~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS FINANCE, AUDIT AND ADMINISTRATION COMMITTEE MEETING 2910 East Fifth Street Austin, TX 78702 ~ AGENDA ~ Wednesday, September 11, 2019 11:00 AM Capital Metro Rosa Parks Boardroom Board of Directors Page 1 Printed 9/6/2019 I. Public Comment: II. Action Items: 1. Approval of an Amendment to an Interlocal Agreement with the City of Austin authorizing the President & CEO or his designee, to make a one-time payment in the amount of $22,500 for the expanded implementation and operation of the Smart Trips program, with financial contributions from Capital Metro not to exceed $172,500. 2. Approval of the Fiscal Year 2020 Operating and Capital Budget and Five- Year Capital Improvement Plan. III. Presentations: 1. FY2020 Budget Update 2. IA FY2019 Audit Plan Status IV. Items for Future Discussion: V. Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) 369-6040 or email [email protected]if you need more information. Committee Members: Terry Mitchell, Chair; Wade Cooper, Pio Renteria and Eric Stratton.
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~ NOTICE OF MEETING ~
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS FINANCE, AUDIT AND ADMINISTRATION COMMITTEE MEETING
2910 East Fifth Street Austin, TX 78702
~ AGENDA ~
Wednesday, September 11, 2019 11:00 AM Capital Metro Rosa Parks Boardroom
Board of Directors Page 1 Printed 9/6/2019
I. Public Comment:
II. Action Items:
1. Approval of an Amendment to an Interlocal Agreement with the City of
Austin authorizing the President & CEO or his designee, to make a one-time
payment in the amount of $22,500 for the expanded implementation and
operation of the Smart Trips program, with financial contributions from
Capital Metro not to exceed $172,500.
2. Approval of the Fiscal Year 2020 Operating and Capital Budget and Five-
Year Capital Improvement Plan.
III. Presentations:
1. FY2020 Budget Update
2. IA FY2019 Audit Plan Status
IV. Items for Future Discussion:
V. Adjournment
ADA Compliance
Reasonable modifications and equal access to communications are provided upon
request. Please call (512) 369-6040 or email [email protected] if you need
more information.
Committee Members: Terry Mitchell, Chair; Wade Cooper, Pio Renteria and Eric
Stratton.
Finance, Audit and Administration Committee Agenda September 11, 2019
Board of Directors Page 2 Printed 9/6/2019
The Board of Directors may go into closed session under the Texas Open Meetings Act.
In accordance with Texas Government Code, Section 551.071, consultation with
attorney for any legal issues, under Section 551.072 for real property issues; under
Section 551.074 for personnel matters, or under Section 551.076, for deliberation
regarding the deployment or implementation of security personnel or devices; arising
regarding any item listed on this agenda.
Capital Metropolitan Transportation Authority MEETING DATE: 09/11/2019
Board of Directors (ID # 4460)
Modification of Smart Trips ILA with City of Austin
Page 1
Approval of an Amendment to an Interlocal Agreement with the City of Austin authorizing the President & CEO or his designee, to make a one-time payment in the amount of $22,500 for the expanded implementation and operation of the Smart Trips program, with financial contributions from Capital Metro not to exceed $172,500. .
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Capital Metropolitan Transportation Authority MEETING DATE: 9/11/2019
Board of Directors (ID # AI-2019-1104) ILA - SMART TRIPS Resolution
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SUBJECT: Approval of an Amendment to an Interlocal Agreement with the City of Austin authorizing the President & CEO or his designee, to make a one-time payment in the amount of $22,500 for the expanded implementation and operation of the Smart Trips program, with financial contributions from Capital Metro not to exceed $172,500. FISCAL IMPACT:
Funding for this action is available in the FY2019 Operating Budget.
STRATEGIC PLAN: Strategic Goal Alignment: 1. High Quality Customer Experience 4. Valued Community Partner Strategic Objectives: 1.2 Ridership 4.1 Brand Reputation 4.4 Organizational Partner Satisfaction EXPLANATION OF STRATEGIC ALIGNMENT: Smart Trips Austin is a transportation demand management program and collaboration between the City of Austin and Capital Metro that actively engages households in targeted neighborhoods in an effort to reduce Single-Occupancy Vehicle (SOV) trips and increase trips by walking, biking, carpooling and transit. Those who participate in the program will walk away with a greater understanding of Capital Metro services, our ticketing systems and routes. Additionally, they will be encouraged to try transit in the context of community events with neighbors, rather than simply as a work commute solution. Further, private sector partners will be engaged through events, discounts, and by promoting transit alternatives available in the market. Those who do NOT participate in the program will be made more aware of transit services through direct mail, social media and word-of-mouth marketing. BUSINESS CASE: During the program, Smart Trips respondents have reported a 2.5 – 6.7 percentage point increase in transit use and a 3.3 – 5.4% decrease in Single Occupant Vehicle trips. Accepting the $22,500 (15%) match with CAMPO allows the City of Austin and Capital Metro to double the reach of the program at a fraction of the annual program costs.
