243624 001 Western Supply Zone Bulk Flow Meters (1,100) (1,100) 337201 001 Western Supply Zone Water Modelling Calibration 250 5,001 (4,751) 20,000 336901 001 Western Supply Zone- Wharawhara Road WTP Generator (2, 195) (2 , 195) 318201 001 District Wide Water Metering Project 128,246 334,605 (206,359) 1,338,423 340801 001 Western Supply Zone Reservoirs, Pumps & Controls renewals 18,249 (18,249) 73,000 243619 001 Western Water Reticulation Improvements (19,021) 139,185 (158,206) 556,743
Western Water Supply Zone -Bridge & Stream Crossing Renewals-243619 006 FMECA 10,164 (10,164) 40,660
Western Water Supply Zone- Water Treatment Plant Upgrades & 243619 007 Improvements 243619 008 Western Water Supply Zone- Resource Consents
Western Water Supply Zone- Road Projects -Area Wide - 50%/50% 243619 009 Cost Sharing - Road Management Plan Driven 20,061 (20,061) 80,250 40 01 01 8901 Western Water 106,180 527,265 (421,085) 2,109,076
243307 001 Omokoroa Supply 243320 001 Central Supply Zone - Additional Bore 106,304 271 ,251 (164,947) 1,085,000 340601 001 Central Supply Zone Water Modelling Calibration (1 ,833) 2,499 (4,332) 10,000 243336 001 Western Ave Pipe Extension 243310 001 Reticulation Improvements 788,561 216,600 571,961 866,408 243310 006 Central Water Supply Zone -Bridge & Stream Crossing Renewals- FMEC 10,1 58 (10,158) 40,630
Central Water Supply Zone- Water Treatment Plant Upgrades & 243310 007 Improvements 34,596 (34 ,596) 138,386 243310 008 Central Water Supply Zone- Resource Consents
Central Water Supply Zone - Road Projects -Area Wide - 50%/50% Cost 243310 009 Sharing - Road Management Plan Driven 13,374 (13,374) 53,500 40 01 02 8901 Central Water 893,033 548,478 344,555 2,193,924
287112 001 Pongakawa Water Treatment Plant Enhancement I Stage 2 72 ,957 37,500 35,457 150,000 287113 001 ESZ Bulk Flow Meters 17,499 (17,499) 70,000 287118 001 Te Puke Infrastructure areas 3 + 4 21 ,501 (21,501) 86,000 323801 001 District Wide Water Metering- Eastern Supply Zone (7,500) (7,500) 340701 001 Eastern Supply Zone Water Modelling Calibration 3,000 2,499 501 10,000 243002 001 Eastern Water Reticulation Improvements (18 ,055) 54,111 (72, 166) 216,440 243002 006 Eastern Water Supply- Boost Lift & Pump Replacements 6,420 (6,420) 25,680
Eastern Water Supply Zone- Water Treatment Plant Upgrades & 243002 007 Improvements 75,513 (75,513) 302,055 243002 008 Eastern Water Supply Zone - Resource Consents
Eastern Water Supply Zone- Road Projects- Area Wide - 50%/50% Cost 243002 009 Sharing - Road Management Plan Driven 55 ,877 13,374 42,503 53 ,500 243002 010 Eastern Water Supply Zone- Raymond Dam Purge Valve 243002 011 Eastern Water Supply Zone- Maketu Resevoir (seal failure) 243002 012 Bush SUf2f21:t imr2rovements 2,000 60,639 (58 ,639) 242,560 40 01 03 8901 Eastern Water 108,279 289,056 (180,777) 1,156,235
COMMUNITIES
318401 001 Revitalisation - Reception Area Barkes Corner 23,163 23,163 42 03 01 8901 Service Centre - Barkes Corner 23,163 23,163
190APPENDIX B
CAPITAL PROJECTS Financial Year Actual Budget Variance Variance Explanation Annual Plan
2017/18 For the 3 months ended 30 September 2017 Year to Date Year to Date Year to Date Full Year (Under) I Over Revised Budget
212914001 Moore Park Katikati - Council Funded 75,171 (75 ,171) 300,678 212915001 Moore Park Katikati - Community Funded 225403 001 District Wide Reserves Minor Works 2,611 6,249 (3 ,638) 25,000 244912 001 General Reserve Acquisition 10,632 50,001 (39,369) 200,000 245807 001 Broadlands Block - Community Pitch & Putt 3, 750 (3 ,750) 15,000 245807 004 Broadlands Block - Plantings , Seeds etc. 245807 006 Broadlands Block- Walkway Gravel Surface 246005 004 Pohutakawa Park - Parking Construction 20,001 (20,001) 80,000 246005 007 Pohutakawa Park- Toilet New With Art 246506 001 Toilet & Capital Development 9,253 52 ,149 (42 ,896) 208,600 260101 001 Haiku Park walkway extension 260106 001 Mill Block Access 260511 001 Dotterel Point Reserve - Capital Landscape Development 2,273 2,273 260520 001 Otamarakau I Rogers Rd - Specimen Trees 260725 001 Dr North Reserve - Capital Development
