,.q;qill{l ~ ~ tjJ'd'"

Employees' Provident Fund Organisation(.tjpf~~~, 'qffif~)

(Ministry of Labour & Employment, Govt. Of India)( ~ ~) {Corporate Headquarters

~~~, 14~llW{J~, 'lt~ -110066.Bhavishya Nidhi Bhawan.I4-B~lIiji Cams Place, New DeIhj-ll0066

Dated i8.2.2009

n:: ZDQt[All the Regional Provide,nt Fund Commissioners &Presidents Regional Sports Promotion Board,(Including RP.F.C. (ASD) H~d Office).

Sub: MJnutes of the 28" meeting of the Central Sports Promotion Board held on 06.02.2009 atHead Office, New Delhi.

Sir,

I am directed to forward herewith a copy of the minutes of the 28th ~ of the Central SportsPromotion Board held at H~ Oiqce, New Delhi on 6.2.2009, duly approved by the CentJ:al Provi~entFund Commissioner and President Central Sports Promotion Board for information and necessary action,Your comments, if aDy may please be intimated.

Please acknowledge the receipt.

Copy to1.2.3.4.5.6.7.8.9.10.11.12.13.14.15.16.

Financial Adviser and Chief Accounts OfficerAll.Additional Central Provident Fund Commissioners.Chief Vigi~ OfficerDirectorNatrssAll Officers In charge of the SROs.AII'Deputy Directqrs (Vi~)All Officers in Head OfficeAll Zonal Training InstitutesDD Audit! All Internal Audit OfficersSectetaty General, E.P.F. Officers Association, ~CluraiSecretary General. AlEPF ~ Federation, PunjaJ?P.S. to central Provident fuhd COmmissionerShri ~, Central Staff Welfare Committee.S~ Member, Central Swrt& Promotion Board.D.D.(OL) of Headquarter with a one space copy for liindi Version.RP,F.C. (NOC) with a request to place the niinutes on website.

Employees' Provident Fund Organisation{Ministry Of Labour& Employment, Govt. Of India

--- Bhavishya Nidhi Bhawan,14-Bhikaiji CamaPlace,

New Delhi-ll0066

- MINUTES OF_THE 28TH MEETJNGOF THE EPFCENTRALSPORTSPROMOnONBOARD

DateTimeVenue

06.02.20095.00P.M ...Employees' Provident Fund Organisation, Head Quarters, NewDelhi.

PRESENT

1. Shri K.Chandramouli, IAS, C.P.F.C.2. Shrt Trtlok Chand, so: (HR)3. Shri R.K.Kukreja; R.P.F.C. (HRM)4. Shri Kumar Rohit, R.e. (ASO) HQ5. Shri Robert Kapai, AC (Budget) -6. Shri Harish Makhija, Welfare Officer7. Shri Pritam Kumar, Assistant H.Qrs.8. Shri Ashok Senapati, SSAJharkhand9. Shri Singhraj, DEOHaryana10. Shri Anantbabu, EO, A.P.11. Shri Satlsh kumar Srivastava, SSAJharkhand,12. Smt. Sunita Adhikari,SSSA Maharastra

PRESIDENTVice PresidentSeCretary .:Mem~r Special InviteeTreasurerAssistant secretaryMemberMemberMemberMemt;er-MemberMember

Shri Abhay Kumar Singh, F.A. CAO, could not attend the meeting due to other pre

occupations and was granted teave of absence.

-At the -outset, the President, Central Sports promotion Board welcomed an the

Members of. the Central Sports prorncxion Board followed by introduction of partidpant$.

Then Agenda items were taken up for discussions as detailedbefow:

Item No•.1 Qlofirmation of the mloutes of the list meeting beld on28.3.2008.

The minutes of the:Ztt' meeting of the Central Sports PromotionBoard held on 28.3.2008 as drculated vide offk:e-ie.tter-No.-·Sports ..

1(27)/CSPB/Meeting/2008 Dated 16.4.2008 Wereconfirmed. '- ' .. '.

Item No. 2 Action taken report on the decisions of the last meeting held28.3.2008. ,

The Central Sports Promotion Board noted the action on thedecisions taken in the last meeting.

Item No.3 Report of the Secretary, Central Sports Promotion Board onthe AcmuntS of the 2007 ~ and updated as on 2.2.2009.

.TIle secretary apprised the Board about the work: done in the fieldof Sports briefly. The Central Provident Fund Commissionerappreciated the report. The contents of the report were noted by the

.»