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COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on September 11, 2019. EXECUTIVE SUMMARY: This ILA Amendment is between Capital Metro and the City of Austin, which work together on the City's Smart Trips program. Smart Trips is an active transportation encouragement program that aims to reduce single occupant vehicle trips and increase trips taken by foot, bike, bus or shared car within target neighborhood areas. In 2017, Capital Metro and the City of Austin agreed to split the $300,000 annual program production costs, by making annual contributions of $150,000 each. In 2019, Capital Metro and the City of Austin received a grant from the Capital Area Metropolitan Planning Organization (CAMPO) to double the reach of the Smart Trips Austin program. The grant provides $255,000 (or 85%) of associated program costs, with Capital Metro and the City of Austin agreeing to provide $45,000 (or 15%) in one-time matching funds. This ILA Amendment secures Capital Metro’s match contribution of $22,500, for a total financial contribution from Capital Metro in 2019 not to exceed $172,500. DBE/SBE PARTICIPATION: Does not apply PROCUREMENT: Does not apply RESPONSIBLE DEPARTMENT: Marketing/Community Involvement
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS RESOLUTION (ID # AI-2019-1072)
Modification to Smart Trips ILA with City of Austin
WHEREAS, Capital Metro and the City of Austin entered into a Smart Trips Interlocal Agreement for the City’s Smart Trips Austin Program, under which Capital Metro and the City combine their resources to promote the use of active transportation, including use of Capital Metro’s public transit system; and WHEREAS, Capital Metro wishes to add and the City wishes to receive a special, one-time additional payment under this agreement in an amount not to exceed $22,500 for the first renewal period to provide a local match for $255,000 in grant money received from the Capital Area Metropolitan Planning Organization (CAMPO) for the program. NOW THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or his designee, is authorized to finalize and execute a modification to the Interlocal Agreement with the City of Austin for the Smart Trips program to add funding toward the implementation and operation of the program in an amount not to exceed $22,500. ________________________ Date: ____________________ Secretary of the Board Eric Stratton
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AMENDMENT TWO TO THE INTERLOCAL AGREEMENT
BY AND BETWEEN
THE CITY OF AUSTIN
AND
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
(SMART TRIPS)
This Amendment Two to the Smart Trips Interlocal Agreement (“Amendment Two”) is
made by and between the City of Austin (“City”), a Texas home-rule city and municipal
corporation, and Capital Metropolitan Transportation Authority (“Capital Metro”), a
transportation authority organized under Chapter 451 of the Texas Transportation Code.
The City and Capital Metro are referred to in this Amendment individually as a “Party”
and collectively as the “Parties”.
RECITALS
A. WHEREAS, Capital Metro and the City entered into that certain Smart Trips
Interlocal Agreement for the City’s Smart Trips Austin Program, dated effective May
1, 2017 (as amended, the “Agreement”) under which Capital Metro and the City
combine their resources to promote the use of active transportation, including use of
Capital Metro’s public transit system;
B. WHEREAS, the Parties subsequently entered into that certain Amendment One to
the Smart Trips Interlocal Agreement, dated as of April 30, 2019, to exercise the first
12-month renewal period beginning May 1, 2019 and terminating April 30, 2020 (the
“First Renewal Period”); and
C. WHEREAS, Capital Metro wishes to add and the City wishes to receive a special,
one-time payment in an amount not to exceed Twenty-Two Thousand Five Hundred
Dollars ($22,500.00) for the First Renewal Period.
NOW THEREFORE, in consideration for the mutual promises, covenants, obligations,
and benefits contained herein and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, the Parties agree to the terms and
conditions stated herein as evidenced by the signatures of their respective duly
authorized representatives below.
AGREEMENT
1. AMENDMENT.
a) Funding. Capital Metro will make a special, one-time payment in the
amount of Twenty-Two Thousand Five Hundred Dollars ($22,500.00)
for an total annual contribution for the First Renewal Period of One
Hundred Seventy-Two Thousand Five Hundred Dollars ($172,500.00)
to be used toward the implementation and operation of the Smart Trips
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program. The City shall invoice Capital Metro for the special, one-time
payment by September 30, 2019.