191APPENDIX B
CAPITAL PROJECTS Financial Year Actual Budget Variance Variance Explanation Annual Plan
2017/18 For the 3 months ended 30 September 2017 Year to Date Year to Date Year to Date Full Year (Under) I Over Revised Budget
265808 001 Katikati Foreshore Reserves Walkway Extension 265832 001 Tanners Point Foreshore Reserve- Capital Development 265833 001 Tamawhariua- Capital Landscape Development 265834 001 Tanners Utility Reserve- Capital Landscape Development 281002 001 Toilet & Extend Boat Ramp 2,800 34,374 (31 ,574) 137,500 294503 001 Omokoroa Sports Ground - Hardcourts 24,350 26,250 (1 ,900) 105,000 294507 001 Omokoroa Sports Ground - Council Funded 75,000 (75 ,000) 300,000 294508 001 Omokoroa Sports Ground - Community Funded 294509 001 Omokoroa Sports Ground- Skate Facility 1,957 1,957 294601 001 Omokoroa new urban areas walkway 12/13 Community Board Funded 294801 001 Te Puna Station Rd Harbour Access 12/13 22,500 (22 ,500) 90,000 294802 001 Car park 7,500 (7,500) 30,000 295101 001 Skate park- Jubilee Park (Previously Hayward Reserve) 3,499 3,499 295308 001 Park Road - Capital Development 312501 001 District Signage- Capital 1,672 5,001 (3 ,329) 20,000 320801 001 District Reserves Assets Renewals 161 ,908 92,499 69,409 370,000 321801 001 Waihi Beach Community Centre- Toilet 321801 002 Waihi Beach Community Centre- Hard Court & Fencing 321801 003 Waihi Beach community centre- Skate Park 322102 001 Wilson Park
322501 001 Maramarua Park , Pukehina Beach playground , road frontage Car Park (72 ,905) (72 ,905) 322708 001 Pongakawa - 2 replacement tennis courts 322710 001 Pongakawa - Reserve Development 330701 001 Tauranga Harbour Esplanade Reserves Management Project 494 7,500 (7 ,006) 30,000 330801 001 Panepane Point Reserve Development 7,500 (7 ,500) 30,000 331201 001 Tauranga Harbour Margins Project 1,400 7,500 (6 , 100) 30,000 342001 001 District Reserves Erosion Protection Works 6,510 50,001 (43,491) 200,000 44 01 02 8901 District Reserves 156,454 542,946 (386,492) 2,171,778
332614 001 Small Communities Stormwater Infrastructure rehabilitation 1,251 (1,251) 5,000 332625 001 Te Puna Upgrades Wallace Rd Stage 2, Fairlie Gr (1,123) (1 ,123) 332601 001 Te Kauri Restoration 61 02 01 8901 Small Communities (1,123) 1,251 (2,374) 5,000
332401 001 Minden Stormwater Investigation & Remedial Work 61 03 01 8901 Minden
244601 001 Coastcare Service Capital Works 64 01 06 8901 Coastcare
ECONOMIC
326804 001 Katikati Town Centre Development- Ward Funded 22,119 (22,119) 88,480 326803 001 Katikati Town Centre Development- District Funded 326805 001 Katikati Town Centre Development- Capital Works Program 326806 001 Katikati Town Centre Dev- Cherry Court 326807 001 Katikati Town Centre Development- Unexpected Heroes 326903 001 Omokoroa Town Centre Develo12ment- District Funded 45,000 (45,000) 180,000 70 01 03 8901 Town Centre Promotion 67,119 (67,11 9) 268,480
SUPPORT SERVICES
341501 001 Business Continuity Planning - Fibre Infrastructure Install (BOPLASS) 24,999 (24,999) 100,000 157103 001 Origen Application Development 7,575 7,575 157302 001 IT Application Software Development 2,757 53 ,751 (50,994) 215,000 157503 001 E-Business Development 600 24,999 (24,399) 100,000 212302 001 IT Infrastructure Development 168,904 69,876 99,028 279,500 80 03 01 8901 Information Technology 179,836 173,625 6,211 694,500
341801 001 Timesheet System 80 05 19 8901 Timesheet System
44 03 02 8907 TECT All Terrain Park (15,000) 15,000 (60,000)
TOTAL CAPITAL EXPENDITURE 7,099,260 9,929,451 ~2,830,191~ 39,717,806
195
Performance Report
period ending 30 September 2017
A3015416
Attachment D
Western Bay of Plenty Distt :ct Council
1
196
Results Summary
The following tables provide a high level summary of Council's financial and non financial results for the quarter ending 30 September 2017.
