PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
Sustainable Palm Oil Certification
[ ]Stage 1 [√]Stage2 [ ]Surveillance Assessment Report
Plantation Manager/Owner
:
MINAMAS Plantation - SIME DARBY Group
Plantation Name : PT Guthrie Pecconina Indonesia
Region and Country : Sub District of Babat Toman
District of Musi Banyuasin, Province of South
Sumatera, Indonesia
Certificate Code : MUTU-RSPO/ 017
Date of certificate issue : March 16th, 2012
Date of expiry of certificate : March 16th, 2017
Assessment
date
Report finalization
date
PT Mutuagung Lestari
Auditor Checked by Approved by
ST1 25-29/04/2011 04/05/2011
Taufik Margani; Doni; Marsudi Eko
Santoso
Tony
Arifiarachman
Tony
Arifiarachman
ST2 20-25/06/2011 08/09/2011
Deni A. Novendi; Doni; Marsudi Eko
Santoso
Reny
Rustianingsih
Tony
Arifiarachman
S1
S2
S3
S4
Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia
Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6
Email : [email protected] ● www.mutucertification.com
MUTU Certification • Approved by RSPO Secretariat on June 2008
Submitted to RSPO on: Reviewed by RSPO on: CB Responds on: Approved by RSPO on:
02/16/2012 02/24/2012 03/05/2012 03/14/2012
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 i Prepared by Mutuagung Lestari forGuthrie Pecconina Indonesia
TABLE OF CONTENT
FIGURE
Location Map of
Operational Map of
1
2
1.0 SCOPE of the CERTIFICATION ASSESSMENT
1.1 National Interpretation Used 3
1.2 Organization Information 3
1.3 Type of Assessment 3
1.4 Location of Plantations, Mill and Hectare Statement 3
1.5 Description of Supply Base 5
1.6 Dates of Plantings and Cycles 5
1.7 Approximate Tonnage Certified 6
1.8 Other Certifications 6
1.9 Time Bound Plan for Other Management Units 6
2.0 ASSESSMENT PROCESS
2.1 Certification Body 8
2.2 Lead Auditor and Auditor Team 8
2.3 Assessment Methodology, Progress, and Site Visit 8
2.4 Stakeholder Consultation and List of Stakeholder Contacted 11
2.5 Determining Next Visit 11
3.0 ASSESSMENT RESULT
3.1
3.2
Summary of Assessment Report of the RSPO Certification
Summary of Assessment Report of Supply Chain Requirement
12
36
3.3 Checklist Conformity of Certificate and Logo Use 41
3.4 Summary of Time Bound Plan Verification of the RSPO Certification 42
3.5 Summary of Non Conformance, Correction Action Required, Observation and Noteworthy
Positive Components
43
3.6 Summary of Arising Issues from Public, Organization and Auditor Response 61
4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings 64
ANNEXES
1. Peer Review Report 65
2. Result of RSPO Committee - RSPO Certification 66
3. List of Stakeholder Contacted in the RSPO Certification Process 67
4. Glossary 71
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 1 Prepared by Mutuagung Lestari forGuthrie Pecconina Indonesia
Figure 1. Map of Location PT Guthrie Pecconina Indonesia
PT. GPI
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 2 Prepared by Mutuagung Lestari forGuthrie Pecconina Indonesia
Figure 2. Operational Map PT Guthrie Pecconina Indonesia
NAE
MJE
KRE
BYE RJE
POM
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 3 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
1.0 CERTIFICATION SCOPE
1.1 National Interpretation Used National Interpretation, Principles and Criteria of RSPO
for Sustainable Palm Oil Production, Republic of
Indonesia - RSPO INA-NIWG, May 2008 and Supply
Chain Certification System.
