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A BEGINNERS GUIDE TO
THE YOUTH ACTION GROUP 5 STEPS TO START A SUCCESSFUL YOUTH ACTION GROUP
MADE BY YOUTH FOR
YOUTH
2010 EDIT I ON
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TABLE OF CONTENTS
SECTION I:
HISTORY OF RED CROSS RED CRESCENT MOVEMENT
HISTORY OF RED CROSS RED CRESCENT MOVEMENT 7 A HISTORY TIMELINE OF THE MOVEMENT 8 THE GENEVA CONVENTIONS 10 RED CROSS , RED CRESCENT AND RED CRYSTAL EMBLEMS 12 THE RED CROSS RED CRESCENT MOVEMENT 13 RED CROSS FUNDAMENTAL PRINCIPLES 14 HUMANITARIAN VALUES 15
SECTION II:
5 STEPS TO START A YOUTH ACTION GROUP
INTRODUCTION TO YOUTH ACTION GROUPS
WHO SHOULD READ THIS? 17 THE CANADIAN RED CROSS MISSON STATEMENT 17 THE YOUTH VISION STATEMENT 17 WHAT IS A YOUTH ACTION GROUP? 18
STEP 1: HOW TO GET IN TOUCH WITH THE RED CROSS
1.1 CONTACT LOCAL CANADIAN RED CROSS OFFICE 22 1.2 ATTEND MEETING WITH RED CROSS 23 1.3 LEARN ABOUT THE YOUTH ACTION GROUP MANDATE 24 1.4 ATTEND INTRODUCTION TO RED CROSS WORKSHOP 24
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STEP 2: HOW TO INTRODUCE THE YOUTH ACTION GROUP TO
YOUR SCHOOL
2.1 GET A TEACHER ADVISOR 25 2.2 RECRUIT NEW MEMBERS 26 2.3 GET PERMISSION FROM THE SCHOOL 26 2.4 ADVERTISE YOUR GROUP 27
STEP 3: HOW TO RUN YOUR FIRST MEETING
3.1 INTRODUCE THE RED CROSS 28 3.2 COMMITMENT 31 3.3 VOLUNTEER FORM 33 3.4 REPORTING SYSTEM 33
STEP 4: HOW TO RECRUIT YOUR FIRST EXECUTIVES
4.1 EXECUTIVE STRUCTURE AND JOB DESCRIPTIONS 34 4.2 EXECUTIVE APPLICATION FORM 36 4.3 AGENDA FOR FIRST EXECUTIVE MEETING 38
STEP 5: HOW TO PLAN YOUR FIRST EVENT
5.1 PLAN THE FIRST ACTIVITY WITH THE RED CROSS 40 5.2 CHOOSE A PAST ACTIVITY 41 5.3 ASK FOR RESOURCES 42 5.4 EVENT PLANNING SHEET 42
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SECTION III:
MAINTAINING YOUR GROUP
PLANNING YOUR FIRST YEAR
CALENDAR - RED CROSS SPECIAL DATES 44 SUCCESSFUL PAST ACTIV ITIES 46 REGULAR MEETINGS WITH ACTION ITEMS 48
PLANNING FOR SUCCESSIONS
WHY IS IT SO IMPORTANT TO PLAN FOR SUCCESSIONS? 49 GET TEACHER ADVISOR 49 GET NEW EXECUTIVES 50 GET NEW MEMBERS 50
SECTION IV:
GOING TO UNIVERSITY?
OVERVIEW O F UNIVERSITY GROUPS 52 HOW TO JOIN 54
APPENDIX:
MEMBER SIGN UP 56 YEAR-END REPORTING FORM 57 YEAR PLANNING CALENDAR (EXAMPLE) 59 SAMPLE EVENT TIMELINE 61 THE FOUR STEP MODEL FOR EVENTS 62
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ACKNOWLEDGEMENTS
This handbook is the result of the collaborative work by youth
volunteers, teacher advisors and Canadian Red Cross staff in the
Region of York.
Part of this handbook is adapted from the Ontario Zone Youth Group
Handbook and the Introduction to Red Cross and Red Crescent
Movement Training Manual.
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SECTION I:
HISTORY OF THE RED CROSS
RED CRESCENT MOVEMENT
A H ISTORY T IMEL INE OF THE MOVEMENT
THE GENEVA CONVENTIONS
RED CROSS , RED CRESCENT AND RED CRYSTAL EMBLEMS
THE COMPONENTS OF THE RED CROSS RED CRESCENT
MOVEMENT
RED CROSS FUNDAMENTAL PRINCIPLES
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HISTORY OF RED CROSS RED CRESCENT
MOVEMENT
The Movement began with the actions and ideas of one man, Henry
Dunant, a Swiss businessman who was travelling to Italy in 1859 to
meet with Napoleon III during the Franco-Prussian war.
On June 24, 1859, the Austrian and French armies over 200,000
men altogetherclashed in Solferino, a town located in Northern
Italy. After 16 hours of fighting, the two armies retreated, leaving
40,000 people laying dead or wounded on the battlefield. That same
evening, Swiss national Henry Dunant arrived in the region for
business.
Dunant was appalled at the suffering he witnessed as he
passed through the battlefield at Solferino, and with the help
of some local townspeople, organized a relief effort to care
for the thousands of wounded soldiers. Dunant published a
book, "A Memory of Solferino", which recorded his
experiences. In his book, he proposed that a neutral society
of civilian volunteers be trained to provide medical
assistance in times of conflict. With four other friends in
Geneva, Dunant formed a committee and invited other
European countries to join. Representatives from 16
countries met in 1863 and the International Red Cross was
born.
This committee grew to officially become the International
Committee of the Red Cross (ICRC) in 1876.
A H ISTORY
1859
1862
1863
The Geneva International Conference
1864
1876
1885
1896
1899
1901
1909
1919
ISTORY T IMELINE OF THE MOVEMENT
Swiss businessman Henry Dunant witnesses the Battle of Solferino 1859
Henry Dunant publishes his book A Memory of Solferinopublic attention to the suffering of war and his idea to create a neutral medical service for the battlefield guaranteed by an international treaty among nations.
1862
The Red Cross is officially created, as International Committee for Relief of Military Wounded (which becomes the International Committee of the Red Cross in 1876).
1863
Geneva International Conference also establishes national committees.
The First Geneva Convention (for the amelioration of the condition of the wounded and sick in armed forces in the field) is adopted, including recognition of the Red Cross on a white background as the protective emblem of military medical services.
1864
The Red Crescent is first used as a protective emblem during war by the Ottoman Empire in the war between Russia and Turkey.1876
The Red Cross emblem is first used in Canada at the Battle of Batoche the Riel Rebellion, led by George Ryerson, eventual founder of the Canadian Red Cross.
1885
George Ryerson creates the Canadian Red Cross as the first of the British Red Cross.1896
The principles of the 1864 Geneva Convention are adapted to warfare.1899
Henry Dunant is named the co-winner of the first Nobel Peace Prize Frederic Passy, founder of the first French Peace Society).1901
The Canadian Red Cross Society is officially created with The passing of the Canadian Red Cross Act in Parliament.1909
The League of Red Cross Societies is formed.
The ICRC recognizes the Canadian Red Cross as an independent National Society of the Red Cross, thus allowing the CRC to join the League.1919
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Battle of Solferino in Italy.
A Memory of Solferino, bringing wide public attention to the suffering of war and his idea to create a neutral medical service for the battlefield guaranteed by an international treaty
International Committee for Relief of (which becomes the International Committee of the Red
also establishes national committees.
(for the amelioration of the condition of the wounded and sick in armed forces in the field) is adopted, including recognition of the Red Cross on a white background as the protective
is first used as a protective emblem during war by the Ottoman Empire in the war between Russia and Turkey.
Battle of Batoche during the Riel Rebellion, led by George Ryerson, eventual founder of the Canadian
as the first overseas branch
The principles of the 1864 Geneva Convention are adapted to maritime
Nobel Peace Prize (with Frederic Passy, founder of the first French Peace Society).
is officially created with The passing of the
independent National of the Red Cross, thus allowing the CRC to join the League.
1923
1929
1944
1949
1963
1965
1977
1991
1997
2004
2005
The League responds as a body for the first time in an international natural disaster, when an earthquake kills 200,000 people in Japan.
1923
The Geneva Convention of 1906 (relative to the protection of the wounded and sick in armed forces in the field) is revised, and for the first time, includes the treatment of prisoners of war.
The red crescent is officially adopted as an emblem under International Humanitarian Law.