Board. ..,Item No.4 ReQ!ipt and Pay~nts aa:ounts for the year 2007-08. '';.t -:\'

The SQard approved the Annual Receipt and Payment Accountsd·the Central Sports Promotion Board for the year 2007-08 with the .'

following. observations.

•• The Baard also decided that the entire surplus rundsavaitable withthe Regional Sports Promotion BQc:trdto be deposited in Account No. '.4A of the Head Office so that. all 'the Boards should start with zero '.balance every year.

•• The Board was informed that some Regions did not submit theirAccounts and Requisitions for allotment cl budget. The Committeetook a firm stand that in any case the Receipt and payment A<:counts.of the Regional Sports Promotion Boards should reach to the Head,office. by 30th April of each year. . All the Regional.Commissioriers/ptesidents Regional Sports Promotion ,Boards toensure strict compliance cl the above instructions.

Item No. 5 SPOIlTSCALENDARFORTHEYEAR2009-10.

'Some members ,were of the opinion that Basketball being the technicalgame not ..much.expertise in the field and keeping in view the manpowercOnsumed,.It was deCided unanimously, to delete Basketball from the games' 9fEPFOand Volleyball event to be merged with Football which will create new event

. ~FOOTBALLANDYOLLEYBAU." . .'..

; ."t;~- -~

Keeping in view the demand of timings ofc,c>nductlng the gameS andInstructions issued by tne Central' Sports Promotton· Board to mnduct thesporting events from ~ugust: to Decen1ber-.only;the ,Sports C8lendar-·has.fJeen· ···..···..····prepared an~ placed hereundE!r

SPORTS CALENDAR FOR THE YEAR 20()9-10.

FOOTBALLANDVOJ,.I.;.EYBALI.

07

BANGALORE

lONE TEAMS REGION to HOST TENTATIVE DATES DAYS Central;' ,,:,': .. .. '. Observer

PUNJAB···· A~U$T (16~to 25) ·02". ' ':-'.'- - .". ~

AUGUST (16~nto 25) 02

FINAL 04 KOLKATTA Sep (10" to 20th) 03 RC II (HRD)

NORTH

SOUTH 04

EAST 05 JHAAKHAND AUGUst (16,n to 25th) 02

WEST 06 BANDRA .AUGUST (16.0 to 25th) 02

ZONAL INDOOR, ATHLETICS

ZONE. .. TEAMS REGION to HOST TENTATIVE DATES DAYS

NORTH 07 AMRITSAR 5'" TO 10 October 02

SOUTH 04 GUNTUR 51 TO 10 October 02

EAST 05 BIHAR 5 TO 10 October 02

WEST 06 KANDIYIW $1" TO 10lt October 02','

FINAL 22 KARNATAKA November SUI to IOn 03 R.P.F.C.(HRM)

CRICKET

ZONE TEAMS REGION to HOST.! TENTATIVE D~TES DAY

NORTH 07 UTTAR PRADESH 25m to 30m November 031

SOUTH 04 MANGALORE 25m to 30tll November 02

EAST 05 ORISSA 25'n to 30,n November 03..WEST 06 BARODA 2Sm to 30m November 03

FINAL 04 KERALA 1518 to 20 December 03 R.C.II(HR)

The dates allotted are the tentative and Regions.are free to conduct the events as pertheir best suitability' with the allotted dates. Further, the Regions have the right toconduct the events at any place, which falls under their jurisdiction •._. .. ._ .

ITEM NO. 6 Considering the proposals and suggestions received from variousRegional Sports promotion.~rds .itlt(lIi1diVidUills •

. .;'.'.. .''" ~'. --..~"!' ~. ~.. . •. :

SI. No. SUGGESTION ACTION1. The partidpants in track and field do. not: The president desired the yardstick of

comply with the minimum yardstick. standBfds.:snaH.bE! strictly followed.Therefore, the whole process ts requirm to Maximum of .10% relaxation can bebe re looked. - given' and . . it will be the. personal

responsibility Of the seI~ to select..... " the participant .'who passes the

minimum· standard. In case of anypartidpant found not completing the

. .event within the time frame, the nextvear the concerned Regional Sportspromotion Boa.rd will not be allowedto partici~te.in that event next year.

SL.NO EVENTS PARTICIPANTS MINIMUM RELAXED·NORMS : . NORMS(EXISTING) '.

