PT. MUTUAGUNG LESTARI ASSESSMENT REPORT Roundtable on Sustainable Palm Oil Certification [ ]Stage-1 [ ] Stage-2 [√] Surveillance [ ] Re-Assessment Plantation Management/Owner : PT Sajang Heulang – Sime Darby Plantation Sdn. Bhd Plantation Name : Angsana Mini POM & KKPA I Estate (Full Manage Scheme Smallholders) Location : Sub District of Satui, District of Tanah Bumbu, Province of South Kalimantan, Indonesia Certificate Code : MUTU-RSPO/006b Date of certificate issue : 06 July 2011 Date of expiry of certificate : 05 July 2016 Assessment Assessment Date PT. Mutuagung Lestari Auditor Review by Approve by ST-2 04 - 09 October 2010 Deni A Novendi, Heri Antoni, Muardi Marwas, Ibnu Satria Prabudi Taufik Margani Tony Arifiarachman ASA-1 27 ApriL – 03 May 2012 Octo H.P.N Nainggolan, Oktovianus Rusmin, Rudi Ramdani. Taufik Margani Tony Arifiarachman ASA-2 02 - 03 May 2013 Octo H.P.N Nainggolan, Marsudi Eko Santoso, Moh Arif Yusni, Syarif Lambaga, Sandra Purba Taufik Margani Tony Arifiarachman ASA-3 24 - 25 April 2014 M. Syarif Lambaga, Ibnu Satria P, Isyana Dewi, Sofyan Hadi Lubis, Andi Pratama P Octo Nainggolan Tony Arifiarachman Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6 Email : [email protected] ● www.mutucertification.com MUTU Certification • Accredited by Accreditation Services International on March 12 th , 2014 Assessment Approved by MUTUAGUNG LESTARI on: ASA-3 19 June 2013
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TABLE OF CONTENT
FIGURE
Figure 1. Location Map of PT Sajang Heulang Figure 2. Operational Map of PT Sajang Heulang
01 02
1.0 SCOPE OF THE SURVEILLANCE ASSESSMENT
1.1 National Interpretation Used 03
1.2 Organization Information 03
1.3 Type of Assessment 03
1.4 Location of Plantations, Mill and Area Statement 03
1.5 Description of Supply Base 04
1.6 Dates of Plantings and Cycles 05
1.7 Tonnage Certified 05
1.8 Other Certifications 05
1.9 Time-Bound Plan for Other Management Units 06
2.0 ASSESSMENT PROCESS
2.1 Certification Body 09
2.2 Assessment Team 09
2.3 Assessment Methodology, Assessment Process and Locations of Assessment 09
2.4 Stakeholder Consultation and List of Stakeholders Contacted 11
2.5 Date of Next Surveillance Visit 11
3.0 ASSESSMENT FINDINGS
3.1 3.2
Summary of Assessment Report of the RSPO Certification Summary of Assessment Report of Supply Chain Requirement
12 36
3.3 Conformity Checklist of Certificate and Logo Use 41
3.4 Summary of RSPO Partial Certification 42
3.5 Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and Noteworthy Positive Components
44
3.6 Summary of Arising Issues from Public, Management and Auditor Responses 54
4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Signing of Assessment Findings 60
APPENDICES
1. List of Stakeholders Contacted in the RSPO Certification Process 61
2. Assessment Program 62
3. Glossary 64
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Figure 1 Location Map of PT Sajang Heulang Figure 2 Operational Map of PT Sajang Heulang
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1.0 SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008
and RSPO Supply Chain Certification Standard November 2011 for CPO Mill.
1.2 Organization Information
1.2.1 Company name PT Sajang Heulang – Sime Darby Sdn. Bhd
1.2.2 Contact person -
1.2.3 Company address and site address Office: The Plaza Lt. 36 Jl MH Thamrin Kav. 28-30 Jakarta 10350 Site: Sub District of Satui, District of Tanah Bumbu, Province of South Kalimantan, Indonesia
Certified 2011 KKPA-1 PT.SHE Certified 2013 Tanah Bumbu District – South
Kalimantan Pantai Bonati Certified 2011
Angsana.
PT Ladangrumpun
Suburabadi
Certified 2011 Angsana Certified 2011 Tanah Bumbu District – South
Kalimantan Gunung Sari Certified 2011
KKPA-4 PT.SHE Certified 2013
Mustika.
PT Sajang Heulang
Certified 2013 KKPA-2 PT.SHE Certified 2013 Tanah Bumbu District – South
Kalimantan KKPA-3 PT.SHE Certified 2013
KKPA-5 PT.SHE Certified 2013
Gunung Aru.
PT Bersama Sejahtea Sakti
Certified 2011 Gunung Aru Certified 2011 Kotabaru District – South Kalimantan Gunung Kemasan Certified 2011
Laut Timur Certified 2011
Pantai Timur Certified 2011
Bebunga. PT. Langgeng Muaramakmur
Certified 2011 Sungai Cengal Certified 2011 Kotabaru District – South Kalimantan Bebunga Certified 2011
KKPA Sungai
Cengal
2014
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Pondok Labu.
PT Paripurna Swakarsa
Certified 2012 Binturung Certified 2012 Kotabaru District – South Kalimantan Pondok Labu Certified 2012
Rampa Certified 2012
Sesulung Certified 2012
Selabak.
PT Swadaya Andhika
Certified 2012 Selabak Certified 2012 Kotabaru District – South Kalimantan Randi Certified 2012
Sangkoh Certified 2012
Lanting Certified 2012
Rantau.
PT Laguna Mandiri
Certified 2012 Rantau Certified 2012 Kotabaru District – South Kalimantan
Matalok Certified 2012
Betung.
PT Laguna Mandiri
Certified 2014 Betung Certified 2012 Kotabaru District – South Kalimantan
Sekayu Certified 2012
Ungkaya.
PT Tamaco Graha Krida
Certified 2012 Ungkaya Certified 2012 Morowali District – Sulawesi Tengah
Plasma TGK 2015
Ladang Panjang.
PT Bahari Gembira Ria
Certified 2012 Ladang Panjang Certified 2012 Muaro Jambi District - Jambi Plasma BGR 2015
Rantau Panjang.
PT Guthrie Pecconina
Indonesia
Certified 2012 Rantau Panjang Certified 2012 Musi Banyuasin District – South Sumatera
Bumi Ayu Certified 2012
Karang Ringin Certified 2012
Napal Certified 2012
Mangun Jaya Certified 2012
KKPA Sungai
Pinang
2015
Blang Simpo.
PT Perkasa Subur Sakti
Certified 2013 Tamiang (PT PPP) Certified 2013 Aceh Tamiang and East Aceh District – Nanggroe Aceh Darussalam
Batang Ara ((PT
PSK))
Certified 2013
Blang Simpo-01
(PT PPP)
Certified 2013
Blang Simpo-02
(PT PPP)
Certified 2013
MAS.
PT Mitra Austral Sejahtera
2020 MAS 1 2020 Sanggau District – West Kalimantan MAS 2 2020
MAS 3 2020
Lembiru.
PT Sandika Nata Palma
Certified 2014 Lembiru Certified 2014 Ketapang District – West Kalimantan Awatan Certified 2014
Pelanjau (PT BAL) 2014
Sungai Putih (PT
BAL)
2014
Baturus (PT BAL) 2014
Sime Darby has achieved 39 Managament units in Malaysia and 21 Management Units in Indonesia RSPO certified.
There was change of the Time Bound Plan under Sime Darby cause the Sime Darby postpone the others certification process.
Change of the Time Bound Plan explaination:
PT Mitra Austral Sejahtera. There are social issue still unresolved from the Serikat Petani Kelapa Sawit (SPKS) Sanggau, however
the improvement are in progress.
Sime Darby has informed the Time Bound Plan progress, MUTUAGUNG has consider that Sime Darby still comply with the RSPO
requirement for partial certification.
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2.0 ASSESSMENT PROCESS
2.1 Certification Body
PT Mutuagung Lestari Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953 Telp. +62-21-8740202; Fax +62-21-87740745/46 Website: www.mutucertification.com Email : [email protected]
2.2 Assessment Team
2.2.1 Lead Assessor and Assessment Team
S-3 1. M. Syarif Lambaga (Lead Auditor). Bachelor of Agriculture from UNHAS, Master of Science Program Post Harvest Technology of IPB, trainings have been followed among others, Lead auditor training RSPO, In House Training for ISO 9000 and 14001 Lead Auditor Training SFM as Social Expert, ISO 22000 Lead Auditor Training, ISPO Lead Auditor Training, and MalcolmBaldrige Training. Having experience in the plantation of more than 5 years, and experience as a food safety auditor for more than 5 years, team members evaluator SNI BSN Awards, and as a team member for socialization RSPO smallholder and large estate sconducted by DMSI 2006-2009. In Surveillance 3, he focused on Legality, Conservation and Supply Chain Aspects
2. Ibnu Satria Prabudi (Auditor). A Bachelor of Agriculture Majoring in Agro-technology, Agriculture Faculty of Instiper Yogyakarta. Currently he has been working with an independent certification agency as auditor. Training he has followed are: Lead Auditor RSPO, Auditor ISPO, Awareness HACCP certification, Awareness SQMS Mc Donald, In House Training Green House Gas and Lead auditor ISO 9001;2008. He has been working with an independent certification body as an auditor. He has followed several audit activities related to certification system of sustainable palm oil (RSPO and ISPO certification). In Surveillance 3, he focused on Best Management Practices and Social aspects.
3. Isyana Dewi (Auditor). Bachelor of Public Health, Department of Occupational Safety and Health. Faculty of Public Health, University of Indonesia. She has experience working in oil palm plantation companies in Indonesia. Attended some training included awareness for RSPO certification system, and Integrated Management System certification (and OHSAS 18001:2007, ISO 14001:2004, ISO 9001:2008). In Surveillance 3, she focused on Safety, Health and Lobor aspect.
4. Sofyan Hadi Lubis (Auditor). Master’s Program in Environmental and Natural Resource Management, Institutut Pertanian Bogor (IPB) and Bachelor of Social Economic Agriculture, Gadjah Mada University (UGM). Participated in several environmental management workshops, climate change mitigation training and adaptation for agricultural productivity in Southeast Asia, Carbon Forum Asia Update and EIA lecture. He has also been involved as a research team at the Centre for Research, Development and Climate Change Policy (Puspijak) Ministry of Forestry of Indonesia - Bogor and Research Team in cooperation program IPB - ETH Zurich Switzerland - NUS Singapore. He has followed Auditor training ISPO, ISO 9001-2008 and Awareness RSPO. Furthermore, he also worked as a staff environmental/agricultural in consulting firm and done the preparation of EIA. In Surveillance 3, he focused on the environment aspects
5. Andi Pratama Pasaribu (Trainee Auditor). Bachelor of Agriculturefromthe Department ofAgribusiness,Faculty of Agriculture,Jember University. Has attended several training such as: Auditor forIndonesianSustainable PalmOil(ISPO) training, Awareness RSPO, Awareness ISO 22000, Lead Auditor ISO 9001:2008 and High Conservation Value. Previously workedas an operational staff inprivateoil palm plantations. Currently worked as an auditor at Certification Body. In Surveillance 3, he focused on Best Management Practices aspects
2.3 Assessment Methodology, Assessment Process and Locations of Assessment
2.3.1 Figure of person days to implement assessment
S-3 Number of auditors : 5 persons Number of days for assesment at site : 2 days Number of working days for at site : 10 Working days
2.3.2 Detail process of assessment
S-3 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the PT Sajang Heulang the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and
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Criteria for Sustainable Palm Oil (RSPO INA-NIWG, May 2008) and Supply Chain Requirement for CPO Mill. The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Some opportunities for improvement of the results S-3 delivered by the MUTU auditor to the management unit and the results are the subject will be verified at the next assessment phase S-4 Improvement of findings from S-3 were observed by auditors at this S-4 assessment. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of S-3 The assessment program please find Appendix 2
2.3.3 Locations of Assessment
S-3 Audit team decided to choose Angsana Mini Mill, KKPA-1 Estate and KKPA-4 Estate as sample locations for this surveillance. These locations will become the focus of assessment process. Angsana Mini POM: 1. Processing (from loading ramp to dispatch). Observation on the processing of FFB into crude palm oil (CPO)
and emergency response facility for fire in mill’s area. Interview with mill’s personnel (boiler’s operator, engine room’s operator) regarding medical examination, operator’s license, payment/ remuneration, complain mechanism, occupational health and safety implementation, training, safety work procedure, the provision of personal protective equipment (PPE) and the mechanism of mass balance supply chain model.
2. Chemical warehouse. Observation on management of chemical material and interview with warehouse officer regarding the procedure to manage chemical material, emergency response management and occupational health and safety implementation.
3. Water Treatment Plan. Observation over clean water facility, which has been provided and previously been managed.
4. Workshop. Observation on emergency response facility provisions and occupational health and safety (first aid box) as well as interview with welder regarding training, medical examination, occupational health and safety implementation, safety work procedure, complain mechanism, freedom to join and establish union and payment.
5. Diesel fuel reservoir/ tank. Observation on the provision of fire emergency response facility. 6. Temporary landfill for hazardous waste in mill. Observation on hazardous waste management that in line with
the applicable regulation and interview with personnel from hazardous waste warehouse regarding medical examination, procedure to manage hazardous waste and the provision of facility to handle pollution and exposure.
7. Installation for liquid waste management (WWTP). Observation over the management to handle mill’s liquid waste and management to reduce pollution.
KKPA-1 Estate: 1. Housing, Assessment over facility and infrastructure for personnel, clean water provision, domestic waste
management, electricity, Assessment with personnel who stay in housing facility regarding complain mechanism, socialization and gender committee.
2. TPA (Child care), hygiene assessment and provisions of infrastructure (such as clean water and electricity), interview with staff, which taking care of the child care facility.
3. Generator hut, standard security assessment in generator hut, assessment over oil trap whether it is available and well functioning, assessment on the management of used oil from generator, generator officers have received periodic medical examination as well as training.
4. Block E16 and E17 Harvesting activity. Observation and interview with harvesting officers regarding their understanding on the SOP, the utilization of PPE, personnel welfare and the available housing facility as well as harvesting officers understanding on nature conservation and protective wildlife within estate area.
5. Block K12 maintenance activity. Observation and interview with spraying foreman and spraying team regarding company’s policy on chemical material application in riparian area, periodic medical examination, PPE provision and utilization, training for spraying techknic, occupational health and safety training, first aid training, complain mechanism especially for gender related issue, personnel welfare and payment/ remuneration.
6. Fertilizer warehouse, chemical material, workshop & fuelling location: observation over hazardous material
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and hazardous waste, source of waste, pollution & waste management, fuelling well as the implementation of occupational health and safety.
7. Division 1 Block J12 & Division II Block KL3: observation over boundary stakes. Village and institution: 1. Forestry and Plantation Agency of Tanah Bumbu District. Interview regarding the warning to stop plantation
activity on behalf of PT Sajang Heulang estate. estate. 2. Local environment agency of Tanah Bumbu District. Interview regarding the pull off over environmental
document, which belong to PT PT Sajang Heulang estate. 3. Manpower and transmigration agency of Tanah Bumbu District. Interview regarding the implementation of
manpower regulation in PT Sajang Heulang estate. 4. Bunati village. Interview with relevant head of village regarding company’s contribution toward village
development (implementation of CSR program), communication and consultation with community, the existence of HCV area and the impact of plantation activity/ management.
