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CAPCA Annual Report 2014
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“Alone we can do so
little,
together we can do so
much.”
-Helen Keller
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Table of Contents
Letter from the Executive Director 5
Letter from the Governing Board Chairman 6
Dedication 7
Community Programs Success Stories 8
CAPCA Staff Success Story 11
Agency Financial Report 12
Financial Audit Results 13
Early Childhood Development 14
School Readiness 18
Teaching Strategies Gold 19
Classroom Assessment Scoring System 20
Male Involvement Activities 21
Parent, Family and Community Engagement 22
Regional Head Start Review 23
*Cover art courtesy of Conway Head Start Center, Conway, Arkansas, March 2015.
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I am pleased to present the Annual Report for the Community Action Program for Central
Arkansas for the year 2014 in accordance with the Head Start Act.
My hope is as you review this report, you will see the work of many helping hands. The
hands of our team who strive daily to meet the needs of our community and its individuals,
the hands of the children who reach up to us daily for guidance, the hands of our clients
who reach out to us when they are in need and the hands of our community who volunteer
their time, talents and treasure to lift the burden of poverty through compassion,
engagement and commitment.
As our mission states, “CAPCA is committed to providing quality services to eligible
participants which enhance lives, expand self-reliance and increase community
involvement.” The success stories included in this report reflect this mission.
I hope you will enjoy learning more about our agency through our Annual Report and
invite you to visit us on Facebook or through our website.
Sincerely,
Jennifer Welter
Executive Director
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Governing Board
In 1964, President Lyndon B. Johnson envisioned a plan to improve the lives of all
Americans, regardless of their circumstances, thus declaring The War on Poverty. In
August of that same year, the Economic Opportunity Act was signed into law, creating the
nationwide Community Action Network. The act contained several initiatives including
community action programs which proposed the “maximum feasible participation” by low-
income persons to determine what services would be most beneficial.
This initiative is still alive today as the Community Action Program for Central
Arkansas continually strives to break the cycle of poverty by building relationships with
families that support self-reliance, family well-being and connections to peers and the
community. Our Governing Board, Policy Council, staff and programs are dedicated to
improving the quality of life of those in our communities and I would like to personally
thank each of you for your selflessness and dedication to our mission in the 2014 calendar
year.
Sincerely,
Dr. Tom Pilgreen
Chairperson
2013-2014 CAPCA Governing Board
Dr. Tom Pilgreen, Chairperson
Pastor William Gant, Vice-Chairperson
Ms. Paulette Womack, Secretary
Ms. Mae Lyon
Mr. Luis Ortega
Ms. Evelyn Waters
Ms. Brandy Dillin
Judge Michael Lincoln
Ms. Carmen Patterson
Ms. Patsy McNeese
Mr. David Davies
Ms. Sharon Crockett
Mr. Greg Woodard
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Dedication
CAPCA would like to dedicate the Annual Report 2014 to Mr. Luis Ortega in
recognition of his exemplary leadership and selfless acts of time and commitment. Mr.
Ortega served as a Governing Board member from September 2004 to September 2014,
actively participating in trainings, self-assessments, meetings and various agency activities.
During this time, his heart of service, attention to detail and outstanding work ethic played
a tremendous part in the success of the Community Action Program for Central Arkansas.
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Community Programs Success Stories
Helping Hands A homeless couple who were sleeping in their car were referred to the Cleburne County Support Office (CCSO) by Cleburne County Cares. The couple had found an apartment, but were $50.00 short on the deposit and the landlord would not work with them. At the time, the Emergency Food and Shelter Program (EFSP)/Rental Assistance Program was out of funds; therefore, the CCSO could not help them financially. The staff turned to a rental agency for assistance. The agency had a trailer that was currently undergoing floor repairs and would be available in approximately four days. Upon hearing the couple’s situation, the manager asked to meet with them. When the couple returned to the CCSO, they excitedly told the staff that the agency agreed to work with them on their rent. She had been employed approximately six weeks and he had just started working, but had yet to receive a paycheck. The manager decided he would not charge them any rent until they had both received a paycheck in the same week so they could afford the necessities to move in. To prevent them from sleeping in their car, he also let them stay in the trailer at night until the repairs were completed. Although the CCSO could not provide rental assistance, the staff assisted with food through the EFSP. With the partnership of Cleburne County Cares, the rental agency and EFSP food, this couple now has a safe place to live.