1929
The ICRC is awarded the Nobel Peace Prize time as a tribute to its Humanitarian activities during World War II. It also won in 1917 after World War I.
1944
The Modern Geneva Conventions are adopted, concerning amelioration of the condition of wounded, sick and shipwrecked armed forces (I, II), treatment of prisoners of war (III), and protection of civilians in time of war (IV).
1949
The ICRC and the League jointly win the Nobel Peace Prize on the occasion of the Red Cross and Red Crescent Movements 100th anniversary.
1963
The seven Fundamental Principles are formally proclaimed by the Movement.1965
The two Additional Protocols to the Geneva Conventions are adopted, strengthening the protection of civilians and others during international conflict (I), and expanding protection guaranteed to noninternational conflict (II).
1977
The League (1919) officially changes its name to the International Federation of Red Cross and Red Crescent Societies.
1991
The Seville Agreement formalizes the specific mandates and responsibilities of each component of the Movement in times of armed conflict and disasters, including which one acts as lead agency in a given situation.
1997
The Red Cross and Red Crescent Movement response to the Asian earthquake / tsunami becomes the largest relief operation ever.
2004-05
An additional emblem, the red crystal, is adopted by States Party to the Geneva Conventions in a new Additional Protocol (III).
2005
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The League responds as a body for the first time in an , when an earthquake kills
The Geneva Convention of 1906 (relative to the protection of the wounded and sick in armed forces in the field) is revised, and for the first time, includes the
is officially adopted as an additional under International Humanitarian Law.
Nobel Peace Prize for a second time as a tribute to its Humanitarian activities during World War II. It also won in 1917 after World War I.
are adopted, concerning amelioration of the condition of wounded, sick and shipwrecked armed forces (I, II), treatment of prisoners of war (III), and protection of civilians in time
Nobel Peace on the occasion of the Red Cross and Red Crescent
are formally
Additional Protocols to the Geneva are adopted, strengthening the protection
of civilians and others during international conflict (I), and expanding protection guaranteed to non-
The League (1919) officially changes its name to the of Red Cross and Red Crescent
formalizes the specific mandates and responsibilities of each component of the Movement in times of armed conflict and disasters, including which one acts as lead agency in a given
The Red Cross and Red Crescent Movement response to becomes the largest
, is adopted by States Party to the Geneva Conventions in a new
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THE GENEVA CONVENTIONS
The Geneva Conventions consist of treaties formulated in Geneva,
Switzerland that set the standards for international law for
humanitarian concerns. The conventions were the results of efforts by
Henri Dunant, who was motivated by the horrors of war he witnessed
at the Battle of Solferino. In times of war, certain humanitarian rules
must be observed, even with regard to the enemy. These rules are set
out in the Geneva Conventions of 1949 and their Additional Protocols
of 1977. There are four Geneva Conventions and two Additional
Protocols. The 1949 Geneva Conventions are founded on the idea of
respect for the individual and his dignity. Persons not directly taking
part in hostilities and those put out of action through sickness, injury,
captivity or any other cause must be respected and protected against
the effects of war; those who suffer must be aided and cared for
without discrimination.
The First Geneva Convention for the amelioration of the condition
of the wounded and sick in armed forces in the field was signed on
August 22, 1864 and comprised ten articles. The Convention was a
response to the request Dunant made in his book, A Memory of
Solferino, for the protection of those no longer engaged in combat.
The Second Geneva Convention covered the treatment of wounded,
sick and shipwrecked members of armed forces at sea. It was written
and adopted at the 1949 diplomatic conference held in Geneva,
Switzerland.
The Third Geneva Convention refers to the treatment of prisoners of
war. It was adopted in 1929 as an extension to the rights guaranteed
by the Hague Convention of 1907. It was revised in 1949, with the
modified form adopted on August 12, 1949 by the Diplomatic
Conference for the Establishment of International Conventions for the
Protection of Victims of War.
The Fourth Geneva Convention relates to the protection of civilians
during times of war and under any occupation by a foreign power.
For example, collective punishments are a war crime. Article 33
states: "No protected person may be punished for an offence he or she
has not personally committed," and "collective penalties and likewise
all measures of intimidation or of terrorism are prohibited."
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The law of armed conflict/International Humanitarian Law applies
similar protections to an internal conflict. Common Article 3 of the
Fourth Geneva Conventions of 1949 requires fair trials for all
individuals before punishments.
The two Additional Protocols to the Geneva Conventions were
added in 1977. These Additional Protocols extend protection to any
person affected by an armed conflict. Furthermore, they stipulate that
the parties to the conflict and the combatants shall not attack civilian
populations and civilian objects and shall conduct their military
operation in conformity with the recognized rules and bylaws of
humanity.
NOTE: The Geneva Conventions are the precursor of modern International
Humanitarian Law. International
Humanitarian law also consists of other treaties, conventions and agreements around
weapons control, chemical and biological warfare, anti-personnel landmines (1997
Ottawa Treaty), exploding bullets, blinding lasers, military recruitment age (2000
Optional Protocol to the Convention on the Rights of the Child), and criminal justice
(1998 Rome Statute on the International Criminal Court). In summary, IHL regulates the
treatment of the wounded, prohibits attacks against civilians, the use of certain weapons,
and ensures the protection of non-combatants, Red Cross/Red Crescent emblem and
medical personnel, and prisoners of war.
RED CROSS
The Red Cross emblem officially appeared in 1864. The Red Cross on a
white background is the reverse of the Swiss flag and was chosen a
sign of identification and protection to personnel, material and
facilities used to care for sick and wounded in times of armed conflict.
In 1929, the Red Crescent was officially approved for use in Muslim
countries (used in 22 countries), mainly becau
perceived to have Christian connotations. There was much
controversy, but both symbols are official and both have the same
status within the movement. A national society must use one of the
official symbols to be officially recognized by t
Movement.
In December 2005
societies who do not wish to use the Red Cross or Red Crescent
emblems to be recognized and admitted to the Movement. This
consolidates the Movement's universality
This Protocol provides for new flexibility, allowing national societies
to include, if they wish, a combination of emblems recognized by the
Geneva Conventions
Red Crystal can also stand on its own.
Red Cross
ROSS , RED CRESCENT AND RED CRYSTAL EMBLEMS
The Red Cross emblem officially appeared in 1864. The Red Cross on a
white background is the reverse of the Swiss flag and was chosen a
sign of identification and protection to personnel, material and
facilities used to care for sick and wounded in times of armed conflict.
the Red Crescent was officially approved for use in Muslim
countries (used in 22 countries), mainly because the cross was
perceived to have Christian connotations. There was much
controversy, but both symbols are official and both have the same
status within the movement. A national society must use one of the
official symbols to be officially recognized by the Red Cross
Movement.
In December 2005, the Red Crystal was adopted, allowing for national
societies who do not wish to use the Red Cross or Red Crescent
emblems to be recognized and admitted to the Movement. This
consolidates the Movement's universality.
This Protocol provides for new flexibility, allowing national societies
to include, if they wish, a combination of emblems recognized by the
eneva Conventions inside the Red Crystal for their identification. The
Red Crystal can also stand on its own.
Red Crescent Red Cross Red Crystal
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MBLEMS
The Red Cross emblem officially appeared in 1864. The Red Cross on a
white background is the reverse of the Swiss flag and was chosen as a
sign of identification and protection to personnel, material and
facilities used to care for sick and wounded in times of armed conflict.
the Red Crescent was officially approved for use in Muslim
se the cross was
perceived to have Christian connotations. There was much
controversy, but both symbols are official and both have the same
status within the movement. A national society must use one of the
he Red Cross
the Red Crystal was adopted, allowing for national
societies who do not wish to use the Red Cross or Red Crescent
emblems to be recognized and admitted to the Movement. This
This Protocol provides for new flexibility, allowing national societies
to include, if they wish, a combination of emblems recognized by the
rystal for their identification. The
Red Crystal
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THE RED CROSS RED CRESCENT MOVEMENT
THREE COMPONENTS
The Red Cross Red Crescent Movement provides humanitarian relief
assistance to the most vulnerable throughout the world. This is made
possible through the work of three separate entities.
1. The International Committee of the Red Cross (ICRC), which
responds in times of conflict.
2. The International Federation of the Red Cross and Red
Crescent Societies (the International Federation), which responds
to natural disasters and crises related to displacement.
3. The National Societies of the Red Cross/Red Crescent may assist
the ICRC or the International Federation in their efforts. The National
Societies also carry out their own programs meeting the needs of the
local community.
