ELECTION COMMISSION OF INDIA

No. 491lLETlECI/FUNC/SVEEp -t /Awardee /2076

To

Dated:06.10.2015

The Chief Electoral Officers ofall the States & UTs.

Subject: Best Electoral practices Awards - 2016 _ regarding.

Sir/Madam,

I am directed to refler to the subject cited above and to convey that the commissionhas decided to give away the following Awards:

A. Best Electoral Practices AwardsI. The Generar category Award shal be presented to the best performing

District Election officers (DEos)/Superintendents of police (Sps) in the area ofelection management. The award would carry a cash prize along with a praqueand a citation.

' II. speciar Award(s) wilr be presented to officers, other than DEo/sp, who havemade significant contribution to conduct of erections, covering areas likeExpenditure control, SVEEp, Technoroglz, Security, Infrastructure, ElectoralRoll management and innovative measures etc. The awards wourd carry a cashprize alongwith a plaque and a citation.

III. Best state Award would be given to the state dispraying best overalrperformance in various areas of erection management. The Award wourd carrya plaque and a citation and would be received by the Chief Electoral Officer ofthe State/UT.

B. National cso Award for the best campaign on voter education and awarenessNational Award for the cSo is to be given away to Institutions, organizations orIndividuals for promoting electorar participation through effective and innovativeprogrammes or projects. The scheme and criteria of the Award is enclosed.

c. National Award for Govt. Department/Agency/pSU for enhancing electoralparticipationIn the previous year the commission had introduced National Award for Govt.Department/Agency for enhancing electoral participation. The guidelines and theframework of the award are enclosed herewith.

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D. Annual State Awards for Best Electoral PracticesAnnual State Awards for Best Electoral Practices was instituted in 2014 to recognizethe efforts and contribution ofthe Officers, and to commend and encourage individualand team accomplishments in diverse fields of election management. The guidelinesand framework for this award remain the same as conveyed vide Commission's letterNo.491ISVEEP/42/2074 dated 24th December, 20L4 (Copy enclosedJ.

2. Nominations: The CEOs shall send the nominations with recommendations forAwards in the enclosed format alongwith enclosures. The nominations shall be as

follows:

) 2.1 For General Cateeory Award. CEOs shall nominate officers based on outstandingperformance in election management in any one of the following:

L

ii.

iii.iv.

vi.

vii.

Voters' Education and Electoral ParticipationManagement of Electoral Rolls

Expenditure Monitoring & Tackling Money PowerUse of TechnologySecurity ManagementInfrastructure Management

lnnovative measures

)

2.1.1 There should be upto 4 nominations (3 DEOs + l SPl from States with more than

300ACs, upto 3 nominations (2 DEOs + 1SP) from States between 200-300 ACs, upto 2

nominations (1 DEO + 1 SP) each from States/UTs with less than 200 ACs.

2.2 For Special Award, CEOs may nominate officers other than DEOs covering areas like

Expenditure Control, SVEEP, Technology, Security, lnfrastructure, Electoral Roll

Management and Innovative Measures, etc. from among all Officers/Staff of all categories

(including tfrose from CEO's office).

2.2.7 For the Special Award, 3 Officers may be nominated from States with more than 300

ACs; 2 from States berween 200-300 ACs; 1 from States less than 200 ACs.

2.3 Best State Award may be given to the State displaying best overall performance in all the

following areas:

i. Overall conduct of elections

ii. Voters'EducationandElectoralParticipation

iii. Management of Electoral Rolls

iv. Expenditure Monitoring & Tackling Money power

v. Use of Technology

vi. SecurityManagement

vii. InfrastructureManagement

viii. SVEEP

ix. Innovativemeasures

2.4 For National cSo Award and National Award for Govt. Deptt./Agency/pSU, cEos mayensure that the entries are in prescribed format and duly recommended by the chief

) Electoral Officer.

