013 April, 2013 April, 2013 Not Applicable May, 2013 June, 2013 Revised Actual
WB/ISGP/G/003(R-4) Appraisal March, 2013 April, 2013 April, 2013 April, 2013 Not Applicable May, 2013 June, 2013 Revised Actual
WB/ISGP/G/004(R-4) Appraisal Feb, 2013 Feb, 2013 Feb, 2013 Feb, 2013 Not Applicable Mar, 2013 Mar, 2013 Revised Actual
WB/ISGP/G/005(R-4) Appraisal As per actual requirement and as and when required Revised Actual
WB/ISGP/G/006(R-4) Appraisal Feb, 2013 Feb, 2013 Feb, 2013 Feb, 2013 Not Applicable Mar, 2013 Mar, 2013 Revised Actual
WB/ISGP/G/007(R-4) Appraisal As per actual requirement and as and when required Revised Actual
WB/ISGP/G/008(R-4) Appraisal Revised Actual Done (as cleared by World Bank)
WB/ISGP/G/009(R-4) Appraisal Revised Actual Done (as cleared by World Bank)
PROCUREMENT SCHEDULE FOR CONSULTANCY SERVICES (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
[The plan has been prepared by breaking the format in 2 parts : Table-2A & Table-2B ]
Revision-4 Dated 13.12.2012 TABLE – 2A
Package No. Description Method of Procurement Quantity (Number) Procurement Authority
Estimated Cost
(Thousand in local
currency)
Estimated Cost
(Thousand in
USD)1US$=Rs.50
1 2 3 4 5 6 7
WB/ISGP/C/001(R-4) Hiring of Services for designing Grievance Redress Mechanism at the GP level QCBS 1 ISGPP Cell under WBSRDA 2500 50
WB/ISGP/C/002(R-4) Hiring of services for system development of Computer Aided Project Design
QCBS 1 ISGPP Cell under WBSRDA 4000 80
WB/ISGP/C/003(R-4) Hiring of services for conducting External Audit of ISGP Project FBS 1 ISGPP Cell under WBSRDA 210 4.2
WB/ISGP/C/004(R-4) Hiring of services for Mid-term Review of ISGP Project (including evaluation of capacity building initiatives and Service delivery & Governance study)
QCBS 1 ISGPP Cell under WBSRDA 5000 100
WB/ISGP/C/005(R-4) Hiring of Services for conducting Internal Audit of ISGP Project for 2012-13
Repeat contract done with the previously selected agency on the basis of satisfactory
performance (cleared by the World Bank)
1 ISGPP Cell under WBSRDA 256 5.12
WB/ISGP/C/006(R-4) Hiring of Consultancy Services for Conducting annual Performance Assessment of Gram Panchayats
Extension of existing contract with the previously selected Agency subject to clearance
from World Bank 1 ISGPP Cell under WBSRDA 8000 170
WB/ISGP/C/007(R-4) Hiring of Services for conducting Internal Audit of ISGP Project for 2012-13 LCS (small assignment) 1 ISGPP Cell under WBSRDA 280 5.6
PROCUREMENT SCHEDULE FOR CONSULTANCY SERVICES (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013)
[The plan has been prepared by breaking the format in 2 parts : Table-2A & Table-2B ]
Revision-4 Dated 13.12.2012 TABLE – 2B
Package No.