The International Committee of the Red Cross and the
International Federation of the Red Cross and Red Crescent
Societies have been described as the two heads of the Red Cross Red
Crescent Movement. The National Societies have been described as
the many arms.
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RED CROSS FUNDAMENTAL PRINCIPLES
HUMANITY
Born of a desire to bring assistance without discrimination to the wounded on
the battlefield, the Movement endeavours, in its international and national
capacity, to prevent and alleviate human suffering wherever it may be found. Its
purpose is to protect life and health and to ensure respect for the human being.
It promotes mutual understanding, friendship, cooperation and lasting peace
amongst all peoples.
IMPARTIALITY
It makes no discrimination as to nationality, race, religious beliefs, class or
political opinions. It endeavours to relieve the suffering of individuals, being
guided solely by their needs, and to give priority to the most urgent cases of
distress.
NEUTRALITY
In order to continue to enjoy the confidence of all, the Movement may not take
sides in hostilities or engage at any time in controversies of a political, racial,
religious or ideological nature.
INDEPENDENCE
The Movement is independent. The National Societies, while auxiliaries in the
humanitarian services of their governments and subject to the laws of their
respective countries, must always maintain their autonomy so that they may be
able at all times to act in accordance with the principles of the Movement.
VOLUNTARY SERVICE
It is a voluntary relief Movement not prompted in any manner by desire for
gain.
UNITY
There can be only one Red Cross or Red Crescent Society in any one country. It
must be open to all. It must carry on its humanitarian work throughout its
territory.
UNIVERSALITY
The International Red Cross and Red Crescent Movement, in which all Societies
have equal status and share equal responsibilities and duties in helping each
other, is worldwide.
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HUMANITARIAN VALUES
The values that support the humanitarian action of the Movement
were defined by the Federation in its Strategy 2010 document, and
are identified as follows:
Protection of life, health and human dignity
Respect for the human being
Non-discrimination on the basis of nationality, race, gender,
religious beliefs, class or political opinions
Mutual understanding, friendship, cooperation and lasting
peace among all people
Voluntary service
Overall, these values are not different than the Fundamental
Principles they helped to forge. In fact, the Fundamental Principles of
the Red Cross Red Crescent Movement have derived from values
shared by human beings everywhere over time, both individually and
collectively and we feel their presence embedded within the
Fundamental Principles. Sometimes, people express similar or
complementary values through other concepts such as compassion,
active acceptance, empathy, inclusiveness, generosity, hope and global
citizenship, to name just a few.
Similarly, among the seven Fundamental Principles, the Principle of
Humanity illustrates the very spirit of the Movement. Right from the
Movements origin, the Principle of Humanity aimed at providing
relief without discrimination to the wounded on the battlefield.
Discrimination-free Humanity means that no negative distinction may
be made between people of a different class, nor on the basis of any
other criteria.
SECTION II:
5 STEPS TO
ACTION
INTRODUCTION T
STEP 1:
STEP 2:
STEP 3:
STEP 4:
STEP 5:
TEPS TO START A YOUTH
CTION GROUP
NTRODUCTION TO YOUTH ACTION GROUPS
HOW TO GET IN TOUCH WITH THE RED
HOW TO INTRODUCE THE YOUTH ACTION
YOUR SCHOOL
HOW TO RUN YOUR F IRST MEETING
HOW TO RECRUIT YOUR F IRST EXECUTIVES
HOW TO PLAN YOUR F IRST EVENT
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OUTH
ED CROSS
CTION GROUP TO
XECUTIVES
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INTRODUCTION TO YOUTH
ACTION GROUPS WHO SHOULD READ THIS?
If you are a high school student, teacher, or adult who is passionate
about making a difference and wants to motivate others to do so, this
Youth Action Group Guide is for you. This is a very simple guide with
step-by-step instructions that will teach you how to start and
successfully run a Red Cross Youth Action Group at your own high
school.
With hard work and perseverance, you will be able to establish a
successful Red Cross Youth Action Group. Your school and its students
will discover new possibilities through your Youth Action Group and
will be the voices of the next generation.
THE CANADIAN RED CROSS M ISSION STATEMENT
To improve the lives of the vulnerable by mobilizing the
power of humanity in Canada and around the world
THE YOUTH V ISION STATEMENT
Youth Action Groups mobilize the power of humanity by
educating Canadians and undertaking activities in response
to local and global humanitarian issues.
WHAT IS A
PURPOSE
A Youth Action Group is run by high school students like you. The
purpose of a Youth Action Group is to
humanitarian is
generation of humanitarian leaders.
EXAMPLES
Red Cross
the work of the Red Cross/Red Crescent Movement and in engaging
youth on important domestic a
Together, the Canadian Red Cross and
hand in hand to understand and apply fundamental principles as they
respond to various humanitarian issues in Canada and around the
world.
There are many examples of
HAT IS A YOUTH ACTION GROUP?
URPOSE
A Youth Action Group is run by high school students like you. The
purpose of a Youth Action Group is to raise awareness on
humanitarian issues and take action as well as empower the next
generation of humanitarian leaders.
XAMPLES
Red Cross Youth Action Groups play an important part in furthering
the work of the Red Cross/Red Crescent Movement and in engaging
youth on important domestic and international humanitarian issues.
Together, the Canadian Red Cross and Youth Action Group
hand in hand to understand and apply fundamental principles as they
respond to various humanitarian issues in Canada and around the
There are many examples of Youth Action Group involvements.
Youth Action Group
Humanitarian
Issues
Promotion
RespectED
Youth Programs
First Aid & CPR
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A Youth Action Group is run by high school students like you. The
raise awareness on
sues and take action as well as empower the next
s play an important part in furthering
the work of the Red Cross/Red Crescent Movement and in engaging
nd international humanitarian issues.
Youth Action Groups work
hand in hand to understand and apply fundamental principles as they
respond to various humanitarian issues in Canada and around the
involvements.
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EXAMPLES OF YOUTH ACTION GROUPS IN ACTION
Activity Description
Humanitarian Issues Promotion Fun and exciting two-day youth
leadership workshop
Students learn about the
different humanitarian issues in
the world through experiential
activities and information
Students take step towards
becoming Humanitarian Issues
Promotion youth facilitators
Humanitarian Speaker Series Humanitarian workers speak of
their experiences and difficulties
on the field
Especially spectacular because
of the level of danger and
excitement some humanitarian
workers go through
Sudan Week of Action Astonishing statistics and issues
in Sudan
Many activities are run to show
the humanitarian crisis in the
nation.
At the end of the week, all the
students know the level of
urgency in Sudan
These are just a few of some great examples that have worked well
and with every new
and events are created.
STRUCTURE
A Youth Action Group
1. Youth Leaders
2. Youth Volunteers
3. Teacher Advisors
4. Red Cross Staff Member
It is structured around the concept of mutual respect. Therefore,
everyone in this group has an equally important role to play, as shown
by the diagram
These are just a few of some great examples that have worked well
and with every new Youth Action Group, even more great activities
and events are created.
TRUCTURE
Youth Action Group consists of four key roles:
Youth Leaders
Youth Volunteers
Teacher Advisors / Adult Advisors
Red Cross Staff Member
It is structured around the concept of mutual respect. Therefore,
everyone in this group has an equally important role to play, as shown
diagram below. Everyone is encouraged to take an active role.
Youth Action Group
Red Cross Staff
Member
Youth Leaders
Youth Volunteers
Teacher Advisors /
Adult Advisors
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These are just a few of some great examples that have worked well
, even more great activities
It is structured around the concept of mutual respect. Therefore,
everyone in this group has an equally important role to play, as shown
below. Everyone is encouraged to take an active role.
Youth Leaders
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SUMMARY OF ROLES AND RESPONSIBILITIES
Role Responsibility
Youth Leaders
(Chairs and
Executives)
Approach Red Cross Staff member and initiate
the Youth Action Group
Organize events, hold meetings, and recruit
volunteers
Keep in touch with the local Canadian Red Cross
Youth
Volunteers
Give feedback and suggestions to youth leaders.