1. 100 M RACE MEN 12.8. SEC : .~ 13.8 SECWOMEN 16.5 SEC ... 17.8 SEC

2. 200 M RACE MEN'. '.

26.0 SEC 28.0 SECWOMEN 35.0 SEC 38.5 SEC

3. 400 M RACE MEN 1 MINUTE 1 Minute 10.- Second

WOMEN 1 MINUTE 25 1 Minute 40SEC Second.

4. 800 M RACE MEN 2 MINUTE . 20 2 . MinuteSEC 35 Second.

5. 1500 M RACE MEN 4 MINUTE 55 5 Minute 10SEC Second

6. 100 M RACE MEN 20.6 SEC 22.6 SecondHURDLE

7. 4 x 100 M RELAY MEN 52;9 SEC . ,- ..~, 1 MinuteRACE

8. DISC. THROW MEN 20 METERS 19 MetersWOMEN 15 METERS 14 meters

9. JAVELIN MEN 30 METERS .29 MetersWOMEN 15 METERS . 14 MeterS

10. SHOTPUT MEN 8 METERS.._.____ .J..•.5.Meter ------- ....

WOMEN 5 METERS 4.5 Meter11. LONG JUMP MEN 5 METERS 4.5 Meter

WOMEN 3 METERS 2.7 Meter12. HIGH JUMP MEN 1.4 METERS 1.3 Meter13. TRIPLE JUMP MEN 9.5 METERS 9 Meter14. 50 METERS RACE HANDICAPPED WITH LOWER

MEN LIMBS ONLY Same-: 15. 100 METER RACE MANAGERS NO STANDARD

SI.No. SUGGESTION ACTION2 Daily allowance to be enhenced to Rs. 75/- Accepted. Dai'JyalloWance will be paid

per day. to the participants e Rs.75/- per.oartidpati,on day.

3. Journey allowance to be raised to Rs. 150/- Accepted. Journey allowance to beraisecfto Rs. 150/-

4. Football shoes to be provlded to the ·,It ·was unanimously decided inFootball team in addition.to uniform. prindpal to pr<>yide kit inclusive of

, .

shoes' to the partldpants oncefneterY' three years instead of

,. prescribed sanction. The .President

"

desired that further modalities may beworked out in this regard.

5. Football event to held as the first event. Accepted. calendar has been: .prepared keeping in view the demand

raised by the members.6. Basketball being the technical game should Accepted.

be left out from tfi~'games cHthe E.P.F.0.and Volleyball to"'be 'merged with theFootball.

Item No. ·7. ALLOTMENT OF BUDGET.

It was brought to the notice cH the Board that the Host Regions demands for theinaease in the budget and also demands specific instructions how to utilize the funds head.wise. Therefore, the head wise allocation of budget was placed before the board. It was alsobrought to the notice of the Board that the budget for the year 2009-10 was being increasedby 10% over from the year 2008-09. The host Regions are to conduct. the event within theallotted budget. The head wise allocation of budget is as under:

"CRICKET NORTH ZONE 7 TEAMS

S.No. Particulars Amount1. Lodging (Cricket) 700002. Boarding 700003. Transportation 30000

4. Ground Charges 100005. Umpire & Scorer Charges 90006. Spo", Artides BaDs 15 ban. __ .__ ~_ .._S_OOO ..

7. TrophiesJMementoes 100008. Mise. Invitation 20000

Canls/BadgesIBanners/FirstAidIDrinIdiIg WaterlPublicAddress System ete,Total 224000

soum ZONE (FOUR TEAMS)

S.No. Particulars Amount

L Lodging 400002. .Boarding . 400003. Transportation 200004. Ground Charges 120005. Umpire & Seorer Cbarges .60006. Sports Artides Bans 50007. TropbiesIMementoes 100008. Mise. Invitation 15000

Cards/BadgesIBannersIFintAidIDrinking WaterlPubHcAddress System ere,

Total 148000

EAST ZONE (5 ReJion)

S.No. Particulars Amount

1. Lodging 500002. Boarding 500003. Transportation ; 150004. Ground Charges .. 9000

....