**
Stage T
OR
, EO
I SPN
and
RFP
dr
afte
d
Est
imat
e Pr
epar
ed &
Sa
nctio
ned
Ban
k’s N
o O
bjec
tion
to
TO
R, E
OI S
PN, R
FP
Doc
umen
t
Publ
icat
ion
of S
PN in
U
ND
B a
nd N
ewsp
aper
s
Prep
arat
ion
of sh
ortli
st
App
rova
l of s
hort
list b
y B
ank
Issu
e R
FP to
shor
t lis
ted
cons
ulta
nts
Rec
eipt
of p
ropo
sals
and
op
enin
g te
chni
cal
prop
osal
s
Eva
luat
ion
of te
chni
cal
prop
osal
s and
su
bmis
sion
of r
epor
t to
the
Ban
k
Ban
k's N
o O
bjec
tion
to
tech
nica
l eva
luat
ion
repo
rt
Ope
ning
of f
inan
cial
pr
opos
als a
nd fi
nanc
ial
eval
uatio
n
Ban
k's n
o ob
ject
ion
to
cont
ract
aw
ard
reco
mm
enda
tions
Con
trac
t Sig
ned
Publ
icat
ion
of C
ontr
act
Aw
ard
Con
trac
t Com
plet
ed
A B C D E F G H I J K L M N O P Q
WB/ISGP/C/001(R-4)
Appraisal Jan, 2013 Jan, 2013 Jan, 2013 NA Feb, 2013 Feb, 2013 Feb, 2013 Mar, 2013 Mar, 2013 Mar, 2013 Apr, 2013 Apr, 2013 Apr, 2013 Apr, 2013 Aug, 2013 Revised NA Actual NA
WB/ISGP/C/
002(R-4)
Appraisal Feb, 2013 Feb, 2013 Feb,2013 NA Mar, 2013 Mar, 2013 Mar,2013 Apr, 2013 Apr, 2013 Apr, 2013 May, 2013 May, 2013 May,2013 May,2013 Aug, 2013 Revised NA Actual NA
WB/ISGP/C/003(R-4)
Appraisal Feb, 2013 Feb, 2013 Feb,2013 NA Mar, 2013 NR Mar, 2013 Mar, 2013 Mar, 2013 NR April, 2013 NR May, 2013 May,2013 Aug, 2013 Revised NA Actual
WB/ISGP/C/004(R-4)
Appraisal Jan, 2013 Jan, 2013 Jan, 2013 NA Feb, 2013 Feb, 2013 Feb, 2013 Mar, 2013 Mar, 2013 Mar, 2013 Apr, 2013 Apr, 2013 Apr, 2013 Apr, 2013 July, 2013 Revised Actual
WB/ISGP/C/005(R-4)
Appraisal Revised Actual Oct, 2012 Nov, 2012 June 2013
WB/ISGP/C/006(R-4) Appraisal Dec, 2012 Jan 2013 Sept, 2013
Revised Actual WB/ISGP/C/
007(R-4) Appraisal Jan, 2013 Jan, 2013 Jan, 2013 NA Feb, 2013 NA Mar, 2013 Mar, 2013 NA NA NA NA May, 2013 May,2013 June, 2014
Revised Actual
** For Details of each package like - Description, Method of Procurement, Quantity, Procurement Authority, Estimated Cost, etc please refer Table-2A
PROCUREMENT SCHEDULE FOR NON-CONSULTANCY SERVICES (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
[The plan has been prepared by breaking the format in 2 parts: Table-3A & Table-3B ]
Revision-4 Dated 13.12.2012 TABLE – 3A
Package No. Description Method of Procurement
Quantity (Number) Procurement Authority
Estimated Cost
(Thousand in local
currency)
Estimated Cost
(Thousand in
USD)1US$=Rs.50
1 2 3 4 5 6 7
WB/ISGP/NC/001(R-4) Hiring of services for IEC activities (for Birbhum district for two months)
Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/002(R-4) Hiring of services for IEC activities (for Purba Medinipur district for two months)
Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/003(R-4) Hiring of services for IEC activities (for Howrah district for two months )
Shopping 1 ISGPP Cell under WBSRDA 1100 22
WB/ISGP/NC/004(R-4) Hiring of services for IEC activities (for Burdwan district for two months )
Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/005(R-4) Hiring of specialized folk troupes for IEC activities (for two months)
Single Source Selection
As per actual
requirement ISGPP Cell under WBSRDA 2240 44.8
PROCUREMENT SCHEDULE FOR NON-CONSULTANCY SERVICES (FOR 5 MONTHS FROM NOVEMBER, 2012 TO MARCH, 2013)
[The plan has been prepared by breaking the format in 2 parts : Table-3A & Table-3B ]
Revision-4 Dated 13.12.2012 TABLE – 3B
Package No. ( Note: Please refer Table-1A for
Details) Stage
Initiate preparation of Specification
and Bid Document
Preparation of the Bid
Document
Request for quotation
/invitation of bid Opening of Bids
/Quotations Approval of
BER
Issue of notification /
purchase order of Award
100% delivery complete
A B C D E F G H I
WB/ISGP/NC/001(R-4) Appraisal Dec, 2012 Jan, 2013 Jan, 2013 Jan, 2013 N.A Jan, 2013 March, 2013 Revised Actual
WB/ISGP/NC/002(R-4) Appraisal Dec, 2012 Jan, 2013 Jan, 2013 Jan, 2013 N.A Jan, 2013 March, 2013 Revised Actual
WB/ISGP/NC/003(R-4) Appraisal Dec, 2012 Jan, 2013 Jan, 2013 Jan, 2013 N.A Jan, 2013 March, 2013 Revised Actual
WB/ISGP/NC/004(R-4) Appraisal Dec, 2012 Jan, 2013 Jan, 2013 Jan, 2013 N.A Jan, 2013 March, 2013 Revised Actual
WB/ISGP/NC/005(R-4) Appraisal Jan 2013 Jan, 2013 March, 2013 Revised Actual
WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS PROJECT
PROCUREMENT PLAN FOR ONE YEAR (1 APRIL 2013-31 MARCH 2014) I. General
1. Project information:
• Project Name: Institutional Strengthening of Gram Panchayats Project • Country: India • Project Code: P 105990 • Credit No. 4758-IN • Implementing agency for this Procurement Plan: ISGPP Cell , WBSRDA