2.4 Stakeholder Consultation and List of Stakeholders Contacted
2.4.1 Summary of stakeholder consultation process.
Summary of stakeholder consultation process Consultation of stakeholders for PT Sajang Heulang was done by:
1. Public Notification on RSPO website: (www.rspo.org). 30 days before audit surveillance -3 2. Public consultation meeting with internal stakeholders by interviews and local stakeholders conducted by
visits to villages and interviews with local peoples. Numbers of input from stakeholders were clarified by PT Sajang Heulang
2.4.2 List of stakeholder contacted
Please find appendix 1
2.5 Determining Next Visiting
The next visit (S-4) will be determined one year after this (S-3)
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3.0. ASSESSMENT RESULT
3.1. Summary of Assessment Report of the RSPO Certification
MUTUAGUNG LESTARI has conducted an assessment of Angsana Mini POM – PT Sajang Heulang, Sime Darby Plantation Sdn Bhd operation consisting of 1 (one) mill and 1 (one) oil palm estates.
During the assessment, there were five (5) Non-conformities were assigned against Major Compliance Indicators; four
(4) Non-conformities were assigned against Minor Compliance Indicators; and one (1) Non-conformances against supply
chain requirement for CPO mill and one (1) opportunity for improvement were identified.
Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section
3.5. The company has already prepared and implemented the corrective action(s) that had been reviewed and accepted
by Auditors in form of documentation evidences e.g. document record/photographic. Those corrective action(s) taken
that consist of five (5) Major non-conformities and four (4) Minor non-conformites had been closed out shall be verified
during next assessment.
MUTUAGUNG LESTARI found that Angsana Mini POM – PT Sajang heulang , Sime Darby Group complied with the
requirements of RSPO Principles & Criteria and National Interpretation, RSPO Principles and Criteria (P&C) for
Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008.
Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is continued.
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making.
There is a record in a form of external communication logbook (registration over incoming and out going letters) in each estate. For instance: In KKPA 1 office, there is a request from head of Angsana village (Mr. H. Sayid Umar Idrus) on 3rd January 2012, with letter
number: 412/01/AGN/2012, which is an assistance request letter for providing transportation for local community - this transport will be used to visit cemetery at Makam Keramat in South of Kalimantan. Based on document’s review, there are 32 incoming letters and company has responded the entire letters. In KKPA 4 office, period 2012-2013 there is no information request letter. The incoming request for this moment is merely
assistance request. For instance letter from Sebamban Lama village on 8th September 2012, regarding the assistance request to borrow heavy equipment for maintaining road and cleaning surrounding environment. Company has responded this letter by sent heavy equipment (Grader KKPA 4) on 10th September 2012.
Inline with the SOP for document’s management, No.704/TQEM-ESH/10 point 6.5, on 4th April 2010, documents shelf life is based on their function, such as:
- Audit’s requirement/assessment for 3 years period.
- Reference’s requirement for 10 years period.
- Law and regulation until there are any revision.
- Information request and response for 2 years period.
- Company’s policy until there is a revision.
- Land compensation document has an unlimited shelf life (will be permanently stored as long as the company still operating)
Moreover, company will ask head of section to monitor requirement of document’s management.
Status: Full Compliance
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1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.
Inline with the SOP of information response, No.AI 0900, on 1st April 2010, information and response that can be delivered to stakeholders such as:
1. Broad of land clearing, un-productive plantation (TBM), productive plantation (TM), facility and infrastructure. 2. Labor Social Assurance payment receipt 3. Evidence of personnel medical treatment, 4. Public facility for personnel 5. Data of pest and disease attack 6. Data of light and heavy equipment/ vehicle 7. Data of supporting machines 8. Data of CSR realization 9. Data over type of used fertilizer 10. Type of used agrochemical 11. Financial summary data 12. Bridge data 13. Length of road data 14. Office building data 15. Public building data 16. School building data 17. Data of SKU personnel 18. Data of student
Memo, which related to the request of consultation document to capital management. Memo from CEO No. M-024/CEO/V/2008 on 7th May 2008 regarding the information deliverance, which states that information deliverance related to strategy, concept and plan from company should get an approval from Group Chief Executive Sime Darby through Corporate Communications Departments that now become Plantation Services Department. Based on document’s review (SOP for information response) it’s known that there is no legal document and environment document as a document that can be accessible by stakeholders. NCR.2014.01 with Major non- conformance. Observation on 18th May 2014 Root cause: There is no updated SOP available for information response regarding legal and environment document. Problem solving: Observation on 18th May 2014 Company has pointed the evidence over its improvement actions by setting type of document that is accessible for stakeholder in SOP of information request. Preventive Actions: Internal Audit NCR.2014.01 with Major non-conformance is closed
Status: Full Compliance
PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
Company has made compliance toward provincial sectoral minimum wage, which based on Kalsel governor decision letter number 188.44/0533/KUM/2013 on 30th October 2013. This compliance has been formally done by the memorandum from HRM General Manager number: 037/HRM-I3/II/2014 on 3rd February 2014 regarding the compliance over daily SKU salary and monthly SKU salary structure in 2014 for South of Kalimantan area.
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PT Sajang Heulang has a documented system, which provides information and legal requirement that should be fulfilled by company and is stated in SOP of sustainable plantation management guideline No.724/TQEM-SPMS/09 in CHAPTER 1.2 that explains the compliance toward law and government regulation and SOP of legal requirement for PT. Sajang Heulang (KKPA) Minamas Plantation No.701/TQEM-ESH/10 by doing: 1. Identification and inventory over legal requirement
- Periodically contacting government institution/ agency and non-government organization in order to find out the latest applicable international regulation, national regulation as well as local regulation.
- Actively surfing related website - Legal requirement should be updated at least once in a year.
2. Compliance over regulation: - Summarizing the identification result over related regulation and put it into regulation summary document. - Providing information or related unit (stake holder) regarding the applicable regulation - Updating the regulation summary related to K3LL every 6 months by company. - Conducting inspection and analysis over operation data through internal and external audit.
On-conformance No. 2014.02 Company can’t present its compliance toward the applicable legal and related regulation, such as: a. Medical staffs are not entirely following the Hyperkes training that is in accordance with Permenaker No. 01 in 1979
regarding the mandatory responsibility to provide Hygiene, occupational health and safety training for paramedic staffs. b. License for operator (SIO), such as:
- Welders in accordance with Permenaker No. 2 in 1982, for instance in central workshop. - Operator of power craft and production that inline with Permenaker No.4 in 1985 like in AMF. - Permenakertrans No. 09 in 2010 regarding the operator and transporting and loading craft.
c. Permenakertrans No.15 in 2008 regarding first aid (P3K) in work place. d. President regulation No. 4 in 2001 regarding to damage control and or environment pollution that related to forest or
area’s burning. e. Company doesn’t have shower eye wash and alarm on temporary hazardous waste landfill that inline with decision letter
from BLHD Tanah Bumbu sub district No. 660/15/BLHD/2012 on 27th February 2012. Observation on 15th June 2014 Root cause: a. Company’s physician has been submitted the proposal for Hyperkes training on 18th October 2013. Letter number
006/PS-GAE/X/2013 is still under process in HRM division. b. Welders to follow the training have not been identified yet c. Its not understand yet that the materials inside first aid box are inline with Permennakertrans no.15 in 2008 d. Lack of understanding on government regulation (PP) No.4 in 2001 e. Management has not received the revision and standard quality for drinking water. Permennakertrans No. 492 in 2010,
LHU is not inline with ASF’s request f. Delay on shower eye installation
Problem solving: Perusahaan has presented the evidence of curative actions, such as:
a. There was an evidence in a form of Hyperkes training plan for the entire paramedic staffs in PT. LSI and SHE that was conducted on 9-11th June 2014
b. Recommendation letter for welder Class III No. 566/01/Disnakertrans/2013 on behalf of Hairudin c. There is improvement evidence over first aid box hand over. The contain of first aid box has been inline with
Permenakertrans No.15 in 2008 d. There is improvement evidence on hand over report over fire to head of plantation agency. e. Procurement of shower eyewash and alarm for temporary hazardous waste landfill (documentation over shower eye
wash and alarm installation in temporary hazardous waste landfill is available). Preventive actions: a. Conducting Hyperkes training for PT SHE paramedics on 4th June – 9th June 2014 that inline with memorandum from
HRM general manager No.165-HRM-i1-V-14
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b. Monitoring toward SIO completeness on the entire unit. c. Monitoring over periodic assessment on the contain of first aid box d. Monitoring over field fire prevention activity every 6 months. e. Field observation
NCR.2014.02 with Major non-conformance is closed Non-conformance No. 2014.03 Based on document’s review and field observation, its known that several compliances toward regulation change have not been implemented, for instance:
- Parameter for drinking water quality testing still refers to Permenkes No. 416 in 1990. - The utilization of symbols and hazardous waste label still refers to Bapedal Decision No. 5 in 1995.
Observation on 15th May 2014 Root cause: a. Management has not received the change and drinking water standard quality that based on Permenkes No. 492 in 2010 b. Latest regulation has not been updated. Problem solving: a. Request over drinking water re-evaluation No. 126/ASF/INT/V/2014, on 02nd May 2014, which refers to Permenkes No.
492 in 2010. Company has presented the record over clean water quality testing on 10th March 2014 that refers to Permenkes No. 416 in 1990 and conducting socialization to the entire personnel so they will boil the water first before consume it (memorandum No. 038/LSI-ASF/VI/2014 on 18th June 2014).
b. Company has presented the evidence of hazardous waste symbols utilization that in accordance with Permen LH No. 14 in 2013 (documentation and evaluation check list for estate and mill’s regulation compliance for PT SHE that endorsed by head of SOU-4 are available)
Preventive actions: a. Drinking water standard quality testing that inline with Permenkes No. 492 in 2010 b. Updating the symbol and label in temporary hazardous waste landfill. NCR.2014.03 with Major non-conformance is closed Non-conformance No. 2014.04 Based on document’s review, its known that company has had the list of regulation, which must be comply by company. However, there is limited evidance that this regulation list has been updated in accordance with its current change. Observation on 18th May 2014 Root cause: List of company’s regulation has not been updated as well as the evaluation over regulation compliance in 2014 Problem solving: Company has presented the evidence of improvement actions by updating the regulation in regulation compliance document. Preventive actions: Periodically updating the evaluation of applicable regulation. NCR.2014.04 with Major non-conformance is closed.
Status: Full Compliance
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
Land ownership and operation for palm oil plantation PT. SHE able to present 5 HGU certificates, such as:
HGU certificate No. 26, on 4th December 2000, with broad of 150 Ha.
HGU certificate No. 27, on 4th December 2000, with broad of 56 Ha
HGU certificate No. 28, on 4th December 2000, with broad of 200 Ha
HGU certificate No. 34, on 14th May 2002, with broad of 5.260 Ha
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HGU certificate No. 35, on 14th May 2002, with a broad of 2.128 Ha Total HGU of PT. SHE is: 7794 Ha.
The available document:
List of smallholder names, which own the project land KKPA KUS Tuwuh Sari with collaboration with PT. SHE inline with its phase. This document consists of cooperative (KUD) member’s number, smallholders name, place and date of birth, successor, field number, Block and broad of field.
1. Phase 1, Permata Bank, planting year in 2000, with broad of 4000 Ha. 2. Phase 2, Niaga 1 Bank, planting year in 2000 (841 Ha) and 2001 (625 Ha), total 1.466 Ha. 3. Phase 3, Niaga 2 Bank, planting year in 2000 (1 Ha), 2002 (1.581 Ha), 2003 (3.166 Ha), total 4.748 Ha. 4. Phase 4, Niaga 3 Bank, planting year in 2004, total 3.868 Ha. 5. Phase 5, Niaga 4 Bank, planting year in 2005 1.156 Ha 6. Phase 6, Niaga 5 Bank, planting year in 2006 (610 Ha), planting year in 2007 (152 Ha), total 762 Ha.
For first phase, land ownership entirely in a form of ownership certificate (land on certificate) that endorsed by notary Kasmuri S.H, with total broad of 4.000 Ha (Kotabaru District), bank guarantor is Permata Bank. Phase 2,3 and 4, land ownership is under the issuance (ownership certificate) that will endorsed by notary Farid S.H, with total broad of 10.082 Ha (Banjarmasin), Bank guarantor is Bank Niaga 1, 2 and 3. Phase 5 and 6, land ownership is under the issuance (ownership certificate) that will endorsed by notary Mekar S.H, with total broad of 1.918 Ha (Banjarmasin), bank guarantor is Niaga Bank. PBE - PT Sajang Heulang has had the HGU document No. 35 on 14th May 2002. Based on interview with management (Mr. Puji) this area becomes a conflicted area with PT. Anzawara Satria (coal mining company). Judicial review over this conflicted area in supreme court stated that PT. Sajang Heulang doesn’t have a right over this area. Supreme court also asked state court of Batu Licin to execute this land on behalf of PT. Anzawara Satria. Currently, PT. Sajang Heulang is taking re charge over the executed land on 26th October 2012. From field review by auditor, the area has been executed by PT. Anzawara Satria. There is a “Buku Tugu” document for PT. Sajang Heulang business title (Berkarangang village, Ringkit village, Mustika village, Giri Mulya village, Kuranji village, Waringin Tunggal village, Tibarau Panjang village, Kusan Hulu sub district, Tanah Bumbu district, Province of South Kalimantan), which issued by BPN of Province South of Kalimantan in 2004. Maintenance activity for boundary stake is conducted along with boundary road maintenance (“Alur Batas”). There is documented evidence like photos from PT. Sajang Heulang boundary stake maintenance and monitoring implementation. Each nucleus estate managements conducted boundary stakes maintenance between KKPA estate, which is side by side with nucleus estate of PT. Ladangrumpun Suburabadi and PT. Sajang Heulang when they were also conducting outer boundary maintenance. Meanwhile for KKPA boundaries area management, which are side by side with village area is conducted by each KKPA management’s inline with each estate location. From land preparation to the implementation of KKPA-1 and KKPA-4 program, there is no conflict related to land ownership because each plasma smallholders have gained their part over the area, such as 2 Ha areas. Since KKPA palm oil starts producing FFB, the calculation and profit share were based on monthly profit and based on planting year. FFB pricing is conducted “Tripatit”, among plasma smallholder representative, local government and nucleus estate representative, which are conducted every month. In order to avoid conflict, the PT Sajang Heulang management and cooperative board are conducting LPKP monthly meeting regularly. KUD Tuwuh Sari conducting annual member meeting (Rapat Anggota Tahunan/RAT) to report the development in cooperative business unit as well as to report the financial statement. Before make an agreement for developing the palm oil estate with PT Sajang Heulang, cooperative and PT Sajang Heulang have been conducted socialization regarding the development plan of palm oil estate with a KKPA scheme (Cooperative primary Loan for its member/ redit cooperative Primer for member). This socialization was conducted on Wednesday, 8th February 1998. Participants were consisting of village representatives, who were involved in KKPA program, cooperative board and PT Sajang Heulang management. Based on document’s review and discussion with Mr. Hasan Nuryadi (secretary of cooperative), there is no evidence of land claim related to palm oil KKPA-1 & KKPA-4 KKPA-PT SHE has set the mechanism for conflict resolution over land through occupation land release number 343/PSD-OKUM/11 on 23rd February 2012. Scope of this procedure is regulating the procedure for occupation land release that has been approved by Land Committee, based on master occupation final map, technical suitability survey and document’s
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requirements, which are inside business title or outside business title. Moreover, KKPA-SHE also has an SOP for identification and land compensation standard number 001/PSD-L&AS Rev 01 on 03rd June 2012, which consists of land claim resolution.
Status: Full Compliance
2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
Based on KKPA and Area Statement map as well as field verification, there is no area under KKPA that belong to traditional/ indigenous right. In addition, there is a letter from BPN office in Tanah Bumbu No. 000/171/KP.12, on 15th July 2010, which explains that the area surround PT. Sajang Heulang estate is also covered in business title certificate, furthermore there is no indigenous land. PT. Sajang Heulang areas, especially the one that managed by KKPA program, like KKPA-1 and KKPA-4 are areas that originally come from government, which related to immigration program. Each households were given plantation area and housing with a full ownership status (certificate).