Help youth leaders organize and run events or
meetings
Take on responsibilities in the absence of a youth
leader
Teacher Advisor
OR
Adult Advisor
Keep Youth Action Group within school rules
Advise on planned activities
Assist in conflict resolution
Participate in selection of executives
Provide suggestions and guidance
Motivate Youth Action Groups as a role model
Assist Youth Action Groups with running events
and activities
Red Cross Staff
Member
Keep Youth Action Groups on task and within
boundaries of the fundamental principles and
guidelines
Assist youth leaders and volunteers in starting
the Youth Action Group
They are always open to suggestions and
feedback
Provide ongoing support to all groups
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STEP 1: HOW TO GET IN
TOUCH WITH THE RED CROSS SECTION OVERVIEW
STEP 1.1 CONTACT LOCAL CANADIAN RED CROSS OFFICE
STEP 1.2 ATTEND MEETING WITH CANADIAN
RED CROSS
STEP 1.3 LEARN ABOUT THE YOUTH ACTION GROUP
MANDATE
STEP 1.4 ATTEND INTRODUCTION TO RED CROSS WORKSHOP
If you learn a skill without learning the way, you have learned
nothing
- The Book of Five Rings
This section addresses the first step in starting a youth action group
getting in touch with the Canadian Red Cross. You will be guided by
the Canadian Red Cross through continuous support and mentorship.
1.1 CONTACT LOCAL CANADIAN RED CROSS OFFICE
Contact your local Canadian Red Cross office and tell them you wish to
start a Youth Action Group. The following are some general contact
numbers for you to call, depending on where you live.
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Region Address Contact
Ontario Zone 5700 Cancross Court
Mississauga, Ontario
L5R 3E9
Tel: (905) 890-1000
Fax: (905) 890-1008
York Branch 13311 Yonge Street, Suite
204
Richmond Hill, ON
L4E 3L6
Tel: (905) 830-9565 or
Tel: 1-800-361-9448
Fax: (905) 895-3747
york-region@redcross.ca
Guelph- Wellington
Branch
15 Yarmouth Street
Guelph, ON
N1H 4G2
Tel: (519) 836-3523
Fax: (519) 836-7353
Toronto Region
21 Randolph Avenue
Toronto, Ontario
M6P 4G4
Tel: (416) 480-2500
Fax: (416) 480-2777
Hamilton Branch 400 King Street East
Hamilton, ON
L8N 1C3
Tel: (905) 522-8485
Fax: (905) 522-2826
Niagara Region
Branch
211 Church St
St. Catharines, ON
L2R 3E8
Tel: (905) 680-4099
Toll Free Number: 1 888
835-3073
http://www.redcross.ca/article.asp?id=136&tid=00
1.2 ATTEND MEETING W ITH CANADIAN RED CROSS
When you are thinking about starting a Youth Action Group, it is
mandatory to attend a meeting with the Canadian Red Cross Branch
Youth Action Group to see current projects and to get a real feel for
the atmosphere of the Red Cross. Then, you might want to become
more involved and start the process of creating one in your own
school!
To attend the meeting, call your Regions coordinator and inquire
about location and time. When you go, be ready to be enthralled by
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the various projects youths are working on. There is something for
everyone.
1.3 LEARN ABOUT THE YOUTH ACTION GROUP
MANDATE
The Youth Action Group has been a tool that can be used as the voice
of the students and is a forum for youth development through which
youth are recruited, trained, and organized in support of the Red
Cross/Red Crescent Movement in conjunction with Branch support.
1.4 ATTEND INTRODUCTION TO RED CROSS WORKSHOP
The final step you must take to start your Youth Action Group is to
attend the Introduction to Red Cross/Red Crescent Workshop. This is
a mandatory workshop for all volunteers to acquaint them with the
International Red Cross/Red Crescent Movement. All executives are
expected to attend. (See flyer)
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STEP 2: HOW TO INTRODUCE
THE YOUTH ACTION GROUP
TO YOUR SCHOOL SECTION OVERVIEW
STEP 2.1 GET A TEACHER ADVISOR
STEP 2.2 RECRUIT NEW MEMBERS
STEP 2.3 GET PERMISSION FROM THE SCHOOL
STEP 2.4 ADVERTISE YOUR GROUP
Section 2 is an overview of how to introduce a new Youth Action Group
into your school. It outlines how to recruit a teacher advisor, other
students and focuses on the fundamentals necessary in beginning a
Youth Action Group.
2.1 GET A TEACHER ADVISOR
In order for a Youth Action Group to function, a teacher advisor is
required. In short, the role of which a teacher advisor plays, involves
the oversight of the Youth Action Group and its responsibilities within
the school. He/she should be approached with a prepared proposition
of activities, mandates, and goals.
Using the proposal as a guide more so than a strict plan, it can be used
to expand on the set ideas and develop interest in the Red Cross
project. Once a teacher agrees to become a teacher advisor for the
Youth Action Group they must understand their responsibilities. An
arranged meeting with the Red Cross will help clarify all areas of
inquiry.
2.2 RECRUIT
A common question at this point is how do I get people to join
The answer, luckily,
method of spreading news and just as useful when trying to recruit
members into your cause. Meet new people, talk to your friends and
make use of the morning announcements/events as well as posters
and flyers.
2.3 GET
To get permission to start a Red Cross
school, you
school principle. Here
to obtain approval.
Prepare a proposal teacher. Include information such as purpose, goals and activities
Approach a teacher proposal and expand on the set of ideas creating interest in your goals.
ECRUIT NEW MEMBERS
ommon question at this point is how do I get people to join
The answer, luckily, is just as simple. Word of mouth is a very effective
method of spreading news and just as useful when trying to recruit
members into your cause. Meet new people, talk to your friends and
make use of the morning announcements/events as well as posters
lyers.
ET PERMISSION FROM THE SCHOOL
To get permission to start a Red Cross Youth Action Group
, you must acquire the approval of the student council and
school principle. Here is a template in which you should t
in approval.
Prepare a proposal to present to a teacher. Include information such as description, purpose, goals and activities
Approach a teacher with the proposal and expand on the set of ideas creating interest in your goals.
Arrange a meeting to clarify the responsibilities of a teacher advisor and sign off on the idea.
26
ommon question at this point is how do I get people to join?
is just as simple. Word of mouth is a very effective
method of spreading news and just as useful when trying to recruit
members into your cause. Meet new people, talk to your friends and
make use of the morning announcements/events as well as posters
Youth Action Group within a
must acquire the approval of the student council and
should take in order
to present to a
with the
proposal and expand on the set of ideas creating
to clarify the
responsibilities of a teacher advisor and sign off on
2.4 ADVERTISE
In order to attract the attention of your teachers and peers to
recognize Red Cross, posters and announcements are very helpful.
There are also many other techniques to attract members which
include handouts and wor
Prepare what you are about to show the student council and principal.
Preparation
Show them why starting a youth group would be an appealing idea.
Give them reasons such as how it would help towards the school's image.
Show time
Try your best to convince them to approve, and thank them for their time.
Conclude the meeting
DVERTISE YOUR GROUP
In order to attract the attention of your teachers and peers to
recognize Red Cross, posters and announcements are very helpful.
There are also many other techniques to attract members which
include handouts and word of mouth.
Prepare what you are about to show the student council and principal.
Preparation
Show them why starting a youth group would be an appealing idea.
Give them reasons such as how it would help towards the school's image.
Show time
Try your best to convince them to approve, and thank them for their time.
Conclude the meeting
27
In order to attract the attention of your teachers and peers to
recognize Red Cross, posters and announcements are very helpful.
There are also many other techniques to attract members which
Prepare what you are about to show the student council
Show them why starting a youth group would be an
Give them reasons such as how it would help towards the
Try your best to convince them to approve, and thank
28
STEP 3: HOW TO RUN YOUR
FIRST MEETING SECTION OVERVIEW
STEP 3.1 INTRODUCE THE CANADIAN RED CROSS (BASED ON
STEP 1.4)
STEP 3.2 COMMITMENT
STEP 3.3 VOLUNTEER FORM
STEP 3.4 REPORTING SYSTEM
The first meeting is usually a get-to-know what the Canadian Red
Cross is all about and also to meet new people. Generally, most people
will be unsure and uneasy at first and the goal is to clear up facts
about the Canadian Red Cross. This meeting is to provide a fun,
interactive environment that empowers and motivates interested
youth to get involved.
3.1 INTRODUCE THE CANADIAN RED CROSS
For your first meeting, you will need an agenda to be prepared. Have
this done a few days to a week done in advanced so your teacher/staff
advisor can approve of it. It is important that you introduce the Red
Cross (International, Canadian and Branch) as well as the
fundamental principles in this meeting. An example template of an
agenda is shown below:
AGENDA
Quickly introduce the staff and core group.