2. Bank’s approval Date of the procurement Plan Draft Procurement Plan dated Feb 2, 2010 Revision-0.
Revision-1 approved by the Bank on 20.4.2010 and Revision-2 approved by the Bank on May 17, 2011. Revision-3 approved by the World Bank on 01.3.2012. Revision 4 approved by the World Bank on ………..
3. Date of General Procurement Notices: Dated February 10, 2010
4. Period covered by this procurement plan: Twelve months of project implementation period from
1 April 2013 to 31 March 2014. II. Goods and Works and Non-consulting services.
1 a) Procurement Methods and Thresholds
Category Method of Procurement Threshold (US$ Equivalent) Works ICB > 5,000,000
NCB Up to 5,000,000 Shopping 30,000 Others : NA
Goods (also applicable for non-intellectual services and the services contracted on the basis of performance of measurable physical outputs)
ICB > 1,000,000 LIB > 500,000 NCB > 50,000 but < 1,000,000 Shopping <50,000 Others NA
1 b) Prior Review Threshold
− Works : All contracts exceeding US$ 500,000 − Goods : All contracts exceeding US$ 200,000 − Direct Contracting/ Sole Source Selection : All contracts
2. Pre-qualification. Not Applicable
3. Reference to (if any) Project Operational/Procurement Manual:
4. Any Other Special Procurement Arrangements:
A. The agreed shopping conditions are:
• The procurement will be based on comparing price quotations obtained from several suppliers (in case of goods) and several contractors in case of works) with minimum of three .
• Request for quotation shall indicate descriptions and quantity of goods or specification of works
as well as delivery period and place.
• Quotation may be submitted by letter, fax or by electronic means.
• The evaluation shall follow the same principles as of open bidding.
• No special preference, price or purchase, will be accorded to any bidder, state owned enterprises, small scale enterprises or enterprises from any given State.
• There shall be no negotiation of price with the bidders. • There shall be no rate contracts. Only rate contracts entered into by DGS&D will be acceptable as
a substitute for shopping procedures. • Selective exemption of bid security or performance security to any class of bidders shall not be
allowed.
• Bids shall not be invited on % rate basis and shall not be rejected based on a ceiling on bid premium.
• Complete records of all procurements made shall be retained up to two years after the closing
date of the Credit Agreement. A register for contracts must be maintained at the GPs and available for inspection.
• Strict compliance for maintaining stock and asset register by GPs.
• Intimation to all stakeholders to permit the Bank to inspect their accounts and records and other
documents related to the bid submission and contract performance and to have them auditors appointed by the Bank.
B. The agreed NCB conditions are :
• Only the model bidding documents for NCB agreed with the Government of India Task Force (and as amended from time to time) shall be used for bidding.
• Invitations to bid shall be advertised in at least one widely circulated national daily
newspaper, at least 30 days prior to the deadline for the submission of bids :
• No special preference will be accorded to any bidder either for price or for other terms and
conditions when competing with foreign bidders, state owned enterprises, small scale enterprises or any enterprises any given state;
• There shall be no negotiations price with bidders, even with the lowest evaluated bidder.
• Extension of bid validity shall not be allowed without the prior concurrence of the Bank: (a) for the first request for extension if it is longer than four weeks; and (b) for all subsequent requests for extension irrespective of the period (such concurrence will be considered only in cases of Force Majeure and circumstances beyond the control of the purchaser or employer).