Long Term Plan
Non I Financial I Activity Financial Result
A3015416
Corporate Plan
Page
47
49
Attachment D
Non I Financial Financial
Activity Result
2
197
Leadership- Representation Community Outcome:
Attachment D
• Leaders are informed by the views of residents to make effective decisions which improve our communities and environment, now and for the future.
Representation
Community Representation
Non-financial: There are no projects for this activity.
Financial: No issues.
District Representation
Non-financial: Non Financial - Work programme on track for the first quarter.
Representation Review - Project seeped and approved by MT, cross-organisational team formed & external expert advisor engaged. Two workshops for councillors and one for community boards held, decision made regarding Electoral System (FPP). Initial work completed community engagement plan for Work stream 2: Maori Wards, & council workshop held with Partnership Forum chairs present. Community Engagement Plan outline completed for representation arrangements. Work currently underway creating webpage to keep community up to date on the process; content will be utilised for staff.
Governance Relationships with Maori - A workshop being held with the Tangata Whenua members of the Partnership Forum to discuss their position on Maori Wards in advance of the representation review. Staff will work with these members to prepare a presentation on their position to Councillors at the next Partnership Forum meeting of 10 November.
Partnership Forums work programme - Meetings with iwi and hapu are complete with a consensus that the Partnership Forums should continue. First meeting held August 29.
A3015416 3
198Attachment D
Representation
Development of council's response Treaty Settlements - Training of staff is ongoing, presentations to Policy Committee on hold until legislation for the settlements is completed.
Financial: No issues.
Treasury Management
Non-financial: There have been no breaches in key treasury ratios.
Financial : Over expenditure is due to timing of interest and swap payments. Interest income received is greater than budget.
A3015416 4
199Attachment D
Financial Summary
Variance + 1-
Full Yr Full Yr
Actual Revised
Budget Revised
Representation YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
1,848 1,848 Operating Costs 366 441 75 17%
3,031 3,031 Total Costs 606 736 130 18%
(419) (419) Total Direct Income (109) (105) 4 4%
2,612 2,612 Net Cost of Service 497 631 135 21%
0 0 Capital expenditure 0 0 0
A3015416 a:;
200
Leadership- Planning for the Future Community Outcome:
Attachment D
• In consultation with our communities and guided by our sustainable development approach, we plan for the future.
Planning for the Future
Resource Management Planning
Non-financial : Effort has been on the major structure plan projects, notably investigating options for Katikati's growth, setting up the project plan for Omokoroa, and resolving the appeal on Te Puke. Input to multi-disciplinary projects is also picking up. Two particular projects are : natural hazards information and the relationship to LIMs and building and resource consents; and dwellings on multiple-owned Maori land with regard to the relationship of regulatory compliance to the need to create healthy living outcomes. The Environment Court decision on the Matakana Island ONFL was released after a long and anxious wait, but it being in Councils favour was welcome.
Financial: Budget is on track.
Policy & Planning
Non-financial : Work programme is on track, with a number of projects scheduled to be completed by the end of 2017. A work programme report for the 2018 calendar year will be considered at the Policy Committee meeting on 30 November.
Financial: A contractor has been used to cover Senior Policy Analyst vacancy since June. Consequently, salaries underspent and consultants overspent. Recruitment now underway but current arrangements likely to continue until end of 2017/early 2018. Infrastructure Planning
Non-financial : There are no projects for this activity.
Financial : No issues.
A3015416 6
201Attachment D
Financial Summary
Variance+/-
Full Yr Full Yr
Actual Revised
Budget Revised
Policy & Planning YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
841 841 Operating Costs 201 205 4 2%
1, 145 1,145 Total Costs 298 281 (17) -6%
(13) (13) Total Direct Income (3) (3) 0 0%
1,133 1,133 Net Cost of Service 295 278 (17) -6%
0 0 Capital expenditure 0 0 0
Resource Management Planning
683 683 Operating Costs 134 170 36 21%
911 911 Total Costs 190 227 37 16%
0 0 Total Direct Income 0 0 0
911 911 Net Cost of Service 190 227 37 16%
0 0 Capital expenditure 0 0 0
A3015416 7
202
Building Communities - Communities
Community Outcome:
Attachment D
• Social infrastructure (the community facilities, services and networks that help individuals, families, groups and communities) meets the diverse needs of communities; communities are strong and can influence their future .
Communities
Community Development
Non-financial: Matching Fund process complete and allocations made. Good news stories being communicated. Youth development (MPOWA) and safety initiatives making a difference in communities.
Financial: No major issues to report.
Community Facilities
Non-financial: No issues at this stage.