Introduction
Helps break the uneasiness amongst the group
Allows people to get to know each other
IceBreakers
Orientation of the Red Cross (International, Canada and Branch)
Presentation Format (Videos, Powerpoints, Speeches, Activities)
Ensure Fundamental Principles have been presented and discussed
The Red Cross
Explain how it started, what it does and what it plans to do
Youth Group Information
Explain how it is important to be committed
Expectations (eg. Attendance)
Being part of the group is rewarding but requires work
Commitment
When the next meeting will be
Follow
Conclude the meeting
Allow members oppuritunty to sign up
Wrap
FOR THE F IRST MEETING
Quickly introduce the staff and core group.
Introduction
Helps break the uneasiness amongst the group
Allows people to get to know each other
IceBreakers
Orientation of the Red Cross (International, Canada and Branch)
Presentation Format (Videos, Powerpoints, Speeches, Activities)
Ensure Fundamental Principles have been presented and discussed
The Red Cross
Explain how it started, what it does and what it plans to do
Youth Group Information
Explain how it is important to be committed
Expectations (eg. Attendance)
Being part of the group is rewarding but requires work
Commitment
When the next meeting will be
Follow-up
Conclude the meeting
Allow members oppuritunty to sign up
Wrap-Up
29
Helps break the uneasiness amongst the group
Orientation of the Red Cross (International, Canada and
Presentation Format (Videos, Powerpoints, Speeches,
Ensure Fundamental Principles have been presented and
Explain how it started, what it does and what it plans to
Being part of the group is rewarding but requires work
30
ICEBREAKER EXAMPLES
Icebreakers help everyone get to know each others name. Also,
icebreakers are fun and interactive. There are many types of
icebreakers and here is an example of one.
Ball Tossing
Throw a ball to someone and call out their name, then that person will
toss the ball to someone else and call out their name. For more
excitement, increase speed and number of balls being thrown.
For more icebreaker ideas, please check online, there are a mutiltude
of possible online icebreakers you can check out.
Person A
Person E
Person D
Person C
Person B
31
RED CROSS PRESENTATION IDEAS
PowerPoint
o Used to enhance a presentation or display visuals
Activities
o Interactive activities that involve everyone
Speech
o Motivating speech can be made on the information of
the Canadian Red Cross
o Mention important facts and ask questions
Videos
o A great way to promote the history of Red Cross is
through the video A Story of an Idea. This video and
others can be obtained from your Local Canadian Red
Cross Office.
Notes:
Try a combination of all four techniques
Contact Local Branch for assistance or materials you may need
Try not to make this meeting too long, less than 1 hour
o Take Attendance and follow up
o Thank your club for their attention and time in
attending this meeting
You may want to get some friends to help you with this
meeting if your club does not have an executive team
3.2 COMMITMENT
Your commitment is extremely important in running a Red Cross
club/branch. The Canadian Red Cross is built on a foundation of
volunteers such as yourselves. The Canadian Red Cross has developed
responsibilities, rules and attendance standards for each member.
Being part of a Youth Action Group can be rewarding but it also takes
work and commitment.
RESPONSIBILIT IES
It is vital that you and your group dedicate two to five hours a month
planning or promoting activities of the Red Cross.
run throughout the course of the year and the number of activities
should increase according to the three
SAMPLE T
For event and activities, they can follow the Canadian Red Cross
calendar of events such as Sudan Week of A
Munitions Campaign OR they can be something general that Red Cross
does all year long. An example would be the Malaria Bites campaign.
Contact your Regional Youth Councillor and/or Zone Youth Councillor to arrange a meeting to walk you through the manual
One large activity planned during the first half of the year and
ESPONSIBILIT IES HOW MANY HOURS, HOW MANY
It is vital that you and your group dedicate two to five hours a month
planning or promoting activities of the Red Cross. Activities must be
oughout the course of the year and the number of activities
should increase according to the three-year plan below.
THREE YEAR PLAN
For event and activities, they can follow the Canadian Red Cross
calendar of events such as Sudan Week of Action, Landmines/Cluster
Munitions Campaign OR they can be something general that Red Cross
does all year long. An example would be the Malaria Bites campaign.
Year 1
One small activity during the first half of the year
Another small activity during the second half
One appeal or humanitarian issues activity
Contact your Regional Youth Councillor and/or Zone Youth Councillor to arrange a meeting to walk you through the manual
Year 2
Two small activities (one during each half of the year)
One large activity planned during the first half of the year and implemented during the second half
Two Appeal or humanitarian issues activities
Year 3
Four activities
Three youth/humanitarian/appeal related activitie
32
ANY ACTIVITIES
It is vital that you and your group dedicate two to five hours a month
ctivities must be
oughout the course of the year and the number of activities
year plan below.
For event and activities, they can follow the Canadian Red Cross
ction, Landmines/Cluster
Munitions Campaign OR they can be something general that Red Cross
does all year long. An example would be the Malaria Bites campaign.
One small activity during the first half of the year
Another small activity during the second half
One appeal or humanitarian issues activity
Contact your Regional Youth Councillor and/or Zone Youth Councillor to arrange a meeting to walk you through the manual
Two small activities (one during each half of the year)
One large activity planned during the first half of the year and
Two Appeal or humanitarian issues activities
Three youth/humanitarian/appeal related activities
33
MEMBERSHIP REQUIREMENTS
Members must not miss two meetings in a row
Youth action required to hold at least one full member meeting per
month
ATTENDANCE
Meeting attendance is an important and vital in managing a Youth
Action Group. Youth Action Group members must be in attendance to
receive updates and information about upcoming events. Attendance
must be regular and members cannot miss more than two meetings in
a row. Awards of recognition to these dedicated students are
available for distribution at the end of the year. At this meeting, create
an attendance list to keep track of the members that attend.
VOLUNTEER HOURS
Many students and club members will ask if they get volunteer hours
if they come to meetings. Students are only eligible to receive hours in
assisting in events such as awareness campaigns but not from
attending meetings. The hours are not given out by the Canadian Red
Cross, but by your Youth Action Groups teacher advisor or adult
advisor if he/she approves of it.
3.3 VOLUNTEER FORM
For those who wish to join directly to the Canadian Red Cross, please
contact your Local Canadian Red Cross Office.
3.4 REPORTING SYSTEM
Please check the appendix for the format of the year-end report, used
to ensure that every Youth Action Group is running smoothly and
complies with the fundamental principles of the Canadian Red Cross.
Every group is asked to report their events and activities.
STEP 4:
YOUR FSECTION
STEP 4.1
STEP 4.2
STEP 4.3
4.1 EXECUTIVE
President/Co
The president
and have
should be responsible for meeting agendas, lead
prioritizing its goals and keep
also be well informed of all
working knowledge of the Red Cross constitution, set the meeting
agendas in
general meetings
and Local level and should
and act as a facilitator for all workshops/events.
Note: The President(s) are required to be a Red Cross Volunteer!
Public Relations
4: HOW TO RECRUIT
FIRST EXECUTIVESECTION OVERVIEW
4.1 EXECUTIVE STRUCTURE AND JOB DESCRIPTIONS
4.2 APPLICATION PROCESS (APPLICATION
4.3 AGENDA FOR F IRST EXECUTIVE MEETING
XECUTIVE STRUCTURE AND JOB DESCRIPTIONS
President/Co-President:
The president and co-president are the principle leader
overall responsibility for the clubs administration. They
should be responsible for meeting agendas, leading the club in
prioritizing its goals and keeping the executive on track. They should
also be well informed of all Canadian Red Cross activities
working knowledge of the Red Cross constitution, set the meeting
agendas in conjunction with the secretary and manage executive
meetings. They represent the Canadian Red Cross at school
and Local level and should be a supportive leader for all members,
and act as a facilitator for all workshops/events.
Note: The President(s) are required to be a Red Cross Volunteer!
President/
Co-president
Public Relations
Fundraising Officer
Meeting Coordinator
Treasurer/ Secretary
34
ECRUIT
XECUTIVES
ESCRIPTIONS
PPLICATION FORM)
EETING
ESCRIPTIONS
leaders of the club
overall responsibility for the clubs administration. They
the club in
the executive on track. They should
Canadian Red Cross activities, have a good
working knowledge of the Red Cross constitution, set the meeting
manage executive/
Canadian Red Cross at school
r for all members,
Note: The President(s) are required to be a Red Cross Volunteer!
Treasurer/ Liaison
35
Secretary/Treasurer:
In this position, the candidate will need to be organized and reliable.
