Post on 14-Aug-2020
transcript
What’s in a Minute?
How Technology Supported Our Culture Shift
Nicolet High SchoolDavid Coyle - Associate PrincipalJosh Zimmers - Associate PrincipalJohn Reiels - Director of Technology
https://goo.gl/afKqdT
What was the problem we set out to solve?● We realized we had the opportunity to increase
instructional time by making sure○ students were in class (decrease absences)○ students were in class on time (decrease tardiness)○ students remained in class.
● If we could add one minute of instructional time per class, we could gain 21 hours of instructional time per student in each school year.
https://goo.gl/afKqdT
What was the problem we set out to solve?● Tardiness (during the day)
○ 5,388 tardies in Sem 1 of 2016-2017 school year for 1,125 students
○ 482 Tardy Discipline Offenses in Sem 1○ Paperwork was bogging us down
● 80 teachers = 80 tardy policies○ No consistency among teachers
https://goo.gl/afKqdT
What was the problem we set out to solve?● Accuracy of attendance taken by teachers and
substitutes○ Was this student really here for 6 periods in two days in spite of
missing 10 others?
● Consistent policies and enforcement of policies-equity○ Needed consistent expectations with uniformly applied consequences,
not 80 tardy policieshttps://goo.gl/afKqdT
The Problem:● Tardies were
rapidly increasing annually
● Nearly 2 times more discipline offenses for tardies than all others combined
https://goo.gl/afKqdT
The Problem:
Our Goal:
District Priority for 2018-19: Change the culture of attendance (being on time) to become a priority for students.
Culture Change● Implementation of one tardy policy
○ Door closes at the bell○ Be in the room at the bell or get tardy pass in the office
■ Tardy pass from Tardy Kiosk in office○ Uniform consequences for 5, 10, 15, 20 tardies
● Students responsible for attendance○ Positive Attendance scanners in classrooms○ Students must scan in, view name/check-in status
Planning: Building Consensus● March: District Leadership Team (District and School
Administrators)○ Discussed deploying two Skyward systems
■ Oconomowoc High School: Positive Attendance using scanners■ Sauk Prairie High School: Tardy Kiosks
● April: Building Leadership Team (Teachers and Support Staff)○ Logistics, Feedback
● April: Department Team Leaders (Department Chairpersons)○ Budget Meeting: Approval of funding
Communication Strategy ● July: Registration Packet
○ Highlighted new attendance system and expectations on a separate flyer● August: Student Registration Day
○ Postcards, Poster, Table Signs, Scanner with sample ID’s● August: All Staff
○ Training, practice, troubleshooting● September: Back to School Night
○ Parents
Communication Strategy● September: Grade Level Meeting
○ Step-by-step procedures○ Outlined the consequences○ Fielded questions
● September: Parent Groups○ PTSO, MEPA, PAC, School Board
● Ongoing: Individualized○ Coaching - FAQ sheet○ Students with special needs○ Responding to parent concerns
Implementation Strategies ● All students must have AND carry an ID card
○ Store a picture of their ID on their phone○ Have Skyward Mobile App on their phone for mobile ID ○ ID card sleeve for their phones
● What happens when students forget their ID card?○ Use the picture on their phone○ Temporary paper ID
■ 30-40 students a day at the beginning of the year■ Tracking students that repeatedly didn’t have an ID
○ Skyward Mobile App ID dropped daily ID printing to single digits○ Manual attendance by a teacher
Implementation Strategies ● Staff in hallway to remind students to get to class on time● All teachers must close their doors at the bell
○ Consistency is key!● Admin and other staff send students to the office● Tardy kiosks have keypad disabled for speed and accuracy● Students began saying to friends “I have to get to class” vs.
prior years, “It’s okay, he never marks me tardy”
Implementation Strategies● One uniform hall pass for all
students○ No more objects or handmade passes○ Students must have some type of hall
pass○ Reduce students in hallways during
class periods● This was an essential
component of changing the culture
Results
What difference has this made in our culture?● Tardies during the
school day have decreased by nearly 65% compared to last year
● Students are in class, not in the hallway
What difference has this made in our culture?● Tardies during the
school day have decreased by nearly 65% compared to last year
● Students are in class, not in the hallway
After Implementation: What difference has this made in our culture?● Students assume responsibility for being on time
○ Students and teachers value time in class○ Teachers get 47 minutes of instructional time per period
● Flexible learning environments-account for students where they are, not where they are scheduled to be
● Exam week attendance is a reminder for teachers of the past● Carrying a student ID becomes a habit before they start college
What difference has this made in our culture?● Semester 1 Tardy
Offenses down from prior years○ Doesn’t directly
correlate to tardy data because of inconsistent referrals from teachers in prior years
What difference has this made in our culture?● Administrators
met with students for 115 tardy referrals last semester instead of 482 in the same period last year
Next Steps:● Piloting “nudges” to attempt to address tardies to school. ● Targeting a randomly selected cohort of students that had
3-7 tardies to school during Quarter 2, we will use Remind.com to nudge students to be on time to school.