Financial: The variance in Pensioner Housing capital expenditure is due to the timing of expenditure The variance in the Hall expenditure is due to timing as works are determined by halls. Total costs include payment to Oropi Hall.
Emergency Management
Non-financial: Lifeline facilities project is on track. The Emergency Management service is provided by the Regional Council. One exercise was held in August involving both Western Bay and Tauranga City.
Financial : Overspend is due to the timing of payments made to the Regional Council.
A3015416 R
203Attachment D
Communities
Libraries and Service Centres
Non-financial: All Front of house KPis met for the first quarter. A 1.5% increase in phone calls, 14.8% increase in email direct to customerservice@westernbay comparative 1st quarter last year. 575 calls handled by afterhours provider for the qtr. District libraries KPis all met -events well attended & Wi-fi use continues to be high. Reconfiguration of public area Barkes Corner office almost complete. Construction has commenced for new library Katikati.
Financial: Underspend Barkes Corner due to biannual customer survey (not due until 2019 calendar year), underspend new library project due to timing of invoicing periods.
A3015416 Q
204Attachment D
Financial Summary
Variance + /-
Full Yr Full Yr
Actual Revised
Budget Revised Community Development &.
YTD Budget
$'000 0/o $'000
Budget Grants $'000 YTD
$'000 $'000
1,460 1,460 Operating Costs 393 353 (40) -11%
1,929 1,929 Total Costs 512 470 (42) -9%
(49) (49) Total Direct Income (84) (12) 72 586%
1,879 1,879 Net Cost of Service 428 458 30 7%
0 0 Capital expenditure 0 0 0
Emergency Management
360 360 Operating Costs 144 90 (54) -60%
542 542 Total Costs 181 135 (45) -33%
(112) (112) Total Direct Income (2) (28) (26) -93%
429 429 Net Cost of Service 179 107 (71) -67%
0 0 Capital expenditure 0 0 0
A3015416 1n
205Attachment D
Variance+/-
Full Yr Full Yr
Actual Revised
Budget Revised Information Centres YTD
Budget $'000 0/o
$'000 Budget
$'000 YTD
$'000 $'000
1,942 1,942 Operating Costs 484 453 (31) -7%
3,064 3,064 Total Costs 750 761 10 1%
(2, 158) (2,158) Total Direct Income (779) (540) 239 44%
905 905 Net Cost of Service (28) 221 249 113%
4,651 4,651 Capital expenditure 214 1,163 949 82%
Cemeteries
89 89 Operating Costs 4 31 27 87%
172 172 Total Costs 25 52 27 53%
(75) (75) Total Direct Income (31) (19) 12 65%
97 97 Net Cost of Service (6) 33 40 119%
42 42 Capital expenditure 0 11 11
Community Halls
286 286 Operating Costs 201 81 (121) -150%
376 376 Total Costs 212 103 (109) -106%
(206) (206) Total Direct I ncome (53) (52) 1 2%
170 170 Net Cost of Service 159 52 (108) -210%
489 489 Capital expenditure 3 122 119 97% ---- ---
(410) (410) Total Direct Income (100) (103) (2) -2%
67 67 Net Cost of Service 69 69 1 1%
50 50 Capital expenditure 64 13 (52) -412%
Community Infrastructure Support
0 0 Operating Costs 0 0 0
(1) (1) Total Costs (0) (0) (0) -16%
(3) (3) Total Direct Income 0 (1) (1)
(4) (4) Net Cost of Service (0) (1) (1) -74%
0 0 Capital expenditure 0 0 0 ------~ ---·--
A3015416 1?
207
Building Communities- Recreation & Leisure Community Outcome:
Attachment D
• Recreation and leisure facilities are well planned and safe to meet the diverse and changing needs of our community.
Recreation and Leisure
Coastal and Marine Structures
Non-financial: Completed works include Athenree inlet and Waitui Reserve timber seawalls, McMillan Reserve rock sand-sausage/rock revetment upgrade to replace the failed sand sausage, Omokoroa ferry facilities upgrade is largely complete and in use. One-mile creek bank protection - resource consent lodged and design completed. Construction timing dependent on consent and contractors. Resource consent lodged for Maketu erosion protection works next to the Surf Club.
Financial: Expenditure this period represents the Omokoroa and Opureora ferry ramp upgrades, which have a cashflow variance in capex of $131K and Renewals cashflow variance of $169K. Owing to the unplanned expenditure for the Omokoroa and Opureora upgrades to accommodate the new larger ferry/barge, other planned renewals such as the Opureora jetty will be deferred as required into 2018/19 Financial year.