2. ENTIRE AGREEMENT. This Amendment represents the entire agreement
between the Parties concerning the subject matter of this agreement and supersedes
all prior or contemporaneous oral or written statements, agreements, and
negotiations.
3. RATIFICATION. The Agreement, as modified and amended by this Amendment,
is ratified and confirmed in all respects.
4. CONFLICT. The terms of this Amendment Two are in addition to, and construed
together with, the terms of the Agreement. In the event of a conflict between the
terms of this Amendment and the terms of the Agreement, the terms of this
Amendment shall control.
Signatures on Next Page
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IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by
their respective undersigned duly authorized representatives as of the date of the last
Party to sign.
CAPITAL METROPOLITAN
TRANSPORTATION AUTHORITY
______________________________________
Randy Clarke
President/CEO
______________________________________
Signature Date
CITY OF AUSTIN
___________________________________
Annick Beaudet
Assistant Director Austin Transportation
Department
___________________________________
Signature Date
Approved as to form:
By: _________________________________
Assistant City Attorney
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Capital Metropolitan Transportation Authority MEETING DATE: 09/11/2019
Board of Directors (ID # 4461)
FY2020 Operating and Capital Budget and 5-year CIP
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Approval of the Fiscal Year 2020 Operating and Capital Budget and Five-Year Capital Improvement Plan..
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Capital Metropolitan Transportation Authority MEETING DATE: 9/23/2019
Board of Directors (ID # AI-2019-964) Approval of the Fiscal Year 2020 Operating and Capital Budget and Five-Year
Capital Improvement Plan
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SUBJECT: Approval of the Fiscal Year 2020 Operating and Capital Budget and Five-Year Capital Improvement Plan FISCAL IMPACT:
Adoption of the proposed Fiscal Year (FY) 2020 budget will provide an appropriation of $403,689,177 in FY2020 for operating and capital expenses that are supported by projected revenue and other funding sources.
STRATEGIC PLAN: Strategic Goal Alignment: 3. Sustainability Strategic Objectives: 3.1. Operating Cost/Revenue Hour 3.3. 5-Year Projected Cash Flow Available for CIP 3.4. Financial Diversity 3.6. Adherence to State of Good Repair Program EXPLANATION OF STRATEGIC ALIGNMENT: The proposed FY2020 budget includes funding to maintain Capital Metro’s current services while also adding new innovative mobility initiatives, customer service enhancements and building infrastructure needed to support the region’s current and future growth. The five-year capital improvement plan identifies planned projects that support achievement of Capital Metro’s strategic goals, ensures regulatory compliance and maintains assets in a state of good repair. BUSINESS CASE: Capital Metro has prepared a structurally balanced budget that provides the funding needed to continue delivering high-quality and efficient transportation services. COMMITTEE RECOMMENDATION: This agenda item was presented at the Finance, Audit and Administration Committee and recommended for approval on September 11, 2019. EXECUTIVE SUMMARY: The proposed FY2020 budget is structurally sound and balanced. Ongoing revenue is sufficient to fund operations and will also help provide funding for needed capital investments, including replacement of transit assets nearing the end or at the end of life cycles.
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Capital Metro proposes to spend $287.1 million for operating expenses and $6.9 million for commitments under interlocal agreements with local government entities for mobility programs.
Funding has been included in the operating budget for sustained transit services, as well as funding for pilot service initiatives such as Pickup that will allow the agency to provide new services and test new ideas in an efficient and cost-effective manner. The budget includes funding for Project Connect, a long-term planning project that will lead to a transformational change in the region’s transportation network and create an all-new culture of transit. Furthermore, the proposed budget responds to increased demand from customers for MetroAccess and MetroRideShare services with additional funding for these modes of service. Capital Metro prepared a five-year Capital Improvement Plan (CIP) for capital projects that support its strategic goals. The CIP is updated annually and addresses replacement or “state of good repair”, regulatory compliance and expansionary requirements for public transportation service in Central Texas. Capital Metro plans to invest $109.7 million in capital projects during FY2020. Significant projects and acquisitions in the proposed FY2020 Capital Budget, including “state of good repair”, regulatory compliance and new investments, are highlighted as follows:
• Concentrating our focus on the reconstruction of Downtown Station, including the opening of a temporary station that will let us proceed with that work and serve the customer simultaneously. Additional improvements to our MetroRail service will include implementation of federally mandated positive train control measures and expansion of the system’s capacity.