• Re-bidding: the system of rejecting bids outside a pre-determined margin or ‘bracket’ of
prices shall not be used.
• The two-or-three envelope system will not be used.
• Rate contracts entered into with the Director General of Supplies and Disposal (DGS&D) are not acceptable as substitute for NCB procedures. However, this is acceptable in lieu of shopping.
5. Refer Table-1(A & B) for Goods & Works, Table-2 (A& B) for Consulting Services and Table-3 (A&B) for Non-consultancy Services.
III. Selection of Consultants
1 a) Selection Methods and Thresholds
Category Method of Procurement
All types of selection QCBS
Selection provided in procurement guidelines Clause 3.6
LCS
Selection provided in procurement guidelines Clause 3.7 and 3.8
CQS
Selection provided in procurement guidelines Clause 3.5
FBS
Selection provided in procurement guidelines Clause 3.9 to 3.13
SS
1 b) Prior Review Threshold − Consultancy Services: > US$ 100,000 equivalent for firms; and > US$ 50,000 equivalent for individuals − All direct contracting / single source selection
2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to
cost less than $ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.
3. Any Other Special Selection Arrangements: NA
4. Reference to (if any) Project Operational/Procurement Manual:
IV. Implementing Agency Procurement for Capacity Building Activities with Time Schedule:
Sl.No. Training Timeline Status
1. Training of Procurement Manager and Assistant Procurement Manager of the ISGPP Project on World Bank Procurement Procedures at Administrative Staff College of India, Hyderabad
February 6-17, 2012 Achieved
2. Training of Assistant Procurement Manager and two other project staff on World Bank Procurement Procedures at NIFM, Faridabad, India
January 14-25, 2013 Preparation is going on
3. In-house training of state level project staff
January 2013
PROCUREMENT SCHEDULE FOR GOODS/WORKS (FOR 1 YEAR FROM 1 April, 2013 TO 31 MARCH 2014) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
[The plan has been prepared by breaking the format in 2 parts: Table-1A & Table-1B ]
Revision-5 Dated 17.12.2012 TABLE – 1 A
Package No. Description
Meth
od o
f Pr
ocur
emen
t
Proc
urem
ent
Auth
ority
Quan
tity
(Num
ber)
Estim
ated
Co
st
(Tho
usan
d in
lo
cal
curre
ncy)
Estim
ated
Co
st
(Tho
usan
d
in U
SD)
@1U
S$=R
s.50
1 2 3 4 5 6 7
WB/ISGP/G/001(R-5)
Anti-Virus Software (for Laptops, desktops)
Direct Contracting or
Shopping
ISGPP Cell under
WBSRDA 20 30 0.6
WB/ISGP/G/
002(R-5) Windows-8 Operating System for laptops
Direct Contracting or
Shopping
ISGPP Cell under
WBSRDA 30 60 1.2
WB/ISGP/G/
003(R-5) Multi-function Copier
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA
1
300 6
WB/ISGP/G/
004(R-5)
Development of HELP LINE for GPMS 1. IVR & Accessories for 3 years
2. Recurring expenditure for 3
years
Direct Contracting or
Shopping
ISGPP Cell under
WBSRDA
As per actual
requirements
532
468
10.64
9.36
WB/ISGP/G/
005(R-5) External Hard drive (1TB) Shopping or
DGS&D RC ISGPP Cell
under WBSRDA
15 90 1.8
WB/ISGP/G/
006(R-5)
Printing of IEC materials (leaflets, calendars, guidelines and pictorial
manuals, booklets etc.)(To be done in several lots within threshold limits of
shopping)
Shopping ISGPP Cell
under WBSRDA
As per actual
requirements
2000 40
WB/ISGP/G/
007(R-5) Maintenance and procurement of
equipment of Studio Shopping ISGPP Cell
under WBSRDA
As per actual
requirements
800 16
REQUIREMENTS OF GOODS FOR ELA
WB/ISGP/ELA/G/001(R-
5)
Hardware requirement for strengthening field Audit system of ELA.