5. Umpire & Scorer Charges 70006. Sports Artides , , 5000,-.

7. TropbiesIMementoes 100008. Mise. Invitation 20000

Canls/lladgeslBannenlFint -- -----_. __ .--_. __ .................. -

AidIDrinking WaterlPublieAddress System ete,

Total 166000

·. ~;

WEST ZONE (SIX TEAMS)

S.No. Particulars Amount1. Lodging 600002. Boarding 600003. Transportation 250004. Ground Charges 100005. Umpire & Seorer Charges 90006. Sports Articles BaDs 60007. TropbieslMementQes 100008. Mise. Invitation 25000

CardslBadgeslBannersIFirstAidIDrinldng WaterlPubUcAddress System ete.Total 205000

FINALS

S.No. Particulars Amount,

1. . Lodging 400002. Boarding 400003. Transportation 200004. Ground Charges 150005. Umpire & Scorer Charges 90006. Sports Articles Balls 15 baDs 100007. TropbiesIMementoes 150008. Mise. Invitation 25000

CardsIBadgesIBannerslFirstAidIDrlnking WaterlPublicAddress System ete.

Total 174000

NoamZONE

SOUTH ZONE

EAST ZONE

WEST ZONE

FINAL

TOTAL

RS. 224000

RS. 148000

RS. 166O()O

RS. 205000

RS. 174000

RS. 917000

PROPOSED BUDGET TO BE ALLOTTED (FOOTBALL & VOLLEYBALL)

Fixin.: up ofronnula.

NORTH ZONE

S.No. Particulars Amount

L LOdgin.: 1100002. Boa ••••in.: 1100003. Transportation 300004. Ground Charges 120005. Umpire IReferee 100006. Sports Articles 70007. TrophiesJMementoes 150008. Mise. Invitation 20000

CardsIBadgeslBannersIFirstAid/Drinking WaterlPublieAddress System ete,

Total 314000

SOUTH ZONE.

S.No. Particulars Amount

1. Loda=ing ·600002. Boarding 600003. Transportation 200004. Ground Charges 80005. Umpire 60006. Sports Articles 70007. TrOphiesIMementoes 150008. Mise. Invitation 25000

CardsIBadgesIBannerslFirstAidIDrinldng WaterlPublieAddress System ete, .

Total 201000

EASTWNE

S.No. Particulars Amount

1. Lodging 700002. . .Boarding 700003. Transportation 300004. Ground Charges 90005. Umpire & Referee 80006. Sports Artides Balls 70007. TropbiesfMementoes 150008. Mise. Invitation 20000

Cards/BadgeslBannenlFirstAidIDrinldng WaterlPublicAddress System ete,

Total 229000

WESTWNE

S.No. Particulars Amount

1. Lodging 80000-,

2. Boarding 80000. ..

3. Transportation 300004. Ground Charges 90005. Umpire & Referees 90006. Sports Artides 70007. Trophies/Mementoes 150008. Mise. Invitation 35000

Cards/Badges/BannerslFirstAidIDrinking WaterlPnbJic. ________ ........... - ......... _-_ ............ _.----.- ... -.

Address System etc,

Total 265000

FINALS

S.No. Particulars Amount

1. Lodging 650002; Boarding 650003. Transportation 300004. Ground Cbal"les 100005. Umpire & Referees 120006. Sports Articles BaDs 70007. Trophies/Mementoes 200008. Mise. Invitation 25000

Cards/BadgeslBanners/FirstAidIDriDking WaterlPublieAddress System etc.Total· 234000

TOTAL

NORTH ZONE RS. 314000

SOUUlZONE RSa 201000

EAST ZONE RS. 229000

WESTWNE RS. 26S000

FINAL RS. 234000

TOTAL RS. 1243000

----------_._ _- _ .._-- ..- - .

PROPOSED BUDGET TO BE ALLOTTED (INDOOR GAMES)

Fixing up of fonnula.

NORTHWNE

S.No. Particulars Amount

1. Lodging 400002. Boarding 400003. Transportation . ·200004. Ground Charges 100005. Umpire IReferee 60006. Sports Materials . 100007. TrophiesIMementoes

.. 100008. Mise. Invitation 20000

CardslBadgesJBannersIFirst ..•.. .~.

AidlDrinking WaterlPublicAddress System ete,

Total 156000

SOUTH ZONE.

S.No. Particulars Amount

1. Lodging 300002. Boarding 300003. Transportation 150004. Ground ChargeS 100005. Umpire ·60006. Sports Materials 80007. Trophies/Mementoes .100008. Mise. Invitation 15000

CardslBadgesIBannen/FirstAidIDrinking WaterlPoblicAddress System etc.