“Unless someone like you
cares a whole awful lot, nothing is going to get better,
It’s not” -Dr. Seuss
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An Act of Kindness A family of five, struggling to make ends meet, was recently faced with the loss of their primary income. When contact was initially made with this family, they were in need of diapers. The White County Support Office (WCSO) was able to have a case of diapers donated to this family. They also received assistance through the Low-Income Home Energy Assistance Program (LiHEAP). They are slowly gaining ground again thanks to the availability of services through CAPCA and available funding. To show their appreciation, this family took the time to write the office a letter of thanks:
To the kind ladies at CAPCA, The other day you were able to help me and my girls. I just wanted to sincerely thank you for your sense of urgency in helping in my need. Although ashamed to call and ask for help, I had to do what was needed for my girls. You didn’t just throw a pack of diapers at me and shun me away; you provided enough for me to get back going after falling short. You asked if there was anything else I needed. Just the act of caring and showing me a couple resources was enough for me to cry when I made it to my car. Embarrassed, but relieved, I cannot thank you enough for helping me when I needed it the most.
P.S. Your job may seem like an office job, but please know, your job is so much more than that. You do not realize the lives you have an impact on. Sincerely, Thank you.
A Place to call Home A homeless man visited the Cleburne County Support Office (CCSO) in search of a place to stay. He had suffered from a stroke and had spent several months in the hospital and rehabilitation, during which time he lost his apartment. He also needed help paying a large past due electric bill so he could then turn on his utilities. He found an apartment that was income based; the staff at the CCSO spoke to the apartment complex and the manager agreed to work with him on his deposit if CAPCA assisted with the first month’s rent through the Emergency Food and Shelter Program (EFSP)/Rental Assistance program. Because he was disabled and received disability, he was eligible for the Power 2 Care Program which paid a maximum of $150.00 toward his electric bill. Through the Summer Regular Assistance Low-Income Home Energy Assistance Program (LiHEAP), he was eligible for an additional $134.00 toward his electric bill. The CCSO also referred him to First United Methodist Church of Heber Springs to receive their assistance for the remaining balance. With the partnership of First United Methodist Church, Power 2 Care Program, EFSP and Summer LiHEAP, he now has an apartment with connected utilities.
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Safe Haven A homeless mother of two small children reached out to the Cleburne County Support Office for assistance. The CCSO staff called Opal’s House, a transitional house for women, to inquire about an available room. An Opal’s House representative met the mother at the CCSO to interview and complete the application. Because the application process takes several days, the CCSO staff contacted Arkansas Dream Center for assistance in paying for a hotel until the preparations were complete. The staff then called the Budget Inn who agreed to a special rate upon hearing the circumstances. Both children have disabilities and are enrolled in the Community School of Cleburne County. The school and the CCSO assisted with food and diapers. With the partnerships of Opal’s House, Arkansas Dream Center, Budget Inn, the Community School of Cleburne County, and EFSP food and diapers, this mother is now in a safe house with food and diapers to take care of her family.
WCSO Helps Those in Need A lady in need came to the White County Support Office (WCSO) during the winter LIHEAP program. She had recently become the guardian of her six year old granddaughter. During this time, she lived in a one bedroom apartment and was working at a local Kentucky Fried Chicken. Not knowing where to turn or how to deal with such a stressful situation, she applied for assistance. Not only did she qualify for regular assistance, but she was also enrolled in the Assurance 16 program. Over time, with the help of meetings, phone conversations and support, her stress level decreased about her situation. She expressed great gratitude for the assistance in person as well as by survey. In her last survey she wrote, “I hope they keep helping because if it wasn’t for the help, I don’t know what I would do. Hope they keep up the good work.” Not too long ago, she stopped by to share some good news with the staff. She recently moved from her one bedroom apartment into a three bedroom. Her daughter is residing with her and her granddaughter has her very own bedroom for the first time in her life.
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CAPCA Staff Success Story
Advancing in the Agency Greg Hunter began employment with CAPCA through the American Recovery and Reinvestment Act of 2009. He was hired on March 29, 2010, as Technology Assistant. Greg came to the agency with an Associate of Applied Science degree in Information Technology Computer Networks Systems from ITT Technical Institute. In November 2011, Greg received the Employee of the Month award with comments such as “always helpful, attitude is always positive, prompt in responding to a request and keeps us up and running”.