3. Selection: The Selection Committee may decide the winners in the followin E

manner:

3.1The nominations for the Best Electoral Practices Award [General Award and Special

Award) may be scrutinized and names shortlisted. The shortlisted candidates may be

required to givq a presentation to the committee. The selected candidates may be

recommended to Commission for the Awards. Commission may, if it so wishes, review thepresentations.

3.2 For the Best state Award, the committee may select the winner based on variousperformance indicators and recommend to Commission. Commission may, if it so wishes,

. ask for a presentations. The indicators (not exhaustive) for assessing the performance ofi the State shall be as follows:

il Increase in the EP Ratio

ii) Increase in Gender ratio on rolls

iii] Increase in 18-19 yrs registration

iv) Increase in registration ofpwD, NRI, excluded class, etc.

vJ EPIC/PER Coverage; EPIC distributed in NVD

vi) Partnership building

viiJ Conduct of Elections - peaceful and incident free polls

viii) Voter Turnout - Overall and in low turnout and vulnerable pS

ix) Voter Turnout - meeting gaps in gender, urban and youth participation

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x) lnnovation in process /procedurexiJ Innovation in the use oftechnology

xii)Additional indicators (may be stated)

3.3 For the National cso Award & National Award for Govt Deptt/Agencies shortlistedagencies may be invited for giving presentation to the committee.

4, Last Date

4'1' The nominations in the prescribed format, for the Best Electoral practices Awards,National cSO Award and Nationar Award for Govt. Department/Agency may be sent to theCommission latest by 3Oth November. 2016.

4.2 For the Annual state Awards, the names of serected Award winners may be sent toCommission for approval latest by lSttr tanuary.2017.

The Awards shall be given on National Voters' Day, those at A, B, & c at the NarionalFunction of NVD in New Derhi and those at'D'at the state Function ofNVD.

Encl: as above

Yours Sincerely,

S^-(s K MrSHM)

UNDER SECRETARY

{

L Nomination for

Il. Name of the Officer

Ill. Designation/post during the period ofconsideration :

IV. Present Designation and post:

V. Nominated for : (Tick any oneJ

, .i Overall conduct ofelections. Voters,Educationand Electoralparticipationiii Management of Electoral Rolls

..erHqrrv,

iv. Expenditure Monitoring& iackling Money powerv. Use of Technologyvl. SecurityManagement

vt !. Infrastructu re ManagementViii. SVEEPix. Innovativemeesures

vl summary of Ach ievement/work - The name of the. achievement and a summary of theiJlff::"f,,:",'o1'nffi'chie'em"ni/*".["1"v reatures and the outcomei/errectiveness,

'",'n'i::l','::.ii1'ffJ;il:l'{l'r"Jl,;.,,:; prain ranguage to describe the achievemenr/work or

)ti. Enclosures:1. ............2: .............

IX. Recommendation of the CEO _ (upto 100 wordsJ

Nomination Form for Best Electoral practices Awards(Format)

: Best Electoral practices/Special Award (Tick oneJ

Signature

(Name of CE0J

(Name of the State/UT)

File No. 491/SVEE? / 4Z/2OL4

NATTONAL CSO AWARD FOR BErT CAMpAtGN ON VOTERS,EDUCATION & AWARENESS _ 2016

A. Who is eligible?lnstitutions, organizations or individuars from among csos promoting erectorar participationthrough effective and innovative programmes or projects.

B. How to apply?The submission of nominations shall be made to Under Secretarv(SvEEp ), ECI by the CEOs,as well as by civir society organizations ,.int.ininffiar partnerships with cEos/DEos.Each nomination must be accompanied by a written recommendation by CE./DEo. A serf-nomination can not be considered.

