www.academischecollecties.nlportal to Dutch academic heritage

Saskia van Bergen & Henriette Reerinkin commission of the Dutch Heritage Foundation (SAE)

w.van.bergen@library.leidenuniv.nlhenriette.reerink@uva.nl

‘Everything should be made as simple as possible, but not simpler’

Einstein

Liber 2011 2

COLLECTION Hugo de VriesThe collection consists of 2 Sammelbände with in total 48 offprints which can be identified as from the personal library of De Vries. One volume has an index written in his hand.

Liber 2011 3

DISH 2011 4

1. cross sectoral cooperation: 2 museums and 3 libraries

2. collection descriptions (context) in EAD format3. use of international metadata standards4. international exchange (Europeana, ArchiveGrid)5. raise awareness, knowledge sharing, training6. build an “easy” infrastructure7. reach the generally interested public

Fedora

• metadata items (CDWA Lite)• images (jpeg’s) items

Xhive DB

• collections (EAD)• stories

jpeg’s

met

adat

a ite

ms

conversions / mappings

image databases UNICUM partners

UNICUM partners

end users UNICUM

collectionkeepers

XTF

ArchiveGridOCLCRCE

(DiMCoN)

Europeana

back

-end

fron

t-en

dpu

blic

metadata items

repositoryitems

XMLCMS

searchengine

• collections• items + images• stories

DISH 2011 6

Cake Walk

DISH 2011 7

• Strong commitment, but different interests and priorities• Cooperation to get funding or to go along with the flow• Different levels of knowledge• Technical infrastructure

• No harvesting of the individual institutions• Formulation of a business model is part of the project• Standards and Metadata

Challenges

DISH 2011 8

• The portal is harvested (→ RCE → Europeana)

• The contributing partners still work with periodic exports

Challenges: Harvesting (items)

DISH 2011 9

• Organisational structures

• Financial expectations

• Operational processes

Challenges: Business modelPrecondition: (temporary) advantages of the portal for each of its contributors

DISH 2011 10

•Standards

•Descriptive metadata

•Conversion and mapping

Process

DISH 2011 11

Standards: collections- EAD

Testsite

DISH 2011 12

Standards: identifiers

Collections: ISIL

example: NL-LdnUBL-identifier partner institution

http://www.nationaalarchief.nl/informatiebeheer-archiefvorming/isil

Items:URN

example : urn:nbn:nl:ui:36-ubl-identifier partner institution

http://wiki.surffoundation.nl/display/standards/Registration+Catalog+urn-nbn-nl-ui

DISH 2011 13

Standards:items- CCO and CDWA Lite

✚

DISH 2011 14

Content standard: CCO

<cdwalite:displayMaterialsTech> pen and sepia ink on laid paper; watermark: star in circle with cross (Briquet 6088) </cdwalite:displayMaterialsTech>

Data structure standard: CDWA Lite

Standards:items- CCO and CDWA Lite

DISH 2011 15

‘This is the way our metadata will be published on the website. Are we happy with this result?’

Standards:items-descriptive metadata

Testsite

DISH 2011 16

Standards:controlled vocabulary

•Raising awareness- AAT-NBC

•Metadata clean-up

DISH 2011 17

Conversion and mapping

Manual data curation?

DISH 2011 18

Conversion and mapping

http://europeanalabs.eu/sip-creator/

http://code.google.com/p/google-refine/

DISH 2011 19

Pitfalls and lessons learned

•Make sure the success of the project is important for all partners

•No interface or data set is perfect

•Don’t operate over the heads of the partner institutions, work together

•To talk is good, to act is better

•Take away the barriers for participation

•Take a personal approach: ‘Humanise’ your language and interface, give custom advices and mappings

• Keep your focus

DISH 2011 20

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