In June 2012, Greg was promoted to Technology Coordinator shortly after earning a Bachelor of Science degree in the same field of study, also from ITT Technical Institute. Greg has since earned a Master of Business Administration degree from the University of Phoenix with a GPA of 3.78.
With the ever increasing demands of technology, Greg has managed to further his formal education and maintain the integrity of technology skills and equipment for CAPCA personnel. Greg is an asset to the agency and a great success story.
When disaster strikes In April 2014, the citizens of Faulkner County witnessed the devastation of the tornado disaster that hit Mayflower and Vilonia, Arkansas; however, the communities also experienced neighbors, the state and the nation pulling together to help those in need. CAPCA had the opportunity to receive contributions not only from all over the state of Arkansas, but also from our neighboring states and from as far away as Massachusetts. The agency was honored and blessed to serve the families affected by the tornado. CAPCA simply cannot say thank you enough to the caring individuals, organizations and businesses who so generously and selflessly donated their time, energy and resources to assist the victims in Mayflower and Vilonia.
CAPCA Staff Success Story
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Total Revenues 2014 2015 Budget
Total Program Revenues
EARLY CHILDHOOD PROGRAMS
COMMUNITY DEVELOPMENT PROGRAMS
HOUSING/WEATHERIZATION PROGRAMS
Regional Head Start 2,265,571 1,971,039
Non-Federal Funding & In-Kind Income 368,578 492,760
Total Regional Head Start 2,634,149 2,463,799
Regional II Head Start 522,039 1,528,527
Non-Federal Funding & In-Kind Income 127,070 382,132
Total Regional II Head Start 649,109 1,910,659
Early Head Start 114,504 629,217
Non-Federal Funding & In-Kind Income 47,168 157,304
Total Early Head Start 161,672 786,521
Migrant and Seasonal Head Start 3,672,448 1,703,255
Non-Federal Funding & In-Kind Income 503,719 425,814
Total Migrant and Seasonal Head Start 4,176,167 2,129,069
Arkansas Better Beginnings Total 3,250
Federal Grants 8,623,754
State Grants 142,099
Interest Income 8,269
In-Kind Revenue 9,862,557
Community Services Block Grant 345,144
Home Energy Assistance Program 1,047,427
Food Assistance Program 480,568
Third Party Programs 86,711
Community Development Block Grant 92
Weatherization 236,497
TOTAL REVENUES 9,820,756
Agency Financial Report
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Total Budgetary Expenditures 2014 2015 Budget
Financial Audit Results Material weaknesses found in the 2013-2014 CAPCA Financial Audit include the following:
Finding A:
Criteria: Complete and accurate accounting records should be maintained for CAPCA.
Corrective Actions: The accounting department has worked to re-establish the department closing procedures to ensure accurate reporting. There will be monthly reviews of account reconciliations and general ledger activity to identify and correct any mistakes made during the month. Also, month end accruals have been incorporated to match expenses and revenue to the months in which they were incurred. These methods should correct the deficiencies encountered during the audit of this fiscal year.
Finding B:
Criteria: OMB Circular A-110 requires that non-federal entities receiving federal awards establish and maintain internal control designed to reasonably ensure compliance with federal laws, regulations and program compliance requirements.
Corrective Actions: Personnel vacancies over the course of the year caused gaps in knowledge, which in turn, caused some reporting errors. The new staff has received training on grant revenue and accounting software from consultants that have conducted classes in our office. In addition, accounting procedures have been updated and operational procedures manuals are in the process of being updated. These efforts have led to new staff using their training and newly acquired knowledge to properly record revenue according to the correct funding source.
Salaries 3,622,583 3,205,557
Payroll Taxes 397,473 304,528
Fringe Benefits 124,419 361,556
Supplies 243,576 150,000
Repairs & Maintenance 215,869 111,068
Travel 142,307 66,568
Utilities & Telephone 259,269 230,341
Insurance 402,579 102,811
Rent 230,785 221,941
In-Kind Expenses 1,069,727 1,458,010
Professional Fees 81,194 25,160
Food 413,838 401,905
Contractual 1,434,228 27,083
Home Energy Assistance Program 1,021,115 1,674,038
Weatherization Assistance 44,257 206,942
Miscellaneous 158,271 33,417
TOTAL PROGRAM EXPENDITURES 9,861,490 8,580,925
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Regional Head Start The Regional Head Start (RHS) Program served 48% of eligible children in the Cleburne, Faulkner and White counties totaling 398 children and 377 families; monthly enrollment averaged 100%.
