© 2011 IBM Corporation

IT Infrastructure EnhancementUniversitas Hasanuddin, Makassar

Kick Off Meeting – 27 July 2012

© 2011 IBM Corporation2

Agenda

Kickoff Meeting Objectives

Executive Summary

Project Organization

Project Assumption

Project Scope of Work

Project Deliverables

Project Communication

High Level Project Schedule and Key Milestone

Critical Success Factor

Discussion

© 2011 IBM Corporation3

Objective of Kickoff Meeting

To have the same perception of all parties regarding the project

Review and validate the Project Objective and scope

Present the assessment methodology and project phase

Introduce the Project Organization and Structure

Discuss next steps of the activity

© 2011 IBM Corporation4

Executive Summary

Background

- To support UNHAS's vision and mission to develop international standard University by creating student-centered learning environment, improving the quality of research, and community development

- To provided better availability and continuity for UNHAS IT system as well as anticipate a capacity growth and support future needs in UNHAS.

- To support efficiency, reliability access and communications across UNHAS sites.

© 2011 IBM Corporation5

Executive Summary (cont.)

How does IBM help

- IBM has an end-to-end IT portfolio and able to provide integrated solution which consist multi-brand and multi-vendor.

- IBM as a worldwide leader in IT industry, has a lot of experience supporting many type of customer.

- IBM works together with UNHAS to achieve UNHAS goals by providing following services:- Scalable Modular Data Center Installation Service, a collaboration solution by APC and IBMhttp://www.apc.com/site/press_center/index.cfm/apc-and-ibm-announce-availability-of-the-ibm-portable-modular-data-

center-solution-based-on-apce28099s-award-winning-infrastruxurec2ae-architecture - Network and Security Implementation service,http://www.juniper.net/us/en/solutions/enterprise/campus-branch - Server, Storage, Infrastructure Management Software implementation services*,http://www.ibm.com/smarterplanet/us/en/education_technology/nextsteps/solution/B878188C95596W34.html - Project Management http://www-304.ibm.com/easyaccess/fileserve?contentid=232269

* = Server and storage implementation service is defined in the different contract. Although so, this portion has a strong relation with the other services and will be taken care as well.

© 2011 IBM Corporation6

Project Organization

• Project Performance

• Customer Satisfaction

• Management Interface

• Service Delivery

• Report Delivery

UNHAS Project Manager

Zulkifli Tahir

IBM Project Manager

Lutfi Rachman

Ony Nurhayati

IBM Team

Network : Johan Lemena

Alifia Fithritama

Deni Lukmanul Hakim

SMDC : Fery Gunawan

Pepen Rivai

UNHAS IT Team

Network & Server : Luqman Hakim

Electrical : Jumakkara

UNHAS Project Executive

Muhammad Niswar

IBM Project Executive

Purnomo Widanarto

BPT Team

Server : Jimmy Suherman

IBM Consultant

Setiatmoko

Sudarmanto B.W.

Kurniawan

© 2011 IBM Corporation7

Project Scope of Work

Project Management Service– Project planning– Project performance monitoring– Management interface– Project reporting and closure

Device Procurement and Delivery Service

Network and Security Implementation Service

– Network: Core Router, Core Switch, Access Switch, Proxy Appliance

– Security: Firewall

Server and Storage Implementation Services*

Infrastructure Management Software (System Monitoring and Backup)

Scalable Modular Data Center Installation Service

– UPS 20kVA with runtime 20 minutes at 13kVA (1 unit)

– Environment Monitoring System (EMS)– Rack and Power Distribution System– InRow Cooling System

Training

User Acceptance Test

Maintenance Service

© 2011 IBM Corporation8

Project Deliverables

Project Management– Project Kick-Off & Initial Project Plan– Deliverable sign-off/acceptance

Network and Security Services– Network and Security Implementation Report– Network Design Documentation

Server and Storage Services– Server and Storage Implementation Report– Server and Storage Design Documentation

Site and Facilities– Installation and Configuration Report of electrical and SMDC system

© 2011 IBM Corporation9

Initial Design

Site and Facilities

© 2011 IBM Corporation10

Initial Design

Network Topology

© 2011 IBM Corporation11

Initial Design

Storage and Server

© 2011 IBM Corporation12

Project Assumption

FO connection is ready to be used.

Internet links are ready to be used.

UNHAS will provide required physical and logical access nor information needed by vendors.

Gedung Rektorat level 4 will be used as the data center in this project. UNHAS will prepare the room which designated for SMDC installation.

Network cabling will be provided by UNHAS.

The Coverage hours for these Services and support will be from 08.00 am to 05.00 pm Western Indonesian Time from Monday through Friday excluding Saturdays, Sundays, and Public Holidays in Makassar area.

© 2011 IBM Corporation13

Project Communication

Bi-Weekly project status update

Communication via email – phone - meeting

Approval via email/hardcopy

Deliverable reports will be submitted in MS Word and/or PDF and/or MS. PowerPoint format.

© 2011 IBM Corporation14

High Level Project Schedule and Key Milestone

1 June ‘12

Est. ETA 2nd Week of August ‘12

5 – 28 September ‘12

Milestone-1

M.1 Devices Delivery and Design Finalization

Milestone-2

M.2 Electricity & SMDC System Installation

Milestone-3

M.3 Network, Server, and Storage Installation

Contract Signoff& Device Ordering

10 August – 7 September ‘12

Kickoff

27 July ‘11

Milestone-4

M.4 Software Installation

28 September – 13 November ‘12

© 2011 IBM Corporation15

Initial Project Schedule

No. Activity Start End1   Device Ordering and Delivery

14-Jun-12 10-Aug-12

  a Juniper switches and firewall  b F5  c Bluecoat Proxy  d APC SMDC  e IBM Blade server & storage2   Kickoff 27-Jul-12 27-Jul-123   Site and Facility Installation      a Site Survey 27-Jul-12 28-Jul-12  b Design - Single Line Diagram and Layout Drawing 28-Jul-12 31-Jul-12  c Design - Submission and Approval 1-Aug-12 2-Aug-12  d Electricity installation phase #1 10-Aug-12 15-Aug-12

IDUL FITRI PUBLIC HOLIDAY  e Electricity Installation phase #2 27-Aug-12 7-Sep-12  f Handover and Training 7-Sep-12 8-Sep-124   Network and System Installation      a Site Survey 27-Jul-12 28-Jul-12  b Design - Network & System Architecture 28-Jul-12 31-Jul-12  c Design - Submission and Approval 1-Aug-12 2-Aug-12  d System Installation 5-Sep-12 15-Sep-12  e Core Network Installation 5-Sep-12 20-Sep-12  f Proxy and Load Balancer Installation 20-Sep-12 25-Sep-12  g UAT, SIT and Handover 26-Sep-12 27-Sep-12

© 2011 IBM Corporation16

Critical Success Factor

Management support and commitment to the project success

Clear project requirement transfer to project team

Focus from all project team

Close & Openness communication between project team to share information, issue and resolutions related to the successful soft opening target

Regular updates and measurement

© 2011 IBM Corporation17

Critical Success Criteria

Project time delivery meet the timeline

Project quality delivery meet the project requirements

© 2011 IBM Corporation18

Thank you

© 2011 IBM Corporation19

What’s Next

IBM and partners will:

Monitor device delivery process.

Detail and Comprehensive Site Survey

Finalize and submit design document.

Taking care of work permit and any other pre-requisite document prior to enter the implementation phase.

UNHAS will:

Provide ID card and access permit which needed by IBM team to work in the UNHAS.

Ensure building readiness

Provide detail location for access switches placement.

Review and approve final design document.