1. Server- Data Server 2. Server- Backup Server 3. 42U RACK with accessories 4. KDM 5. Display Unit for Rack 6. Managed Switch 24 Port 7. Firewall Active/ Failover 8. Cabling 9. UPS 10. Laptops for AG(ELA) office 11. Datacards for field auditors
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA
01 01 01 01 01 01 01
On actual 01 10 30
350 350 60 40 60 100 600 50 500 800 45
7 7
1.2 0.8 1.2 2 12 1 10 16 0.9
WB/ISGP/ELA/G/002(R-
5)
Software requirement for strengthening field Audit system of ELA.
1. MS WINDOWS Server 2008 Ent. Edition
2. CAL for Server 2008 for 25 users 3. Recovery Software
Direct Contracting or
Shopping
ISGPP Cell under
WBSRDA
01
01 01
230
4.6
Package No. Description
Meth
od o
f Pr
ocur
emen
t
Proc
urem
ent
Auth
ority
Quan
tity
(Num
ber)
Estim
ated
Co
st
(Tho
usan
d in
lo
cal
curre
ncy)
Estim
ated
Co
st
(Tho
usan
d
in U
SD)
@1U
S$=R
s.50
1 2 3 4 5 6 7 4. Microsoft Visual Studio 2010
Ultimate W/MSDN 5. ORACALE 11G 6. Adobe Suite 5 7. Adobe Photoshop CS-5 8. Net beans 6.3 9. REDHAT Linux 9 10. SQL Server with 10 Clients 11. Misc. Utility Software
01 08 02 02 01 04 01
As per requirem
ent
50 500
590 380 33.8 218 80 480 130
200
1 10
11.8 7.6 .68 4.36 1.6 9.6 2.6
4
WB/ISGP/ELA/G/003(R-
5)
Civil works and electrification of server room
Single Source (PWD of Govt.
of West Bengal)
ISGPP Cell under
WBSRDA
As per requirem
ent 300 6
REQUIREMENTS OF GOODS FOR STARPARD
WB/ISGP/STARPARD/G/
001(R-5)
Desktop Computer with Windows 7 operating system or higher version with warranty 3-3-3 (for District Training Centres)
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA 30 1800 36
WB/ISGP/STARPARD/G/
002(R-5)
MS Office 2010 Software ((for District Training Centres
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA 30 720 14.4
WB/ISGP/STARPARD/G/
003(R-5)
Antivirus Software ((for District Training Centres)
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA 30 45 0.9
WB/ISGP/STARPARD/G/
004(R-5) UPS ((for District Training Centres) Shopping or
DGS&D RC ISGPP Cell
under WBSRDA
30 90 1.8
WB/ISGP/STARPARD/G/
005(R-5)
LaserJet Printer ((for District Training Centres)
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA 30 450 9
WB/ISGP/STARPARD/G/
006(R-5)
Digital Camera ((for District Training Centres & STARPARD HQ)
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA 33 660 13.2
WB/ISGP/STARPARD/G/
007(R-5) Scanner ((for District Training Centres) Shopping or
DGS&D RC ISGPP Cell
under WBSRDA
30 150 3
WB/ISGP/STARPARD/G/
008(R-5) 1TB Ext. USB Hard Disk ((for District Training Centres & STARPARD HQ)
Shopping or DGS&D RC
ISGPP Cell under
WBSRDA 33 198 3.96
PROCUREMENT SCHEDULE FOR GOODS / WORKS (FOR 1 YEAR FROM 1 APRIL 2013-31 MARCH 2014)
[The plan has been prepared by breaking the format in 2 parts : Table-1A & Table-1B ]
Revision-5 Dated 17.12.2012 TABLE – 1 B
Package No. ( Note: Please refer Table-1A for
Details) Stage
Initiate preparation of Specification
and Bid Document
Preparation of the Bid
Document
Request for quotation
/invitation of bid Opening of Bids
/Quotations Approval of
BER
Issue of notification /
purchase order of Award
100% delivery complete
A B C D E F G H I
WB/ISGP/G/001(R-5) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 Not Applicable April, 2013 May, 2013 Revised Actual
WB/ISGP/G/002(R-5) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 Not Applicable April, 2013 May, 2013 Revised Actual
WB/ISGP/G/003(R-5) Appraisal August, 2013 August, 2013 August, 2013 August, 2013 Not Applicable Sept, 2013 Oct, 2013 Revised Actual