Status: Full Compliance
PRINCIPLE #3 Commitment to long-term economic and financial viability
3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.
PT. Sajang Heulang has had annual work plan and 5 years projection. Annual work plan and 5 years projection are made for each estate and plantation unit. For instance: 1. Work plan for KKPA1 Estate in 2013/2014 and projection in 2014/15 – 2017/1, which consist of:
a. Areal Statement (TM 3.864 Ha, other area 137 Ha-Emplacement, road, etc. and total area is 4.001 Ha). b. Manpower position and manpower ratio/Ha (8,19 ha/person) c. FFB’s production forecast (Ton) and Yield (Ton/Ha) d. Direct Cost, which consists of OP harvesting and Collection, OP Transport, OP Upkeep and OP manuring. e. Fixed Cost, which consists of General Administration, Labour, Road and Bridge. f. Production cost IDR. 584,12/Kg FFB
2. There is a work plan for Angsana Mill in 2013/2014 as well as the projection in 2014/15-2017/18, which consist of:
a. FFB’s acceptance projection (ton). b. Trend of total extraction (OER-% and KER-%). c. Trend of management cost (IDR). d. Fixed Cost, which consists of admin cost, manpower overhead and depreciation (idr). e. Production cost IDR. 68,5/Kg FFB or IDR. 659,5/Kg CPO
PT. Sajang Heulang doesn’t have replanting program for 5 years ahead. Based on Long Range Replanting Programme (LRRP) 2010-20135, the KKPA1 replanting program will be started in 2022-2023.
Status: Full Compliance
PRINCIPLE #4 Use of appropriate best practices by growers and millers
4.1 Operating procedures are appropriately documented and consistently implemented and monitored.
Company has had the SOP of agronomic manual reference for cultivating palm oil No. Policy; 110/EST-ARM/13, which consists of 18 chapters about palm oil cultivation technic (by culture) that was released based on memorandum from Head of plantation Upstream Indonesia on 16th September 2013. Company also has an SOP of palm oil management system No. Policy 110/POD-FAC/07, which endorsed by Factory Manager and GM Mill Area that mentions about palm oil fruit management procedure from weight bridge to CPO.
Company has set the agronomic audit mechanism and operation’s management. The internal audit is conducted at least once in a year (each semester). The existing Plantation Advisory Report and Mill Advisory Report that were generating from previous audit can be used as a proof.
Company has documented its daily operation activity. For instance: report from estate unit, assistant daily report, and manager report, which consist the data over areal statement, number of personnel, number of facility and infrastructure,
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volume of rain fall, production, harvesting realization and plantation maintenance, etc. Angsana Mini POM also documented its daily activity that can be proved with daily and monthly report from mill’s manager. These reports consist of processed FFB’s volume, processing production (OER, KER, FFA, etc), maintenance activity, pond condition and so forth.
Status: Full Compliance
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.
Soil Analysis PT. Sajang Heulang has a record about soil analysis, which is stated in final soil survey report as well as evaluation report over land suitability for palm oil plantation in KKPA-1 estate of on 10th October 2012. Soil survey report in KKPA-1 estate points out that actual suitability level is S3 (marginal suitable). However, it has a huge potency to become S1 (highly suitable) and S2 (suitable). Main barriers are the status and the low level of organic material in the soil due to high rainfall, which stimulating the cationsacid washing process. In several SPTs, the existence of sandy soil texture is become the main barrier for cultivating and developing palm oil. Several efforts have been undertaken to improve land quality, such as: a. Soil fertility management, through:
- Cover crop cultivation and selective weeding policy. - Improvement over land acidity status.
b. Fertilizer management, through: - Nutrient balance policy - Maximizing fertilizer use efficiency.
c. Minimize nutrient material washing and improving water provisions (water reservoir). Leaf analysis There is a leaf analysis report, which was conducted on 2nd August 2012. One of sampling result in block G9 Division 1 (board = 11.5 Ha), planting year is in 2000 shows that % on dry matter (ash: 8.75%, N: 2.72%, P: 0.151%, K: 0.822%, Mg: 0.252%, Ca: 0.858%) and Ppm on dry matter (B: 18.1). Visual analysis Visual analysis is conducted along with leaf analysis and being reported as part of effort to improve land condition especially the one that has a bad visual condition. Company has a fertilizer recommendation document in 2013-2014, which was released by Research Centre on 25th April 2013. As part of company’s effort to improve land fertility, company has been conducting fertilization activity. In fertilization plan and realization report in March 2014, there is record over urea fertilization implementation in Division I KKPA-1, which was applied in November 2013 and in March 2014 has been implemented around 60%. Record over empty fruit bunches application is stated in monitoring document for special empty fruit bunches application program 400 ton/Ha KKPA-1 Period from July 2013 to June 2014. For instance: empty fruit bunches application plan in block J4 amount 13 Ha (520 ton). Has been implemented in July 2013 amount 9 Ha (352 ton).
Status: Full Compliance
4.3 Practices minimize and control erosion and degradation of soils.
Based on land analysis survey result in KKPA 1 and KKPA 4, PT Sajang Heulang in each SPT shows the actual land suitability of S3 (Marginal Suitable), However, it’s has a huge potency to become S1 (highly suitable) and S2 (suitable). Main barriers are the status and the low level of organic material in the soil due to high rainfall, which stimulating the cations acid washing process. In addition, there is a peat area within company’s operation area. Based on semi detail land topography result in KKPA 1 and KKPA 4 is flat (sloping level is 0%-2%) so there is no specific strategy required for cultivating in certain sloping area by considering soil type and local climate. Company has evaluation document for road maintenance which explains the program and implementation of road condition in all weather road, road pavement so there is no water in the surface, establishing side drain to flow water into collection drink in the block, based on field visit, land condition is in a good condition. For road maintenance in KKPA 1 and KKPA 4, there are several heavy equipments such as compactor, grader, Tractor Loader Backhoe (TLB).
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Company’s strategy to manage marginal soil and critical soil is stated in semi detail soil survey final report, such as:
Land fertility improvement by cultivating cover crop and Nephrolephis sp, empty fruit bunches application (JJK); selective weeding; MOP fertilization with a dose of 2,5-3 kg/tree/year.
Fertilization management, such as: maintaining nutrient balance especially for N, P and K material as well as other fertilizers with a balance doze between plantation need and the outgoing nutrient due to harvesting activity, sprout, leaching protection, run off and volatilities.
Maximizing the efficiency utilization of fertilizer, such as: proper fertilization technic and type, dose, procedure, time and place; the selection of fertilization type, for instance fertilization slow release.
Reducing or protecting leaching and improvement water provision, especially for plintudults type (surface run off is easily happen and huge potency of flooding), typic hapludults/lempung berpasir (easily to be washing/leaching). Several efforts have been undertaken, such as: location surround water flow should not be opened to keep water source; each location block is designed with field drain with a ratio of 1:8 for water reservoir and preventing flooding; special organic material application especially for clay and sandy soil texture; mulching with empty fruit bunches.
Status: Full Compliance
4.4 Practices maintain the quality and availability of surface and ground water.
Company has a policy to maintain water quality and provision, such as: (1) avoiding chemical material utilization on the entire area that set as a buffer zone for river and water source; (2) restoring the protective function from the entire riparian area that set as high conservation value - 1 by rehabilitating riparian area amount 50 meters to the left and to the right of river (is recorded in Memorandum of Head Plantation Office - HPO No. POD-UM-061/IV/2010 on 8th March 2010). Based on field observation in division 1 KKPA 1 - Block J12, company has conducting the management and maintenance over riparian are, such as:
- Sign board for banning chemical material application in riparian area - Cultivation of angsana, rambutan, jambu and gamal tree in riparian area - Cleaning the disc manually - Marking the boundary for buffer zone by painting yellow line in palm oil tree, which located 50 meter from the right and
left side of river. One type of company’s management in order to maintain water quality is by evaluating river water quality. Sampling pick up for river water quality is conducted in 2 spots, such as river that located ahead and below mill’s location. Commodity & environment examination laboratory – research centre and industrial standardization Banjarbaru, South of Kalimantan (LP-543-IDN) conducted the evaluation and it refers to standard quality PP No. 82 in 2001 (class I). There are several parameters that exceeding the NAB, which located ahead of mill with BOD5, COD, DO, iron, chloride, Phenol, and for river water below mill’s location with BOD, COD, DO, Cd, Fe, chloride, Nitrite as N, Total Coliform. Based on this finding, company does not able to present the evaluation evidence toward parameters that exceeding the standard quality. (Non-compliance No. 2014.05). Observation on 15th May 2014 Root cause: Company has not conducted any evaluation over examination result. Problem solving: Company has presented the evaluation evidence over parameters that exceeding the standard quality in its LCPKS and PPA evaluation report. Parameters above the NAB are generated from coal mining activity in river headwater and river downstream that located ± 4 km from sampling pick up location. Company’s follow up actions are monitoring the river water’s quality periodically, making a report, cultivating plantation, installing ban board to throw rubbish into river and developing sedimentation pond to manage mill’s sanitation waste before flowed to river. Preventive action: Conducting evaluation over river water examination if the result is not comply the standard quality and monitoring riparian area. NCR.2014.05 with Minor non-compliance is closed Copany has conducted the evaluation over BOD IPAL liquid waste examination (outlet pond) that recorded in the RKL/RPL implementation report for semester II period June – December 2013. Balai Riset dan Standarisasi Industri Banjarbaru – Kalsel
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conducted the evaluatio and there are no parameters that exceeding the standard quality (< NAB). Based on interview with BLH of Tanah Bumbu district, its known taht company has regularly submitting its report over IPAL liquid waste with examination result < NAB. Furthermore, based on consultation with community leader in Sebamban Lama village, Angsana village, Purwodadi village, there is no complain related to environemnt pollution. Company has conducted the monitoring over water utilization for Angsana Mini POM as well as the analysis over water utilization efficiency that is recorded in water utilization monitoring report from January to March 2014. Total water utilization from January to March 2014 is amount 1.41 m3/ton FFB with budget 1.47 m3/ton FFB
Status: Full Compliance
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.
Soil analysis There is a record over soil analysis that stated in soil survey final report and evaluation over land suitability for palm oil plantation in KKPA-1 estate of PT. Sajang Heulang on 10th October 2012. Soil survey result in KKPA-1 shows the actual land suitability of S3 (marginal Suitable), However, it’s has a huge potency to become S1 (highly suitable) and S2 (suitable). Main barriers are the status and the low level of organic material in the soil due to high rain fall, which stimulating the cations acid washing process Several SPT have a sandy soil texture, which become main barrier to cultivate and grow palm oil plantation. Several efforts to improve soil quality such as: a. Soil fertility management, through:
- Cover crop cultivation and selective weeding policy. - Improvement over land acidity status.
b. Fertilizer management, through: - Nutrient balance policy - Maximizing fertilizer use efficiency.
c. Minimize nutrient material washing and improving water provisions (water reservoir). Leaf analysis There is a leaf analysis report, which was conducted on 2nd August 2012. One of sampling result in block G9 Division 1 (board = 11.5 Ha), planting year is in 2000 shows that % on dry matter (ash: 8.75%, N: 2.72%, P: 0.151%, K: 0.822%, Mg: 0.252%, Ca: 0.858%) and Ppm on dry matter (B: 18.1). Visual analysis Visual analysis is conducted along with leaf analysis and being reported as part of effort to improve land condition especially the one that has a bad visual condition. Company has a fertilizer recommendation document in 2013-2014, which was released by Research Centre on 25th April 2013. As part of company’s effort to improve land fertility, company has been conducting fertilization activity. In fertilization plan and realization report in March 2014, there is record over urea fertilization implementation in Division I KKPA-1, which was applied in November 2013 and in March 2014 has been implemented around 60%. Record over empty fruit bunches application is stated in monitoring document for special empty fruit bunches application program 400 ton/Ha KKPA-1 Period from July 2013 to June 2014. For instance: empty fruit bunches application plan in block J4 amount 13 Ha (520 ton). Has been implemented in July 2013 amount 9 Ha (352 ton).
Status: Full Compliance
4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.
PT. Sajang Heulang has a commitment not to use herbicide with an active paraquat material, based on Memorandum from research department No: MRC/Controller/HPO/698/X/2008, on 4th November 2008 regarding the recommendation to replace Paraquat active material - Gramoxone in Minamas Plantation area. Based on data in KKPA1 estate unit report in February
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2014 and March 2014, there is no chemical material, which is, categorized as type 1A and 1B WHO and Paraquat. Company is using pesticide list based on Agriculture and Forestry’s pesticide book in 2011, which is issued by directorate of fertilizer and pesticide, agriculture facility and infrastructure general, ministry of agriculture of republic of Indonesia 2011. Its known that the entire used pesticide type is licensed and registered. In addition, company has a commitment not to use herbicide with an active Paraquat material, based on Memorandum from research department No: MRC/Controller/HPO/698/X/2008, on 4th November 2008 regarding the recommendation to replace Paraquat active material - Gramoxone in Minamas Plantation area. There is a record over pesticide utilization. For instance: record over chemical material for trench in 2013-2014. In division I with a total area of 1.344 Ha, application rotation is 3 times a year, the used material is Isopropyl mina Glyphosate with a doze of 1,43 liter/Ha/application and Triclophir 0,17 liter/Ha/application. Company provides MSDS (Material Safety Data Sheet) as a first aid guideline for staff who has direct contact with chemical material. Several MSDS have been available in Bahasa Language so it’s easy to understand by the entire personnel. Based on document review result and field visit, it’s known that company only using pesticide based on proper doze, objective and well-trained officer conducts the fertilization. Every morning before spraying activity gets started, company always deliver briefing to remind its staff about PPE, spraying technic. Company also providing supplementary food like egg and milk. Company has a procedure that regulates the management procedure for agrochemical waste as well as pesticide packages (SOP for hazardous waste management and non-hazardous waste management No RA012/ASF/SOP.ESH/10, on 12nd April 2010 for Angsana mill; and SOP No. RSPO/5.3/PLB3&BB3 for Angsana Mini Mill and SHE estate, by implementing reduce and reuse approach. Reduce, by selling the waste to licensed third party or effective re-utilization; meanwhile the reuse by re using the waste (for instance, rinse water from knapsack washing is reuse for liquating the future chemical material). Company has an SOP for storing pesticide packages, revised on 01st and 2nd January 2014. This procedure consists of: 1) incoming packages will be recorded on bincard, which point out the type, volume, and purchase date, 2) pestisida should be stored in safety place, separated from fertilizer, food supply and water source, 3) each type of pesticide should be placed separately according to its group, 4) pesticide should ne stored in container or closed wrap with no leakage and completed with label, which states complete and clear information, 5) during the storage, pesticide package should be sealed, 6) the stored pesticide should be checked regularly, and 7) pesticide package should be handed back to estate warehouse to be secured. Based on document review over hazardous waste balance in 2014 & field observation in KKPA 4, its known that agrochemical waste, which is categorized as estate pesticide package will be sent to licensed temporary hazardous waste landfill that located in Angsana Mini POM mill. Furthermore, the agrochemical waste will be stored, and handed to licensed collector, which is CV Sumber Alam Borneo and Larashati Environmental, agrochemical waste will be carried out by using licensed transportation company and this company will report the balance and manifest of hazardous waste to BLH Tanah Bumbu district. Record over periodic medical examination for spraying personnel, fertilization personnel, mechanic, warehouse personnel and mill’s personnel every 6 months in available. Company’s physician (Ms. Hj Nur Hasana) conducted the examination. In addition, company also has a policy for pregnant and lactating female workers to work as spraying and fertilizing personnel, based on memorandum from Manager of Gunung Sari Estate to assistant, No: GSE-gme/131/XI/2009/S, on 18th November 2009. Based on field visit and interview with personnel, it’s known that there is neither pregnant nor lactating female worker.
