Process for Claiming for Contractors

Step 1: Go to the moderator home page: https://secure.nzqa.govt.nz/for-partners/login.do

Step 2: Click on ‘Moderation Home’

Step 3: Click on ‘Forms and Guide Notes’

Step 4: Open ‘Secondary Moderation Work Log’

Step 5: Enter your subject/system, your name, and the date and year of the claim

Step 6: Enter the standards you have completed for the month

Step 7a: Enter your administration time

Step 7b: Enter your meeting preparation time

Step 7c: Log the time that you spent interacting with other staff

Step 7d: Enter the time that you spent completing the claim form

Step 8: Fill in the claim form with totals from the work log(choose either the PDF or the Word version)

Step 9: Enter the following informationName, address, contact phone, email, IRD number, subject, and tick the role that you are contracted for

Step 10a: The standards that you have completed will auto-sum in the spreadsheet

Step 10b: Enter the date. Take the total number of standards moderated from your work log and multiply it by the piece rate

Step 11a: The total administration time will auto-sum in the spreadsheet

Step 11b: Enter the date. Enter the total number of days worked (the ‘Total Administration Time’ on your work log). Multiply this figure by your daily rate

Step 12: Enter the date and description of any meetings. Enter the time spent at meetings. Multiply this figure by your daily rate

Step 13: Enter your monthly expenses(provide receipts for any meals or parking)

Step 14: Add up your totals, sign or type your name, and enter the date

Please email your claim form, work log and any receipts to your operations officer by the 15th of the month.

Please refer to your contract for your rates.

You can only claim for standards that are “submitted to NZQA” if you are waiting on check moderation to be completed then they will be processed in your next claim.

You can claim for an MNR by putting it in the work log section up to 10 minutes.

Assessor Support Events (formerly called BPWs) claims should be done on a separate claim form and work log and sent with any receipts to Rochelle.Manos@nzqa.govt.nz

Providing your claim has been received by the 15th of the month and approved by the Manager it will be paid on the last day of that month.

The “Expenses” section covers your printing, photocopying, phone, internet up to $25 per month. Millage and any extras related to meetings i.e. meals and parking that you will need to provide receipts for.

You are required to claim each month. Claims cannot be submitted later than 3 months after the completion of the work to which they apply.