Post on 10-Mar-2020
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ROS New Registration application
Transaction Overview
What
To submit New application for PETRONAS ROS.
When
Perform this to apply for a new PETRONAS ROS account.
Menu Path
https://supplier-registration.petronas.com.my/
Roles
Vendor
Helpful Hints
R Required field entry O Optional field entry C Conditional field entry
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ROS New Registration application
1. Go to https://supplier-registration.petronas.com.my/
2. Click on to go to sign-up screen.
Field R/O/C Description
ROC/Business No R Example: NEW15-K
Company Name R Example: NEW15-K SDN BHD
Telephone No R Example: 03-99999999
Contact Name R Example: ALI
Email R Example: new15@new15.com
Password R Password of your choice
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3. Click on button to register.
4. Login to email account to retrieve email with activation link and click on link to activate pre-
registration account.
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5. Click on “here” link on activation page to go to login screen.
6. At the login, enter email and password. Click on .
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7. In Company screen, enter the following:
Field R/O/C Description
Company Name R Example: NEW15-K SDN BHD
Previously Known As O Example: NEW15
Date Incorporated R Example: 01/11/2001
SSM Form 9/Form A R SSM Form 9/Form A attachment
SSM Form 13 O SSM Form 13 attachment
Registered Address 1 R Example: 123 LORONG ROS
Registered Address 2 O Example: JALAN ROS
Town R Example: AMPANG
Postcode R Example: 51011
State R Example: KUALA LUMPUR
8. To attach file from PC. Click on button, then select the file to attach.
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9. After selecting file, click on button to upload attachment. Notice that file is saved on
screen. Click on checkbox to copy Registered Address to Business
Address.
10. All files attached will be available in , which can be selected later.
11. To attach files from Master, click on , then choose file by clicking on filename to
attach.
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12. Enter the following:
Field R/O/C Description
License Registration Focal Person
R Example: ROSLI
License Registration Focal Person Email
R Example: ROSLI@NEW15.COM
Telephone No(1) R Example: 03-99999999
Fax No. R Example: 03-99999998
MD/CEO/COO Name R Example: AHMAD
MD/CEO/COO Email R Example: AHMAD@NEW15.COM
eProc Focal Person Name R Example: RIDZUAN
eProc Focal Person Email R Example: RIDZUAN@NEW15.COM
Finance Focal Person Name R Example: LILY
Finance Focal Person Email R Example: LILY@NEW15.COM
GST Registration No. O Example: 1123777881919
GST Registration Certificate attachment
C If GST Registration No. is filled, GST Registration Certificate is mandatory
Company Website O Example: www.yahoo.com
Nature of Business R Example: PRIVATE LIMITED/SDN. BHD
HSE Policy O HSE Policy attachment
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13. Click on to proceed to next screen. Attach “Company Organisation Chart”. Click on
button to add new employees.
14. Enter the following, then click on to add new employees experience and certifications
Field R/O/C Description
Employee ID Type R Choose from dropdown
Employee ID R Example: 783002-04-2233
Employee Name R Example: ALI
Citizenship R Example: MALAYSIAN
Position R Example: MANAGER
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Management Team O Mark X
Top Management O Mark X
Principal Employees/Others O Mark X
Status R Choose from dropdown
Qualification R Example: DEGREE
Years of Experience R Example: 10
15. In Experiences, enter the following, then click :
Field R/O/C Description
Experience R Example: VESSEL MAINTENANCE
Start Date R Choose from calendar
End Date R Choose from calendar
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16. In Certification, enter the following, then click :
Field R/O/C Description
Certification O Depending on MTR
Attachment C When Certification field is filled, Attachment is mandatory. Example: IMM FOR BLASTER & PAINTER.pdf attachment
17. Click
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18. In Employee summary screen, enter “Total No of Employees” for respective columns. Then
click .
19. In Shareholder summary screen, enter the following:
Field R/O/C Description
Authorized Capital (RM) R Example: 120000
No of Preference Shares O Example: 1
Nominal Value of Preference Shares (RM)
O Example: 1
No of Ordinary Shares/Capital R Example: 100000
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Form of Annual Report (FOAR) attachment
C If current date more than 18 months from Date Incorporated, FOAR is mandatory
Form 24 attachment C If current date less than 18 months from Date Incorporated, Form 24 is mandatory. Hover "Form 24 is required for companies incorporated less than 18 months or Form 24 issued after FOAR date"
Form 32A attachment C Hover "Form 32A is required if issued after FOAR date"
Form 49 attachment C If current date less than 18 months from Date Incorporated, Form 49 is mandatory. Hover "Form 49 is required for companies incorporated less than 18 months or Form 49 issued after FOAR date"
List of Latest Equity Breakdown attachment
C Mandatory if Company/Shareholder Nature of Business PUBLIC LIMITED/BERHAD
20. Click on , a message will appear requesting to click on . Click on
“OK” then proceed to click on . Click on again to add new
shareholder/director.
