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© 2002 Systems Approach LLC
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Easy Audit Online is changing its name
brought to you by
Systems Approach LLC
Environment, Health and Safety Management Consultants
Telephone: (860) [email protected]
© 2002 Systems Approach LLC
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Description – Web-based Environment, Health
and Safety (EHS) knowledge management tool
– Gathers and stores user-defined data
– Provides the ability to assess, analyze and track issues
© 2002 Systems Approach LLC
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Description (continued)
– Creates environment to share ‘effective’ practices
– Simple to useAccess via the InternetNothing to download
© 2002 Systems Approach LLC
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Features– Uses your existing questionnaire(s)
as basis for data gathering– Fields and labels can be customized– Ability to assign ‘rights’ to different
users for certain activities– Users with highest ‘rights’ can
review responses from other sites
© 2002 Systems Approach LLC
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Features (continued)
– Application enables users to: Document & track corrective actions Remotely review and approve planned
corrective actions Review and validate that corrective action
has been completed Upload & attach related documents:
– Company requirements/guidance, program templates, photo illustrations, etc.
© 2002 Systems Approach LLC
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Features (continued)
– Application also enables Client Administrators to:
Conduct routine administrative functions (add users & sites, upload questionnaires & documents) using a separate Admin Console
© 2002 Systems Approach LLC
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Features (continued)
– Protected data Data resides on our secure server Bypasses ‘intranet’ accessibility issue SSL (Secure Socket Layer) available
– Additional enhancements available Standard questionnaires for most topics Multi-lingual Notifications via email
© 2002 Systems Approach LLC
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Benefits – Accessible from any Internet
connection 24/7 year-round– No need for onsite IS support– Reduce costs
Travel, staff time, scheduling, logistics
– Recognize/share ‘effective’ practices
© 2002 Systems Approach LLC
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Benefits (continued)
– Improve AssuranceMonitor program implementation (new
operations, department, sites)Remote surveillance between on-site
visits (mature operations)Ongoing compliance/conformance
checkingUniform self-assessment process
© 2002 Systems Approach LLC
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Benefits (continued)
– Associated with an extensive technical support network
Application designed & managed by seasoned EH&S professionals
In-country EH&S content experts Information management expertise
© 2002 Systems Approach LLC
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Cost-effective options– Basic Option
Standard set of data entry fieldsAdministrative console (add sites &
users, upload/modify checklists)Fees (program, set-up, usage,
storage)Technical support (extra $)
© 2002 Systems Approach LLC
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Cost-effective options (continued)
– Enhanced Option Assigned account manager Develop new and/or customize existing
checklist(s) and questionnaires Review completed questionnaires Conduct on-site assessment Input/track data/status reporting Fees based on services
© 2002 Systems Approach LLC
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Pricing– Based on initial consultation– Cleary understand/define your
needs How you intend on using the application What you hope to achieve Number and location of sites Extent of in-house materials/expertise Use of other associated services
© 2002 Systems Approach LLC
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Pricing (continued)
– Typical application costs Fees (program, users/storage, set-up) Modify reports, or create new reports Off-site technical support
– Other potential costs Management consulting fees
© 2002 Systems Approach LLC
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The Application
Login screen
Welcome Screen
Your logo can be added (at 1 & 2) to make the application specific to your company/organization. Client Administrators can toggle
between sites (3). User info displayed in left margin (4). Navigation buttons (5)
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3
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Answer Questionnaires Button
The button takes you to a screen where you can select the questionnaire you would like to complete. Questionnaires can be
uploaded by Client Administrators from the Administrative Console.
Select Questionnaires
Here you will find the list of questionnaires, etc. for your company. If instructions, notes, or company documents related to a particular
questionnaire have been uploaded, then you will see Available under More Files (1). Event Info (2) identifies the who and what related to a particular
questionnaire. Highlight the appropriate questionnaire (3) then click Fill Out Questionnaire (4).
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More Files
When you click on More Files, you will see all of the files that have been uploaded for that particular questionnaire. Double click on the file (1), and it can be opened and/or saved. Most common document
types (word, spreadsheet, PDF, jpeg, etc.) can be attached the questionnaire.
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Answer Questionnaire
This is one of the data input forms. Fields can be removed, or field names can be changed to meet the needs of the client. Instructions can be added to
aid the user in responding to questions.
Browse Questionnaires Button
The button enables you to find a specific question without having to go through the entire questionnaire.
Browse
The button displays all of the questions in a given questionnaire. This function enables you to find a specific question quickly. You may need to do this if you want to update a questionnaire you completed, or pick up
where you left off on a questionnaire you previously started but did not finish.
Report Button
The button enables you to print a report for the questionnaire you select.
Report
There is a standard report format that can be customized. Reports can be printed, or exported into Excel for additional analysis.
My Info Button
Data about the user is stored under the button.
My Site Button
Data about the user’s site is stored under the button. If you are the Client Administrator, you can also add new sites (1).
If you are a Site Administrator, you will be able to access the Facility Profile (2).
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Facility Profile
The Facility Profile is a way to document general information about the site. The profile can be customized to gather the type of EHS information you think is important in characterizing the site. The
profile can help in deciding what topic/media questionnaires would be appropriate.
© 2002 Systems Approach LLC
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How Can You Use The EH&S Knowledgebank in a Global
World?
Our Approach
Screen All Sites Identify common
problems Implement a risk
ranking Identify
“Significant” risks Develop solutions
Understand Program
What is expected of Facilities
Develop assistance packages
– Model Programs– Guidance
Documents
On-LineQuestionnai
re&
PhoneInterview
Representative Sampling
On-site audits– Select locations– “Significant” risks
Confirm assumptions
A Perspective on Why We Have Succeeded in the Past
Auditing All Sites
Expensive Identifies the Same
Problems Not Solution Based Doesn’t Change
Risks Limited Value– Manufacturing Operations
– Office/Warehouse/Distribution
– Real Estate Companies
Experience with Similar Programs
Limitations:
Brad Russellat
Systems Approach LLC
Telephone: (860) 217-0280Email:
Stuart Sleemanat
Sleeman Hanley & DiNitto, Inc.
Telephone: (617) 330-2800Email: [email protected]
www.shd-inc.com
To discuss how the EHS Knowledgebank can improve the effectiveness of your EH&S program,
please contact:
Partnering Opportunities Also Available