WB/ISGP/G/004(R-5) Appraisal May, 2013 May, 2013 May, 2013 May, 2013 Not Applicable May, 2013 June, 2013 Revised Actual
WB/ISGP/G/005(R-5) Appraisal May, 2013 May, 2013 May, 2013 May, 2013 Not Applicable May, 2013 June, 2013 Revised Actual
WB/ISGP/G/006(R-5) Appraisal As per actual requirement Revised Actual
WB/ISGP/G/007(R-5) Appraisal As per actual requirement Revised Actual
REQUIREMENT OF GOODS FOR ELA
WB/ISGP/ELA/G/001(R-5) Appraisal July, 2013 July, 2013 July, 2013 July, 2013 Not Applicable Aug, 2013 Sept, 2013 Revised Actual
WB/ISGP/ELA/G/002(R-5) Appraisal July, 2013 July, 2013 July, 2013 July, 2013 Not Applicable Aug, 2013 Sept, 2013 Revised Actual
WB/ISGP/ELA/W/003(R-5) Appraisal As per requirement Revised Actual
Package No. ( Note: Please refer Table-1A for
Details) Stage
Initiate preparation of Specification
and Bid Document
Preparation of the Bid
Document
Request for quotation
/invitation of bid Opening of Bids
/Quotations Approval of
BER
Issue of notification /
purchase order of Award
100% delivery complete
A B C D E F G H I
REQUIREMENTS OF GOODS FOR STARPARD
WB/ISGP/STARPARD/G/001(R-5) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 NA May, 2013 June, 2013 Revised Actual
WB/ISGP/STARPARD/G/002(R-5)
Appraisal April, 2013 April, 2013 April, 2013 April, 2013 NA May, 2013 June, 2013 Revised Actual
WB/ISGP/STARPARD/G/003(R-5)
Appraisal April, 2013 April, 2013 April, 2013 April, 2013 NA May, 2013 June, 2013 Revised Actual
WB/ISGP/STARPARD/G/004(R-5)
Appraisal April, 2013 April, 2013 April, 2013 April, 2013 NA May, 2013 June, 2013 Revised Actual
WB/ISGP/STARPARD/G/005(R-5)
Appraisal May, 2013 May, 2013 May, 2013 May, 2013 NA June, 2013 July, 2013 Revised Actual
WB/ISGP/STARPARD/G/006(R-5)
Appraisal May, 2013 May, 2013 May, 2013 May, 2013 NA June, 2013 July, 2013 Revised Actual
WB/ISGP/STARPARD/G/007(R-5)
Appraisal June, 2013 June, 2013 June, 2013 June, 2013 NA July, 2013 July, 2013 Revised Actual
WB/ISGP/STARPARD/G/008(R-5) Appraisal June, 2013 June, 2013 June, 2013 June, 2013 NA July, 2013 July, 2013 Revised Actual
PROCUREMENT SCHEDULE FOR CONSULTANCY SERVICES (FOR 1 YEAR FROM 1 APRIL 2013-31 MARCH 2014) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
[The plan has been prepared by breaking the format in 2 parts : Table-2A & Table-2B ]
Revision-5 Dated 17.12.2012 TABLE – 2A
Package No. Description Method of Procurement
Quantity (Number) Procurement Authority
Estimated Cost
(Thousand in local
currency)
Estimated Cost
(Thousand in USD) @1US$=
Rs.50 1 2 3 4 5 6 7
WB/ISGP/C/001(R-5) Hiring of services for system development related to Revenue Mobilization by GPs
QCBS 1 ISGPP Cell under WBSRDA 2500 50
WB/ISGP/C/002(R-5) Hiring of services for review and enhancement of MIS of P&RD Department QCBS 1 ISGPP Cell under WBSRDA 3500 70
WB/ISGP/C/003(R-5) Hiring of services for Annual Performance Assessment of Gram Panchayats (to start in May 2014) QCBS 1 ISGPP Cell under WBSRDA 8000 160
WB/ISGP/C/004(R-5) Hiring of Services for conducting External Audit of ISGP Project for 2013-14 FBS 1 ISGPP Cell under WBSRDA 250 5
WB/ISGP/C/005(R-5) Hiring of services for system development related to Social Audit QCBS 1 ISGPP Cell under WBSRDA 3000 60
PROCUREMENT SCHEDULE FOR CONSULTANCY SERVICES (FOR 1 YEAR FROM 1 APRIL 2013-31 MARCH 2014) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
[The plan has been prepared by breaking the format in 2 parts: Table-2A & Table-2B]
Revision-5 Dated 17.12.2012 TABLE – 2B
Package No.