Technology Needed for Culture Shift● Tardy Kiosk Equipment
○ Tardy Kiosk Scanner○ Networked tardy pass printer (can serve more than one kiosk)○ Dedicated computer so secretary doesn’t have to stop working
● Positive Attendance○ PASS+ Scanner in each room
(we used PoE so no power cord required)■ Networked directly to Skyward with
no computer needed○ Lockable box for scanners in public areas
Technology That Supports Our Culture Shift● Tardy Kiosk and printer in main office● Tardy students return to office to scan at the
Tardy Kiosk before allowed to enter classroom○ New tardy automatically added to their semester count○ Hall pass printed with a count of tardies-students see
that and keep track○ Minimal time needed from office personnel○ Students are responsible for their own attendance
One Tardy Policy = Consistent Enforcement● Skyward monitors tardy count for us and triggers actions
○ 5 tardies = lunch detention○ 10 tardies = 1 hour after school detention, discipline referral, and loss of
exam exemption○ 15 tardies = 1 hour after school detention, discipline referral, and meeting
with parent and administrator○ 20 tardies = 1 hour after school detention, discipline referral, and a
referral to the school resource officer for a truancy citation
Skyward Features that Save Staff Time● Automate tasks with Skyward
○ Tardies are counted○ Detentions are issued○ Communication is sent to the student and parent○ Discipline entries are created○ Detentions are tracked
● ...without staff involvement in the office!● Previously, AP’s spent Monday calling students to office to
hand out detention slips at a rate of 25-30 per Monday
Positive Attendance in the Classroom● All students are unexcused until they report to class● Students marked present upon entry
● Previous system, students were assumed present unless teacher/office marked absent
Positive Attendance in the Classroom● Attendance shows the room they are in
○ Office likes that student locator shows where students actually are■ Classes sometimes meet in alternate rooms/library■ Students have choice of location during study hall
time, but must be somewhere
Positive Attendance in the Classroom● No change in attendance on days when a
sub is in the room● Record attendance during open choice
resource periods where students are not on a roster
● Monitor attendance/participation in classes & activities where students choose when to attend
Minutes Matter at the Classroom Level● Students arrive on time and record their own attendance
using the PASS+ scanner● Teachers don’t need to wait for the bell to begin attendance
○ Attendance is done when the bell sounds○ Teachers can do something else during the passing time○ Class starts when the tone sounds (or before)
● Class periods are already short, getting an extra minute or two makes a difference
A few tips from experience...● Disable the keypads from day one
○ Students can carry their ID○ ID image on Skyward Mobile App
(new-Oct. 2017)● Locate scanners near, but not next to doors● Associate scanners with rooms in Skyward,
not teachers
A few tips from experience...● Lock scanners in hallways/common
areas● Have teachers verify attendance
A few tips from experience...● PASS+ scanners should be on their own VLAN● Mount away from the wall slightly● Do not allow classroom PASS+ code to overwrite Tardy
Kiosk code (new feature)● Skyward server and school clocks must be synchronized● Disable utility that marks students absent on days when
school is cancelled-oops!
School Technology Associates Will Help● Exclusive Skyward partner for
○ PASS+○ Tardy Kiosk and hall pass printer○ Other Skyward connected solutions
School Technology Associates Will Help● Ask for their guide on how to automate the Tardy Kiosk
processes support@k12sta.com○ Record the tardy with the Tardy Kiosk○ Print the hall pass○ Assign consequence when threshold is reached○ Create the discipline record○ Communicate infraction and consequence○ Track when student serves detention
Thanks to Our Partners● Dan Hoerl - School Technology Associates, Inc.● Shane Been - Sauk Prairie High School for Tardy Kiosk Guidance and Site
Visit● Joseph Moylan - Oconomowoc High School for Positive Attendance Ideas and
Site Visit● Russ Conger - Skyward for helping develop the automated process
Questions?● David Coyle
○ David.Coyle@nicolet.us● Josh Zimmers
○ Josh.Zimmers@nicolet.us● John Reiels
○ John.Reiels@nicolet.us