Early Childhood Development
Budgetary Expenditures 2014
Physical Examinations Children Percentage
Dental Exams
Salaries 1,353,733
Payroll Taxes 190,200
Fringe Benefits 135,373
Supplies 42,274
Repairs & Maintenance 3,039
Travel 10,614
Utilities & Telephone 70,910
Insurance 10,188
Rent 86,758
In-Kind Expenses 492,760
Professional Fees 15,702
Food 507
Contractual 8,481
Miscellaneous 43,261
TOTAL PROGRAM EXPENDITURES 2,463,800
Received Physical Examinations 376 92%
Did Not Receive Physical Examinations 32 8%
TOTAL CHILDREN ENROLLED 408 100%
Received Dental Exams 303 74%
Did Not Receive Dental Exams 105 8%
TOTAL CHILDREN ENROLLED 408 100%
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Regional Head Start II In 2014, the RHS II Program served 52% of eligible children in the service area, totaling 191 children and 182 fami-lies; monthly enrollment averaged 71.85%.
Expanding our Head Start Family In August 2013, CAPCA welcomed the addition of four new centers to serve Head Start and Early Head Start families in Arkansas, Lincoln and Lonoke counties, thus forming the Regional II/Early Head Start (RHS II/EHS) Program.
Budgetary Expenditures 2014
Physical Examinations Children Percentage
Dental Exams
Salaries 978,892
Payroll Taxes 132,640
Fringe Benefits 116,488
Supplies 65,650
Repairs & Maintenance 40,000
Travel 5,700
Utilities & Telephone 56,736
Insurance 7,995
Rent 61,200
In-Kind Expenses 382,132
Professional Fees 6,000
Food 2,000
Contractual 17,785
Miscellaneous 37,442
TOTAL PROGRAM EXPENDITURES 1,910,660
Received Physical Examinations 194 92%
Did Not Receive Physical Examinations 17 8%
TOTAL CHILDREN ENROLLED 211 100%
Received Dental Exams 176 83%
Did Not Receive Dental Exams 35 17%
TOTAL CHILDREN ENROLLED 211 100%
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Early Head Start The EHS Program served 34% of eligible children in the service area, totaling 47 children and 42 families; monthly enrollment averaged 84.67%.
Budgetary Expenditures 2014
Physical Examinations Children Percentage
Dental Exams
Salaries 454,555
Payroll Taxes 61,592
Fringe Benefits 54,092
Supplies 7,173
Repairs & Maintenance
Travel
Utilities & Telephone 16,320
Insurance 1,578
Rent 8,100
In-Kind Expenses
Professional Fees 500
Food
Contractual 4,338
Miscellaneous 5,920
TOTAL PROGRAM EXPENDITURES 614,168
Received Physical Examinations 76 88%
Did Not Receive Physical Examinations 10 12%
TOTAL CHILDREN ENROLLED 86 100%
Received Dental Exams NA NA
Did Not Receive Dental Exams NA NA
TOTAL CHILDREN ENROLLED NA NA
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Migrant and Seasonal Head Start The Migrant and Seasonal Head Start (MSHS) Program served 23.1% of eligible children in the Bradley, Desha and White counties in Arkansas, and Tangipahoa Parish in Louisiana, totaling 157 children and 126 families; monthly enrollment averaged 69%.
Budgetary Expenditures 2014
Physical Examinations Children Percentage
Dental Exams
Salaries 1,112,090
Payroll Taxes 146,944
Fringe Benefits 106,205
Supplies 30,100
Repairs & Maintenance 10,000
Travel 11,028
Utilities & Telephone 44,731
Insurance 39,728
Rent 22,477
In-Kind Expenses 425,814
Professional Fees 13,560
Food 500
Contractual
Miscellaneous 165,892
TOTAL PROGRAM EXPENDITURES 2,129,069
Received Physical Examinations 92 83%
Did Not Receive Physical Examinations 19 8%
TOTAL CHILDREN ENROLLED 111 100%
Received Dental Exams 92 83%
Did Not Receive Dental Exams 19 17%
TOTAL CHILDREN ENROLLED 111 100%
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School Readiness in Head Start The promotion of school readiness is one of Head Start’s major educational goals. Quality curriculum, child observations and developmental assessments all play a vital role in the achievement of this goal to ensure children will be ready for kindergarten.