At the same time, he/she will need to have excellent communication
skills and be able to relay information between the teacher advisor,
the executive members and the Red Cross members. He/she will be
responsible for typing up meeting agendas as well as recording
minutes for weekly meetings. The clubs permanent records such as
membership roster, contact information and reports will be kept by
the Secretary/Treasurer. As the treasurer, they will be needed to
maintain record the state of funds, income and spending of the club.
They will be working closely with finances of the club.
Public Relations/Fundraising Officer:
As the Public Relations representative, this candidate will need to be
interpersonal and unafraid to approach others. The public relations
officer will be in charge of recruiting members for the next year. They
will also be responsible for making posters, keeping display boards,
and talking to school officials as needed.
The Public Relations Officer has to effectively represent the Canadian
Red Cross, have goals aligned with Red Crosss objectives, maintain
relationships, be communicative, and be organized.
This officer will be working closely with the Secretary/Treasurer in
club finances regarding fundraising. He/she will be required to
propose fundraising/avocation plans and organizing them.
Meeting Coordinator:
In this position, the candidate will need to be approachable, fair and
knowledgeable. He/she must be dedicated and willing to conduct
research into the workings of the Canadian Red Cross and willing to
be a facilitator for the rest of the members. He/she will be in charge of
running training meetings as well as developing training materials for
workshops. This includes helping members develop knowledge on the
fundamental principles and structure of the Canadian Red Cross as
well as its councils, and the issues our club will represent.
36
He/she will be responsible in maintaining the attendance of members
as well as contacting any who are neglecting meetings.
Liaison:
As liaison, it is extremely important that you keep in touch with your
Local Canadian Red Cross Branch regularly. Your local Canadian Red
Cross Office will assist you and provide you with the support your
group needs to be successful. This position requires the liaison to
maintain regular contact with the office, conveying information
between their Youth Action Group and the Canadian Red Cross.
Note: The rest of the executive team is highly encouraged to become
volunteers for the Red Cross.
4.2 APPLICATION PROCESS (APPLICATION FORM)
Name (First and Last): __________________________ Grade: ______ Homeroom: __________
E-mail Address: __________________________________
Position Applying For: President/Co-president Secretary/Treasurer
Public Relations Officer Liaison Other (Specify):______________
Would you like to be considered for another position? Yes No
Why do you want to join this Youth Action Group?
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
What skills can you bring to this Youth Action Group?
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Please list on the back the current clubs/teams/extra-curricular
activities you are involved in: (State if you an executive member and
include your current position)
37
RED CROSS EXECUTIVE INTERVIEW QUESTIONS
General (for all):
1. What do you know about the goal/structure of the Canadian
Red Cross?
2. What experiences have you had to make you a good candidate
for the position youre applying for?
3. Do you have something youre passionate about? (Doesnt have
to be academic)
4. What is a hobby you have participated longest in, why did you
stay with it?
5. What is something you wished more people would know?
Why?
Public Relations Officer:
1. For this position, you have to have strong interpersonal skills.
Give one example where you have demonstrated those skills.
2. What sorts of challenges do you predict in working with a new
club?
3. How would you work towards promoting the Canadian Red
Cross in terms of getting more members?
4. What do you feel is most challenging when communicating
with others?
5. How would you present the Canadian Red Cross as a club to
gain teacher interest?
Secretary/Treasurer:
1. If you were counting the money from a previous fundraising
event and found some money missing, what would you do?
2. How organized are you? Do you use your agenda regularly?
3. Are you proficient with word-processing software?
38
President / Co-President:
1. Why do you feel your leadership skills are exemplary (give an
example situation)?
2. How organized are you? Do you use your agenda regularly?
3. What do you think is most important in promoting healthy
dynamics within a team?
4. Do you know the Canadian Red Cross mission statement?
5. How will you motivate executives when the club is lacking
membership?
Meeting Coordinator / Liaison:
1. How well are you able to convey information?
2. How is your time management?
4.3 AGENDA FOR F IRST EXECUTIVE MEETING
An effective meeting agenda should be a blueprint or path of the
activities that will take place during the meeting.
It should serve the following functions:
the meeting leader or group is to think out what needs to be
accomplished
informs executives what to expect and allows them to prepare
over the year
it reminds executives of what there is left to cover and a
timeline
An executive meeting template is provided for you on the next page.
EXECUTIVE
ex. Red Cross Youth Action Group Meeting Agenda
Name
Where is this meeting held?
Location
When is this meeting held?
Date
When time will this meeting take place start and how long is it expected to go on for.
Starting and Ending time
List the items to be covered during the meeting (make sure executive members know what is expected of them beforehand).
State a suggested time for each item on the list to make sure time does not run out.
Body
XECUTIVE MEETING TEMPLATE
ex. Red Cross Youth Action Group Meeting Agenda
Name
Where is this meeting held?
Location
When is this meeting held?
Date
When time will this meeting take place start and how long is it expected to go on for.
Starting and Ending time
List the items to be covered during the meeting (make sure executive members know what is expected of them beforehand).
State a suggested time for each item on the list to make sure time does not run out.
Body
39
ex. Red Cross Youth Action Group Meeting Agenda
When time will this meeting take place start and how long is
List the items to be covered during the meeting (make sure executive members know what is expected of them
State a suggested time for each item on the list to make sure
40
STEP 5: HOW TO PLAN YOUR
FIRST EVENT SECTION OVERVIEW
STEP 5.1 PLAN THE F IRST ACTIVITY WITH THE RED CROSS
STEP 5.2 CHOOSE A PAST ACTIVITY
STEP 5.3 ASK FOR RESOURCES
STEP 5.4 EVENT PLANNING SHEET
5.1 PLAN THE FIRST ACTIVITY WITH THE RED CROSS
Sometimes, the most challenging aspect of running a Youth Action
Group is doing exactly what the group is supposed to do! It is
important to remember that the Youth Action Group is meant to be an
action-oriented group. In this case, the key goal would be
developing your groups first activity. Being group oriented is the first
step to your success. By taking just a few steps, you can ensure that
everyone has fun while creating a great first activity.
1. BRAINSTORMING Think of and record EVERY idea you have.
2. ANALYZING - Clarify your idea and discuss with your
executives and members. Check if your ideas are feasible.
3. FOCUSING Narrow down ideas
4. DEVELOPING - Goals, time-lines, needs, and action-steps.
(Four Ws and How)
5. DELGATING Check over your goals and assign tasks
6. CONFIRMING - Make sure all contacts have confirmed and
your activity is approved by your advisors and school
council/administration
41
7. PROBLEM IDENTIFICATION- Simulate (mentally or
physically) your whole activity and identify issues which may
arise and their solutions
8. FINALIZING Gather people and run through the whole
activity/event
9. IMPLEMENTING Stay goal oriented and organized. Have
FUN!
10. EVALUATING - Review how your activity went and find your
strengths and weaknesses for the future.
The Youth Action Group is a supported structure. Meaning whenever
you want to carry out something, always consider your support
system and its capabilities. When you start brainstorming, keep in
mind to ask yourself the following few questions as they can help you
make sure everything runs smoothly.
What are my available resources? (Personnel and materials)
What type of activity? (Fundraising, awareness, training...)
Whos the target audience? (Members, school, community)
What will be the duration of your activity? (Day, week, month)
5.2 CHOOSE A PAST ACTIVITY
Cant quite think of an activity? Why not start off with an activity that
has been successful in the past. There are many activities which other
Red Cross Youth Action Groups have organized. You can recreate
their events or utilize some of their ideas.
42
5.3 ASK FOR RESOURCES
Examine the answers that you had come up with for the question
What are my available resources? How do they compare to the
answers for your other questions? If it seems that you do not have
enough resources for your very first activity, dont worry! You can
increase and seek out new resources by harnessing the power of
humanity by speaking to the people around you.
If youre seeking resources, whether this is materials or volunteers,
start by letting everyone know what are your goals and your plans
first. This will help other better help you. You can brainstorm people
whom you can approach by looking at the structure of your school
and moving up the hierarchy. Start with your peers, then approach
teachers, you school administrator, the superintendent or even your
local Red Cross branch.
Remember to be reasonable and well mannered. Keep your contacts
updated and show them how greatly your activity has progressed!
Creating strong relationships and networks can be a great aid for your
future activities. Calendar of Important Dates (2009-2010).
5.4 EVENT PLANNING SHEET
For a complete Four Step Model for a successful event and a sample
timeline, see the appendix.