C. Selection process

The selection of prizeawarded at the officialany cash component.

wrnners wi be made by a.Jury appointed by ECr. The prize shal beceremony on National Voters, Day (25rh January). lt would not have

The following specific serection criteria wiI be appried to candidatures:1' The abirity, as demonstrated in the proposar narrative, to improve erectorarparticipatory practices.2' The project must have made an outstanding and tangibre contribution to improvingelectorar participation and deveroping awareness on erectorar process. possibre

impacts to be considered include but are not limited to:a. lncreased stakeholder engagement in elections.b. lncrease of community awareness on registration and voting process;c. lncrease of community understanding of informed and ethiJ voting;3. The best practice has been successful in developing awareness and action onelectora I process among particularly:a. Women

b. people with low levels of literacy;c. people with d isabilities;d. Youth

e. U rban populace

f. Tribal

g. Specific groups/com m u n ities

Please provide the information in the Application form:

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NATIONAL AWARD FOR CSO

Application Form

1. BASIC INFORMATION

i. Name of implementing organization:

ii. Chief executive officer of the organization:

iii. Type ofOrganization: National NCO E lnternational NGOl n Other National

lnstitution Iiv. other (Local branch of National NGo, Private body, Trade union, Religious mission,

etc.). E Please specifY :

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ntrtrxtrDtr

v. operating in: All lndia ! State ! District [] communitv [] othe' leleas"specify:

2. CONTACT DETAILS

i. Name of contact Person:

ii. lob title (or position):

iii. Full Address:

iv. Telephone/Fax:

v. Web site, if any:

vi. E Mail:

3. ORGANIZATION

Describe the organization, its history, its aims and mandate, its Sovernance structure, any

other relevant information (maximum 250 words):

4. PROGRAMME SUMMARY

Describe the vision and rationale of the programme/pro.iect: the main goal and the

particular problem/s it seeks to address (maximum 250 words):

5. THEMATIC AREAS (tick those that apply)

i. Electoral participation and Gender

ii. Weaker Section

iii. Special Com mu n ities/G rouPs

iv. Fighting Urban Apathy

v. lnclusion of DifferentlY Abled

vi. Youth and Elections

vii. Other please specify:

I Only if they are represented in lndia as organisation and their lndian chapter only is eleigible.

5. PROGRAMME DETAILSa. Specific objectivesList and explain the specific objectives of the

b. Outreach

Main target group(s):

Progra m m e/p roject (150 words):

t.

ii.

iii.

iv.

vi.

vii.

Youth in educational institutions IUrban Population J-l

Women & Girls IAdults (18 +) !

rribals flMinority groups l-l

A. Number of locations where the programme is running for the specific theme:B. Number of people reached annually (average) on the theme :c' Number of participants reached in the year of consideration on the theme:

c. Programme deliveryStructure and mechanismi. How are the prbgrammes organized? please describe:ii. What kind communic

describe: ation or behavioural change methodology is applied? please

iii. What kind of material is being used?iv. What are the main topics covered? please describe:v. How and by whom is the material developed?Language(s) of instructioni. Official language Iii- Mother tongue Eiii. Other:

d. Resources

What resources were used and how were they mobilized?

Other, please specify

e. Partners

Provide full list:i. Government:ii. List contributions from theiii. Other pa rtn ersh ips (please

7. Programme Results

pnvate sector a n d/or NGOs:specify):

)

and describe the achievements of the program me/p roject (minimum L50 words)

8, lnnovative FeaturesList and describe the innovative features of the programme/project (max 150 words):

9. Additional lnformationList any sources from which information regarding the program me/project is avairabre:

il;illlijJ'" here documents in the rollowins catesories that wi, accompany this

i. Documents, films, audio visual material available about programme:li. published research studies / reports available about the programme:iii' Internar or externar evaruations or,r," progrr,n,nu, reports on impact assessments:

11. Recommendation by District Erection officer/chief Erectorar officer

Lost dote of submission of comptetb appticotion form: rsh November, 2016 to:

Under Secretary (SVEEp)

Nirvachan Sadan, Ashoka Road,New Delhi - 110001

,

NATIONAL AWARD FOR GOVT. AGENCY/PSU FOR ENHANCINGETECTORAL PARTICIPATION _ 2016

A. Who is eligible?lnstitutions' organizations or departments from among States/urs promoting erectorarparticipation through effective and innovative programmes or projects.