• Placing battery electric powered buses on the streets of Central Texas for the first time, helping us achieve our goal to create sustainable and equitable options for the entire community.
• Proceeding with the redevelopment of multiple transit centers throughout the service area, including Norwood and Oak Hill, as well as accelerating the installation of 125 bus stop shelters, benches and litter containers and 80 additional solar lighting facilities at stops with shelters.
• Continuing replacement of vehicles, equipment and other assets as part of the on-going and federally required state of good repair program.
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The proposed budget reflects the prudent use of a portion of accumulated fund balance to provide funding for capital investments needed to maintain Capital Metro’s transit assets in a state of good repair or to support enhanced services. The proposed, structurally balanced FY2020 budget totals $403.7 million, and is comprised of the following funding and expense categories:
The proposed budget reflects fund balance projections of $161.1 million by the end of FY2020 as outlined in the table that follows. Of this amount, Capital Metro will set aside $47.9 million in reserves for two months of operating expenses, which meets the level set forth by the Texas Legislature, $23.9 million for the budget stabilization reserve, $1.3 million for a self-insurance reserve, $4.8 million for city of Austin mobility programs and $34.6 million for a capital expansion fund as we look forward to future needs in the region.
Funding FY2020
Sales Tax $265,679,360
Passenger Revenue 22,523,608
Freight Railroad Revenue 5,248,768
Miscellaneous Revenue 7,762,596
Operating Contributions and Grants 32,346,717
Capital Grants - Federal 12,323,103
Capital Grants - State 14,758,832
Other Capital Contributions 605,000
Capital Funding Carried Forward from FY2019 12,232,429
Fund Balance 30,208,764
Total Funding $403,689,177
Expenses FY2020
Operating Expenses $287,132,966
Interlocal Agreements 6,887,950
Capital Project Expense 109,668,261
Total Expenses $403,689,177
Budget Summary
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Senate Bill 650 requires Capital Metro to prepare a five-year capital improvement plan, which is included in Appendix A of the budget document. This section provides additional information about each project category, including project descriptions, funding sources, project benefits and strategic objectives. The plan is updated annually and addresses replacement and expansion requirements for the delivery of public transportation services. The proposed FY2020 capital budget and capital improvement plan is outlined in the table that follows, summarized by project type and followed by projected funding.
Local Funding 81,981,326 51,139,665 48,992,404 42,810,750 44,357,300 269,281,445
Total Funding Sources 109,668,261$ 65,445,528$ 57,244,043$ 48,175,750$ 49,907,300$ 330,440,882$
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Over recent months, Capital Metro provided information regarding the budget process and the proposed FY2020 budget in a variety of formats for the public and sought feedback using online engagement tools, as well as traditional methods like public meetings. These outreach efforts included the following: Presentations to Board of Directors and its Committees May 8, 2019, Finance, Audit and Administration Committee May 8, 2019, Operations, Planning and Safety Committee June 21, 2019, Board of Directors July 15, 2019, Board of Directors Work Session August 26, 2019, Board of Directors September 11, 2019, Finance, Audit and Administration Committee September 11, 2019, Operations, Planning and Safety Committee Board and Committee Meetings at Rosa Parks Board Room, 2910 East 5th Street, Austin, TX 78702 Served by routes 4, 300 Presentations to Access Advisory Committee June 5, 2019, 5:30 - 7:00 PM August 7, 2019, 5:30 - 7:00 PM Rosa Parks Board Room, 2910 East 5th Street, Austin, TX 78702 Served by routes 4, 300 Presentations to Customer Satisfaction Advisory Committee June 12, 2019, 6:00 - 7:30 PM August 14, 2019, 6:00 - 7:30 PM Project Connect Community Office, 607 Congress Avenue, Austin, TX 78701 Served by downtown routes Proposed FY2020 Budget Document Available and Posted Online August 23, 2019 Public Open Houses Information made available to the public regarding the proposed FY2020 budget and five-year capital improvement plan. August 15, 2019, 6:30 PM – 8:30 AM Leander Station Served by routes 985, 987, MetroRail August 27, 2019, 4:00 PM – 6:00 PM Republic Square Park Served by downtown routes