1.2 Organization Information
1.2.1 Company name MINAMAS Plantation – SIME DARBY Group
1.2.2 Contact person Mohamad Pirabaharan
1.2.3 Company address The Plaza Lt. 36
Jl MH Thamrin Kav. 28-30
Jakarta 10350
1.2.4 Tel +62-21-2992650
1.2.5 Fax +62-21-5711652
1.2.6 E-mail [email protected]
1.2.7 Web page address www.simedarby.com
1.2.8 Company status Private
1.2.9 Management Representative who completed the application for
certification
Mohamad Pirabaharan
(Head of PSQM Minamas Plantation)
1.2.10 Date of Being Registered as RSPO member 08 December 2004
1.2.11 Number of employee
1.2.12 Contractor/Community/other workers 2.122 People
Contractors 49 People
Daily Freelancers -
1.3 Type of Assessment
1.3.1 Scope of Assessment Palm Oil Mill and Estate
1.3.2 Type of certificate Single
1.3.3 Company names listed in the certificate PT Guthrie Pecconina Indonesia
1.3.4 Number of management unit
1 (one) palm oil mill unit (POM Rantau Panjang) with
FFB from 5 (five) estates unit, i.e.: Rantau Panjang
Estate (RJE), Bumi Ayu Estate (BYE), Karang Ringin
Estate (KRE), Napal Estate (NAE), and Mangun Jaya
Estate (MJE)
1.4 Locations of Plantations, Mill and Hectarage Statement
1.4.1 Location of estate
Estate(s) Location
GPS
Latitude Longitude
Rantau
Panjang Estate
Village of Rantau Panjang, Sub District Babat
Toman, District of Musi Banyuasin, Province
of South Sumatera
20 51' 3.28" - 20 57' 0.61"
S
1030 42' 9.95" - 1030 47'
17.02"E
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 4 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Bumi Ayu
Estate
Village of Bumi Ayu, Sub District of Babat
Toman, District of Musi Banyuasin, Province
of South Sumatera
20 50' 35.35" - 20 55'
2.39" S
1030 38' 16.79" - 1030 42'
25.42"E
Karang Ringin
Estate
Village of Karang Ringin II, Sub district of
Babat Toman, District of Musi Banyuasin,
Province of South Sumatera
20 46' 2.88" - 20 49'
46.84" S
1030 35' 53.18" - 1030 39'
21.38"E
Napal Estate Village of Napal, Sub District of Babat Toman,
District of Musi Banyuasin, Province of South
Sumatera
20 49' 25.41" - 20 52'
27.88" S
1030 37' 36.33" - 1030 41'
16.48"E
Mangun Jaya
Estate
Village of Mangun Jaya, Sub District of Babat
Toman, District of Musi Banyuasin, Province
of South Sumatera
20 48' 55.6" - 20 53'
54.65" S
1030 33' 21.96" - 1030 38'
10.54"E
1.4.2 Location of Mill
Mill Location
GPS
Latitude Longitude
Rantau Panjang
POM
Village of Rantau Panjang, District of
Babat Toman, District of Musi Banyuasin,
Province of South Sumatera
020 54’59” S
103044’52.17” E
1.4.3 Maps Figure 1 & Figure 2
1.4.4 Country Indonesia
1.4.5 Region South East Asia
1.4.6 Village/Sub Regency/Regency/Province Village of Rantau Panjang, Karang Anyar, Bumi Ayu,
Napal, Rantau Kasih, Karang Ringin II and Mangun
Jaya / Sub District of Babat Toman / District of Musi
Banyuasin / Province of South Sumatera.