SECTION III:
MAINTAIN
PLANNING
PLANNING
III:
AINTAINING YOUR GROUP
NING YOUR F IRST YEAR
NING FOR SUCCESSIONS
43
ROUP
44
PLANNING YOUR FIRST YEAR SECTION OVERVIEW
CALENDAR - RED CROSS SPECIAL DATES
SUCCESSFUL PAST ACTIVITIES
REGULAR MEETINGS WITH ACTION ITEMS
CALENDAR - RED CROSS SPECIAL DATES
Once you have successfully started your Youth Action Group and
planned your first successful event, it is time to plan for the rest of the
first year. This is a crucial step to maintain the level of interest
within your group.
Encourage your members to participate in events. Allow them to take
part in planning for events and have open discussion meetings about
upcoming events. Also take suggestions from general members
because their suggestion is important.
Every Youth Action Group should strive to produce four or more
quality projects each year based on its level of development. A new
Youth Action Group should start off with one small activity in the
beginning and gradually increase its involvement as the group
expands.
To assist your planning, a calendar of important dates is included on
the next page.
45
9 International Day of the
Worlds Indigenous People
12 International Youth Day
AUGUST 09
S M T W Th F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
SEPTEMBER 09
S M T W Th F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
7 Labor Day
8 International Literacy Day
20 International Day of Peace
This month is disarmament month
5 World Teachers Day
12 Columbus Day
16 World Food Day
17 International Day of the
Eradication of Poverty
24 United Nations Day
31 Halloween
OCTOBER 09
S M T W Th F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
NOVEMBER 09
S M T W Th F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
1 Daylight Savings Time ends
11 Remembrance Day
16 International Day of
Tolerance
20 Universal Childrens Day
26-27 Thanksgiving Break
1 Worlds AIDS Day
3 International Day of the
Disabled Person
5 International Volunteers Day
for Economic and Social
Development
10 Human Rights Day
29 International Day of
Biological Diversity
21-25 Winter Break
DECEMBER 09
S M T W Th F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
JANUARY 10
S M T W Th F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
1 New Years Day
18 M.L. King Jr. Day
1-7 Development week
8 Race Relations Day
14 Valentines Day
15 Presidents Day
FEBRUARY 10
S M T W Th F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28
MARCH 10
S M T W Th F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
This month is Red Cross Month
8 International Womens Day
14 Daylight Savings Time
begins
21 International Day for
Elimination of Racial
Discrimination
22 World Water Day
This month is Earth Month
7 World Health Day
12-16 Spring Break
21 Global Youth Service Day
22 Earth Day
APRIL 10
S M T W Th F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
MAY 10
S M T W Th F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
3 World Press Freedom Day
8 World Red Cross Day
14 International Day of
Families
31 Memorial Day
46
Plan ahead of the activities you would like to include in your first year.
There is a template calendar for you in the appendix with a few
suggestions, but put your own ideas in as well!
SUCCESSFUL PAST ACTIVITIES
FUNDRAISING IDEAS
There are a couple of ways through which a Youth Action Group can
raise money, aside from participating in an already developed
fundraiser. Here are some previous fundraisers successfully
completed by other Youth Action Groups.
Remember to have a cause in mind!
SMALL FUNDRAISERS AND/OR ACTIVITIES:
Multicultural
Food Fest
o Have your Group cook traditional foods from all
around the world. Serve these at a dinner (or
after school) for a small charge
o Offer information about the Red Cross and its
work in the different countries being represented.
o Flags can be used as decoration.
o This also helps bring about appreciation for
diversity.
1-7 Environment and Water
Safety Week
5 World Environment Day
20 World Refugee Day
21 First Nations Day (CAN)
JUNE 10
S M T W Th F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
JULY 10
S M T W Th F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
1 Canada Day
5 Independence Day
(Observed)
11 World Population Day
47
Jelly Bean
Count
o Fill a jar with jelly beans or another small candy
and have people pay to guess how many candies
there are in the jar.
o Whoevers guess is the closest wins the candies.
Arts and
Crafts sale
o Make crafts and advertise your sale well.
o Some ideas for crafts: knitted items, candles, or
paintings. You can ask local artisans for donations
as well.
LARGE FUNDRAISERS AND/OR ACTIVITIES:
Landmine
Awareness
Campaign
o Cut yellow Bristol boards to represent actual
landmines and tape them to the ground in various
places in the school.
o Have one or two volunteers watch each piece of
Bristol board and tally up how many students
stepped on each.
o Do not let the student body know that the Bristol
boards are mimicking landmines, or they will avoid
them.
o Announce at the end of the week how many
students would have died if the Bristol boards were
actual landmines.
Exam
Grams (or
just candy
grams)
o Sell little cards with a students custom message
(e.g. Good Luck on Exams!).
o Attach little stationary items such as small erasers or
gel pens to get into the exam mood!
o Optional: add some little candies such as Smarties
and have custom cards that say Smarties make you
smart! ;)
o Also include a Red Cross pin or other small items.
o Have brochures/posters at the booth.
REGULAR
The number of times that the group meets will vary from group to
group; however, they
meeting has a different purpose and below is a chart outlining the
steps to take to prepare for a meet
MEETING
Action Items
Take minutes
Keep it interesting
EGULAR MEETINGS WITH ACTION ITEMS
The number of times that the group meets will vary from group to
group; however, they must meet at least once per month.
meeting has a different purpose and below is a chart outlining the
steps to take to prepare for a meeting.
EETING GUIDELINES
Have a purpose and specific action items (TODO list) for the meeting
Meetings flow best with an agenda and a moderator (possibly the chair/president of the group)
Action Items
Summarize the key points (what was said by whom, who is assigned to what, etc.)
Distribute minutes to members via email for approval.
Take minutes
Meeting can be for planning, implementing or evaluating new ideas
Mix and match work with social events and training
Contact the branch for training opportunities for youth
Keep it interesting
48
The number of times that the group meets will vary from group to
once per month. Each
meeting has a different purpose and below is a chart outlining the
Have a purpose and specific action items (TODO list) for the meeting
Meetings flow best with an agenda and a moderator (possibly the chair/president of the group)
Summarize the key points (what was said by whom, who is assigned to
Distribute minutes to members via
Meeting can be for planning, implementing or evaluating new
Mix and match work with social
Contact the branch for training
49
PLANNING FOR SUCCESSION SECTION OVERVIEW
WHY IS IT SO IMPORTANT TO PLAN FOR SUCCESSIONS?
GET TEACHER ADVISOR
GET NEW EXECUTIVES
GET NEW MEMBERS
WHY IS IT SO IMPORTANT TO PLAN FOR SUCCESSIONS?
Every year, members, executives, or teacher advisors may leave the
Youth Action Group due to graduation or other reasons. So it is
important that the Youth Action Group still continues on after a
teacher advisor or a graduating executive leaves. Planning for
successions can help ease the transition and help prepare a new
executive team. After all, you have spent so much time to get the
group started. It would be a waste to abandon the group completely.
GET TEACHER ADVISOR
For getting a new teacher advisor, please refer back to step 2.1.
If your teacher advisor will be the same person, you do not necessarily
have to go through the process of discussing the purpose of the Group.
However, you should still make sure he or she knows his/her
responsibilities and you should discuss the new agenda for the
following year with him or her.
50
GET NEW EXECUTIVES
The new executives should be existing members of the current Youth
Action Group so that they are familiar with how the group is run.
These interested members should hand in a resume including their
experience with the group and their commitment for the next year,
along with the application form.
Please see Step 4 for more details on selecting executives.
GET NEW MEMBERS
There are many ways to recruit new members including the word of
mouth, booths, and announcements.
The easiest and sometimes most effective way to recruit new
members is through existing members. Have your members spread
the word about the Youth Action Group and invite them to join. People
are more likely to join when they know their friends are in the group.
You can also recruit new members by setting booths at special events,
especially events for new students such as Grade 8 Orientations. Have
posters, brochures and an enthusiastic member at the booth to invite
the students to look around. Encourage the students to sign up and
then send them emails for more information and updates.
Last but not least, have inviting announcements at your school to
announce your Group. Remember the three Cs : Catchy, Concise, and
Convincing.
*Note: See the year-end Planning Calendar for months that should be
allotted to planning for successions.
SECTION IV:
GOING TO OVERVIEW OF
HOW TO
:
OING TO UNIVERSITY?VERVIEW OF UNIVERSITY GROUPS
O JOIN
51
?
52
OVERVIEW OF UNIVERSITY GROUPS
A list of university groups in Ontario and some sample activities can
be found below.