The Head Start Child Outcomes Framework was created by the Office of Head Start to guide agencies in selecting, developing or adapting a set of tools for ongoing assessment of children's progress and accomplishments. The Framework is also helpful to programs in their efforts to analyze and use data on child outcomes in program self-assessment and continuous improvement.
CAPCA has developed a School Readiness Plan that aligns with the Child Outcomes Framework and covers five domains: Social Emotional Development, Physical Development and Health, Cognition and General Knowledge, Language and Literacy, and Approaches to Learning. Creative Curriculum, Teaching Strategies Gold and the Classroom Assessment Scoring System are the tools utilized in the School Readiness Plan to develop the skills the children will need as they embark on the next phase of their education.
Creative Curriculum Creative Curriculum is a comprehensive, research-based curriculum developed to support teachers in planning and implementing a high-quality, developmentally age-appropriate program. Creative Curriculum explains why each objective is important, provides teachers with ideas and strategies related to each subject matter and shows the developmental progression for each objective.
Gould parent is thankful for School Readiness
My son and daughter attend Gould Head Start. My
son is in Early Head Start and I feel he has been
very successful. I feel he has gained more
confidence in his ability in every subject, thus
preparing him for public school. My daughter was
scared the first day of class, but now she loves going
to school! I feel her attendance in Head Start will
give her the confidence to perform well in public
school next year. The staff at Gould are doing a
very good job with both of my kids and I would
really like to thank the staff for
getting my kids ready for public school!
Lending Library CAPCA believes teaching first begins at home. To support parents in their vital role as their child’s first teacher, each center maintains a Lending Library for children and parents to check out books. Parents are encouraged to read to their children at home to increase vocabulary, comprehension, listening skills and parent/child relationships. During the 2013-14 school year, 21,180 books were checked out from the Lending Library.
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Teaching Strategies Gold Teachers utilize Teaching Strategies Gold (TS Gold) to create lesson plans, document individual child observations and assessments, and measure child outcomes and kindergarten readiness. Teaching Strategies Gold’s 36 objectives describe the knowledge, skills and behaviors that are most predictive of school success. TS Gold also gives teachers recommendations of lessons in order for children to obtain the specific skills of each objective as well as allowing individual planning for students. The skills identified in this system are aligned with the Head Start Child Development Framework and the state Pre-K standards.
RHS/RHSII/EHS TS Gold Child Outcomes This report is a combination of the 14 Regional, Regional II and Early Head Start centers in Arkansas, Cleburne, Faulkner, Lincoln, Lonoke and White counties, including 487 children enrolled for the fall, winter and spring checkpoints.
MSHS TS Gold Child Outcomes This report is a combination of the four Migrant and Seasonal Head Start centers in Bradley, Desha and White
counties in Arkansas, and Tangipahoa Parish in Louisiana. Children are assessed three times per program year. The
MSHS program year varies for each center. The growth between the 2nd checkpoint and the 3rd checkpoint is affected
by the children that entered kindergarten before the 3rd checkpoint; therefore, these children were not included in the
3rd checkpoint.
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CLASS – Classroom Assessment Scoring System The Classroom Assessment Scoring System (CLASS) is an assessment tool used by the Office of Head Start to evaluate classrooms by measuring teacher-child interactions in three domains and ten dimensions. The scores from the CLASS are depicted on a seven point scale: low range of 1-2; middle range of 3, 4, 5; high range of 6-7. The Negative Climate is the only dimension that a low score is expected. A low score in the Negative Climate indicates a negative atmosphere was not observed in the classroom.
The child outcome data from TS Gold and CLASS are used to revise and update the CAPCA School Readiness Plan, including but not limited to, child individualization, lesson planning, teacher training and purchase of additional resources to enrich the curriculum.
