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© E Goetsch 2000 - 2015 1 | 29
Introduction to Scientific Research Grant Proposal Writing
Day 1 & 2
AbubakarTafawa Balewa University, Bauchi
Monday, 25th - Friday, 29th May 2015
Errol Goetsch+27 78 573 5046
[email protected] | www.xe4.org
© E Goetsch 2000 - 2015 2 | 29
Definition of Successful Grant-SeekingKnow the purpose of the course
Good
Bad
X √
Fail
Fail
Quality
Outcome
Success
Waste
© E Goetsch 2000 - 2015 3 | 29
What wewant to do
Survey of Successful Grant-SeekingThe history of success
Who is here today?
Who has applied for a grant before?
Who has been rejected?
Who has been accepted?
How much money was involved?
Who received the money?
Who completed the project?
Who applied again?
Who intends to apply after this course?
Who believes it is difficult?
What they want to
fundWhat they want to promote
We want to get here
© E Goetsch 2000 - 2015 4 | 29
Elements of a successful Grant-Seeking ProposalThe parts of the story
A. Proposal for the design of the projectB. Proposal for the delivery of the project
1. The problem statement (the baseline that shows value of problem)
2. The feasibility assessment (the research that validates the project)
3. The workplan (the tasks to results)
4. The budget (the costs of the workplan)
5. The delivery schedule (the distribution of results)
6. The impact analysis (the test of solving of the problem)
Can fund any part
© E Goetsch 2000 - 2015 5 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide proposal structure, delivery and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 6 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 7 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 8 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 9 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 10 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 11 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 12 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 13 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 14 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 15 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 16 | 29
Premises
Power
Products
Policies
Progress
Proof
Pay off
1. Cash Flow
8. KPI's
D
D
D
6. Total Performance
Performers
Payments
Payers
4. Project Deadlines
Actual
Targets
100%= Date
E
EE
E
x
10. Sustainability
R LD
T
Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets
3. Governance
Q
Q
5. Targets Setting
Benefits
Project
Change
Donors
Agencies
Programmes
Intermediaries
9. Capacity | Risk Calculator
KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9
3 System3 Structure
5 Targets
7. Job Description KPA's
2. Priority List
B
B11. Cost|Benefit Analysis
© E Goetsch 2000 - 2015 17 | 29
collect
design
decide
produce
deliver
change
$1
T
%
# of products and services delivered
Delivery mechanism
Designs and delivers Solution
Development priority
Government / Donor Agency / Bank
# of beneficiaries x % of solution
Taxpayer / Shareholder / Benefactor care
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
Paper Trail
1. The Development Funding Cash FlowContext and role in sequence of events, its tasks and report
#
$3
$2
$
BudgetsWork Plans
Impact Assessment
Baseline
Progress reportsMid-Term reports
Receipts
End-Term reports
PROPOSAL
Delivery Schedule
Scope of Work
Feasibility Analysis
ContractGrants
3 System3 Structure
5 Targets
T
Oc
Op
Ip
Definition Role Measure
# of people x % of problem
© E Goetsch 2000 - 2015 18 | 29
Agriculture Human Capital Development Education Youths and Women Empowerment Sports and Recreation Culture and Tourism Urban and Rural Development Infrastructural Development
AgricultureAviationCommerce & TourismInformation & CommsDefenceEducation & Youth Dev.EnvironmentM.F.C.T.Finance & Economic DevMinistry Of Foreign AffairsHealth And Social ServicesIndustriesCulture TourismInternal AffairsJusticeLabour And ProductivityPetroleum Resources
State Priority Federal Priority Economic Priority
2. Programme: Development PriorityMatch as many priorities as possible to maximise donor appeal
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
Factor Market
Goods Market
Firms Producers
HouseholdsConsumers
Economic Growth
Full employment
Price Stability
Trade Balance
Income Equality
/ 30 / 26 / 5
© E Goetsch 2000 - 2015 19 | 29
Leadership(Boardroom)
Management(Head Office)
Targets
Score
Decide Strategy (Authority / Balance)
Design System(Responsibility / Skill)
