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© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 1
Introduction to PowerPoint
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 2
What is PowerPoint 2000?
• On-screen Presentation• Overhead
Transparencies• 35mm Slides• Notes• Outlines• Handouts• Even Banners of Web
sites!
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 3
Starting PowerPoint
There are many different ways of starting PowerPoint
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 4
The opening PowerPoint screen
• Used to open an existing presentation or to create a new presentation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 5
PowerPoint and Microsoft Office
PowerPoint is part of the Microsoft Office suite and as such is able to share information freely with Word, Excel and Access
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 6
Slides and Presentations
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 7
Opening an existing presentation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 8
Saving a presentation
Ctrl+S
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 9
Closing a presentation and exiting PowerPoint
Alt+F4 will exit PowerPoint
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 11
The PowerPoint Screen & Views
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 12
The Standard Toolbar
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 13
The Formatting Toolbar
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 14
Status Bar
• The Status Bar provides information about: – The PowerPoint view you are in
– The slide you are editing
– The design you are using
• Allows you to change the Template Design and run the spell checker
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 15
The View Icons
• You can work on your PowerPoint presentation in a range of different views:
– Normal
– Outline View
– Slide View
– Slide Sorter View
– Slide Show
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 22
Using AutoLayout
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 23
Choosing an AutoLayout• When you add a new slide to a presentation you are
prompted to select from a range of different slide layouts, such as a “Title Page”, or a “Bulleted Page”
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 29
Organization Chart
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 30
Chart (i.e. Graphs)
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 34
Using the AutoContent Wizard
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 35
Starting the AutoContent Wizard
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 36
Selecting a Presentation Type within the AutoContent Wizard
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 38
Presentation Title, Footers, and Slide Numbers
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 39
Completing the Wizard
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 40
The Finished Presentation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 41
The Presentation Content
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 43
Creating a Simple Text Slide
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 44
Creating a New Blank Presentation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 45
Selecting a Slide Layout
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 46
Simple Text Slide
Click with the Left mouse button and enter slide title
Click and type in the information that will make up your first bullet point, press Return to enter next bulleted point
TIP To insert a space between bullet points use Shift+Return
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 47
To Insert a New Slide
You can insert a new slide at any time when creating or editing a presentation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 48
Deleting and re-ordering slides within a presentation
• Make sure that you can:– Select a slide
– Delete a slide
– Re-order the slides within your presentation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 49
Manipulating slides in Outline View
• Make sure that you know how to:– Move slides/bullets– Reduce the view of a slide to title only– Expand a collapsed slide– Collapse all slides– Expand all slides– Create a Summary Slide– Toggle 'Show Formatting' display
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 50
Creating Notes for your Slides
• In Normal View enter accompanying notes for each slide in the Notes section
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 52
Formatting and Proofing Text
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 53
Formatting Options
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 54
SELECT! then DO!
REMEMBER To format text you should first select
the required text
Then apply the formatting
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 55
Text Formatting
• Sample text normal
• Sample text Bold
• Sample text Italic
• Sample text Underlined
• Sample textSample text ShadowedShadowed
• Sample text Red
• Sample text Bold, Italic, Underlined and Red
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 57
Pictures and Backgrounds
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 58
The Drawing Toolbar
• To display this toolbar, click on View, select
Toolbars, and select Drawing
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 59
Using the Drawing Tools
• Allows you to create and manipulate drawing objects
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 60
AutoShapes
• Click on the AutoShapes button on the Drawing toolbar to display the AutoShapes menu
To adjust the shape further, select the shape and drag the adjustment handles
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 61
Using Clipart
• A wide range of Clip Art is available– There is even
more on the Microsoft Office installation CD-ROM or available from the Internet!
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 62
Selecting Objects
• It is important to know:– How to select a single object
– How to deselect a selected object
– How to select more than one object at a time
– How to select objects using the Selection Tool
– How to select all the objects on a slide
To select all objects:
Press CTRL+A
To select multiple objects:
Press the SHIFT key and click on the next object you wish to select
To select a single object:
Click on it
To deselect objects:
Click on the selected object whilst holding down the SHIFT key
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 63
Grouping and Un-grouping Objects
• Grouped objects are treated as one single object
• To group objects:– Select the objects you wish to group
– From the Draw menu, select Group
To ungroup objects
Select Ungroup from the Draw menu
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 64
Re-sizing Objects
• Right click on the object
• From the shortcut menu, select Format and click on the Size tab on the dialog box displayed
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 65
Aligning Objects
• Select the objects to be aligned
• Click the Draw icon on the Drawing toolbar to display the Draw menu.
• Select Align or Distribute to display the alignment sub-menu.