CURRENT UNIVERSITY GROUPS IN ONTARIO
University of Toronto, St. George (Downtown)
University of Toronto, Scarborough
University of Toronto, Mississauga (in the forming stage)
York University
McMaster University
University of Western Ontario
Huron University College
SOME SAMPLE ACTIVITIES
University Activities
University of
Toronto, Downtown
Children affected by war, public awareness/
fundraising, video screening, lecture series,
and art exhibition
York University Public awareness, information distribution, RC
101 orientation for new members, speaker
series on IHL and situation in Darfur and
Fundraising.
McMaster
University
Public awareness/fundraising with focus on
Global Citizenship conference.
University of
Western Ontario
Fundraising, promotion of humanitarian
issues, volunteering in the community at a
variety of locations (soup kitchens, childrens
museum). Volunteer with the local RC branch.
Speaker series and campus-wide campaigns.
53
Red Cross Youth Action Group presents:
High School Meeting with University Groups
Learn how to start your own Red Cross Youth Action Group!
Representatives from Red Cross university groups will be
present
Current high school Red Cross YAGs must attend this
mandatory meeting
All those interested in joining Red Cross YAG are welcome!
Date: __________________
Time: __________________
Location: _______________
54
HOW TO JOIN
Red Cross Youth Action Groups play an important part in furthering
the work of the Red Cross/Red Crescent Movement and in engaging
youth on important domestic and international humanitarian issues.
To join a university group,
1. Attend the high school meeting with university groups
2. Read the membership requirements
3. Contact the chair and join the recruitment events
MEMBERSHIP REQUIREMENTS
The membership requirements for some of the university groups are
provided in the table below.
University Requirements
University
of
Toronto,
Downtown
Be involved in at least one event (fundraising, public
awareness) throughout the year.
York
University
General members should attend at least one event
throughout the year. Executives are elected from the
general membership.
McMaster
University
Attend events and be actively involved in a clubs life
University
of Western
Ontario
Paying $10 to cover insurance and club costs. Majority
of the money is donated to the RC. Members must
attend an inaugural meeting to familiarize themselves
with the principles and activities of the RC.
55
CONTACT THE UNIVERSITY GROUPS
Interested high school Youth Action Group members are encouraged
to attend the annual recruitment events held at each university. To
find out more, contact the individual group and go to their website.
Here is the contact information for several groups in Ontario.
1. University of Toronto, St. George (Downtown)
Website: http://redcross.sa.utoronto.ca/
(or go to https://ulife.utoronto.ca/ and search for Red Cross
Youth Group)
E-mail: redcross.youthgroup@gmail.com
(or rcsc@utsc.utoronto.ca for Scarborough campus)
2. York University
Website: http://www.yorku.ca/redcross/
E-mail: redcross@yorku.ca
56
APPENDIX MEMBER SIGN UP
Name (First and Last): ____________________________________
Grade: ______ Homeroom: __________
E-mail Address: __________________________________
How did you find out about this Youth Action Group?
Why do you want to be part of a Red Cross Youth Action Group?
-------------------------------------------------------------------------------------------------
MEMBER SIGN UP
Name (First and Last): ____________________________________
Grade: ______ Homeroom: __________
E-mail Address: __________________________________
How did you find out about this Youth Action Group?
Why do you want to be part of a Red Cross Youth Action Group?
57
YEAR-END REPORTING FORM
Canadian Red Cross
Croix-Rouge Canadienne
Region of York Branch
Youth Action Group
Year End Report 2009-2010
School Name:
School Address:
School Phone Number:
Executive Members
1. President: Email:
2. Vice President:
3. Treasurer:
4. Secretary:
5. Others:
Total Number of Members:
Name of Teacher Advisor: Email:
Report of Accomplishments
Describe each activity with the date, number of participating members, size of
audience, and amount fundraised (if applicable) under activity description
Event:
Description:
58
Event:
Description:
Event:
Description:
Event:
Description:
Other Comments:
Completed and Submitted by: Contact Info:
59
YEAR PLANNING CALENDAR (EXAMPLE)
SEPTEMBER:
FIND A TEACHER ADVISOR
PLAN YOUR FIRST MEETING
RECRUIT MEMBERS!
OCTOBER:
SUDAN WEEK OF ACTION
NOVEMBER:
AFGHANISTAN AWARENESS
DECEMBER:
HAVE A FOOD/TOY DRIVE!
60
MAY: JUNE:
HAVE A YEAR-END PARTY!
JANUARY:
EXAMS!
FEBRUARY:
SUCCESSION PLANNING
EXECUTIVE APPLICATIONS HANDED OUT
MARCH:
RED CROSS MONTH
EXECUTIVE APPLICATIONS DUE
APRIL:
EXECUTIVE INTERVIEWS
RED CROSS MEETING FOR NEW EXECUTIVES
SAMPLE EVENT T IMELINE
Write thank you notes to volunteers and others, including businesses, that may have donated supplies or services
Any last minute details that have been forgotten
Confirm agenda
Send out promotional materials to target
audiencePromote! Promote!
Develop a tentative agenda
Develop a list of your goals and objectives and possible events that may help attain these.
Preliminary planning
Develop your Project Plan!
Establish any partnerships with other groups or
organizations
Make a list of businesses for
donation of supplies or
services
IMELINE
Week After the Event
Write thank you notes to volunteers and others, including businesses, that may have donated supplies or services
Follow-up with participants to get feed-back and to continue participant
engagement
Write up recommendations for future
Week of Event
The Event
1 Week Before
Any last minute details that have been forgotten Continue promotion and remind any media contacts
2 Weeks Before
Confirm agenda Continue Promotion
4 Weeks Before
Develop a tentative Purchase necessary materials 3 weeks
before
Assign volunteer tasks and roles for event-
dayContinue promotion
Develop a list of your goals and objectives and possible events that may help attain these.
Make a list of businesses for
donation of supplies or
services
Approach businesses for
donations
Prepare promotional
materials
Recruit volunteers that will be required
61
Write up recommendations for future events
Continue promotion and remind any media contacts
Continue Promotion
Continue promotion
Contact media to invite them to the event, or write an
article for publication
Develop a list of your goals and objectives and possible events that may help attain these.
Look for, and book, a venue for the event
Book any other services or
supplies that you will need.
THE FOUR STEP MODEL FOR
YOUTH TAP)
Goal setting involves looking at goals and objectives for your group. Once you have determined your group membership, it is important to describe what your group hopes to accomplish during the coming year.
Goal setting is an activity that should take place soon after your group is formed. It should involve all committee members since achieving these goals will occupy each volunteers time.
Goals: Goals are broad statements describing overall purpose, indicating your intentions and aims. Here are two examples:
a. To increase awareness at your school about global issues.
b. To help people who have been injured by landmines.
Objectives: Objectives are more specific statements of desired results, which identify the people, actions and conditions needed to achieve your goals. Here are the objectives, which go with the above goals:
a. To provide students with educational information about how children are affected by war.
b. To raise $2,000 for the Canadian Red Cross Landmine Survivors Fund.
Goal Setting
Here is a brief overview of how to plan a group project:
1. After setting the goals and objectives of your event, decide which type of project your group will do: fundraising, awareness, education, or fun activities for your group or school.
2. Have a large group brainstorming session to generate ideas for projects.
Remember these basic rules for brainstorming:
List every ideaeven weird, way
Put ideas down the way the person said it: dont edit.
Do not discuss ideas, dont ask questions; dont ask people to clarify.
Do not judgeno good or bad, no red or green, just ideas.
Its OK to repeat because people dont usually repeat exactly.
3. Once you have several ideas, choose one that your group will focus on. You maywant to have a vote to decide, or use group consensus.
4. Plan the activity:
Decide when the activity will take place.
What resources will you need? Ex. money, people, educational supplies (videos), etc.
Make up a budgetHow much money will you need to start? How much will
you make (if your activity is a fundraiser)?
Make a time-line of approximately 6 weeks leading up to the activitywill do what and when.
Decide on a promotional strategy.
Project Planning
Once you have planned out your project, go to work! Remember to publicize, publicize, publicize! Make sure that when the day of the activity arrives everyone knows what his or her job is.
Implementation
It is very important to do an evaluation of your activity when its all over. You may want to have a group meeting to discuss such things as:
Did the activity to as planned? Why or why not?
How much money was raised? (if you did a fundraiser)
Would this activity be worthwhile to do again in the future?
Dont forget to thank all of the people who helped make the activity a success! You can send out
thank you cards or letters to people outside of the group who helped and/or made donations.
Evaluation and Follow-Up
ODEL FOR EVENTS (CREDITS TO CANADIAN
Goal setting involves looking at goals and objectives for your group. Once you have determi