Recreation Reserves and Facil ities
Non-financial: Preparations are underway for the new swimming season. Reserves Maintenance Contractor. A new reserve (0.42) off Maniaroa Drive, Katikati has been vested in Council. District wide renewals completed include Fairhaven playground; Shelly Bay bollard;s Dave Hume Pool fencing; plant renewals and changing rooms refurbishment and pool painting; Haiku path seating; Dotterel Point toilet septic tank upgrade. Cycleways - The Tinopai to Lynley Park boardwalk and cycleway was opened by the Transport Minister in July. The new cyclewayjwalkway bridge over the Uretara stream in Katikati was formally opened in July. Planning and consenting is underway for the three bridges that cross the harbour next to the railway line. Consultation and working with the various agencies is requiring a lot of staff resource and input to keep the delivery programme on track. The services and building foundation for the new Digglemann Park toilets have been installed. The building which has been constructed offsite is due to be delivered in the next 4-6 weeks. The community will be cladding the toilet to give it the old bushmans hut look. Other projects are in the planning/consenting stage. Omokoroa Sportsground tennis courts construction of courts 3 and 4 is underway.
A3015416 13
208Attachment D
Recreation and Leisure
Financial: District reserves budget currently under budget year to date. This is primarily due to site maintenance $37K, mowing $36K, litter, $14K, toilet cleaning, $17K and depreciation $48K . Motor camp revenue is higher than expected year to date. Swimming pool overspend relates to cashflow. Budgets generally on track. Sub Regional Reserves
Non-financial: TECT All Terrain Park- All capital projects are still at the early stages of implementation. Opportunities to make an early start on the programme have been thwarted by bad weather. Cellphone tower funding from MBIE has been announced and further information on likely location and time is not yet forthcoming from Crown Fibre Holdings who are managing the roll-out.
Huharua Park - There has been a major slip within the Pa site. The site has been cordoned off.
Financial: All budgets are with in agreed tolerances.
A3015416 14
209Attachment D
Financial Summary -
Variance + 1-
Full Yr Full Yr
Actual Revised
Budget Revised
Recreation Reserves & Facilities YTD Budget
$'000 0/o Budget YTD
$'000 $'000
$'000 $'000
2,879 2,879 Operating Costs 457 651 194 30%
4,634 4,634 Total Costs 813 1,061 247 23%
(1,889) (1,889) Total Direct Income (679) (472) 206 -44%
2,745 2,745 Net Cost of Service 135 588 454 77%
2,212 2,212 Capital expenditure 156 553 396 72%
Coastal & Marine Structures
202 202 Operating Costs 48 3 (45) -1774%
845 845 Total Costs 184 163 (21) -13%
0 0 Total Direct Income 0 0 0
845 845 Net Cost of Service 184 163 (21) -13%
684 684 Capital expenditure 302 171 (131) -77%
A3015416 1~
210Attachment D
Variance+/-
Full Yr Full Yr
Actual Revised
Budget Revised
Sub-Regional Parks YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
633 633 Operating Costs 139 159 19 12%
840 840 Total Costs 215 218 2 1%
(423) (423) Total Direct Income 3 (20) (23) -116%
418 418 Net Cost of Service 218 198 (21) -11%
165 165 Capital expenditure 26 41 15 36%
A3015416 1h
211
Building Communities- Regulatory Community Outcome:
• Regulatory services support community wellbeing .
Regulatory
Animal Control
Attachment D
Non-financial: Number of registered dogs for quarter is 8210 of 9154 known dogs (89%). Staff have started follow up for unregistered dogs, all dogs owners outstanding will get a phone call before property visits in the coming months. Applications still being received for menacing dogs desexing, and this will carry on until DIA funding is exhausted.
Financial: Both revenue and expenditure are up for the quarter. Revenue from dog registration, dog adoption, infringements and impounds are tracking ahead of YTD budget predictions. Expenditure is up from spend on vet fees in relation to the dog desexing campaign and purchase of vehicle for new Animal Services Officer.
Building Services
Non-financial: Total building consents, 99% approved in statutory time (354/357) of which new dwellings (126) received for the year to-date indicate a slight decrease on the same period last year. A similar decrease is identified for inspections visits (2809 this year versus 2959 for the same period last year) reflecting a slight calming in building activity. 88% (22/25) of service requests were actioned within agreed timeframes against a target of 90%. The activity continues to experience sustained growth across the district with a number of subdivisions under development or coming on-line which will see the building consent transactions continue at the current level.
Financial: The YTD financial position across the building services cost centres is overall positive. In the Application processing cost centre corporate overheads are again significantly more YTD than forecast, while consultant spend again is higher YTD than forecast. The consultant spend in this cost centre mostly relates to our consultants who process applications on our behalf but it also includes services provided to support the BWOF cost centre too (which doesn't have a consultants budget). Finally, the Public Enquiries cost centre shows a favou rable YTD position in terms of direct costs but this is because corporate overheads are significantly less YTD than forecast. It is clear that the corporate overheads model (particularly customer services overheads) needs considerable investigation.
