- Dr. Ankitkumar G. Patel, Deputy Section Officer, Forest and Environment Department, Sachivalaya, Gandhinagar

It is based on recommendations of Group of Secretaries on Government.

The recording and movement of PAR forms becomes seamless, quick and convenient due to inbuilt alert mechanisms.

- The DoPT is in the process of amending the AIl India Service (Performance Appraisal Report) Rules, 2007 making the efilling of PAR mandatory.

- Consultation of DoPT will be required in the case of exemption for electronic filling of PAR

More probity and transparency in recording of PARs

No loss of PAR in transit

Easy and immediate access to the dossiers by the authorized users

Better monitoring & timely completion

Timely holding of DPC, timely promotion and empanelment

1. Overall Custodian:

Service Controlling Authority

The Ministry of Environment, Forest and Climate Change, Government of India

2. Nodal Officer for SPARROW:

CCF (Administration)

Coordinate for project related activities with

i. MoEF & CC

ii. NIC Team

iii. Forest and Environment Department

iv. IFS Officers of Gujarat cadre

3. Primary Custodian:

Joint Secretary/ Deputy Secretary (Services)

Forest and Environment Department

- Authorized to sign Section-I of the PARand overall responsible for complete PARmanagement in the Department

4. Alternate custodian:

Under Secretary (Services)

Forest and Environment Department

- Performs the role of Custodian in absence of Primary Custodian.

5. PAR Manager:

Section Officer, D-3 Branch,

Forest and Environment Department

- Creates hierarchical workflow in the software for recording PARs

6. Employee Master Data Manager:

Deputy Section Officer, D-3 Branch,

Forest and Environment Department

(dealing with service matters of IFS)

Manages data and its correctness in respect of individual officers

1) Active NIC e-mail address

2) Digital Signature Certificate (DSC)

OR

Aadhar number (with registered mobile number in UIDAI database)

- Required to access SPARROW

- Allotted to all IFS officers by MoEF & CC as per

IFS Officer code

- URL: https://mail.gov.in/

- Gets deactivated after 90 days of inactivity

- Gets deleted after 9 months of inactivity

- Required to authenticate PAR

- Digital equivalent of physical certificate

- Being provided by MoEF & CC, free of cost

- Contact Nodal Officer for DSC, if not obtained

- Requires compatibility with the software/system

- Used for e-KYC service of UIDAI

- Requires mobile number to be updated in Aadhar database of UIDAI

- No need to carry DSC dongle

- No need to renew DSC biannually

- Easy & efficient

- User-friendly

- OTP received on mobile to be entered for

e-sign

1) URL:

https://sparrow-ifs.eoffice.gov.in/

Mozilla browser is preferable

SPARROW software runs smoothly in mozilla

“SPARROW-Read me” window will open up

1) NIC e-mail address without domain name is SPARROW username

With slight difference in suffix-

ex: Officer code: GJ/450

NIC e-mail address: gj450@ifs.nic.in

SPARROW Id: gj450.ifs

2) Password is be same as NIC ID password.

Opens a POP UP Window to verify and update the Aadhaar number.

For PAR Filling

For PAR Sent to

For PAR Drafting Power Assign to

For Track PAR

For check Completed PAR

Enroll Digital Signature Certificate

For Filling Query

Click the My Par Tab in INBOX

All the PARs generated by the Custodian shall be listed with corresponding PAR-ID

Error in Section-I of PAR may be reported to the custodian

Before filing the self-appraisal

Columns as per manual form will appear

Save the details while filling all particulars in Section-II in ‘Save Draft’ dialogue box.

Officer can also upload any supporting documents in pdf format up to 3 mb by clicking Browse button.

Submit (Send to Reporting/Reviewing/Accepting Authority).

On clicking Submit button, a window asking DSC or Aadhar OTP will appear

“Once the form is submitted, data will not be changed.”

Filling the self appraisal/ grading of subordinates can be delegated to PA

Dictations to be given to PA

PA will enter the details with his own NIC ID

Thereafter the details are to be verified by concerned officer.

Standard time-schedule is prescribed for PAR process

Custodian can monitor the status of PAR and force forward the PAR to higher authority, if completed in time.

Proposed amendment in AIS (PAR) Rules will provide for system based Auto forward.

Reporting Authority1)Views the completed

PAR of an officer 2)Grades the PAR and

forwards to Reviewing Authority

Reviewing Authority1)Views the forwarded

PAR from Reporting Authority

2)Grades the PAR and forwards to Accepting Authority

Accepting Authority1)Views the Forwarded

PAR from Reviewing Authority

2)Finalizes the grading for PAR and forwards to Custodian

Competent Authority1)Responsible for

Reassessing the PAR during Referral and Memorial against Assessment

Workflow Based Responsibilities

DSC or e-sign by use of Aadhar

Required :

To authenticate self-appraisal

To authenticate grading of subordinates

PAR will be disclosed by the Custodian.

The Officer reported upon may choose to accept the PAR or represent against the entries in PAR.

PAR will be closed upon acceptance.

Closed PARs can be seen from the dossiers tab on left side of screen.

Support@HelpdeskReport Issue

Go to Support@Helpdesk, click Report Issue, a page appears, enter necessary details as shown in below image

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