Total 124000

EAST ZONE

S.No. Particulars Amount

1. Lodging .- ":-.,. 350002. Boarding 350003. Transportation 200004. .. Ground Charges 100005. Umpire & Referee 60006. Sports Articles 100007. TrophiesIMementoes > 100008. Mise. Invitation 15000

Cards/BadgeslBannersIFint.AidIDrinking WaterlPublieAddress System etc.

Total 141000

WEST ZONE

S.No. Particulars." ,"

Amount

1. Lodging 350002. Boarding 350003. Transportation 200004. Ground Charges 60005. Umpire & Referees 60006. Sports Articles 100007. Trophies/Mementoes ., 10000·8. MiSc. Invitation 15000

Cards/BadgeslBannerslFirstAidlDrinkiu&.Wata1.PubJit ................._.. -.- ........ -_._- ........... - ............ - ......

Address System etc.

Total 137000

ALL INDIA ATllELETIC FINALS

S.No. Particulars Amount

1. Lodging 1750002. Boarding 2500003. Transportation 350004. Ground Charges 250005. Umpire & Referee 300006. Sports Articles 100007. Trophies/Mementoes 200008. Mise. Invitation 25000

CardslBadges/Banners/FirstAidlDrinking WaterlPublieAddress System etc. ,.Total 570000

TOTAL

NORm ZONE RS. 156000

soumZONE RS. 124000

EAST ZONE RS. 141000

WEST ZONE RS. 137000

FINAL RS. 570000

TOTAL RS. .1128000

PROPOSED ALLOTMENT ON THE HEAD CONDUCT

ATHLETIC ---.------ ..-.Rs~lt28000·····-························

FOOTBALL & VOLLEYBALL

. CRICKET

TOTAL

RS.1Z43000

RS.917000RS.3614000

BREAK UP OF THE BUDGET TO BE-INCURRED FOR THE GAMESCONDUCT 3614000

KIT CRICKET -KIT FOOTBALL -,KIT INDOOR & - > TO BE INFORMED LATER ON.ATHLETIC

KIT VOLLEYBALL -PA " 750750

DA 646100

SELECTION . OF 250000PLAYERS

SPORTS MATI,:,uAL , , 300000

Blazers to be given to best 35000sportsm~'sand Centralobservers 10 inriumbers

All India Public . Sector 300000 Cricket Uniform 15000 25000Sports Promotion Board Sports Material 100001. Annual Subscription FOOTBALL 15000 25000to All India Public UniformSectorffable Tennis

Federation of India. Shoes & Ma:teriai 100002. Advertisement in Badminton 3000souvenir. Uniform 6000 90003. Participation MaterialOrganising Camps.

" Table Tennis 3000Uniform 6000 9000Material

0 CHESS Uniform 3000Material 2000 5000

0 CARROM 3000. Uniform Material 5000 8000

. "

0 SUBSCRIPTION 50000 50000& SOUVENIR

0 CRICKET.........................

"40000 ..'40000

TOURNAMENT& CAMP

0 'SCHOLARSIflP 48000 48000

3 X4 X 4000

0 T.A&D.A. 30000 30000

Total 5895850 249000

The total requirement of the budget will be Rs. 62.00 Lakhs exduding the Kit/uniformto be provided to the partidpan~, from the Budget Section.

mM NO. 8 SWITCH oveR 10 20-20 OVERS MATCHe$ IN CRICKET.

The Board unanimouslyapproyed the item unanimoosly.

ITEM NO. 9.

PERMISSION FOR "'PUSHING OF ONE PAGE PUBUCITY MATERIAL IN THESOUVENIR OF ALL INblA $PORTS PROMOTION BOARD.

The Board approved the proposal for advertisement in SOl,lvenirof All India PublicSector ~ports promotion Board. '

ITEM NO. 10

Any other item with the permission Qf the Chair.

1. Member from the West. zone requested the board to conduct the veteran event asdecided in the last meeting: The Ptesiderlt desired that the veterans can play thesports in the sportsman spirit in their Regions. '

2. Some of the members requested the President to extend the tenure of the CentralspOrts Promotton Board and Central Staff Welfare Comfllittee from two years to threeyears. The President accepted the request made by the members and extended theterm of the tenure of the Central Staff Welfare Committ~ and Central SportsPromOtion Board for one more year.

The meeting ended with vote of thanks to the <:hair