Status: Full Compliance
4.7 An occupational health and safety plan is documented, effectively communicated and implemented.
Company presents documentation for occupational health and safety, which was endorsed by CEO of Minamas plantation on 5th July 2008. This document states: company is fully responsible on the implementation of occupational health and safety program in the entire operation activity both in mill and estate. In order to achieve this objective, company has set the operational procedure in entire mills and estates. Company’s commitment is implemented in the effort to comply occupational health and safety regulation in manpower policy, as well as conducting sustain improvement in order to become a facility to control risk and to manage company’s business activity. Occupational health and safety procedure No: 711/TQEMS-P2K3/07 for Minamas Plantation is available. Head of Plantation
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Operation endorsed this procedure on 14th December 2007.
KKPA estate has an structure of organitation for P2K3, which identifies person in charge in occupational health and safety program that inline with decision letter from head of manpower agency in Tanah Bumbu District No. 560/19/BNWS-WAS/2013 on 05th March 2013. Manager estate is pointed as person in charge on P2K3 program and Agus Gunawan as secretary (occupational health and safety expert that inline with general occupational health and safety certificate No. 10.3929/AK3-U/DJPPK-P2K/III/2010). P2K3 meeting has not been implemented because meeting was scheduled in 2013 (1 month after the establishment). This is inline with Kepmenaker No. 155 in 1984 article 16 and P2K3 report is submitted in June 2013 (3 months after the establishment). There are records over the implementation of occupational health and safety in SHE, such as:
PT. SHE P2K3 three-months III report (period from January to March 2014), which was handed to social, manpower and transmigration agency with a detail of P2K3 report, P2K3 structure of organitation, occupational health and safety policy, recapitulation over work accident, environment hygiene evaluation report.
Safety Briefing AMF on 17th January 2014 with participants from AMF. The material of this briefing was the utilization of PPE, safety driving, parking prohibition in personnel hut area, work attitude and behaviour as well as environment hygiene.
Safety Briefing KKPA1 on 13rd February 2014 with participants from spraying division 3. The material of this briefing was the utilization of PPE, first aid, hut hygiene, prohibition to burn waste in housing area, socialization on covering the surface of well, work attitude and behaviour for 8 participants.
Safety Briefing KKPA 1 on 18th March 2014 with participants from spraying division 3. The material of this briefing was the utilization of PPE, harvesting and safety distance, midrib management, harvesting placing, separated harvesting tools, work attitude and behaviour for 78 participants
OFI: company has an opportunity to enrich its P2K3 report by implementing the activity on working safety and health. Company has registered its personnel in Labor Social Assurance scheme like in KKPA 1 with total personnel = 463 persons, whom have been registered in Labor Social Assurance program and paid by company in March 2014. AMF with number of personnel = 57 persons. Periodic medical examination record is available, such as: AMF: company’s physician, Ms. Hj. Nur hasanah conducted physical medical examination (general appearance, eyes, ear, nose, general physical check), for instance, the examined personnel Ms. Agus Utomo (mechanic) with medical examination result is fit to work, Syafarudin (Press operator) with medical examination result is fit to work, Purwono (Operator in machine hut) with medical examination result is fit to work. KKPA 1: Sulmahni (fertilizer foreman) with medical examination result is fit to work; Ms. Kamariah (spraying staff) with medical examination result is fit to work. This medical examination was conducted on 7th March 2014 with 7 participants. ASMF also conducted periodic medical examination toward personnel and processing operators with high risk. Manpower and transmigration of hyperkes bureau and work safety agency was carried out this examination on 4th Feb 2013 and the result has been reported on 18th Feb 2013 (report number: 07.02/B.14/Disnakertrans/BHP-KK/2013), which was checked by dr. Sakinatus Syarifah, sample of examined personnel are Dian Feryanto (boiler’s operator) and Arip Padilah (electrician). The examination covers:
Anamneses There is a HIRAC, which explains the risk analysis for each and every work, such as in:
AMF: sample of improvement work on transmission chain and sprocket with the risk of being squeezed because the tools are spinning, the impact of this kind of accident is categorized as a medium scale, risk control by lock out tag out system and installing the sign of improvement and monitoring. Another sample is platform ripple mill’s work and ripple mill repair with a noise risk and can damage hearing ability with a high-risk scale; the risk control is by using earplug.
KKPA 1: type of spraying activity with hazard potency like being expose to water with the risk of blindness. The recommendation is to wear PPE like plastic spectacles. Another sample of high risk work is in Babat Tumbang Perun (maintenance) with a potency of injured from the tools and death. The recommendation is to wear PPE (machete
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should be covered and wrap with fabric, wear helmet, safety boot and fabric gloves) OFI; company has an opportunity to add the risk of bitten by snake on its HIRAC in each manual maintenance work. There is a training document for occupational health and safety such as certificate/ driving licensed for operator like:
Recommendation for welder class III
Training for lifting and transporting operators and these operators have had a driving licence for operator.
Certificate for facilitator on occupational health and safety technic in craft division and production personnel.
The entire records and training documents for occupational health and safety program are available in each estate unit.
Company has SOP for emergency response, such as:
o Emergency response procedure, ASF/SOP.ESH/14, on 8th April 2010 o Fire control document No. 727/TQEM-ESH/10 on 01st April 2010, o Identification and evaluation over hazard potency No. 724/TQEM-ESH/10 on 01st April 2010, o Earthquake 746/TQEM-ESH/10 on 01st April 2010, o Evacuation 726/TQEM-ESH/10 on 01st April 2010, o Explosion control document No. 728/TQEM-ESH/10 on 01st April 2010, o Emergency training document No. 733/TQEM-ESH/10 on 01st April 2010, o Preparedness and response as well as recovery from emergency situation 725/TQEM-ESH/10 on 01st April 2010.
Company provides emergency response’s facilities, such as: - KKPA 1: there are 32 units APAR, 10 units of first aid box in buildings (for instance: warehouse, office, warehouse)
and for each foreman is having one box of first aid (total 24 boxes). Fire extinguisher tools like 1 set extinguisher hose, 1 unit water machine, 10 units of sack, 5 units of hoe, 5 units of shovel, = 5 units of hitter, 5 units of basket, and 1 unit water reservoir.
- AMF: there are 4 units of hydrant and 12 unit of APAR, which are being monitored every month. Based on visit to ASMF, its known that there is no periodic evaluation being conducted toward the completeness of first aid box. Non-compliance No. 2014.06 Observation on 18th June 2014 Root cause: The absence of special person in charge to regularly check the completeness of first aid box Problem solving: Company presents an evidence of its improvement action to complete first aid box contain, like documented evidence on checklist for completeness of first aid in central office and warehouse. Preventive actions: Monitoring over periodic evaluation on first aid box completeness. NCR.2014.06 with Minor non-noncompliance is closed Personnel receive occupational health and safety training like occupational health and safety simulation on 30th March 2012 in sport building of Angsana estate. Company’s physician was conducted this training and was followed by 75 personnel (foreman, teacher, personnel, staff) from Gunung Sari estate, Angsana estate and Angsana mill. This training explains basic knowledge on first aid procedure, first aids simulation (burning injury, bitten injury from wild animal, black out, drowning victim, injury from sharp tool, fracture) and discussion.
Status: Full Compliance
4.8 All staff, workers, smallholders and contractors are appropriately trained.
There is a matrix for training identification in: KKPA 1: harvesting technic training in March 2014 with participants of harvesting personnel, harvesting foreman, foreman I, harvesting clerk and assistant, training for maintenance technic in February 2014 with participants of spraying personnel, spraying foreman, foreman 1, and assistant.
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There is certificates for licensed first aid officers from manpower and transmigration ministry of Republic of Indonesia, such as:
Name License/Certificate Issuance date Position
Mannallasi 560/01/BNW-WAS/P3K/Naker 3rd February 2014 Laboratory analysis
Roni Setiawan 560/11/BNW-WAS/P3K/Naker 3rd February 2014 Policlinic foreman
Putu Awita Eka Suputra
560/05/BNW-WAS/P3K/Naker 3rd February 2014 Head of mechanic
Syaiful Aziz 560/03/BNW-WAS/P3K/Naker 3rd February 2014 Transport
Training record in KKPA 1, such as: 1. Training for Leaf sampling Unit on 17th March 2014, which was attended by 8 participants 2. Training for cultivating Neprolepis sp on 3rd April 2014, which was attended by 5 participants (foreman and
maintenance personnel) 3. Harvesting training on 26th March 2014, which was attended by 71 participants (foreman and harvesting personnel) 4. Empty fruit bunches application training on 11th April 2014, which was attended by 8 participants (foreman and empty
fruit bunched application personnel) 5. Spraying training on 25th February 2014, which was attended by 10 spraying participants from division III
Based on interview result with spraying personnel, fertilization personnel and harvesting personnel in Division 1 of Angsana Estate, its known that the entire activities that will be undertaken is always being supervised. For instance: spraying technic, fertilization technic and proper harvesting technic. Company also states that in every morning briefing, the safety briefing is always delivered especially the one that related to proper work technic. There is an SPK No. 044/KKPA-1/SPK-LKL/XII/13 regarding the work agreement for transporting FFB with Ramli, article 14 regarding occupational health and safety, which states that second party is responsible to provide PPE like safety helmet, safety boots, and safety vest, as well as wear neat and proper uniform in order to maintain driver’s safety on transporting the FFB and avoid possible hazard/ risk that might be occur.
Status: Full Compliance
PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.
Company has an environment impact analysis document (SEIA) based on decision from general secretary/ head of commission in forestry and plantation agency No.154/menhut-II/2000 on 26th December 2000 regarding the AMDAL for palm oil estate and mill with in KKPA program in Sutai Sub District, Loban and Kusan Hulu river in Kotabaru District, South Kalimantan Province. Covers an area of 40.000 ha with estate broad of 26.000 ha and mill’s capacity of 2 x 60 Ton FFB/hour. Nucleus estate area is ±12.000 ha, covers nucleus estate I (Mustika estate) with a broad of ±6.200 ha in the north and nucleus estate 2 (Pantai Bunati estate) with a broad of 5.800 ha in the south. The nucleus estate area is planned to become effective palm oil cultivation with a broad of 10.000 ha. It is divided into 5.000 ha for nucleus estate I and 5.000 for nucleus estate II. In order to process the FFB, company has established 2 units mill with capacity of 60 ton FFB/Hour, which located in nucleus estate II and I. Type of processed and monitored impact, such as:
1. Degradation of water quality in Bakarangan and Sebamban river due to company’s activity 2. Social restlessness due to un-appropriate land compensation during land release process. 3. The availability of work opportunity and business opportunity 4. Filed fire potency 5. The appearance of erosion 6. Degradation of air quality and noise 7. Community’s attitude and perception change
Company has periodically reported its environment management to BLH of Tanah Bumbu District on 12nd March 2014, which was recorded in delivery note of RKL/RPL implementation report for semester II in 2013 for period July - Dec 2013
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No.029/MTE.SP/III/2014. An important impact from RKL/RPL implementation has been reported to BLHD (have been implemented) such as:
1. Examination over generator and boiler air emission 2. Examination over ambien air quality 3. Quality of river’s water 4. Quality of liquid waste 5. Social restlessness 6. Opportunity to work and make a business 7. Field fire potency 8. Land erosion level
However, the implementation of RKL/RPL has not covered the entire aspects of impact monitoring that inline with AMDAL document, such as community’s attitude and perception (non-compliance No. 2014.07)
Observation on 15th May 2014 Root of cause: Personnel’s lack of understanding on developing RKL/RPL report that inline with RKL/RPL and AMDAL guideline regarding the impact on community’s attitude and perception. Problem solving: Company has presented the improvement evidence over periodic environment management that in accordance with UKL/UPL request document, such as:
1. The UKL/UPL implementation report for semester II in 2013, which covers type of impact on community’s attitude and perception change
2. The submission evidence over RKL/RPL report for semester II in 2013 to BLH Tanah Bumbu district on 24th May 2014. BLH accepted the report on 04th June 2014
3. The submission evidence over RKL/RPL report for semester II in 2013 to KLH on 07th May 2014. KLH accepted the report on 09th May 2014
Preventive actions: Conducting socialization and filling the questioner toward local community. The questioner filling result is stated in RKL/RPL next report. NCR.2014.07 with Major non-compliance is closed Until the surveillance-3, there is no change over area’s operation activity and PT Sajang Heulang activity, so there is no revision over the environment document.
Status: Full Compliance
5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.
PT. Sajang Heulang has conducted the identification and analysis over the existence of HCV area within PT. Sajang Heulang estate area in 2012. The identified HCV area in KKPA1-PT Sajang Heulang is HCV 4.1, which consists of riparian area of Nibung river, riparian of Anak Nibung river, riparian area of Rasau river, riparian area of river that located side by side with block K28, riparian area of Setarap river, riparian area in Block LA and riparian area of Bayansari river. To manage the identified riparian area as an HCV 4.1, KKPA1-PT Sajang Heulang has several efforts that inline with the protection of riparian area, such as:
Plantation cultivation in riparian area around 50 meters (5 palm oil trees). Monitoring result for plantation growth in HCV area in 2014 and insertion over death plantation is available. Types of cultivated plantation in riparian area are angsana, gamal, guava and hair fruit tree.
Installation of HCV signboard, which explains the protection and prohibition to injure and catch fish.
Conducting socialization, such as re-socialization for cooperative (KUD) broad in Wednesday, 8th May 2013 regarding the HCV area that need to be protected, such as the riparian area.
During the field visit, there are several posters and signboards installed in the field to inform the existence of HCV areas, like
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HCV 4.1 and the installation of signboard of protected wildlife. There is a recommendation not to catch or poisoning fish. Installation of signboard in 16 spots, which were located in Division office, in the field and HCV areas. KKPA1 also installing signboard in surrounding villages, such as Bayan Sari and Purwodadi village. KKPA1 conducting re-socialization for HCV and protected wildlife. The socialization was conducted in KKPA1 capital office on 8th May 2013, which was attended by cooperative board that has collaboration with PT. Sajang Heulang. KKPA1-PT Sajang Heulang has undertaken several efforts to protect HCV 4.1 that in accordance with the applicable regulation, such as 50 meters from riparian area as regulated by law No. 41 in 1999 regarding the forestry. In order to monitor the compliance of above activity toward regulation, KKPA1-PT. Sajang Heulang has pointed special trained officer to be in charge on HCV (KKPA1Senior Assistant). KKPA1 Senior Assistant is the replacement of previous HCV office that has been resigned on 15th April 2014. This officer has received HCV training on 8th March 2013, which conducted in KKPA5capital office.