A3015416 17
212Attachment D
Regulatory
Compliance & Monitoring
Non-financial: work programmes for the year are well underway, with swimming pool inspections a new activity. Business transitioning to the Food Act registration is progressing well. Council received approval from Ministry of Primary Industries in the quarter to undertake verification of food premises with National Programme registration. This is conditional on satisfactory progress to an accreditated QMS for this activity.
Financial: Revenue-Parking revenue is down for the quarter, there is still some parking signage issues in Te Puke affecting infringement numbers. Premises (food) licence revenue is up for the quarter with annual re-registration revenue recovered predominantly in the first quarter. Expenditure - legal fees in compliance have met end of year budgeted expenditure, and salary budget has not been adjusted for swimming pool compliance officer.
Resource Consents
Non-financial: 83% statutory performance for non-notified land use and subdivision consent applications (113/137) processed within 20 working days. Drop in performance arisen from pressure on internal staff and consultant capacity. Consent numbers up by 32 lodgements for the year-to-date. Business case for additional staff resource being prepared. Survey Plan (s.223 RMA approvals) met at 28/28 (100%) in 10 working days. 100% (82/82) of Project Information Memorandums (PIMs) completed in statutory time. 100% (227/227) of Land Information Memorandums (LIMs) have been completed in statutory time.
Financial: All financial results are generally positive with incomes at or above budget. Net costs of service are favourable Incomes for land use consents at budget, subdivision consent applications are below budget. Income received on LIMs is 30% below budget reflecting a reduction in applications over the previous year. Use of external consultants for peak work overflows has been necessary to cover the increased consent workload. Overall, the activity maintains a positive balance. In reviewing the financial activity, as with Building Consents activity, the corporate overheads model (particularly customer services overheads) is being reviewed.
A3015416 1R
213Attachment D
Financial Summary
Variance+/-
Full Yr. Full Yr.
Actual Revised
Budget Revised
Regulatory - Resource Consents YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
1,001 1,001 Operating Costs 223 234 11 5%
1,652 1,652 Total Costs 380 397 17 4%
(1,430) (1,430) Total Direct Income (53) (357) (304) -85%
222 222 Net Cost of Service 327 40 (288) -727%
0 0 Capital expenditure 0 0 0
Regulatory - Building 8r. Health
2,693 2,693 Operating Costs 631 619 (12) -2%
4,006 4,006 Total Costs 963 948 (15) -2%
(2,978) (2,978) Total Direct Income (816) (745) 72 10%
1,027 1,027 Net Cost of Service 146 203 57 28%
0 0 Capital expenditure 0 0 0
A3015416 1Q
214Attachment D
Variance+/-
Full Yr Full Yr
Actual Revised
Budget Revised
Regulatory- Animal Control YTD Budget
$'000 0/o Budget YTD $'000
$'000 $'000
$'000
519 519 Operating Costs 151 122 (29) -24%
824 824 Total Costs 226 198 (28) -14% (580) (580) Total Direct Income (519) (510) 10 2%
244 244 Net Cost of Service (293) (312) (18) -6%
0 0 Capital expenditure 0 0 0
Regulatory - Compliance
670 670 Operating Costs 169 159 (10) -6%
968 968 Total Costs 248 234 (15) -6%
(318) (318) Total Direct Income (113) (79) 33 42%
650 650 Net Cost of Service 136 154 19 12%
0 0 Capital expenditure 0 0 0
A3015416 Jn
215Attachment D
Building Communities- Stormwater Network Community Outcome:
• Stormwater approaches are innovative, affordable and sustainable and lead to a reduction in flooding events.
Stormwater Network
Stormwater Network
Work Programme
..... .. . ~·
Non-financial: Operational wise stormwater systems performing well with significant wet weather experienced in the first three months of this financial year. Comprehensive Stormwater Consents status: 1. Western - going through environment court process - Hearings expected Feb 2018. 2. Central - Consent lodged with BOPRC. 3. Eastern - consultation with Te Puke and wider community occurred. Application submitted to BOPRC. Further consultation with iwi and wider community to be undertaken. AECOM engaged to facilitate the process. Capital projects underway with documentation and tendering of works happening.
Financial: No surprises in stormwater for the first three months, noting variance in budgets to actuals are related to variance in timing of revenue received to expenditure committed.