**
Stage
TO
R, E
OI S
PN a
nd R
FP
draf
ted
Est
imat
e Pr
epar
ed &
Sa
nctio
ned
Ban
k’s N
o O
bjec
tion
to
TO
R, E
OI S
PN, R
FP
Doc
umen
t
Publ
icat
ion
of S
PN in
U
ND
B a
nd N
ewsp
aper
s
Prep
arat
ion
of sh
ortli
st
App
rova
l of s
hort
list b
y B
ank
Issu
e R
FP to
shor
t lis
ted
cons
ulta
nts
Rec
eipt
of p
ropo
sals
and
op
enin
g te
chni
cal
prop
osal
s
Eva
luat
ion
of te
chni
cal
prop
osal
s and
su
bmis
sion
of r
epor
t to
the
Ban
k
Ban
k's N
o O
bjec
tion
to
tech
nica
l eva
luat
ion
repo
rt
Ope
ning
of f
inan
cial
pr
opos
als a
nd fi
nanc
ial
eval
uatio
n
Ban
k's n
o ob
ject
ion
to
cont
ract
aw
ard
reco
mm
enda
tions
Con
trac
t Sig
ned
Publ
icat
ion
of C
ontr
act
Aw
ard
Con
trac
t Com
plet
ed
A B C D E F G H I J K L M N O P Q
WB/ISGP/C/001(R-5)
Appraisal May, 2013
May, 2013
May, 2013
Not Applicable
June, 2013
June, 2013
June, 2013 July, 2013 July, 2013 July, 2013 August,
2013 August,
2013 August 2013
August, 2013
January, 2014
Revised
Actual
WB/ISGP/C/002(R-5)
Appraisal August 2013
August 2013
August 2013
Not Applicable
Sept, 2013
Sept, 2013
Sept, 2013
Oct, 2013 Oct, 2013 Oct, 2013 Nov, 2013 Nov, 2013 Nov, 2013 Nov, 2013 April 2014
Revised
Actual
WB/ISGP/C/003(R-5) Appraisal
Dec, 2013
Dec, 2013
Dec, 2013
Not
Applicable Jan, 2014 Jan, 2014 Jan, 2014 Feb, 2014 Feb, 2014 Feb, 2014 March, 2014
March, 2014 April, 2014 April, 2014 Nov, 2014
Revised
Actual
** For Details of each package like - Description, Method of Procurement, Quantity, Procurement Authority, Estimated Cost, etc please refer Table-2A
PROCUREMENT SCHEDULE FOR CONSULTANCY SERVICES (FOR 1 YEAR FROM 1 APRIL 2013-31 MARCH 2014)
[The plan has been prepared by breaking the format in 2 parts : Table-2A & Table-2B ] TABLE – 2B
Revision-5 Dated 17.12.2012 TABLE – 2B
Package No.