Status: Full Compliance
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
Company has conducting the identification and waste management in order to reduce pollution, such as:
Waste source Name of waste Type of waste Management
Mill
Liquid waste Liquid Land application after BOD is inline with the BM standard
Emission from the generating gas
Gas Being periodically monitored
Shell Solid Used as fuel for Boiler
Fibre Solid
Empty fruit bunches Solid Applied to the land as organic fertilizer
Used oil Liquid Stored in licensed temporary hazardous waste landfill & handed to licensed collector
Workshop
Used oil Liquid
Stored in licensed temporary hazardous waste landfill & handed to licensed collector
Used Accu Solid
Used Filter Solid
Used Majun Solid
Oil can Solid
Warehouse
Herbicide package Solid Stored in licensed temporary hazardous waste landfill & handed to licensed collector Used Majun Solid
Paper Solid Landfill
Sack Solid Stored in temporary landfill
Office Paper & Leaf Solid Landfill
Company POM & Estate unit have an SOP for hazardous waste management, such as the SOP to manage hazardous and non-hazardous waste, first revision on 2nd January 2014. Prosedur explains the hazardous waste storage (requirement to pack hazardous waste, procedure to store hazardous waste, building requirement to store hazardous waste, the hand over of hazardous waste to third party and procedure to reduce hazardous and non-hazardous waste. hazardous waste management is undertaken by (1) storing the entire hazardous waste in licensed warehouse (decision letter from head of BLH Tanah Bumbu district No. 660.4/129/BLHD/2013, on 17th September 2013 regarding the change over Tanah Bumbu reagent’s decision No. 118 in 2011 regarding temporary storage permit for hazardous and poisoned waste to PT Sajang Heulang Angsana Mini Factory, several coordinate spots in S 03o40’20,3” – E 115o37’16,7”; (2) handing the hazardous waste to licensed collector, which is CV Sumber Alam Borneo and Larashatiku Environmental, (3) delivering hazardous waste by licensed transportation company (decision letter from KLH No B-9369/Dep.IV/LH/10/2011), and (4) reporting the hazardous waste to BLH of Tanah Bumbu district. Based on document’s review and field observation in temporary hazardous waste landfill, its known that hazardous waste (pesticide package) has been stored for more than 90 days and in temporary landfill, the area hazardous waste in a form of
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used pesticide and used Accu. (Non-compliance No. 2014.08) Observation on 15th June 2014 Root cause: The absence of person in charge for hazardous waste Problem solving: Company has presented the improvement evidence over hazardous waste management, such as: prohibition letter to throw waste and rubbish carelessly No. 417/KP1-Int/VI/2014 on 5th June 2014. Submission evidence for RKL/RPL report for semester II in 2013 to KLH on 07th May 2014 and has been accepted on 09th May 2014 Preventive actions: Periodic monitoring over hazardous waste and field observation NCR.2014.08 with Major non-compliance is closed Company has conducted monitoring toward waste, such as monitoring over solid waste (shell & fibre), empty fruit bunches and re-utilization of liquid waste for land application. Based on field observation in KKPA-1 warehouse, audit team found diesel fuel leakage in fuelling station. (Non-compliance No. 2014.09) Observation on 09th June 2014 Root cause: The absence of diesel fuel reservoir Problem solving: Company has presented the evidence of its improvement actions over diesel fuel leakage di fuelling station. The evidence is documentation on establishing oil trap in fuelling station and improvement in oil station area. Preventive actions: Oil trap has been established in fuelling station NCR.2014.09 with Major non-compliance is closed
Status: Full Compliance
5.4 Efficiency of energy use and use of renewable energy is maximized.
Unit mill has been monitoring the utilization of renewable energy such as shell and fibre as a boiler fuel. For instance for period from January to March 2014:
- January 2014: shell and fibre usage is 1.272,64 ton. The generating energy from the utilization of shell and fibre is 1.020 kWh/ton CPO
- February 2014: shell and fibre usage is 1.091,77 ton. The generating energy from the utilization of shell and fibre is 840 kWh/ton CPO
- March 2014: shell and fibre usage is 1.247,10 ton. The generating energy from the utilization of shell and fibre is 100 kWh/ton CPO
Unit mill has diesel fuel monitoring reports, which are stated in mill’s diesel fuel utilization per ton processed FFB in 2014, for instance:
January 2014: diesel fuel utilization is 9,495 liter with a budget of 10,371 liter
February 2014: diesel fuel utilization is 10,520 liter with a budget of 9,151 liter
March 2014: diesel fuel utilization is 10,208 liter with a budget of 11,666 liter Diesel fuel utilization in mill’s unit for period January until March 2014 was higher that the budget in February. This condition occurred because the processed FFB was above the budget and led to more hours for generator operation. However, company had curative action plan, which is conducting the operation.
Status: full compliance
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5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice.
Company has a zero burning policy (land clearing without burning the existing area), which states in land preparation procedure, part 3 SOP No. Policy 110/EST-ARM/08. This policy is strengthen by the regulation in SOP for sustainable plantation management guideline policy number: 724/TQEM-SPMS/09, point 5.7.2 regarding zero burning technic, page 24 out of 31 pages. Field visit to KKPA shows that the land clearing was carryout with zero burning approach. SOP for fire prevention and SOP for handling fire remain the same with the one from 2010. SOP for field fire prevention, document number: 727/TQEM-ESH/10 on 1st April 2010, contains: reference, definition, general information, person in charge, procedure, special condition, facility and administration, annexes. SOP for handling field fire, number: 724/TQEM-ESH/10, was endorsed by: Mr. Udin Lasiata, Mr. Muklison, H.D. Munthe, Mr. M. Romdhon, Mr. Bambang Yuwono on 2nd April 12. Company has a record for emergency response, such as:
- Simulation for fire extinguisher has been conducted in Traksi and in the field. The participants are from warehouse personnel, Traksi, mechanic, driver, division assistant and HCV personnel. The simulation was conducted on 22nd February 2013
The available facility and infrastructure in KKPA 1 such as: 1 unit of water machine/Robin pump machine, 1 set of extinguisher hose, 1 unit of water trailer with a capacity of 2000 liter in Traksi, 5 units hoe, 5 units machete, 5 units bucket, 15 units plastic spectacles, 15 units fire proof gloves, 12 units smoke mask, 5 units helmet, 2 units heavy equipment in Traksi (TLB/Backhoe Loader and Grader). Based on field visit, the condition of heavy equipment is quite good and well maintained. Facility and infrastructure for fire extinguisher in KKPA 4, such as: 1 unit of water machine/Robin pump machine, 1 set of extinguisher hose, 1 unit of water trailer with a capacity of 2000 liter in Traksi, 5 units hoe, 2 units machete. (OFI: KKPA 4 may add their fire extinguisher facility to be inline with the level of prone, for instance: adding the bucket and other stuffs). Based on field visit, the condition of heavy equipment is quite good and well maintained. Based on interview with head of fire extinguisher team, its known that fire information line starts from wakar/personnel/guard, who conducting the monitoring, then this staff will make a report to the closest fire extinguisher team, I this case is foreman 1 in each division, furthermore foreman 1 will inform the condition to assistant and fire extinguisher team in Traksi so they can go directly to the scene of fire and bring along the fire extinguisher facility and infrastructure. Agung Pambudi was endorsed as the head of fire extinguisher team in KKPA 1 on 14th January 2012 and for KPA4, the chairman is Mr. Supriyanto, who was endorsed on 2nd march 2013. There is a map for water source in KKPA 4 location, such as in Block G30, G65 and F 32 and in KKPA 1, for instance in Division I Block G-11, J9 and K-8). There is a map for fire prone area in KKPA 1, which being identified in boundary area with independent smallholder, for instance in Block J2 and H18 and in KKPA 4, which being identified in boundary area with independent smallholder, for instance in Block D58, E50 and H08.
Status: Full Compliance
5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
Company has an identification recordfor pollution and emision source in plam oil mill, for instance: land clearing was generated CO2, fertilization will produce CO2 and NO2, diesel fuel utilization will produce CO2, transportation will produce CO2, processing FFB will produce CO2 and POME will produce CO2. Regarding to the above issue, company has conducting the monitoring over emission quality every semester, which is recorded in the RKL/RPL implementation document for semester II period July to December 2013. This report has been submitted to BLH Tanah Bumbu district on 12nd March 2014, such as: - Examination over air emission. Examination result points out the parameters are still under the standard threshold
(<NAB). - Examination over ambien air quality. Examination result points out the parameters are within the standard threshold
(<NAB) except for noise in the backyard of mill. For noise in the backyard of mill, company has intstructed every personnel who work in the backyard to wear earplug.
- Examination over gas oppasity from vehicle. Examination result points out the parameters are still under the
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standard threshold (<NAB).
Company has undertaking several actions to reduce pollution and emission, for instance: - Applying zero burning policy during land clearing phase - Using appropriate fertilizer and inline with reccomendation - Utilizing solid waste (shel, fiber and empty fruit bunches) - Reducing diesel fuel usage - Applying Land Aplication - Conducting periodic examination over environment parameters
Company has had the procedure for processing liquid waste (final effluent); the generating liquid waste will be processed through aerobe and anaerobe process before reuse for land application to palm oil estate. Angsana Mini POM using 9 (nine) processing ponds. In order to ensure the installation of liquid waste management runs effectively, company conducting the examination over liquid waste every month.
Status: full-compliance
PRINCIPLE #6 Responsible consideration of employees and of individuals and communities affected by growers and mills
6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement.
Based on document’s review and interview with BLH Tanah Bumbu District, PT Sajang Heulang has an environment and social impact document, which covers the positive and negative impact. For instance:
1. SEIA which has been approved by secretary general/ head of forestry and agriculture commission No. 154/menhut-II/2000 on 26th December 2000. The decision on important impact of AMDAL has been involved local community (BLHD & local community’s representatives), such as: 1) social unrest due to non compliance on land release compensation, 2) the existence of opportunity to work and opportunity to make a business 3) change on community’s attitude and perception.
2. Document of social impact study, 2010 that carried out by POLLITO informs companies risk factor related to social and economical factors in community. Consultation with several parties has been carried out by conducting consultation with stakeholders, including local community, such as head of Sebamban Baru village, head of Banjar Sari village, head of Purwodadi village, head of Bayansari village, so forth that have been recorded on public consultation visum book.
There are 16,000 ha plasma plantation with KKPA scheme (managed by KUD Tuwuh Sari), which involves 10.892 local communities from 26 villages, consists of KKPA 1 (3864 ha), KKPA 2 (3792 ha), KKPA 3 (3012 ha), KKPA 4 (2676 ha), and KKPA 5 (2656 ha). The social study, which has been carried out by POLLITO in 2010, recorded that there was an impact from company’s existence toward local communities economic (member of plasma smallholders). This can be seen from local money distribution from Idr. 1.056.720.000 up to Idr. 1.773.200.000/ month. This number was calculated based on local community expenses (821 people). The benefit from KKPA has been experiences by KKPA member, whom already harvested their plantation, such as Angsana village, Karang Indah village, Bakarangan village, and Karangmulya village. Until the surveillance-3, there is no change over operational area or company’s activity in PT Sajang Heulang, so there is no need to revise the environment document. Based on interview with BLH of Tanah Bumbu district, its known that company has had reported its RKL/RPL implementation document on 12nd March 2014.
Status: Full Compliance
6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.
PT. Sajang Heulang has had the communication procedure No. 704/TQEM-ESH/10, April 2012. This procedure regulates type of communications between stakeholders and company. Stakeholders have been identified with below list:
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List of name and address for stakeholders from national government: 8 institutions List of name and address for stakeholders from provincial government: 10 institutions List of name and address for stakeholders district government: 12 institutions NGO, Cooperatives, University & other companies: 6 institutions Head of district & SMK: 22 villages and schools Community’s leader/community’s group: 12 people
The entire records over communication and aspiration from stakeholder, especially from local community have been stated in external communication logbook. Based on stakeholder document’s and consultation’s review, most of them consist of proposal to borrow heavy equipment such as request from head of Bayansari village, on 19th September 2011, which has been granted, heavy equipment request from head of Angsana village, on 3rd March 2014, which has been granted by KKPA1. Responsible unit to conduct consultation and communication with local community is the PSD and or estate manager.
Status: Full Compliance
6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
PT Sajang Heulang has had the complain procedure for personnel No. PKK on 1st December 2012 as well as complain procedure for community No. 704/TQEM-ESH/10. KKPA1-PT Sajang Heulang has stored complaints from its personnel such as complain from Yoyok Wardoyo (Grader Helper) about his Jamsostek card’s lost. These complain has been informed by KKPA senior assistant to KKPA1 Estate Manager. Manager KKPA1 has responded this complain by making a letter and manage to re-issued the Jamsostek card. The Jamsostek card has been issued by BPJS; however there is an opportunity for company to record the entire complains, which are internal and external in monitoring registration book. KKPA1-PT. Sajang Heulang has had the identification procedure and standard for land compensation No. 001/PSD-L&AS on 03rd June 2012. However, there is no claim and land compensation for period 2012-2014 because the managed plantation area by KKPA1-PT Sajang Heulang is the land from transmigrated community, which has been completed with certificate.
Status: Full Compliance
6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
KKPA-PT SHE has set the mechanism for land conflict resolution through land occupation procedure No. 343/PSD-OKUM/11 on 23rd February 2011.
Nevertheless, there is no land compensation related to KKPA land provisions including the KKPA-1 and KKPA-4. KKPA’s land comes from hand over from cooperative member to KUD.
Status: Full Compliance
6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.
Regarding the salary, in 2014 company has complied the governor Kalimantan Selatan decision No: 188.44/0595/KUM/2013 regarding the sectorial minimum wage for Kalimantan Selatan province, on 24th December 2013, which set the sectorial minimum wage for Kalimantan Selatan province in 2014 is amount Idr. 1.675.000, - (one million six hundred and seventy five thousand Rupiah). Moreover, to ensure the payment is inline with government regulation, there is an internal memo from HRM general manager on 3rd February 2014. Based on document’s observation over personnel’s salary list, its known that the wage/ salary payment is in accordance with the applicable regulation. Personnel receive Idr. 1.675.000, - excluded the overtime payment, premi and natura. There is a mutual work agreement for period 2012-2014. But this document has been expired on 23rd February 2014. Discussion over mutual work agreement for the next period will be conducted on 13rd March 2014. Minutes of pre-agreement discussion highlights that stakeholders (company and personnel) are agreed to extend the mutual work agreement period 2012-2014, which will be expired on 23rd February 2014. Stakeholders also agreed that the regulations stated on the agreement period 2012-2014 are still available. After pre-agreement, company and personnel re conducting discussion in
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order to review the previous mutual work agreement. This discussion was conducted on 15-17th April 2014 in Hotel Savoy Hofmann Bidakara, Bandung. From this discussion, both parties agreed some parts of regulations in mutual work agreement and another part still were not agreed by both parties. Participants agreed to conduct further discussion at least 1 month after the last discussion/ meeting.
Status: Full Compliance
6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.
There is a mutual work agreement for period 2012-2014. But this document has been expired on 23rd February 2014. Discussion over mutual work agreement for the next period will be conducted on 13rd March 2014. Minutes of pre-agreement discussion highlights that stakeholders (company and personnel) are agreed to extend the mutual work agreement period 2012-2014, which will be expired on 23rd February 2014. Stakeholders also agreed that the regulations stated on the agreement period 2012-2014 are still available. After pre-agreement, company and personnel re conducting discussion in order to review the previous mutual work agreement. This discussion was conducted on 15-17th April 2014 in Hotel Savoy Hofmann Bidakara, Bandung. From this discussion, both parties agreed some parts of regulations in mutual work agreement and another part still were not agreed by both parties. Participants agreed to conduct further discussion at least 1 month after the last discussion/ meeting. Management of KKPA PT. SHE has a guideline for sustainable plantation management (No. Policy 724/TQEM-SPMS/09) in point 5 social policies related to freedom to establish and join worker union. Mutual work agreement period 2012-2014 article 8 point 1 states that company acknowledges the worker union as a legal organisation, which represent and work for and on behalf of its member (personnel). There is minutes of Minamas mutual work agreement extension meeting period 2012-2014, which was conducted on 22nd February 2012 and attended by company’s representative team (2 persons) an witnesses (7 persons) and personnel representative team (2 persons) an witnesses (7 persons) and completed with the material of meeting as well as the result of meeting. There is an activity record for worker union activity in KKPA PT. SHE such as declaration of worker union establishment on 7th January 2013 with organogram: Kusrin as chairman, Sukardi as head of area 1, Suwandi Rahman as head of area 2, I Putu Awita as head of area 3, Nor Basuki as head of area 4 and Sapardianto as head of area 5. In addition, there are AD and ART for SHE worker union, which have been endorsed on 7th January 2013.
Status: Full Compliance
6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education program. Children are not exposed to hazardous working conditions.