Domain Dimensions National Avg. Pre Post
Emotional Support Positive Climate 6.07 6.2 6.43
Negative Climate 1.05 1.1 1.13
Teacher Sensitivity 5.91 6.1 6.15
Regard for Student Perspectives 5.46 5.7 5.88
Classroom Organization Behavior Management 6.04 6 6.02
Productivity 6.10 5.5 6.02
Instructional Learning Formats 5.36 4.6 5.53
Instructional Support Concept Development 2.51 3.4 4.22
Quality of Feedback 2.91 3.4 4.33
Language Modeling 3.28 3.3 4.09
Domains Emotional Support 6.10 6.2 6.33
Classroom Organization 5.83 5.4 5.83
Instructional Support 2.90 3.5 4.2
RHS/RHSII/EHS/MSHS CLASS Outcomes The graph below is an average of the Regional, Regional II, Early, and Migrant and Seasonal Head Start preschool classrooms pre and post CLASS scores compared to the national average.
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Male Involvement Activities Children who have active fathers or male figures have shown to have better attendance, less behavioral issues, a greater sense of kindergarten readiness and positive outcomes with the child’s overall health and development. Head Start supports and encourages father or male figures to have an active role in the child’s early years. Services are provided to all father or male figures such as Father/Male Involvement Surveys, Parent
Planning sheets, Strength Assessments and monthly parent meetings throughout the year. Fathers or males are invited to the center to participate in Parent and Child Together (PACT) activities where they are able to engage with their child in activities such as reading together, outdoor play, fishing with dad, donuts with dad, superhero night, movie day with dad and other hands-on activities.
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Parent, Family and Community Engagement CAPCA values parents as educators, community partners and volunteers. CAPCA provides opportunities for parents to become engaged and take active roles in their child’s education as they are their child’s primary educator. Parents are always welcome to observe their children in the classrooms and are encouraged to volunteer in the center. Parent and community members’ volunteer time aids the program in meeting its non-federal share (in-kind) contribution. Opportunities for parents to be involved include attending parent meetings, advisory committee meetings, interacting in Parent and Child Together (PACT) time, male involvement activities, participating in parent/teacher conferences and home visits, and program governance through the Policy Council. Parents and community members are also encouraged to participate in the program through the annual Self-Assessment, an evaluation process utilized to discover areas of strength and areas of improvement in each program.
Parent meetings are an opportunity for parents to receive training concerning a wide range of topics including transportation safety, budgeting, healthy meal preparation, child abuse and neglect, and transition to kindergarten. During these meetings, parents have an opportunity to voice their concerns and comments about their child’s Head Start experience. Parents also take an active role in setting individual goals for themselves or their family each year.
This shows the number of volunteers, families served, and direct services and referrals provided by the Head Start grant. The number of volunteers across all Head Start programs in 2014 totaled 985, families served totaled 727 and direct services or referrals provided totaled 5,280.
Bookcase for Every Child Project CAPCA Head Start has nurtured relationships with a multitude of community agencies in Arkansas, Bradley, Cleburne, Desha, Faulkner, Lincoln, Lonoke, White counties in Arkansas and Tangipahoa Parish in Louisiana. One extraordinary example of this is the “Bookcase for Every Child Project.” CAPCA has partnered yearly with this literacy program since it originated in 2005 by founder Jim Davidson.
During the 2013-2014 program year, 50 bookcases complete with a new set of books were distributed to CAPCA Head Start children in Faulkner County. In addition to the bookcase and books, each child received a “reading buddy,” a stuffed animal with a specialized name tag made by Crystal Spellmann of Conway and a personalized bookmark made by Patsy Desaulniers of Conway, a member of Friends of the Faulkner County Library. It is a true
delight to see the children light up as they receive a bookcase which will impact their lives for years to come.
Jim Davidson shared, “The project is the first of its kind and has received excellent support in the community. It has been copyrighted so that other communities can emulate the process.” So far, bookcase projects have also taken root in Greenbrier, Mayflower and Wynne, Arkansas; DeKalb, Illinois; Cleveland, Oklahoma; Bridgeport, Texas; and Oneonta, New York. A project is also scheduled to start in Vilonia, Arkansas.
Davidson added, “Conway is one fantastic place to live. We want these children to know they are special, and the people of our community really care about them.”
Founder Jim Davidson (left) and Mr. Mickey Cox in the bookcase workshop.
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Regional Head Start Review The Office of Head Start conducted a triennial review of the Regional Head Start program on February 2-6, 2014. Two areas of non-compliance and two areas of concern were found. A corrective action was submitted; all issues were addressed within 120 days.