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August 28, 2019, 4:00 PM – 6:00 PM Plaza Saltillo Station Served by routes 4, 7, 451, MetroRail August 29, 2019, 7:00 AM – 9:00 AM Norwood Walmart Served by routes 10, 323, 325, 339, 485, 492 August 29, 2019, 4:00 PM – 6:00 PM Westgate Transit Center Served by routes 30, 300, 311, 315, 318, 803 August 30, 2019, 6:30 AM – 8:30 AM Lakeline Station Served by routes 214, 383, 985, 987, MetroRail Public Hearing on Proposed FY2020 Budget September 11, 2019, 12:00 PM Rosa Parks Board Room, 2910 East 5th Street, Austin, TX 78702 Served by routes 4, 300 Board of Directors Considers Adoption of Budget Proposal September 23, 2019, 12:00 PM Rosa Parks Board Room, 2910 East 5th Street, Austin, TX 78702 Served by routes 4, 300 DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Finance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS RESOLUTION (ID # AI-2019-964)
Approval of the Fiscal Year 2020 Operating and Capital Budget and Five-Year Capital Improvement Plan
WHEREAS, pursuant to Section 451.102 of Chapter 451 of the Texas Transportation Code, the budget for Fiscal Year 2020 was made available to the public on August 23, 2019, and a budget public hearing was held on September 11, 2019; and WHEREAS, pursuant to Section 451.132(c), the Board of Directors has reevaluated the five-year capital improvement plan. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Fiscal Year 2020 budget in the amount of $403,689,177 is adopted. BE IT FURTHER RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the five-year Capital Improvement Plan for capital projects is amended. BE IT FURTHER RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby requires the President and CEO to report at least quarterly on the operating expenses and capital project expenses of each major department in a financial report. ________________________ Date: ____________________ Secretary of the Board Eric Stratton
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Capital Metropolitan Transportation Authority MEETING DATE: 09/11/2019
Board of Directors (ID # 4475)
FY2020 Budget Update
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FY2020 Budget Update
Presented on September 11, 2019
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• Feb 5 Operating and Capital Budget kick-off meeting with departments
• Apr 12 Capital Budget requests received from departments
• Apr 19 Operating Budget requests received from departments
• May 8 Board Committees review proposed budget calendar
• Jun 5 Initial review with Access Advisory Committee
• Jun 12 Initial review with Customer Satisfaction Advisory Committee
• Jun 21 Board of Directors initial budget review and discussion
– Major operating budget assumptions
– Service priorities and funding
– Capital improvement program update
• Jul 15 Budget proposal presented to Board Work Session
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PUBLIC OUTREACH / FEEDBACK PROCESS
• Aug 7 Presentation to Access Advisory Committee
• Aug 14 Presentation to Customer Satisfaction Advisory Committee
• Aug 15-30 Budget outreach across Capital Metro’s service area
• Aug 23 Proposed budget document is published online
• Aug 24 Notice of public hearing on proposed budget published 14 days before hearing
• Aug 26 Update Board of Directors
• Sep 11 Update Board Committees
• Sep 11 Public hearing on proposed budget and capital improvement plan at noon
• Sep 23 Board of Directors considers budget proposal
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Public Outreach
• Outreach at transit centers
– Leander Station – 35 people reached
– Republic Square Park – 32 people reached
– Plaza Saltillo Station – 198 people reached
– Norwood Walmart – 24 people reached
– Westgate Transit Center – 67 people reached
– Lakeline Station – 136 people reached
• Budget take away cards used to begin conversations
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Revenue Comparison
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$' Million
Revenue Category
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Actual
FY2019
Forecast
FY2019
Budget
FY2020
Budget
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(Decrease)
Sales Tax $243.6 $257.9 $245.8 $265.7 $19.9
Passenger Revenue 22.6 22.7 22.5 22.5 .0
Freight Railroad Revenue 5.5 5.1 4.5 5.2 .7
Other Revenue 4.9 6.8 4.2 7.8 3.6
Operating Contributions and Grants 53.4 35.6 30.1 32.3 2.3
Capital Grants and Contributions 27.4 31.2 28.5 27.7 (.9)
Total Revenue $357.4 $359.4 $335.6 $361.2 $25.7
• No significant updates to report
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Operating Expense Update
• Purchased transportation increase of $1.8 million– Increase to Commuter Rail for conductors
– Increase for Bus service for final RATP Dev contract extension
– Contract Modification to align paratransit operator wages with the living wage
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Operating Expense Comparison
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Expense Category
FY2018
Actual
FY2019
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FY2019
Budget
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Budget
$ Increase /
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Salaries and Benefits $42.7 $46.4 $44.4 $49.2 $4.8
