Boardworks Ltd of 11 Printing Reports Boardworks Ltd of 11 Teachers notes included in the Notes Page Flash activity. These activities are not editable. Web addresses Icons key: For more detailed instructions, see the Getting Started presentation Functional Skills check Student task accompanies this slide Printable activity This lesson will cover: The function of reports. Creating a basic report. Using charts and graphs in reports. Boardworks Ltd of 11 Reports Having all of your data in one big table can make printing and comprehending data a difficult task. Database programs can automatically produce user-friendly reports which will only include the information you require. Can you give examples of where reports are used? Boardworks Ltd of 11 Producing reports In addition, the data can be presented in a graphical format to summarize the results of the database. You can produce a report from a saved query. This is a very neat and professional way of presenting specific data. You need to chose the correct graph format or the data may be meaningless. Boardworks Ltd of 11 Producing reports One of the simplest ways to produce a report in Access is to use the Report Wizard. Select Reports from the main menu. Then select Create report by using wizard Follow the on-screen instructions and select the data you want to appear in your report. Remember to choose the correct table or query to base your report on. Boardworks Ltd of 11 Different types of report You can use the different options in the report wizard to create a number of different styles of report. Selecting columnar will display the results record by record within one column. Selecting tabular will display the results in a list format. Selecting justified displays the results record by record across the page. Boardworks Ltd of 11 Reports and address labels Boardworks Ltd of 11 Revision Boardworks Ltd of 11 Producing charts If you want to, you can also produce charts from your data: Select a new report by clicking on this icon. Then choose chart wizard from the menu. You can then select the fields to be used in your chart and also select the type of chart that you want to use to display the results. Boardworks Ltd of 11 Printing out data Once you have created your report, be sure to preview it before you print it. You may find that the report wizard has not provided enough space for all your results to be displayed, or you may want to add in some headings of your own. You can adjust field lengths and add in your own labels to a report, by clicking on design view. Design view allows you to edit the report structure manually. Boardworks Ltd of 11 True or false?