Record keeping and reporting. The grantee’s Annual Report did not include information regarding the agency’s efforts to prepare children for kindergarten, parent involvement or the grantee’s school readiness efforts. A corrective action plan was created and noncompliance corrected within 120 days. The agency updated and restated the Annual Report to include all required information. Staff were trained on all elements required for the Annual Report. CAPCA created a compliance calendar, added the Annual Report to our Program Planning Calendar and enforced a sign off sheet to ensure all elements were included in the annual report.
Cost principles. The grantee did not ensure the value of donated land and buildings did not exceed fair market value at the time of donation as established by an independent appraiser. A corrective action plan was created and noncompliance was corrected within 120 days. The agency hired a certified real estate independent appraiser to give fair market rental values on donated land and buildings. In-kind was revalued to reflect the current fair market values. Accounting policies were updated to reflect 45 CFR Part 74.23 (h)(1)(3) and ensure al non-federal share claims for donated space and land were supported by an independent appraiser. The agencies monthly ongoing monitoring tool was updated to reflect the regulation. Relevant staff were trained on new policies and monitoring tools. The agency added appraiser information to our Program Planning Calendar to ensure appraisals are updated within a 3-5 year time frame.
Both areas of concern were addressed and not further issues have been reported.
Areas of Noncompliance
Finding Type Performance Standard Timeframe to correct
Record Keeping and Reporting 644(a)(2)(G) 120 days
Cost Principles 74.23(h)(1,3) 120 days
Areas of Concern
Finding Type Performance Standard Timeframe to correct
Access to health and dental care 1304.20 (a)(1)(ii) N/A
Screening and Referrals 1304.20 (b)(1) N/A
Happy Child, Happy Family A very concerned mother was constantly struggling to communicate with her son. He was starting his second year at Conway Head Start where he was also receiving therapy from Arch Ford Education Service Cooperative. Although his communication skills had progressed, he was unable to verbalize why he was always so angry and irritated. This began to take a toll on his relationships with his siblings and parents as well as his attendance at school. Conway Head Start staff began to notice a problem and decided to offer assistance. They sat down with the mother to discuss possible solutions, determined that professional help was needed and referred her to Counseling Associates Inc. Though her son is still receiving behavioral therapy, the results have been phenomenal. He appears to be a much happier child. He now enjoys playing with his siblings and spending time at school.
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RHS RHS II/EHS MSHS Legend for counties served:
White County also serves MSHS
CLEBURNE COUNTY Cleburne County Support Office 305 West Searcy Street Heber Springs, AR 72543
Heber Springs Head Start Center 505 South 11th Street Heber Springs, AR 72543
Quitman Head Start Center 6403 Heber Springs Road West Quitman, AR 72131
FAULKNER COUNTY Administrative Office 707 Robins Street Conway, AR 72034
Conway Head Start Center 630 Robins Street Conway, AR 72032
Southside Head Start Center 1865 Lucille Street Conway, AR 72034
Greenbrier Head Start Center 6 School Drive Greenbrier, AR 72058
WHITE COUNTY White County Support Office 1132 Benton Avenue Searcy, AR 72143
Bald Knob Head Start Center 103 West Park Bald Knob, AR 72010
Beebe Head Start Center P.O. Box 128 Beebe, AR 72012
Mills Head Start Center 907 West Barnett Kensett, AR 72082
Rose Bud Head Start Center P.O. Box 238 / 170 School Road Rose Bud, AR 72137
Searcy Head Start Center 610 Moss Street Searcy, AR 72143
LONOKE COUNTY Cabot Head Start Center 1570 Wilson Loop Ward, AR 72176
ARKANSAS COUNTY Stuttgart Head Start Center 1201 North Main Street Stuttgart, AR 72160
Lonoke Head Start Center 215 Waggoner Street Lonoke, AR 72086
LINCOLN COUNTY Gould Head Start Center 110 North Joslyn Street Gould, AR 71643
DESHA COUNTY Dumas Head Start Center P.O. Box 216 / HC Industrial Drive Dumas, AR 71639
BRADLEY COUNTY Hermitage Head Start Center 310 North School Drive Heritage, AR 71647
TANGIPAHOA PARISH Amite Head Start Center 56210 US Hwy 51 Amite, LA 70422
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS
Mission Statement
CAPCA is committed to providing quality services to eligible participants which enhance lives,
expand self-reliance and increase community involvement.