Who (Where)
Do (Need)
Result
Deliver Operations(Directions / Energy) ActualsStaff
(Field Office)
3. Agency: Corporate GovernanceSet Leader | Manager roles for peak (on-target) performance
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
D
D
D
© E Goetsch 2000 - 2015 20 | 29
Planned (set Targets for:1. Input (cost)2. Work (time) 3. Output (benefits)4. Outcome (impact)
Actual
Target
Score
4. Project: The Performance DeadlineThe universal management equation gives purpose & confidence
Date
Defining a Project
Special purpose vehicle(unique outcome)
Term-limited(defined end-date)
Implemented(delivery from start / Target)
=
Governing a Project
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
D
D
D
© E Goetsch 2000 - 2015 21 | 29
5. Benefits: Targets SettingDefine objectives in 2 dimensions – Quantity x Quality
How much
How good
Performance Supply
Quantity
Quality
Performance Demand
25%
100%200 km
100 km
10 cm 20 cm
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
D
D
D
© E Goetsch 2000 - 2015 22 | 29
Satisfaction
Outcomes
Inputs
Households
Factor Mark
Organisation
Work
Goods Market
Outputs
%
$
Time
#
Capacity
Performance
Benefits
COSTS: reduce
BENEFITS: increase
ProductionMarketingQuality / RiskInformationStrategyBudget
Organogram
Schedule
6. Benefits: Total Performance ManagementThe WORKPLAN part of the Proposal
C/B Equity
Economy
Efficiency
Effectiveness
R&DFinance HRFacilitiesProcurement
Review
E X E L E N C EC L=X = e4
3 System3 Structure
5 Targets
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
© E Goetsch 2000 - 2015 23 | 29
7. Benefits: Management KPA'sSee the responsibility for peak (on-Targets) performance
Question Function
Why 1. Research & Development
Who with 2. Human Resources
What for 3. Marketing
What with 4. Finance
Where 5. Facilities
How 6. Procurement
What if 7. Risk
When 8. Production
What 9. Information | Audit | M&E
Who for 10. Strategy
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
D
D
DDesign System(Responsibility / Skill)
64 10321 7 8 95
© E Goetsch 2000 - 2015 24 | 29
8. Project: Job Descriptions | KPI'sThe work that managers manage
Function KPA
1 R&D Solving problems
2 Marketing Attracting resources
3 Finance Matching in/out flows
4 HR Getting people working
5 Facilities Getting areas working
6 Procurement Getting inputs in
7 Production Getting outputs out
8 Risk Removing obstacles
9 Information Supporting decisions
10 Strategy Satisfying stakeholders
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
D
D
D
KPI6KPA4 KPI10KPI3KPI2KPI1 KPI7 KPI8 KPI9KPI4 KPI5
© E Goetsch 2000 - 2015 25 | 29
8. Project: Performance Contracts | KPI'sThe products that managers achieve
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
Function KPI Q Q
1 R&D Policy
2 Marketing Payers
3 Finance Payments
4 HR Performers
5 Facilities Places
6 Procurement Power
7 Production Products
8 Risk Progress
9 Information Proof
10 Strategy Pay-offsKPI5 KPI6KPI4 KPI10KPI3KPI2KPI1 KPI7 KPI8 KPI9
D
D
D
© E Goetsch 2000 - 2015 26 | 29
Payers Payments Products Proof Pay offPlacesPolicy People Power Progress
Marketing Finance Production
StrategyM&EProcurementR&D HR Facilities Risk
What for What with When What Who ForWhereWhy Who with How What If
9. Agency: Capacity|Risk AuditProject and organisations fail where tasks are unallocated
2 3 7 9 1051 4 6 8
Burden
3 System3 Structure
5 Targets
KPA's
KPI's
D
D
D
© E Goetsch 2000 - 2015 27 | 29
TRUST
Donor RetentionIncome
LOYALTYRESPECT
Untied Funding
Actual
Targetx
Actual
Targetx
Actual
Target
Marketing OperationsHR Finance
10. Agency|Project: SustainabilityIs the balanced scorecard of financial performance
DIGNITY
Reserves
Actual
Targetx
R LD
T
=
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
© E Goetsch 2000 - 2015 28 | 29
11. Benefits: Cost|Benefit AnalysisSet objectives in terms of both Benefits and Beneficiaries
How much
# Beneficiaries
Impact Supply
# Benefits
Quality
Impact Demand
Actual / Target Cost to achieve
% change
25%
100%100%
50%
50% 100%
3 System3 Structure
5 Targets
See PROBLEM
See SOLUTION
Benefits
Project
Agencies
Programmes
Intermediaries
Community
Donors
See PROBLEM
D
D
D
© E Goetsch 2000 - 2015 29 | 29
Groups for Successful Grant-SeekingThe distribution of labour
10 good wo/men, with at least 1 who
- has a project
-has applied for a grant before
- has developed a budget before
- has studied/worked outside the country
- has participated in/managed a project before
- has developed a proposal before
- sticks to deadlines