Minimum age requirement is stated in mutual work agreement period 2012-2014 chapter IV about the work relation on article 16 regarding the recruitment point 1.2.2, which states the general requirement that must be complied by applicants, like at least 18 years old during recruitment or already married. There is an AMF personnel record per April 2014 with hiring date. Based on document’s review, there is no personal below 18 years old. For instance Najib Arifin (Maintenance clerk) who born on 16th August 1991 and was hired on 01st March 2013. His age during recruitment was 22 years old, Syarafuddin (sample Padatan) born on 26th June 1991 and was hired on 01st March 2013. His age during recruitment was 22 years old.
KKPA personnel list per 1st March 2014 is completed with hiring date. Based on this document, there is no personal that was hired below 18 years old. Alfridus Denfores (harvesting personnel) was born on 21st October 1994 and was hired on 01st April 2014, so his age during recruitment was 20 years old. Heru sigit P (Radio’s Operator) was born on 22nd January 1993 and was hired on 01st April 2014, so his age during recruitment was 21 years old.
Status: Full Compliance
6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.
There is a guideline for sustainable plantation management No. Policy 724/TQEM-SPMS/09, on 27/08/2010 page 13 from 31, point 1 states that “ all personnel should be fairly treated related to recruitment, promotion, work condition, and work condition
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with no discrimination against race, social status, ethnicity, gender, skin colour, disability, sexual orientation, membership, political view, religion and age.” / Personnel demographic data for: KKPA 1
Based on religion: Islam 533 persons, Catholic 15 persons, Kristen 61 persons, Hindu 2 persons Based on gender: male 479 persons and female 132 persons Based on ethnicity: Java 271 persons, Flores 154 persons, Lombok 149 persons, Banjar 15 persons, Bugis 10
persons, Bali 2 persons, Dayak 2 persons, Batak 2 persons, Toraja 2 persons, Sunda 2 persons, Madura 1 persons, Aceh 1 persons
There is also evidence over gender balance on recruitment and work opportunity in fertilizing division on behalf of Mr. Sulmahni as harvesting foreman in division 2, which usually filled by male worker. AMF Based on gender: male 59 persons and female: 2 persons
Status: Full Compliance
6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.
There is gender policy, which endorsed by Head of Plantation Upstream Indonesia in April 2011 which states: Plantation Upstream Indonesia will try to prevent sexual assault and other type of criminal actions toward female, worker and community. There is a policy, which stated in mutual work agreement/ company’s regulation in 2012 – 2014 about maternity leave in article 33 point 1: maternity leave/ miscarriage leave, point 2 and leave with full payment in article 34 point 1 part 1.6 for 2 days menstrual leave. There is also a procedure No. LSI/SOP/SOSEK/RSPO/06 on 1st April 2010 regarding sexual assault. Part 5 regulates below issues: 5.1.6 each personnel is mandatory to dress properly; 5.1.7 each personnel is forbidden to stare other personnel with opposite sex; 5.1.8 it is forbidden for female and male worker to be at the same place in isolated place. Organogram for gender committee of KKPA 1 & AMF with chairman Susilowati, secretary Tuti Wahyu W, treasurer Siti Qomariyah with 5 divisions, like sport, honour, education, health and community relation. There is a socialization minutes for gender committee meeting on 26th April 2012 in training centre KKPA 1 with agenda of: Introduction to gender committee definition by Mr. Helman Establishment the organogram of gender committee
There is a record over the implementation of female personnel productive right, for instance: KKPA 1: Ms. Rustini Ekawati (clerk) menstrual leaves 2 days in March 2014 and still received her full payment, Idr. 1.729.505, - Complain mechanism is stated in chapter 5.3 procedure No. LSI/SOP/SOSEK/RSPO/05 that each female personnel whom has complain should make a report to her direct supervisor.
Status: Full Compliance
6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses.
Decision letter over FFB pricing is issued by plantation agency of Kalimantan Selatan every month. As a sample of FFB price in April, No. 525/653/PUPPH-2, the FFB pricing is involving stakeholders, such as; smallholder’s representative, company’s representative and government representative. The FFB price will be announced openly by cooperative (KUD), nucleus company as well as village office. The FFB pricing is involving stakeholders, such as; smallholder’s representative, company’s representative and government representative. The FFB price will be announced openly by cooperative (KUD), nucleus company as well as village office.
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There is a list of FFB price in March 2012 in a form of matrix, which consists of CPO price information based on planting year. The SPK shows the mutual agreement over work and payment mechanism that signed by both parties (between company and contractor). Sample of SP’s activities:
SPK for transporting palm oil fruit No SPK 033/KKPA-1/SPK-LKL/I/13 on behalf of contractor KUD Mekar Sari
SPK for transporting palm oil fruit on behalf of H. Usman with SPK No. KKPA-4/SPK-LKL/II/13/098 Contractor payment is released on time inline with both parties agreement that stated in SPK, for instance:
Minutes of transporting fruit work between KKPA1 Management and KUD Mekarsari on 1st March 2013 with SPK No. 033/KKPA-1/SPK-LKL/I/13 amount Idr 51.035.313, -
Payment receipt over plasma plantation scheme management is released every month and is reported every year that can be seen in document “recapitulation report for plasma plantation scheme of Angsana Village” for period 2012/2013.
There is minute of payment for transporting contractor on behalf of H. Usman with SPK No. KKPA-4/SPK-LKL/II/13/098 amount Idr 446.610, - on 18th March 2013
Status: Full Compliance
6.11 Growers and millers contribute to local sustainable development wherever appropriate.
There are evidence documents related to PT. SHE/KKPA contribution for local development, such as:
Minamas Scholarship program – Sime Darby 2012, Program Diploma III technology and plantation production management at IPB (Memorandum No. 027 – HRM-17-III-12 on 9th March 2012).
Scholarship awardees – Simedarby 2010, Program Diploma III Program Diploma III technology and plantation production management at IPB from KKPA 1 on behalf of Kusna Faradhel (internship in Pinang Sebatang Estate).
Payment recapitulation for local contractor (refers to 6.10). Another contribution from company to local community in company’s area is through the development of palm oil plantation with KKPA program, which covers an area of 16.000 Ha (productive plantation is 16.000 Ha) yang and involving 3.258 members. Based on membership data of KKPA KUD Tuwuh Sari & CD SHE, its known that detail of KKPA memberships are: Bakarangan village - 45 members, Kuranji - 20 members, Tiberao Panjang - 16 members, Angsana - 129 members, Sebambam lama - 331 members, Waringin Tunggal - 507 members, Giri Mulya - 494 members, Mustika - 527 members, Karang Mulya - 894 members, and Karang Indah - 295 members.
Status: Full Compliance
PRINCIPLE #7 Responsible development of new plantings
7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations.
During the surveillance-3, there is no new planting on Gunung Sari Estate operation area, Angsana Estate, Pantai Bonati Estate and KKPA-4 Estate. The last planting was conducted to add the new scope in KKPA-4 in 2006. The latest planting in Angsana Estate operation area in 2007 - 2008 was conducted in HGU area and not located in HCV identified area as well as forest area.
Status: Full Compliance
7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations.
During surveillance-3, there is no new planting in KKPA-1 operation area and KKPA 4 Estate. The latest planting was conducted in 2006.
Status: Full Compliance
7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
During surveillance-3, there is no new planting in Gunung Sari Estate operation area, Angsana Estate, Pantai Bonati Estate
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and KKPA-4 Estate. The last planting was conducted to add the new scope in KKPA-4 in 2006. The latest planting in Angsana Estate operation area in 2007 - 2008 was conducted in HGU area and not located in HCV identified area as well as forest area.
Status: Full Compliance
7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
During surveillance-3, there is no new planting in KKPA-1 operation area and KKPA 4 Estate. The latest planting was conducted in 2006.
Status: Full Compliance
7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
During surveillance-3, there is no new planting in KKPA-1 operation area and KKPA 4 Estate. The latest planting was conducted in 2006.
Status: Full Compliance
7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
During surveillance-3, there is no new planting in KKPA-1 operation area and KKPA 4 Estate. The latest planting was conducted in 2006.
Status: Full Compliance
7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice.
During surveillance-3, there is no new planting in KKPA-1 operation area and KKPA 4 Estate. The latest planting was conducted in 2006.
Status: Full Compliance
PRINCIPLE #8 Commitment to continuous improvement in key areas of activity
8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.
KKPA1 has conducted internal audit on 3-4th February 2014, which conducted by Mr. Moch. Tri Yuwana and Deni AK. There are 12 non-compliances, which consist of 9 non-compliances based on document’s review and 3 non-compliances based on field visit. There are still 2 non-compliance document remaining in Mini Mill that still in improvement progress such as the reshuffle of organogram for worker union and meeting records. PT Sajang Heulang has monitoring action plan and implementation in estate and mill’s activity that stated in RKL/RPL document period July – December 2011 as well as the sustainable improvement action plan that activity Plantation Advisor and Mill Advisor visit that explain the plan to reduce or mitigating the identified negative impact, such as:
- Land and water conservation by establishing silt pits in block, roadside drain, cultivation of beneficial plant and U-shape front stacking treatment.
- Water efficiency by utilizing water condensate as water dilution to press station by pumping and filtering.
- Efficiency over water usage by utilizing turbine cooling water, which flow back to water treatment system to be reused on processing activity.
- Make a ban board for work security.
- Reduction over solid waste like shell to be reused as boiler fuel for processing activity in mill.
- Establishment of bund in the corner of waste application pond inside flatbed block in order to prevent leakage and pollution to Land Application area during rainy season.
Planting water-safe tree along riparian area in PT.SHE location in order to rejuvenate the area as an HCV area. Company conducting environment pollution monitoring and management, such as:
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- Monitoring over air quality (emission & ambien) - Monitoring over river’s water quality - Monitoring over liquid waste quality - Management of agrochemical waste including pesticide package. - Hazardous waste management - Management over solid waste like shell, fibre and empty fruit bunches.
Status: Full Compliance
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1.1 The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following: a) Complete and up to date procedures covering the implementation of all the elements in these requirements. b) The name of the person having overall responsibility for and authority over the implementation of these requirements
and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard.
PKS Angsana Mini, PT Sajang Heulang has had written procedure and work guideline in order to ensure the implementation of supply chain system, such as: a) SOP for PKS Angsana Mini refers to technical guidelines for plan oil mill 1, 2 and administration that inline with
Memorandum from Head Plantation Operation No.POD-UM-154/VII/2010 on 26th July 2010, which consists of:
Fruit acceptance No. 110/POD-FAC/07, sterilization No. 110/POD-FAC/07, striping) No. 110/POD-FAC/07, digesting) No. 110/POD-FAC/07, Pressing No. 110/POD-FAC/07, clarification No. 110/POD-FAC/07, separation between nut and fibre No. 110/POD-FAC/07, kernel station No. 110/POD-FAC/07, oil palm storage No. 110/POD-FAC/07.
PKS Angsana has an SOP for product identification and product traceability in Minamas Plantation mill No.501/SHE-AMF-03/12, which endorsed on 20th October 2011 by mill’s manager and estate manager.
SOP for product identification and product traceability in Angsana Mini mill of PT Sajang Heulang Minamas Plantation No. RSPO/65/SCPP/SHE, which explain the segregation model in supply chain.
b) Personal in charge over the implementation of this requirement such as: - Angsana Mini mill’s manager: stores and maintains the entire documents and record over the utilization of raw
materials, additional supporting material on production process and product end quality. - Assistant Plantation Sustainable Quality Management (PSQM) checks the quality of FFB in mill and makes a daily
recapitulation. - Laboratory assistant will analyse and examine the quality of raw material and product in the entire production
process in Manggala mill. - Assistant/Senior Assistant/ Bulking manger is responsible on transporting CPO and PKO product from mill to
bulking station.
Status: Full Compliance
1.2
The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
Since 6th July 2013, PKS Angsana Mini has received and processed the entire RSPO certified FFB. The processed FFB comes from KKPA1 estate, Pantai Bonati and KKPA4 estate. PKS Angsana Mini has had a written procedure for accepting and processing certified FFB, that stated in FFB acceptance SOP, processing SOP and supply chain SOP. Based on document’s review, its known that:
a. Fruit delivery note (mark with RSPO Certified Segregation stamp) b. Weight ticket (mark with RSPO Certified Segregation stamp) c. FFB quality examination report (mark with RSPO Certified Segregation stamp) d. The application of SIME Weight program that explains the origin of FFB (Division, harvesting block, planting year,
number of bunches) e. Monthly production recapitulation document for certified RSPO and non-certified RSPO (June 2012-June 2013) f. Production recapitulation document for certified RSPO (6th July 2013 - present).
The entire processed FFB in Angsana Mini mill comes from RSPO certified estate, PT. LSI (Pantai Bonati Estate) and PT. Sajang Heulang (KKPA-1 and KKPA-4).
Status: Full Compliance
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2 Purchasing and goods in
2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
Period of June 2012 – 5 July 2013, PKS Angsana Mini has presented the document for verified the volume of certified and non-certified FFB in separation document between certified and non-certified RSPO. Period of 6th July 2013 – 23rd April 2014, Angsana Mini mill has presented document that confirms the entire volume of FFB is RSPO certified. The entire documents, such as fruit delivery note, Weight ticket and grading report completed with RSPO Segregation certificate. Angsana Mini mill also conducted the recapitulation over certified FFB acceptance based on source of FFB. Angsana MILL PT. LSI has set the Segregation model in Supply Chain Model implementation, because the entire accepted FFB in Angsana POM have been certified.
Status: Full Compliance
2.2
The facility shall inform the CB immediately if there is a projected overproduction.
Since 6th July 2013 until surveillance 3 (23rd April 2014), Angsana Mini mill claims FFB product amount 54.579,93 ton (62,7% from claim) CPO amount 12.082,12 ton (61,7% from claim) and kernel amount 2.259,56 ton (57,7% from claim). The generating production is still below the projected/ claimed CPO and PK production. Based on annex 3 Scope of Certification Mutu-RSPO/006b period 6th July 2013 – 5 July 2014. The processed FFB is 87.000 ton/year, CPO 19.575 ton/year and Palm Kernel 3.915 ton/year.
Status: Full Compliance
3 Record keeping
3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.
Angsana Mini - PT Sajang Heulang mil has stored the entire document and report. The soft file is stored in computer and System Application Program (SAP), SIME Weight program and hard copy. Hard copy document such as FFB delivery note, weight ticket, Delivery order, production report and CPO dispatch are stored in document warehouse of Angsana Mini mill and can’t accessible.
Status: Full Compliance
3.2 Retention times for all records and reports shall be at least five (5) years.
Angsana Mini - PT. Sajang Heulang Mill has set the storage duration/ threshold and presents the record that related to FFB acceptance record up to oil storage in storage tank. For instance: daily report, incoming and processing FFB’s data, mill’s utilization, quality and capacity of CPO and kernel, the quality of oil in storage tank, CPO and Kernel’s Delivery Order and Process Control Report document every 5 years. The entire recording and reporting documents have been well stored in document warehouse in Angsana Mini mill.
Status: Full Compliance
3.3 The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and palm kernel meal on a three-monthly basis.
Angsana Mini mill has recorded the entire accepted RSPO certified FFB and three - months CPO and Kernel sale. There is a record for FFB’s acceptance recapitulation and CPO and kernel sale between period October-December 2013 and January - March 2014.
Angsana Mini mill receives the entire certified FFB since 6th July 2013 until the implementation of audit surveillance 3 (23rd April 2014).
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Status: Full Compliance
3.4 The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.
Company has presented the contract document for sale and trade, such as: 1. Sales Contract for CPO sale No. 00214/SHE/KTR-MKS/LOK/III/2014 on 19th March 2014 that consists of:
a. Buyer name and address. b. Type of commodity c. Quality d. Quantity e. Price f. Dispatch date g. Payment h. Price before tax i. Price including tax
2. Sales Contract for PK No. 00170/SHE/KTR-IKS/LOK/III/2014 on 25th March 2014 that consists of:
a. Buyer name and address b. Type of commodity c. Quality, d. Quantity e. Price f. Dispatch date g. Payment h. Price before tax i. Price including tax j. Delivery Order number (DO)
The entire Sales Contract documents are completed with RSPO Certified Segregation label.