• Effect of aligning to the right
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 66
Moving Objects
• Drag and drop, using the mouse
Select the object
Keep the left hand mouse button depressed
Move the mouse pointer to the desired location
Release the mouse
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 67
Rotating Objects
• Objects can be rotated as individual objects, or as groups or multiple selections– Select the object (or group) you wish to rotate
– Click on the Free Rotate tool on the Drawing toolbar
– Place the Free Rotate pointer over one of the object’s re-size handles
– Drag the pointer and rotate the outline of the selection to the position you require
You may also use the Rotate or Flip command within the Draw drop down menu, which also allows you to Rotate Left or Rotate Right by 90 degrees
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 68
Cutting, Copying, Pasting and Duplicating
• Cut, Copy and Paste – Objects can be cut, copied and pasted using icons on
the Standard toolbar (or Edit menu commands)
– Whenever you use the cut and copy commands, a copy of the object is placed on the Clipboard
• Duplicating– When you duplicate an object, a copy of it is not
stored on the Clipboard
– Duplicating an object means that you make a copy of it which is placed on the slide, slightly offset from the original object
Duplicate Keyboard shortcut: Ctrl+D
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 69
Moving Objects Forwards and Backwards
• The placement of objects can be modified using:– Bring to Front– Send to Back– Bring Forward– Send Backward
Frog in front
Frog behind
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 70
Applying and Creating Color Schemes
• From the Format menu, select Slide Color Scheme
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 71
Adding a Custom Background
• Allows you to add a background that will suit your presentation
• Choose from– Shaded
– Patterned
– Textured
– Picture
– Other Color
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 72
The Format Painter
• This allows you to copy formatting information from one object to other
• Double click to allow multiple copies of the formatting to be applied to objects
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 74
Printing a Presentation
PowerPoint 2000 - Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 75
How do you want to print your Presentation?
• Slides
• Handouts
• Notes Pages
• Outlines
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 76
The Print Dialog Box
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 78
Creating and Runninga Slide Show
PowerPoint 2000 Foundation
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 79
What is a Slide Show?
• You may want to run your presentation as an electronic slide show from your computer– Each slide in your
presentation, along with its text, art, and graphics, takes up the whole screen
– All other screen elements are hidden
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 80
Navigation Through a Slide Show
• You need to be able to move forwards and backwards through your on-screen slide show
• This allows you to take questions and be more flexible
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 81
Slide Show Transitions
• Change to Slide Sorter view by clicking on the Slide Sorter button
• Select Slide Transition from the Slide Show menu
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 82
Slide Show Timings
• Each slide in your slide show can have a different timing applied to it
• The timings you set for each slide appear below the slide in Slide Sorter view
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 83
Slide Show Annotations
• It is possible to add freehand annotations to draw attention to a particular part of the slide
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 84
Hidden Slides
• Select the slide(s) you wish to hide– The slide will be hidden during a slide show
– In Slide Sorter view an icon appears below the slide, which contains the slide number with a line through it, to indicate that it is hidden
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 85
What are Animation Effects?• Animation effects allow you to add a range of special effects to your
slide shows!– Drive-in Effect– Flying Effect– Camera Effect– Flash Once– Laser text Effect– Typewriter Text Effect– Reverse Text Build– Drop-in Text Effect
The Animation Effects Toolbar
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 86
Drive-in Effect
• The selected text or object “drives in” from the right
• This is accompanied by the sound of a car!
Toolbar icon
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 87
Flying Effect
• The selected text or object “fly in” from the left
• This is accompanied by a “whoosh” sound
Toolbar icon
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 88
Camera Effect
• The selected text or object “opens” in an effect that simulates the opening of a camera lens
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 89
Flash Once
• The selected text or object “flashes” once when the slide has finished building
• This slide contains a number of objects that will flash once
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 90
Laser Text Effect
• The selected text or object will “fly” from the top, right of the slide
• This is accompanied by a “laser” sound• If you apply this effect to text, then each letter
appears, letter by letter(flying in from the top, right)!
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 91
Typewriter Text Effect
• The selected text is displayed character by character, as if it were being entered from a typewriter
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 92
Reverse Text Build
• The selected text will “fly” up from the bottom of the screen
• When used on a bulleted list, the last line is displayed first and the first line is displayed last
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 93
Drop-in Text Effect
• The selected text “drops in” from the top of the screen
• Text is display one word at a time
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 94
Meeting Minder• Allows you to take minutes or add items to an action
list while you run a slide show (or editing a slide)
© Cheltenham Computer Training 1995-2001 PowerPoint 2000 Foundation - Slide No 95
Slide Show Shortcuts
• Press F1 during the Slide Show to display the shortcuts
• In Slide Sorter mode click on the Transition icon to preview the transition effect for that slide