21. Enter the following:
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Field R/O/C Description
Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302
Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual.
Shareholder Name R Example: ABC SDN BHD
Relation ID R Example: SHAREHOLDER
Shareholder/Director Type R Example: LOCAL COMPANY NUMBER
Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Example: PUBLIC LIMITED/BERHAD
Shareholder/Director Status R Example: BUMIPUTERA
Citizenship R Example: MALAYSIAN
Address R Example: 12 JALAN TUN RAZAK KUALA LUMPUR 54000 KUALA LUMPUR MALAYSIA
Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual.
Date of Appointment R Choose from dropdown
No of Shares Owned C Enter number of shares owned accordingly
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22. Scroll down and enter the following, then click :
Field R/O/C Description
No of Ordinary share C If Nature of Business is PUBLIC LIMITED/BERHAD or PRIVATE LIMITED/SDN BHD, enter no of ordinary share.
Quantity Share of Bumi C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD
Quantity Share of Local C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD
Quantity Share of Foreign C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD
Note: click on to calculate quantity of shares.
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23. To add new subshare, click on edit icon for the shareholder/director in
Shareholder/Director summary screen.
24. Click to add new subshare, then click .
Field R/O/C Description
Subshareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T
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If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302
Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual.
Shareholder Name R Example: ALI
Relation ID R Example: SUBSHAREHOLDER
Shareholder/Director Type R Example: IDENTIFICATION CARD NUMBER
Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER
Shareholder/Director Status R Example: BUMIPUTERA
Citizenship R Example: MALAYSIAN
Address R Example: 13 JALAN AMPANG AMPANG 51110 KUALA LUMPUR MALAYSIA
Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual.
No of Shares Owned C Enter number of shares owned accordingly
25. Click on in Shareholder/Director summary screen.
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26. In SWEC summary screen, click on to add new SWEC.
27. Click on to select SWEC.
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28. Enter Work Category ID or Description into “Search” field to find SWEC. Then click on SWEC
to select.
29. Click on to select existing principal or click on to create new principal. Once
completed click .
Field R/O/C Description
Principal Name R Example: XYZ SDN BHD
Contact Person R Example: Andy
Address R Example: 23 JALAN TUN RAZAK
Country R Example: MALAYSIA
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30. Once existing principal selected or new principal created, enter the following:
Field R/O/C Description
Principal Company No R Example: 66673-T
Appointment Start Date R Select from calendar
Appointment End Date R Select from calendar
Person In-charge R Example: ANDY
Email R Example: ANDY@XYZ.COM
Contact R Example: 03-92838222
Contact 2 O Example: 03-92838221
Appointment R Appoint from HQ or Appoint from Regional
Appointment Letter attachment
C Mandatory if SWEC Mode of Operation is Agent or Rig Operator or Vessel Operator
Authorization Letter from HQ attachment
C Mandatory if Appointment is Appoint from Regional
Termination Letter attachment C Mandatory only for Change of Principal
Acceptance of Termination Letter attachment
C Mandatory only for Change of Principal
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31. For Key Personnel MTR, choose Key Personnel from dropdown. Click on to
maintain additional Key Personnel.
32. Click on to add new key personnel/employees.
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33. Enter the following:
Field R/O/C Description
Employee ID Type R Choose from dropdown
Employee ID R Example: 781103-33-3910
Employee Name R Example: AHMAD
Citizenship R Example: MALAYSIAN
Position R Example: ENGINEER
Management Team O
Top Management O
Principal Employees/Others O
Status R Choose from dropdown
Qualification R Example: DEGREE
Years of Experience R Example: 6
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34. Maintain Employee Experience.
35. Maintain Employee Certifications, then click on .
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36. Update “Total No of Employees”, then click .
37. Back in SWEC Detail screen, choose the new key personnel and experience. For Facility and
Equipment, choose/declare availability.