B. How to apply?The submission of nominations shall be made to L)nder Secretarv /SVEEp), EClby the CEOs, aswell as by Govt. Departments maintaining ottr.irt p.rtn"rrr,ips with cEos/DEOs. Each nominationmust be accompanied by a written recommendation by CEO.

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C. Selection process

The selection of prize winners willawarded at the offlcial ceremony oncash component.

be made by a Jury appointed byNational Voters, Day (25rh January).

ECt. The prize shail beIt would not have any

The following specific selection criteria may be applied to candidatures:

' ;:"T:I" as demonstrated in the proposal narrative, to improve erectorar participatory

2 The project may have made an outstanding and tangibre contribution to improvingelectoral participation and developing awareness on elrto be considered incrude but are not rimited to:

3ctoral process. possibre impacts

a. lncreased stakeholder engagement in elections.b. lncrease of community awareness on registration and voting process;c. lncrease of community understanding of informed and ethical voting;3 The best practice has been successfur in deveroping awareness and action on erectorarprocess among pa rticula rly:a. Women

b. Migrant Laboursc. Excluded Classes

d. people with low levels of literacy;e. people with disabilities;f. youth

g. Urban popu lace

h. Tribal

i. Speciticgroups,/communities

Please provide the inforr,nation in the Application form:

NationalAward for Best Govt. Agency/pSU for EnhancingElectoral Participation

1. BASIC INFORMATION

i. Name of department:ii. Name of Head Office:iii. Name & address of concerned Ministry:iv. Operating in: Alt tndia I State I oistrict I Community I other [elease

specify:

2. CONTACT DETAILS

i. Name of contact person:

ii. Designation:

iii. Full Address:

iv. Telephone/Fax:

v. Web site, if any.:

vi. E Mail:

3. SUMMARY OF THE INTTIATIVE / INTERVENTION(maximum 150 words):

4. DETATLS OF THE INtTtATtVE / TNTERVENTTON

a. Specific objectives

women & Girts f]Adults (18 +) nYouth in educationaI institutions IUrban Population

Tribals I. Minority groups f]

Employee of the Deptt. E

i3 List and explain the specific objectives of the initiative/intervention:

b. Outreach

Main target group(s):

t.

ii.

iii.

iv.

vi.

vii.

viii. Other, please specify

c. lmplementation (Details of the lntervention _ 250 words)

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d, Partners

Provide full list:

i. Government:

ii. Private sector and/or NGOS:

iii. Other partnerships (please specify):

5, Results

List and describe the achievements of the initiative (minimum 150 words)

6. Recommendation by the Chief Electoral Officer

11)

State/UT Awards for Best Electoral practices(Framework)

Annual state awards f.r llt,,,l I lt'r t.ral practices shall be instituted by all states/UTs from2014to recognizc tlrt'r'f ftrrt,, irnrl t.orrlribution of the officers, and to communed andencourage individu,rl ,ttttl tcattt ,rccorn p lish ments in diverse fields of election management.The broad framework of tlrc awards is as follows:

1. STATE AWARDS

L.1 The Awards shal be'proscnted to be performing District Erection officers (DEos)(other than Nationar Award winners), ERo/Aero and BLo of the state. The awardsmay carry cash component. The awards would be given to the officials who havedone exceptional innovative work in election management.

1.2 special Award wi be presented to officers who have made significant contributionto conduct of ercctions, covering aI areas rike sVEEp, Expenditure contror,Technology, sccurity, poling station management etc. from among aI officers/staffof all categorics outside those mentioned at 1.1. This may also carry cashcomponent.

1.3 The officers winning the'Nationar Award may not be given the state Award.However the National Award winners from the state shal be mentioned at the Statelevel function (NVD) though they are not given any award there. (The names ofNation Award winners shall be intimated before 30th December)

2. CRITERIA

On tnnovation/Uert praiiiie in any Kei tnJicatordind[ative)Award

Best DEO

of the themes ]

E

lncrease in Tu rnout overp reviou s e lection.ldentification ofcommunities outsideelectoral roll andenrolling them.ln n ovatio ns.

m ent.

l. E lectora I ld entificatio n

ERO/At R( )

Best BLO

IIt

I.