A3015416 21
216Attachment D
Financial Summary
Variance +I-
Full Yr Full Yr
Actual Revised
Budget Revised Stormwater YTD
Budget $'000 0/o
$'000 Budget
$'000 YTD
$'000 $'000
767 767 Operating Costs 223 230 7 3%
3,815 3,815 Total Costs 995 992 (4) 0%
(5,443) (5,443) Total Direct I ncome (1,190) (1,286) (96) -7%
(1,628) (1,628) Net Cost of Service (195) (294) (99) -34%
1,180 1,180 Capital expenditure 701 295 (406) -138%
Waihi Beach Coastal Protection
47 47 Operating Costs 13 11 (3) -27%
148 148 Total Costs 38 36 (2) -7%
(109) (109) Total Direct Income (60) (27) 33 122%
39 39 Net Cost of Service (22) 8 31 364%
0 0 Capital expenditure 0 0 0
A3015416 II
217
Building Communities - Transportation
Community Outcome:
Attachment D
• Transportation networks are safe, affordable, sustainable and planned to meet our Community's needs and support economic development.
Transportation
Roading
Non-financial: Monthly financial claims are being lodged with NZ Transport Agency.
Financial: Operating costs are on track. Income variance for WestRoads Management account as invoices not processed for the cost sharing arrangement with NZTA. NZ Community Trust has paid a grant for $1m for the Omokoroa to Tauranga Cycle Trail. This will be allocated to capital works as costs are incurred.
Network Development
Non-financial: Community Roading projects are progressing. The Te Puke revocation: the majority of the works in Te Puke are complete except for some works at the Waitangi township and the southern end of Te Puke. This project should be complete in ea rly 2018.
Financial: Operating costs are within financial parameters. Income from financial contributions is higher than the budget cashflow. Capital works are underspent due to timing of works and recent weather impacts.
A3015416 ~~
218Attachment D
Transportation ( cont'd)
Network Optimisation
Non-financial: Summer resealing programme is expected to be completed by December 2017. Omokoroa Road from SH2 to railway is continuing. Omokoroa Road from Western Avenue to Tralee rehabilitation may be delayed due to further land development intersection requirements and the option to fully urbanise. The Junction Road seal extension has recently had the surfacing completed.
Financial: Underspend in capital works is due to timing of physical works.
Environmental Mitigation
Non-financial: There is no specific project for this activity.
Financial: Financials are on track.
Transportation Health & Safety
Non-financial: The delivery of the Road Safety Action Plan is ongoing. Work on the cycleways continues with a review of the Wairoa River crossing options
Financial: Operating costs are on track and variances in capital budgets due to timing of works.
A3015416 ') 4
219Attachment D
Financial Summary
Variance+/-
Full Yr Full Yr
Actual Revised
Budget Revised
Transportation YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
9,419 9,419 Operating Costs 1,931 2,339 409
20,794 20,794 Total Costs 4,403 5,183 780
(27,350) (27,350) Total Direct Income (8,109) (6,487) 1,621
(6,556) (6,556) Net Cost of Service (3,706) (1,305) 2,401
15,698 15,698 Capital expendit ure 2,171 3,924 1,754
A3015416 ')t;
220
Building Communities- Water Supply Community Outcome:
• Water supply is provided to our Community in a sustainable manner.
Water Supply
Council Water Supply
Attachment D
Non-financial: Central water supply projects are well underway with various capital works being tendered out at present. One Major construction project underway at Omokoroa is the new supply line under SH 2 intersection at Omokoroa. Operational wise supply systems are working well, Pongakawa still off line until additional safety features are completed by the 12th November 2017. The plant will be then bought on line again in time for the peak summer period.
Financial: General costs are on track for first three months. in both operational and capital expenditure. The Pongakawa monitoring and control system upgrade isn't budgeted. Reported discrepancies are related to timing of revenue received verses costs expelled .
A3015416 )(,
221Attachment D
Financial Summary
Variance + 1-
Full Yr Full Yr
Actual Revised
Budget Revised
Western Water Supply YTD Budget
$'000 0/o Budget YTD
$'000 $'000
$'000 $'000
1,791 1,791 Operating Costs 353 495 141 29%
3,805 3,805 Total Costs 872 998 126 13%
(5,020) (5,020) Total Direct Income (1,049) (1,226) (177) -14%
( 1,215) ( 1,215) Net Cost of Service (178) (228) (51) -22%
2,109 2,109 Capital expenditure 106 527 421 80%
Central Water Supply
1,323 1,323 Operating Costs 221 321 99 31%
2,935 2,935 Total Costs 658 724 65 9%
(2,892) (2,892) Total Direct Income (903) (710) 193 27%
43 43 Net Cost of Service (245) 13 258 1950%
2, 194 2,194 Capital expenditure 893 548 (345) -63%
Eastern Water Supply
1,814 1,814 Operating Costs 410 442 33 7%
4,418 4,418 Total Costs 1,113 1,093 (19) -2%
(4,219) (4,219) Total Direct Income (1,145) (1,042) 103 10%
200 200 Net Cost of Service (33) 51 84 163%
1,156 1,156 Capital expenditure 108 289 181 63%
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222
Protecting the Environment- Natural Environment
Community Outcome:
• Areas of our natural environment with important environmental , cultural and heritage values are protected.