**
Stage T
OR
, EO
I SPN
and
RFP
dr
afte
d
Est
imat
e Pr
epar
ed &
Sa
nctio
ned
Ban
k’s N
o O
bjec
tion
to
TO
R, E
OI S
PN, R
FP
Doc
umen
t
Publ
icat
ion
of S
PN in
U
ND
B a
nd N
ewsp
aper
s
Prep
arat
ion
of sh
ortli
st
App
rova
l of s
hort
list b
y B
ank
Issu
e R
FP to
shor
t lis
ted
cons
ulta
nts
Rec
eipt
of p
ropo
sals
and
op
enin
g te
chni
cal
prop
osal
s
Eva
luat
ion
of te
chni
cal
prop
osal
s and
su
bmis
sion
of r
epor
t to
the
Ban
k
Ban
k's N
o O
bjec
tion
to
tech
nica
l eva
luat
ion
repo
rt
Ope
ning
of f
inan
cial
pr
opos
als a
nd fi
nanc
ial
eval
uatio
n
Ban
k's n
o ob
ject
ion
to
cont
ract
aw
ard
reco
mm
enda
tions
Con
trac
t Sig
ned
Publ
icat
ion
of C
ontr
act
Aw
ard
Con
trac
t Com
plet
ed
A B C D E F G H I J K L M N O P Q
WB/ISGP/C/004(R-3)
Appraisal
Feb, 2014 Feb, 2014 Feb, 2014 NA Mar, 2014 NR Mar, 2014 Mar, 2014 Mar, 2014 NR April, 2014 NR
May, 2014
May, 2014 Aug,
2014
Revised
Actual
WB/ISGP/C/005(R-3)
Appraisal
Nov, 2013 Nov, 2013 Nov, 2013 NA
Dec, 2013 Not Applicable
Dec, 2013 Jan, 2013 Jan, 2014 NA
Jan, 2014 NA Feb,
2014 Feb, 2014 June 2014
Revised
Actual
** For Details of each package like - Description, Method of Procurement, Quantity, Procurement Authority, Estimated Cost, etc please refer Table-2A
PROCUREMENT SCHEDULE FOR NON-CONSULTANCY SERVICES (FOR 1 YEAR FROM 1 APRIL 2013-31 MARCH 2014) Country: INDIA Borrower: GOVERNMENT OF INDIA Project: WEST BENGAL INSTITUTIONAL STRENGTHENING OF GRAM PANCHAYATS
Revision-5 Dated 17.12.2012 TABLE – 2B
[The plan has been prepared by breaking the format in 2 parts: Table-3A & Table-3B ]
TABLE – 3A
Package No. Description Method of Procurement
Quantity (Number) Procurement Authority
Estimated Cost
(Thousand in local
currency)
Estimated Cost
(Thousand in
USD)1US$=Rs.50
1 2 3 4 5 6 7
WB/ISGP/NC/001(R-5) Hiring of services for IEC activities (for Birbhum district for two months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/002(R-5) Hiring of services for IEC activities (for Purba Medinipur district for two months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/003(R-5) Hiring of services for IEC activities (for Burdwan district for two months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/004(R-5) Hiring of services for IEC activities (for Howrah district for two months) Shopping 1 ISGPP Cell under WBSRDA 1100 22
WB/ISGP/NC/005(R-5) Hiring of services for IEC activities ( for Nadia district for four months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/006(R-5) Hiring of services for IEC activities ( for Cooch Behar district for four months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/007(R-5) Hiring of services for IEC activities ( for Dakshin Dinajpur district for four months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/008(R-5) Hiring of services for IEC activities ( for Bankura district for four months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/009(R-5) Hiring of services for IEC activities ( for Paschim Medinipur district for two months) Shopping 1 ISGPP Cell under WBSRDA 2200 44
WB/ISGP/NC/010(R-5) Hiring of specialized folk troupes for IEC activities Single Source
Selection As per actual
requirement ISGPP Cell under WBSRDA 5440 108.8
PROCUREMENT SCHEDULE FOR NON-CONSULTANCY SERVICES (FOR 1 YEAR FROM 1 APRIL 2013-31 MARCH 2014)
Revision-5 Dated 17.12.2012 [The plan has been prepared by breaking the format in 2 parts : Table-3A & Table-3B ]
TABLE – 3B
Package No. ( Note: Please refer Table-1A for
Details) Stage
Initiate preparation of Specification
and Bid Document
Preparation of the Bid
Document
Request for quotation
/invitation of bid Opening of Bids
/Quotations Approval of
BER
Issue of notification /
purchase order of Award
100% delivery complete
A B C D E F G H I
WB/ISGP/NC/001(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 July, 2013 Revised Actual
WB/ISGP/NC/002(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 July, 2013 Revised Actual
WB/ISGP/NC/003(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 July, 2013 Revised Actual
WB/ISGP/NC/004(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 July, 2013 Revised Actual
WB/ISGP/NC/005(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 Sept, 2013 Revised Actual
WB/ISGP/NC/006(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 Sept, 2013 Revised Actual
WB/ISGP/NC/007(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 Sept, 2013 Revised Actual
WB/ISGP/NC/008(R-4) Appraisal April, 2013 April, 2013 April, 2013 April, 2013 N.A May, 2013 Sept, 2013 Revised Actual
WB/ISGP/NC/009(R-4) Appraisal June, 2013 June, 2013 June, 2013 June, 2013 N.A July, 2013 Sept, 2013 Revised Actual
WB/ISGP/NC/010(R-4) Appraisal May, 2013 May, 2013 Sept, 2013 Revised Actual