M,rragement.( o rn pla int Disposa I

SVI t l)Activities.

lmprovement in thequality of Electoral Roll.SVEEP ActiVities

Voters' Education andElectoral Participation.Management ofElectora I Rolls.

Expenditure Monitoring& Tackling MoneyPower.lT for citizensfacilitation/election

II ?'Lq_Le]]]ent_ .se ! r,t]

pote nt ia I electo rs.

Number ofd u plicate/d ead/sh iftedelectors identified anddeleted following dueprocess.

. Against er

identified, nocorrections made in

. Percentagecomplaints disposed -online and offlinecomplaints.

. lncrease in submissionof form 6 over past yearSR.

EP rationlast yea r.

18-19

compared to

percentage

d ata.

enrolmentagainst last

ldentification ofP rospective Electors anddistribution of relevantforms.Correition of entries inElectoral Roll.

Efforts in bridginggender gap.

Efforts in enrolling 18-19year olds.Efforts toward s TOOo/o

EPICX and PER coverage.Efforts in enrolling non-registeredcommuniti

ofER.

of

o

Special

Award

It.

2.1'. Nunrb

Managc'ment,ln frast ruct u rernanagement,lnforcement of MCCt]l(l

cr oI Awards tn States (lndicative)f rurruur of

I oistricts in the

Lj,,,"Ltt-,q:_l.19,"1?i so-qs

@i-;o,o,.u

Award Title -- -l ;^-a- -

F"nC piactice nwaro I :#?^* r.Best BLO Booth Level Officers

A.ll officers nomifor the State

constituted to scrutinize theconstitution of the Committee

al Awa

umoer ot AwardsEest ERO/AERO

1

I Best BLO

I

l2l--=-5

10

it --

Special Award

1-

2

3

l?t3I

i4

Number ofBest DEO

I2

3

4

3. UNION TERRITORIES AWARDS

3'l The criteria for the Awards sha, be simirar to that in state except that theBest DEO Award shall be replaced wittr "eest Efeao"r-, -Q1v9n Ig lithel a oto or an rno.

al Practice Award" and to be

4. OTHERAWARDS

The State may also institute Awards to recognize tlAmbassadors, vi[age Awareness Groups (fo.r"a rn,t" contribution from campus

Society and Media for thbe instituted on n eed b

eir con tribution to *r e e rectolair.r1.Ii:::1;l,:l;:I,; Ii:lJ

partners have been _"d:,i::;j;:"J::j::_""#jr#.1.:, " , .,d)'",5. sEtEcTtoN

A Committee at State/UT Level may benominations and shortlist the winners. Themay be sent to the Commisslon for approval.

).1.

Numbers (indicative)

5.2.

addition, more entries may be invited.nof

5.3

5.4.

5.5.

5.6.

5.7 .

5.

l)l ( )r nt,ly \lrllntit their nominiIlr0 rr.,,,,r,, ,,ir,.,. r_._ ations to the CEO for Best DEO Awards.

i,lli'110".,,,"4' ttt.tv llr, l<trw;rdoA 1,,, .l.^- - ., ^-4'nr.ry bc lorwarded by DEOs to the CEO.I hc solcctcri names shall be rtl.he awards sha, hr, .;,,^^ _._.-:rorTulOuO

to the Commission for approval.The awards shall bc given awa \-Lrrrrrrrrsslon lor apprc

)etairod srirrnri^,tc ^h +L^ --ry on National voters Day at state/ur Hes.Detailcd guidclincs on the se

t-ldv dt )rale/u I HQs-

thc CEo within this broarr r,,l::],':l and nomination mav be chalked out bythc CEo within this broad framework.;; .";;;;,.r,:;1T..:#:Jji

FUNDING

Tho funds for the AwardErrc*onrlE R) and ;; ;;;ff:r':, :[l fl ffi :T; :T,::ffi ::]t,, "r",Tlmrllnc

;i:,1ffi;,::,',d'rl;:" winners shourd be sent to commission ror approvar

7,