Natural Environment
Environmental Protection
Attachment D
Non-financial: Fencing Subsidies continue to lag. Volunteer BOP co-ord inator services to Otanewainuku Kiwi Trust working well.
Financial: No major issues to report.
Financial Summary
Variance + 1-
Full Yr Full Yr
Actual Revised
Budget Revised
Natural Environment YTD Budget
$'000 0/o Budget YTD
$'000 $'000
$'000 $'000
765 765 Operating Costs 73 136 63 46%
791 791 Total Costs 88 143 54 38%
(533) (533) Total Direct Income (151) (132) 20 15%
258 258 Net Cost of Service (63) 11 74 681%
0 0 Capital expenditure 0 0 0
A3015416 7R
223
Protecting the Environment- Waste Management Community Outcomes:
• Wastewater services are well planned and maintained to ensure a clean and healthy environment. • Efficient waste management practices minimise environmental harm and waste.
Waste Management
Wastewater
Attachment D
Non-financial : Operational wise first three months of the year have progressed well in the wastewater area. No issues to report. Te Puna West wastewater project progressing well despite extreme wet weather conditions experienced since July 2017. 70 properties out of the 140 now connected to the scheme with wastewater flows entering the Omokoroa transfer pipeline. Ongare Point wastewater project nearing a milestone with the Resource consent application due to be granted in November 2017. Katikati wastewater treatment plant resource consent renewal nearing completion with conditions to be finalised by end of November. Te Puke wastewater resource consent application has recently been reviewed by BOPRC with a long list of questions for additional information being requested .
Financial: Recognising that this is the first three months reporting of the year projects and Operational matters on track, Some discrepancies in budget numbers to actuals but in most cases this is purely timing issues.
Solid Waste
Non-financial : No issues to report in first three months of 2017/18 operational year. Recycling centres continue to enjoy increased usage by the public. Waste Minimisation Management Plan (WMMP) has been adopted in draft form by Council with engagement with stakeholders planned over the next three months to collect feedback to ascertain what levels of service Council should be providing into the future. Commodity prices for recycling products continues to show a decline in revenue return .
Financial: Results to date are not a true indication for the operating year. Timing of income and associated costs incurred are not necessarily in alignment. There is stil l an expectation from our forecast that savings will be realised in the solid waste area this year by year-end .
A3015416 /Q
224Attachment D
Financial Summary
Variance + 1-
Full Yr Full Yr
Actual Revised
Budget Revised
Waihi Beach Wastewater YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
1,740 1,740 Operating Costs 291 369 78 21%
3,871 3,871 Total Costs 811 902 91 10%
(3,422) (3,422) Total Direct Income (709) (806) (96) -12%
449 449 Net Cost of Service 102 97 (5) -6%
579 579 Capital expenditure 68 145 77 53%
Katikati Wastewater
688 688 Operating Costs 168 174 6 3%
2,194 2,194 Total Costs 418 550 132 24%
(2,618) (2,618) Total Direct Income (567) (637) (70) -11%
(424) (424) Net Cost of Service (148) (86) 62 72%
960 960 Capital expenditure 142 240 98 41%
Te Puke Wastewater
822 822 Operating Costs 215 216 1 0%
1,643 1,643 Total Costs 419 421 2 1%
(3,371) (3,371) Total Direct Income (702) (843) (141) -17%
(1,728) (1,728) Net Cost of Service (283) (422) (138) -33%
885 885 Capital expenditure 84 221 137 62%
A3015416 ~n
225Attachment D
Variance+/-
Full Yr Full Yr
Actual Revised
Budget Revised
Omokoroa Wastewater YTD Budget
$'000 0/o $'000
Budget $'000
YTD $'000 $'000
802 802 Operating Costs 313 275 (38) -14%
4,228 4,228 Total Costs 1,160 1,132 (28) -2%
(5,244) (5,244) Total Direct Income (1,003) (1,294) (291) -22%
(1,017) (1,017) Net Cost of Service 157 (162) (319) 197%
2,414 2,134 Capital expenditure 1,481 533 (947) -178%
Maketu Wastewater
515 515 Operating Costs 107 118 12 10%
1,358 1,358 Total Costs 300 329 29 9%
(555) (555) Total Direct Income (132) (139) (7) -5%
804 804 Net Cost of Service 168 191 22 12%
150 150 Capital expenditure 114 38 (77) -204%
Ongare Wastewater
21 21 Operating Costs 2 0 (2)
43 43 Total Costs 6 6 (1) -13%
(912) (912) Total Direct Income 0 (228) (228)
(869) (869) Net Cost of Service 6 (223) (229) 103%