Status: Full Compliance
4 Sales and goods out
4.1 The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information: (a) The name and address of the buyer (b) The date on which the invoice was issued (c) A description of the product, including the applicable supply chain model (Segregated) (d) The quantity of the product delivered (e) Reference to related transport documentation
Company has issued the invoice which consists of: a) Invoice No. 00439/SHE/III/2014 on 25th March 201, consists of: b) Buyer name and address c) Invoice date d) Sales contract number e) Delivery order number (DO) f) Description of product, volume, unit price and total price. Related transportation reference is stated in Delivery Order document. a) Invoice No. 00442/SHE/IV/2014 on 1st April 2014, consists of: b) Buyer name and address c) Invoice date d) Sales contract number e) Delivery order number (DO) f) Description of product, volume, unit price and total price.
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Related transportation reference is stated in Delivery Order document.
The evidence that Angsana Mini - PT Sajang Heulang mill has made a code or the applicable supply chain model stamp as required by product identification procedure and product traceability of Minamas Plantation No. RSPO/65/SCPP/SHE on 1st April 2013 declaration 2 and requirement of RSPO supply chain certification like Delivery Order (DO) document is not sufficient. Delivery Order (DO) document that sent from Jakarta office has not explained the code whether the product is certified and/or supply chain model is the applicable one (segregation). DO only mentions: product name, quantity, FFA, M & I, name of trader, buyer name, basis, loading port, unloading port, ship name and loading plan. For instance: DO No. 00338/00211/03/14/L-SHE-MKS. Non-compliance No. 2014.10. Observation on 18th May 2014 Root cause: The supply chain model stamp is not regularly implemented in DO document. Problem Solving: Company ha presented the evidence over segregation supply chain model stamp in each DO document. Preventive actions: The RSPO segregation supply chain model stamp in each DO document should be regularly conducted based on the SOP. NCR No. 2014.10 is closed
Status: Not Compliance
5 Processing
5.1
The facility shall assure and verify through clear procedures and record keeping that the RSPO certified palm oil is kept segregated from non certified material including during transport and storage and be able to demonstrate that is has taken all reasonable measures to ensure that contamination is avoided. The objective is for 100 % segregated material to be reached. The systems should guarantee the minimum standard of 95 % segregated physical material9; up to 5 % contamination is allowed.
Angsana Mini mill has produced the entire RSPO certified FFB. If the FFB is not certified, PT. Sajang Heulang has separated the product physically between RSPO certified and non-certified product. The separation is conducted from the first process up to storage tank and company will not mix the product more that 5%, so buyer knows the product is at least 95% RSPO certified.
Status: Full Compliance
5.2
The facility shall provide documented proof that the RSPO certified palm oil can be traced back to only certified segregated material.
Angsana mill has presented the documented evidence for RSPO certified product such as the traceable CPO and Kernel. This is also supported with documents: a. Daily production report of Angsana Mini mill, which explains:
Processed FFB
Utility (processing hour)
Result and CPO quality
Result and Kernel quality
CPO dispatch
Kernel dispatch
Empty fruit production
Shell production
Generating waste
Total and the origin of accepted FFB
FFB’s quality
Water utilization
Oil Losses, Unstrapped Bunch, Nuts
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Stock and CPO quality in Bulking
Stock and Mutu-CPO quality in mill Storage
Stock CPO
Stock Kernel
Stock and Kernel quality in mill
Fibre and shell production b. CPO and Kernel shipping data
CPO and Kernel dispatch document
Working Sheet Oil Extraction (Ritchie and Beset)
Working Sheet Kernel Extraction (Ullage)
c. Data over origin of FFB
FFB Receive Detail Report By Supplier
Weight Ticket
FFB delivery note
Status: Full Compliance
5.3
In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that:
The crush operator conforms to these requirements for segregation
The crush is covered through a signed and enforceable agreement
Not Applicable; Angsana Mini mill, SHE only sale palm kernel and not make any cooperation with Kernel Crushing Plant management.
Status: Full Compliance
6 Training
6.1
The facility shall provide the training for all staff as required to implement the requirements of the Supply Chain Certification Systems
Angsana Mini mill has conducted the training for supply chain model introduction for FFB acceptance up to oil palm dispatch, in a form of training program on Supply Chain Mill. There is an opportunity for Angsana Mini mill to conduct verification over supply chain training toward replacing personnel due to mutation, such as Mr. Koim (head of section) and Mr. Findi Ardianto (processing assistance).
Status: Full Compliance
7 Claims
7.1 The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules for Communications and Claims.
Angsana Mini mill - PT. Sajang Heulang sale certified CPO and Palm Kernel by claiming its product based on RSPO Communication and Claim. The process to claim LSI certified product by using E-trace by UTZ.
Status: Full Compliance
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3.3. Conformity Checklist of Certificate and Logo Use
1. Evidence of permission or approval certificate and logo from Certification Body which submitted by Client
X or√
S-3 Angsana Mini POM - PT Sajang Heulang have approval / permission to use the certificate no.
MUTU-RSPO/006.b √
Status: Full compliance
2. Implementation of certificate and logo used by Client comply with size and type (shape) against Guideline of Logo Use
X or√
S-3 Angsana Mini POM PT Sajang Heulang does not use logo neither on the product nor off-product √
Status: Full compliance
3. Implementation of Certificate and Logo is not used on product
X or√
S-3 Angsana Mini POM PT Sajang Heulang does not use logo neither on the product nor off-product √
Status: Full compliance
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo.
X or√
S-3 Angsana Mini POM PT Sajang Heulang does not use logo neither on the product nor off-product √
Status: Full compliance
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3.4. Summary of RSPO Partial Certification.
Name of organization : PT Mitra Austral Sejahtera
2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
X or√
PT Mitra Austral Sejahterais compliance with applicable laws and regulations.
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.
X or√
PT Mitra Austral Sejahtera has demonstrated land use and not legitimately contested by local communities. The company’s land acquisition process has been in accordance with the prevailing regulations
6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
X or√
PT Mitra Austral Sejahtera has documented system for dealing with complaints and grievances, which is implemented and accepted by all parties. There is a Communication Procedure No. Policy 501/MAS-KOM-03/11 dated 8 April 2011 implemented through the Mail Box, Email, Announcements, posters, brochures / pamphlets and meeting / briefing, etc. To resolve complaints / disputes associated with land, the company has prepared a Compensation Negotiation Process Mechanism No Policy 501/MAS-Doc 01/11 dated 8 April 2011, which contains a flowchart of (derasa) compensation payment process through a amicable discussion and meetings with Muspika (Task Force).
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
PT Mitra Austral Sejahtera has a Compensation Negotiation Process Procedure No. Policy 501/MAS-Doc 01/11 dated 8 April 2011, which contains a flowchart of compensation payment process (Derasa) through amicable discussion and meeting with Muspika. The pricing of compensation is based on the Minutes of Agreement on Compensation (Derasa) Pricing dated December 8, 2005 as agreed by PT MAS, Community Leaders and KUD managers, acknowledged by Sub-District Chiefs (3 Sub-districts). Socialization was held on December 9, 2005 and attended by 35 representatives of related groups.
Status:
7.3
New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
X or√
PT Mitra Austral Sejahtera has not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values. Based on the company’s Plantation Concession issued through Decision of Land Agency Head of Sanggau District No. 400-56/IL-1999 dated January 8, 1999 on the Granting of Extension Concession the Purposes of Palm Oil Plantation located at Parindu, Bonti, Hulu and Kembayan Tayan sub-districts in the name of PT Mitra Austral Sejahtera with a total area of 20,000 hectares of 30,000 hectares reserved area, the concession of PT MAS is located within Other Use Area (APL) in accordance with the Spatial Plan of West Kalimantan Province The company management has declared to the community that the company will preserve and will not cultivate palm oil crops in areas that have been identified as HCV (MAS-3 Estate’s Statement Letter dated May 1, 2011). Local people / Indigenous Figures joined in Satlak were directly involved in the identification
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process of areas where palm oil planting is not allowed in accordance with the agreement.
7.5
No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
Available EIA documents as approved by the Central EIA Committee letter the Department of Forestry and Plantations, No: 242/Menhutbun-II/2000, on March 23, 2000. The company has conducted studies of social impact, but until the implementation of Stage-1 is still in draft form. SIA mentioned in the draft document; a. Positive Impacts
1. Direct Impacts - Significant local people are employed by the company. - Emergence of livelihood sources. - Increased revenue sources and incomes of the villagers. - Increased productivity, value and status of land (impact of KKPA plasma
development). - Increased accessibility and mobility of people, goods and services. - Public’s positive perception to the company.
2. Indirect - The increasingly growth of local businesses - Increased cash flow and fund circulation in the surrounding villages. - Increased purchasing power of the local people.
b. Negative Impacts; 1. Direct impacts;
- Reduced size of public lands, - Public’s negative perception to the company, - Dispute/conflict
2. Indirect impacts and Accumulation - Clean water problem, - Impaired traditional value system of mutual cooperation,
- Change in lifestyles of rural people. Based on the Plantation Development Realization Report of the socialization of new land opening has been conducted in July to September 2010 for Bonti and Kembayan Sub-districts, and unit has done socialization of new land opening in March 2011 (Sedae, Canal, Mua, Kampuh, and Tapa sub-villages). Based on interviews with residents of RT Pinsam the company’s new plantation opening process also involved te Satlak Team consisting of Sub-village Chiefs, Indigenous leaders, KUD Sekayam Jaya Manager and Village officials as officers who perform verification of the land to be opened.
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
X or√
There is a Land Compensation Negotiation Process procedure No. 501/MAS-Doc 01/11 dated 8 April 2011 in which contains a flow chart of compensation process involving amicable deliberation and meetings with Muspika (Task Force). Documented process and agreement of land acquisition for new plantation area are maintained in MAS 3 Estate’s office and RSPO secretariat office in MAS 1 Estate.
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3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
3.51 Identification of Findings, Corrective Actions and Observations at S3 Assessment
3.5.2 Finding identification, correction actions and observation during the S-3 Assessment
No Ref Std Non-compliance Grade Location Correction Actions’ Request Time limit
Observation and Date Status Closing Date
2014.01 Major 1.2.1
Type of information/ documents that can be accessed by stakeholder Based on observation document (SOP information answer) its known that there is no list over legal and environment document as a document that can be accessed by stakeholders.
Major Mill and estate
Company must ensure that the document is inline with RSPO requirement.
25 June 2014
Root cause: The absence of updated SOP on information provision regarding legal and environment document. Problem Solving: Observation on 18th May 2014 Company has presented the evidence of its improvement actions by set type of document that can be accessed by stakeholder in SOP of information request. Preventive Actions: Internal Audit
Closed 18th May 2014
2014.02 Major 2.1.1
Compliance evidence over legal and related regulation. Company not able to present its compliance evidence toward the applicable legal and related regulation, such as: a. The entire medical personnel have
not been following the hyperkes training that is not inline with Permenaker 01 in 1979 regarding
Major Mill and estate
Company should be able to present its compliance evidence toward the applicable legal and related regulation
25 June 2014
Root cause: a. Company’s physician has
submitted proposal for hyperkes training on 18th October 2013. Letter no 006/PS-GAE/X/2013 is still under process in HRM.
b. Welders that will be trained have not been identified yet
Closed 15th June 2014
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the mandatory Hygiene training for company’s health and occupational safety for paramedic personnel.
b. Operator license (SIO), such as: - Welders should be inline with
Permenaker 2 in 1982, for instance in central workshop.
- Craft and production operator inline with Permenaker No.4 in 1985 like in AMF.
- Permenakertrans No. 09 in 2010 regarding the Operator and loading and transport operator.
c. Permenakertrans No.15 in 2008 regarding first aid in work place.
d. President decree No. 4 in 2001 related to damage control or environment pollution due to forest or field fire.
e. Company did not have shower eye wash and alarm on hazardous waste temporary landfill that should be inline with decision letter from SK BLHD Tanah Bumbu district No. 660/14/BLHD/2012 on 27th Feb 2012.
c. The contain of first aid box is not fully inline with permennakertrans No.15 in 2008
d. Lack of understanding on PP No.4 in 2001
e. Management has not received any change and implementation over drinking water quality standard based on permenkes No.4 92 in 2010, LHU is not inline with ASF request
f. Delay on shower eye installation
Problem Solving: Observation on 15th June 2014 Company has presented the evidence over its improvement actions, such as:
f. There is hyperkes training evidence for the entire paramedic personnel in PT. LSI and SHE that was conducted on 9-11th June 2014
g. Welder recommendation letter for class III No. 566/01/Disnakertrans/2013 on behalf of Hairudin
h. There is an improvement evidence over first aid box
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contain. The contains have been inline Permenakertrans No.15 in 2008
i. There is improvement evidence over report letter for fire hazard to head of plantation agency.
j. Procurement of shower eye wash and alarm in hazardous waste temporary land fill (the installation documentation is available)
Preventive Actions: f. Conducting the hyperkes
training for paramedic personnel in PT.LSI-PT.SHE on 4th June – 9th June 2014 in accordance with memorandum from GM HRM no.165-HRM-i1-V-14
g. Monitoring toward the completeness of SIO in entire unit.
h. Regular monitoring over first aid box contains examination
i. Monitoring over fire preventive activity report in order to prevent field fire every 6 months.
j. Field observation
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2014.03 Major 2.1.2
Evidence of company’s efforts to comply the change in applicable regulation Based on document’s review and field observation, its known that there are several compliances toward the change on regulation that have not been implemented yet, such as:
Parameter for drinking water quality still refers to Permenkes No. 416 in 1990.
The utilization of hazardous waste label still refers to bipedal decision No. 5 in 1995.
Major Mill and estate
Company have to ensure the entire changes over applicable regulation should be implemented.
25 June 2014
Root Cause: c. Management neither received
nor implemented the permenkes drinking water quality standard No. 492 in 2010
d. The absence of updating latest regulation.
Problem Solving: Observation 15th May 2014 c. Request for drinking water re-
examination No. 126/ASF/INT/V/2014, on 02nd May 2014 that refers to Permenkes No. 492 in 2010. Company has presented the record over clean water quality examination on 10th March 2014 that refers to permenkes No. 416 in 1990 and conducting socialization to entire personnel so they can boil water first before consume it. (Memorandum No. 038/LSI-ASF/VI/2014 on 18th June 2014).
d. Company has presented the evidence of hazardous waste symbol Permen LH No. 14 in 2013 (documentation and check list evaluation over company’s compliance toward estate and mill regulation of PT LSI-SHE that has been
Closed 15th May 2014
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endorsed by head of SOU-4 is available)
Preventive actions: c. The examination over drinking
water quality based on permenkes no. 492 in 2010
d. Updating symbol and label in temporary hazardous waste landfill.
2014.04 Minor 2.1.1
Evidance on the presence of documented system that consists information regarding legal requirement and regulation that should be comply by compnay. Based on document’s review, its known that company has had the list of regulation that should be compliedby company, however, the evidance is not sufficient whather this list has been update or not.
Minor Mill and estate
Company need to ensure that list of regulation is always updated.
ASA-04
Root cause: List of regulation and evaluation over company’s compliance are not updated for period 2014 Problem solving: Observation on 18th May 2014 Company has presented the evidence of its improvement actions by updating the list of regulation document. Preventive actions: Regularly updating the evaluation over compliance toward the applicable regulation.