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38. For Company Experience, click on to add new company experience.
39. Click to add new company experience and enter the following:
Field R/O/C Description
Project Name R Example: PROJECT1
Project Description R Example: MAINTENANCE OF HEAVY DUTY VESSELS
Client Name R Example: ARCO SDN BHD
Start Year R Example: 2003
End Year R Example: 2011
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40. Click on then . Select Company Experience from dropdown.
41. For External Body Registration/Quality MTR, click on to add new external
body certificate.
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42. Click to add new external body certificate and enter the following, then click
:
Field R/O/C Description
External Org Code R Choose from dropdown Example: HSE MS
Valid Start Date R Choose from calendar
Valid End Date R Choose from calendar
Attachment R Example: HSE.PDF attachment
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43. Click to add new external body certificate for SIJIL PENDAFTARAN KAPAL and click on
to add new vessel/rig.
44. Enter the following:
Field R/O/C Description
Vessel/Rig Type R Choose either:
Vessel size below or equal 500 metric ton
Vessel size above 500 metric ton
Rig
Vessel/Rig Name R Example: VESSEL K01
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Valid Start Date R Choose from calendar
Valid End Date R Choose from calendar
Vessel/Rig Registration Attachment
R Example: Vessel Registration.docx attachment
Vessel/Rig Specification Attachment
R Example: Vessel Specification.docx attachment
Bollard Pull Attachment O
SMC Attachment C Mandatory if Vessel/Rig Type Above 500
DOC Attachment C Mandatory if Vessel/Rig Type Above 500
Click and .
45. Scroll down to External Body Registration/Quality MTR and select SIJIL PENDAFTARAN KAPAL
entry. Select Vessel/Rig from dropdown.
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46. Take note that Vessel/Rig info is populated accordingly. Click on then click .
47. In SWEC summary screen, click on to view SWEC Notifications.
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48. SWEC Notifications will display messages from PETRONAS. Once done click .
49. In Bank summary screen, click on to add new bank details.
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50. Select “CURRENT ACCOUNT” from dropdown for Account Type field.
51. Then click on to select Bank Key. Search for Bank Key by Bank Name and City. Click on
Bank Key to select.
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52. Enter the following:
Field R/O/C Description
Bank Account R Example: 100001010101
Cheque Signatory attachment R Example: Cheque Signatory.docx attachment
IBAN O International Banking Account Number (applicable only for foreign banks)
53. Click on to add new signatories.
Field R/O/C Description
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Position R Select position of signatory from dropdown
Name R Select from dropdown Example: ROSLI
Then click .
54. Click to go to Bank summary screen.
55. In Bank summary screen, click .
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56. In Branch summary screen, click to add new branch.
57. Enter the following:
Field R/O/C Description
Registered Address 1 R Example: 33 LORONG ROS
Registered Address 2 O Example: 1/3 JALAN ROS
Registered Address 3 O
Town R Example: AMPANG
Postcode R Example: 50111
State R Example: KUALA LUMPUR
Country R Example: MALAYSIA
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Contact Person R Example: RAMLI
Telephone No(1) R Example: 03-99988333
Fax No. R Example: 03-99988332
Branch Email R Example: RAMLI@NEW15.COM
58. Click to add new branch bank details. Select “CURRENT ACCOUNT” from dropdown for
Account Type field and select Bank Key.
Field R/O/C Description
Bank Account R Example: 20000030100
Cheque Signatory attachment R Example: Cheque Signatory.docx attachment
IBAN O International Banking Account Number (applicable only for foreign banks)
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59. Click on to add new signatories.
Field R/O/C Description
Position R Select position of signatory from dropdown
Name R Select from dropdown Example: ROSLI
Then click .
60. Click to return to Branch details screen.
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61. Click to return to Branch summary screen. Then click .
62. In Annual Audited Report summary screen, choose Target Financial End Date from calendar.
Then click to add new Annual Audited Report.
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63. Enter the following:
Field R/O/C Description
Financial End Date R Select from calendar
Profit of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: 10000
Loss of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: -10000
Share Premium O Example: 2.00
Reserve O Example: 10
Annual Audited Report Document attachment
R Example: Annual Audited Report.docx attachment
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64. Click on to return to Annual Audited Report summary screen, click .
65. In the Submit screen, mark checkbox to accept declaration agreement and click .
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66. After submitting application, there will be a notification screen. To view application, login
back to https://supplier-registration.petronas.com.my/