What is the How Will it Help Me Do My Job ? Office of Environmental Management Enterprise...

transcript

What is the

How Will it Help Me Do My Job?

Office of Environmental ManagementEnterprise Requirements System (EMERS)?

• Translate requirements (Federal regulations, Orders, EM policies, Federal, state, and local laws) into procedures that are current, accurate, and relevant

• Establish accountability and control

• Provide an electronic delivery system for procedures and their supporting requirements

What Will EMERS Do?

How Will EMERS Help Us?

• Identifies procedures and who uses them

• Defines procedures from a user perspective

• Documents what we do, how we do it, and why

• Integrates support functions with mission elements

• Automates work tasks where appropriate• Creates internal accountability

How Will EMERS Help Me Do My Job?

• Provides simple and easy steps within procedures to execute work

• Ensures everything you need to perform a task is found in one place

• Shows how requirements flow-down to the working level

• Contains a directory of Subject Matter Experts

How Is EMERS Structured?

Subject Areas contain specific work procedures

Work procedures are defined using

requirements documents

Management Systems are broken down into

Subject Areas

Requirements are owned by Management Systems

Management Systems…• Define EM’s highest level operating and business

processes• Collectively describe how EM operates• Translate external requirements into the

information staff need to do their work• Identify interdependencies between functions• Reflect functional versus organizational alignment• Define roles, responsibilities, accountabilities, and

authorities (R2A2s) of HQ and Field, as they pertain to the Management System

EM Management Systems

• Budget and Financial Management

• Communications and Public Affairs

• Environment, Safety, and Health

• Facilities and Infrastructure

• Financial Assistance

• Human Resources Services

• Information Technology

• Legal Services

• Contract and Acquisition Management

• Personal Property Management

• Project Management

• Quality Assurance and Oversight

• Real Property Management

• Records Management

• Requirements Management

• Safeguards, Security, and Emergency Management

Subject Areas…

• Describe a work process that applies to a broad group of employees across EM

• Implement requirements related to that process• Contain a collection of step-by-step work

procedures to execute work • Provide direct links to existing systems used in

performing work

What are R2A2s?

• Roles – Functions individuals perform• Responsibilities – Obligations to ensure initiation,

implementation, and/or completion of an activity• Accountabilities – Defines to whom you are

accountable for fulfilling a responsibility• Authorities – Decision-making powers and

controls

Who are EMERS Participants?

• Management System Owners/POCs• Process Experts• Requirement Experts• Business Process Improvement

team members• Users

Management System Owners…

• Engage users in development of procedures• Define Subject Areas and procedures based on

requirements• Present improved business processes/procedures

to EM for approval• Authorize deployment of procedures in EMERS• Maintain their Management System• Monitor and reinforce use of procedures

Subject Matter Experts…for Requirements and/or Process

• Provide technical expertise• Analyze and interpret requirements documents • Draft any needed initial procedural flow diagrams

based on requirements• Participate on process improvement teams • Resolve comments • Maintain procedures and/or advise on

requirements

Users…

• Volunteer for process improvement teams • Review procedures • Follow appropriate procedures• Recommend changes needed• Provide feedback

How do Procedures get into EMERS?

• Process ImprovementTeams are formed to develop procedures

• With EM approval, existing procedures that meet the needs of EM are made available online

How are Procedures Developed?

• Organizations recommend representatives to participate on process improvement teams

• Process improvement teams analyze requirements to define the Subject Area scope and specific work procedures

• Process improvement teams develop implementing procedures through facilitated process improvement sessions

From: EMERS Operations Sent: January 3, 2011 5:08 PM

Subject: New Subject Area on EMERS: Critical Decision Management

The Critical Decision Management Subject Area is now available on EMERS. This Subject Area provides the steps for completing Critical Decisions for both Major Systems Projects and non-Major Systems Projects.

The document can be viewed from this hyperlink:

http://EMERS....

Emails will be issued by EMERS Operations when new Subject Areas are available or when procedures are changed

This is a demonstration – not approved guidance

Potential EMERS Subject Area:Safeguards and Security Oversight Activities

Who can help if you have questions?

When was this Subject Area Effective?

Procedure Content summarizes the Subject Area procedure

Access the procedure by clicking on the link:

Access related documents or

forms in Section 3.0 of the Subject

Requirement listing in subject area is database-driven: changes in the requirement trigger review of procedures.

Reference list in subject areas -- with embedded links -- provides centralized source of information

How will I be informed of EMERS activities?

• Your Point of Contact* • EMERS home page*• Emails from Team Lead (Celinda Crawford) • Staff meetings• Special EMERS internal communications (e.g., content lead communications)

*See last slide for link

Comments or Questions?

Contacts:

Celinda Crawford (EMERS IPT Lead)

Celinda.Crawford@em.doe.gov

Tim Harms (EMERS Project Manager)

Timothy.Harms@em.doe.gov See the prototype web page at

http://www.longislandscience.com/EMERS for info and Contact List