Closed 18th May 2014
2014.05 Minor 4.4.2
The implementation over water management program Based on document’s review, company has not presented the evidence over river’s water parameters evaluation that exceeding the standard quality threshold (BOD, COD, DO, Cd,
Minor Mill and estate
Company should present the evaluation result toward river’s water examination parameters that exceeding the standard threshold (BOD, COD, DO, Cd, Chloride, Nitrite as N & Total Coliform) inline with government
ASA-04
Root cause: The evaluation over examination result has not carried out yet. Problem solving: Observation on 15th May 2014
Closed 15th May 2014
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Chloride, Nitrite as N & Total Coliform) regulate the PP No. 82 in 2001 Company has presented the evaluation evidence over exceeding standard parameters, which were recorded in LCPKS and PPA evaluation report. Parameters above NAB were generated from coal mining activity in river’s headwater and downstream ± 4 km from sample pick-up location. Follow up actions from company are by conducting periodic monitoring over river’s water quality, conducting reporting, greening, installing the ban board to throw waste to river and make sedimentation pond for managing mill’s waste water before flowing to river. Preventive actions: Conducting evaluation over river’s water evaluation in case its not inline with standard threshold and monitoring over riparian area.
2014.06 Minor 4.7.6
Compliance over occupational health and safety tools and first aid. Based on field visit to Angsana Mini mill, its known that company does not conducting the evaluation toward completeness of first aid box contain regularly.
Minor Mill and estate
Company have to conduct regular monitoring toward completeness of first aid box contains
ASA-04
Root cause: There is no special officer that in charge to conduct evaluation toward completeness of first aid box contains Problem solving: Observation on 18th June 2014 Company has presented the evidence of its improvement actions to complete first aid box contain,
Closed 18th June 2014
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such as: documented checklist for evaluating the completeness of first aid box contains in central warehouse and office. Preventive actions: Regular monitoring over evaluation toward completeness of first aid box contains
2014.07 Major 5.1.2
Record over periodic implementation of environment management RKL/RPL implementation report has not covered the entire aspect of impact monitoring that inline with UKL/UPL document like behaviour change and community perception change.
Major Mill and estate
Company should be able to present the evidence of environment management periodically that inline with UKL/UPL’s request.
25 June 2014
Root Cause: Lack of understanding on personnel to make RKL/RPL report that should be inline with RKL/RPL guideline and Amdal regarding the presence of behaviour change and community perception change. Problem Solving: Observation on 15th May 2014 Company has presented the periodic improvement evidence over environment as requested by UKL/UPL document, such as:
1. The implementation report of UKL/UPL semester II in 2013, which consists type of impact like community’s behaviour and perception change.
2. Evidence of RKL/RPL semester II 2013 report to BLH Tanah Bumbu district on 24th May 2014 and has
Closed 15th May 2014
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been accepted on 04th June 2014
3. Evidence of RKL/RPL report semester II in 2013 to KLH on 07th May 2014 and has been accepted on 09th May 2014
Preventive Action: Conducting socialization and fill out the questioner for local community, the questioner score will be stated in next RKL/RPL.
2014.08 Minor 5.3.1
Hazardous waste management Based o field observation to TPAS in block I10/J10 KKPA-1, audit found hazardous waste like used pesticide package and used accu container.
Minor Estate Compnay have to present the evidance over hazardouse waste management and utilization in accordance with PP 18 in 1999.
ASA-04
Root Cause: There are no personnel in charge for hazardous waste. Problem Solving: Observation on 15th June 2014 Company has presented the evidence over hazardous waste management improvement, such as: prohibition letter to throw waste carelessly No. 417/KP1-Int/VI/2014 on 5th June 2014. The evidence of RKL/RPL report semester II 2013 to KLH on 07th May 2014 and has been accepted on 09th May 2014. Preventive Actions: Monitoring over hazardous waste periodically and field observation.
Closed 15th June 2014
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2014. 09
Major 5.3.2
Waste management in order to prevent pollution. Based on field observation in l KKPA-1 material warehouse, audit team found oil leakage in solar fuelling station.
Major
Estate Company must present its commitment toward waste management that inline with PP. No. 74 in 2011 regarding the hazardous waste management.
25 June 2014
Root Cause: The absence of reservoir to collect oil leakage. Problem Solving: Observation on 11th June 2014 Company has presented its improvement evidence toward waste management (oil leakage) in fuelling such as the documentation over establishment of oil evidence fuelling station and improvement in solar station. Preventive Actions: Oil trap has been installed in fuelling station.
Closed 11th June 2014
2014.10 SCCS 4.1
Supply Chain Lack of evidence that Angsana Mini mill has putted the code or supply chain model stamp as required in identification product and product traceability procedure in Minamas Plantation mill No. RSPO/65/SCPP/SHE on 1st April 2013 annex, declaration 2 and requirement for RSPO supply chain certification, for
Mill Company has to ensure the entire related documents have had the code or stamp inline identification product and product traceability procedure No. RSPO/502/SPC-LSI/03/13 on 1st March 2013.
25 May 2014
Root Cause: Company has not regularly put the supply chain model stamp in DO document. Problem Solving: Observation on 18th May 2014 Company has presented the evidence of segregation supply chain model stamp on the entire
Closed 18th May 2014
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instance Delivery Order (DO) document.
DO’s document. Preventive Actions: Put a RSPO segregation supply chain model stamp regularly on the entire DO’s document, based on SOP.
3.5.3 Opportunity for Improvement
1 Minor 6.3.1
Company has an opportunity to record the entire complain both internal and external complain by using the monitoring registration book.
2 Major 4.7.1
Company has an opportunity to add the P2K3 report by implementing the activity from occupational health division.
3 Minor 4.7.5
Company has an opportunity to improve the risk of snake (bite by snake) on the HIRAC document especially in manual maintenance activity.
4 SCCS 6.1
Angsana Mini mill has an opportunity to verify the supply chain training for replacement personnel due to mutation process, for instance Mr. Koim (head of unit) and Mr. Findi Ardianto (Processing Asst.).
5 Company has an opportunity to review the documents, such as procedure that doesn’t have date of issuance.
6 Minor 6.5.1
Company has provided sufficient facility for personnel.
7 6.11 SHE contributed toward local community welfare improvement through KKPA program with 16.000 Ha plantation areas.
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3.6 Summary of Arising Issues from Public, Management and Auditor Response
Issue from public (Institution/ NGO/ Community)
Management Response Auditor Response
Industrial, trade, cooperative and small-medium enterprises agency in Tanah Bumbu district Positive and negative comment:
1. Company has not reported the production result related to industrial permit.
2. There are inspirations from plasma smallholder regarding the lack of transparency from company related to plasma production result, such as the cost for production and so forth.
3. There is no manpower issue/ problem within company’s operation area. Company has implemented the complied the entire manpower regulation.
1. Production result report to industrial trade, cooperative
and small-medium enterprises agency in Tanah Bumbu district has not been reported by PT. LSI Angsana mill, but the report for capital grant activity (LKPM) every semester has been delivered by capital office in Jakarta to capital grant agency (report is attached). Further, we will coordinate with Minamas Jakarta office regarding the type of production report that will be sent to industrial trade, cooperative and small-medium enterprises agency.
2. Actually company’s transparency has been very clear, every month there is an LPKP (Laporan Pertanggungjawaban Kebun Plasma) that sent to KUD transparency PI (Independent supervisor) in each village.
In general, production report has been reported to Badan Koordinasi Penanaman Modal (BKPM) and plantation agency of Tanah Bumbu district as regulates in regulation of head of BKPM and Permentan 26 in 2007 and Permentan 98 in 2013. Auditor will conduct verification on the next surveillance activity related to company’s activity to send the report to industrial trade, cooperative and small-medium enterprises agency in Tanah Bumbu district. Based on consultation result between cooperatives (KUD-KUD) and PT LSI, there is no transparency issue related to production cost. However, this issue will be raised on the next surveillance activity through discussion and consultation with cooperatives. Company is expected to increase its good relationship with stakeholders.
Social, manpower & transmigration agency of Tanah Bumbu district Positive and negative comment:
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Issue from public (Institution/ NGO/ Community)
Management Response Auditor Response
1. Company has conducted its mandatory reporting related to manpower issue every year
2. Communication between company and social, manpower & transmigration of tanah bumbu district is good especially in term of work accident and worker union meeting etc.
3. Company has made certification on lift operator, first aid personnel, general occupational health and safety expert and so forth
4. Company has regularly conducting the three-months report over P2K3
Company will always implement the regulations from manpower and transmigration agency both in report and other coordination and will be improved in the future.
Company is expected to maintain its good relationship with stakeholder. Maintain its consistence to implement the regulation and delivered the report in accordance with the applicable regulation.
Environment agency of Tanah Bambu district (Amdal evaluation and laboratory sub division) Positive and negative comment:
1. Company has UKL/UPL document that have been endorsed by head of central standardization & environment of amdal commission No.191/II/DAR-3/1999 on 22nd September 1999 with a broad of area 6.095 & capacity of 30 ton FFB/Hours in 1999 PT Ladangrumpun Suburabadi
2. Company has the UKL/UPL document that has been endorsed by head of environment agency Tanah Bambu district No. 660/89/IL/PDL-BLHD/2013 on 21st June 2013 by adding the capacity of 30 Ton FFB/Hours up to 60 Ton FFB/Hours PT Ladangrumpun Suburabadi in 2013.
3. Company has the amdal document. Based on decision from secretary general/ head of commission of forestry and plantation department No. 154/menhut-II/2000 on 26 December 2000 regarding the AMDAL for palm oil and mill management program KKPA in Sutai sub district, Loban and Kusan Hulu river, Kotabaru district, Kalsel province. For an area of 40.000 ha and plantation area of 26.000 ha with mill’s
Coordination and cooperation will always be improved.
Company has implemented the regulations related to environment regulation. Company is expected to maintain and increase its effort to maintain environment within company’s plantation area.
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Issue from public (Institution/ NGO/ Community)
Management Response Auditor Response
capacity 2 x 60 Ton FFB/Hour. The nucleus plantation area is ±12.000 ha, covers the nucleus estate I (Mustika Estate) with an area of ±6.200 ha in the north and nucleus estate 2 (Pantai Bunati estate) with an area of 5.800 ha in south. From nucleus estate, it’s planned to be an effective area for palm oil plantation about 10.000 ha, and divided into 5.000 ha for nucleus estate I and 5.000 for nucleus estate II. To process the FFB, company has developed 2 mills with capacity of 60 ton FFB/Hour, which located in nucleus estate I and nucleus estate II.
4. Has had the licence for land application. 5. Has had the licensed temporary hazardous waste 6. Has reported the implementation of regular RKL/RPL. 7. There is no complain form local community related to
environment pollution 8. Company response quickly the information request from BLH
of Tanah Bumbu district.
Forestry and plantation agency of Tanah Bumbu district (Plantation business division) Positive and negative comment:
1. Company has IUP 2013 that has been endorsed by reagent of Tanah Bumbu district, No. 188.45/396/DISBUTBUN/2013 on 15th July 2013 regarding PT LSI plantation business license above an area of 6.077 ha and processing mill for palm oil/ CPO with a capacity of 60 ton FFB/Hour in Angsana sub district, Sungai Loban & Satui Kabu. Tanah Bumbu sub district
2. Company has not delivered its business development report regularly
Coordination and cooperation will always be improved.
Company is expected to maintain its consistence to deliver the report to related institution, like to forestry and plantation agency.
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Issue from public (Institution/ NGO/ Community)
Management Response Auditor Response
3. There is no complain form local community related to environment pollution
Sebamban Lama Village (Head of village) Positive comment: 1. Based on information from head of Sembamban Lama village,
there is no local community that involve in land conflict with company.
2. Company is considered responsive to answer grant request from community
3. Company has conducted communication related to mechanism for submitting grant request. Type of grant that has been granted like meat grant, heavy equipment and road construction improvement.
4. So far, the relationship between local community and company run well and this condition will be improved and maintained in the future.
Negative comment: 1. Company acknowledge that it’s provided information regarding
to work opportunity for community in Sembamban Lama village through village officer.
2. There is once, an issue about environment pollution because of waste leakage from mill during rainy season, but this issue still a rumour and no fact available to prove this issue.
1. Coordination and cooperation will always be improved.
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.
1. Regarding work opportunity especially for community in Sebamban Lama village is based on priority because the existing personnel in ASF and KKPA 4 mostly from local community from Sebamban Lama and Sebamban Baru village.
2. This issue has been responded by member of parliament (DPRD) commission III, but this issue never been proved. In addition, the waste management is acknowledging very good.
Company is expected to maintain its consistency to keep the relationship with local community and improving community empowerment. Company is expected to provide complete information regarding to its effort to manage environment, like company has earned some permits Company is expected to maintain its relationship with local community and local villages. Responding the issues properly so there is no miss-communication
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Issue from public (Institution/ NGO/ Community)
Management Response Auditor Response
Angsana Village (Head of village) Positive comment: 1. Based on head of Angsana village, there is no local
community that involve in land conflict with company. 2. Company is considered responsive to answer grant request
from community 3. Company has conducted communication related to
mechanism for submitting grant request. Type of grant that has been granted for angsana village like meat grant, heavy equipment and road construction improvement
4. So far, the relationship between local community and company run well and this condition will be improved and maintained in the future
5. Company has conducted socialization and provided work opportunity for local community
6. There is no issue about environment pollution due to plantation activity.
Negative comment: There is no negative issue; village administrator only expects that the communication can be improved in the future.
Coordination and cooperation will always be improved, so company’s existence become really benefited for local community.
Coordination and communication with village and community will always be maintained.
1.
Purwodadi village (Head of village) Positive comment:
1. Based on head of Purwodadi village, there is no local community that involve in land conflict with company.
2. Company is considered responsive to answer grant
Coordination and partnership as well as communication will always be maintained and improved for good.
Company is expected to maintain its relationship with local community and local villages. Responding the issues
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Issue from public (Institution/ NGO/ Community)
Management Response Auditor Response
request from community 3. Company has conducted communication related to
mechanism for submitting grant request. Type of grant that has been granted for purwodadi village like meat grant, heavy equipment and road construction improvement
4. So far, the relationship between local community and company run well and this condition will be improved and maintained in the future
5. Company has conducted socialization and provided work opportunity for local community
6. There is no issue about environment pollution due to plantation activity.
Negative comment: There is no negative issue; village administrator only expects that the communication can be improved in the future.
properly so there is no miss communication
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4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT.Sajang Heulang
Mutuagung Lestari
Head of PSQM of Minamas Plantation
Sime Darby Plantation Sdn Bhd
Lead Auditor
Mohamad Pirabaharan
M. Syarif Lambaga
Thusrday, 19 June 2014
Thusrday, 19 June 2014
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Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
No Instansi/LSM/Masyarakat Alamat No. Telp/Email Tipe
Konsultasi Tanggal
Pengiriman
1. Dinas Perindustrian Perdagangan Koperasi dan
UKM Kabupaten Tanah Bumbu
(H. Nooryakin SE. – Kadisperindag Kab. Tanah
Bumbu)
Tanah Bumbu -
Direct
Consultation at
22 April 2014
-
2. Dinas Sosial Tenaga Kerja & Transmigrasi Kabupaten
Tanah Bumbu (Achmad Ruhani – Kabid Binwas Ketenagakerjaan)
Tanah Bumbu -
Direct
Consultation at
22 April 2014
-
3. Badan Lingkungan Hidup Kab. Tanah Bambu
(Samsudin Riadi - Sub Bidang Evaluasi Amdal dan
Laboratorium)
Tanah Bumbu -
Direct
Consultation at
22 April 2014
-
4. Dinas Kehutanan & Perkebunan Kab. Tanah
Bumbu (Ir. Sunuhaji - Seksi Bidang
Biro Usaha Perkebunan)
Kuranji Village -
Direct
Consultation at
22 April 2014
-
5. Sebamban Lama Village (Adiansyah - Sekretaris Desa)
Sebamban Lama Villlage
-
Direct
Consultation at
22 April 2014
-
6. Angsana Village (Sayid Sutan H. - Kepala
Desa)
Angsana Kecamatan Angsana, Kabupaten Tanah Bumbu Village
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