1.4.7 Tenure
Private -
State 10.139,91 ha (HGU Certificate No. 664/2003, 552/2003)
1.570 ha (HGU is in process, application Letter to BPN
No. 122/GPI/UM/PSD/VI/2011 and
123/GPI/UM/PSD/VI/2011)
1.843 ha (HGU is in process, application Letter to BPN
No. 004/GPI/UM/PSD/II/10)
Unplantable are : 408.445 ha
Community -
1.4.8 Hectarage Statement
Total area 13,961.355 Ha
Mature area 9,657.70 Ha
Immature area 881.09 Ha
Mill 12.88 Ha
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 5 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Infrastructure 339.81 Ha
Land Clearing 679.25 Ha
Occupation 1,927.24 Ha
HCV 55.38 Ha
Unplantable area 408.445 Ha
1.5 Description of Supply Base
1.5.1 Estate(s)
Estate(s) Total Area
(Ha)
Planted Area
(Ha)
FFB
(ton/year)
Yield
(ton/year)
% Supplied to
Mill
Rantau Panjang Estate 3,388.26 3,136.60 54,079.41 17.24 30.45
Bumi Ayu Estate 2,476.96 2,400.24 43,825.11 18.25 24.68
Karang Ringin Estate 2,066.95 1,922.12
34,441.47 17.91 19.40
Napal Estate 2,182.25 1,687.90 24,632.38 14.59 13.87
Mangun Jaya Estate 1,557.47 1,391.92
20,576.03 14.78 11.59
Total 11,671.89 10,538.78 177,554.40
1.5.2 Smallholder(s) and others
Smallholder(s) Number of
Member(s)
Location Total Area
(Ha)
FFB
(ton/year)
% Supplied to
Mill
- - - - - -
1.5.3 Description of Mill
Mill
Capacity
(tones/ hour)
CPO (ton) PK (ton) PKO (ton)
Out put OER Out put OER Out put OER
Rantau Panjang
POM
80 40,393.626
22.75 % 8,877.72
5 % - -
1.5.4 Product categories FFB/CPO/PK
1.5.5 Annual Yield – Average (Period 2005-2010) 13.6 Tonnes/Ha/Year
1.5.5 Annual Yield - Actual 16.55 Tonnes/Ha/Year
1.6 Dates of Plantings and Cycles
1.6.1 Age profile of planted palms*
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 6 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Planting Year Hectarage (hectares) Age (year)
1998 2,486.01 13
1999 3,276.36 12
2000 2,003.14 11
2001 894.12 10
2002 517.26 9
2003 180.55 8
2004 132.11 7
2005 168.13 6
2006 541 5
2007 153.41 4
2008 185.97 3
Total 10,538.06
Average Year 10.86
1.6.2 Area planting after 2005 - Ha
1.6.3 New planting area after November 2005 – extension
- Ha
1.6.4 Cycle
7-9 Days
1.7 Approximate Tonnage Certified
1.7.1 Production recovery of FFB 22.75 %
1.7.2 Production recovery of Palm Kernel 5 %
1.7.3 FFB 198,993.44 Tonnes/Year
1.7.4 Crude Palm Oil 45,271 Tonnes/Year
1.7.5 Palm Kernel 9,949.67 Tonnes/Year
1.8 Other Certifications
1.9.1 ISO 9001:2008/ISO 14001: 2004 None
1.9.2 OHSAS 18001:2007 None
1.9.3 HACCP None
1.9.4 Others Zero Accident certificate from RI Department of Labor (No. Kep
82/Men/V/2010.tanggal 4/5/2010)
1.9 Time Bound Plan for Other Management Units
Time bound plan for other Management Units of MINAMAS PLANTATION - SIME DARBY Group per December 2011
MINAMAS Plantation-SIME DARBY Group committed to prepare a time bound plan for all of other management units in order to adopt the P&C standard or to obtain RSPO certificate. And the audit team has considered it accordance to the RSPO Certification System documents – June 2007 for Partial Certification. Progress and follow up of the plan will be verified and reported on annual routine visit.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 7 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Certification
Status
Number of Strategic
Operating Units (SOUs)
Remark/Details
Malaysia Indonesia
Certified 33 14 Certified until December 2011
EB Review 6 5 It has been reviewed by Executive Board RSPO
Audited 0 5 3rd party audit or external audit completed on July 2011.
Total SOUs 39 24
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 8 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2.0 ASSESSMENT PROCESS
2.1 Certification Body
PT Mutuagung Lestari
Jl. Raya Bogor Km 33,5 No. 19
Cimanggis - Depok 16953
Telp. +62-21-8740202
Fax +62-21-87740745/46
Website: www.mutucertification.com
Email : [email protected]
2.2 Lead Auditor and Auditor Team
2.2.1 Assessment Team
ST2 1) Deni A. Novendi (Lead auditor). A Bachelor of Forestry Science Majoring in Natural Resources Conservation.
Ecological and Social Specialist. He was involved in socio-economic study of River Basin community - Citanduy -
Cisanggarung in Ciamis District, West Java, and has over 13 years experience in the field of Planning and
Conservation of Forests on forest concessions in Indonesia. Since 2003, he has been working for an Independent
Certification Institute as an Auditor of Forest Management Certification System (FSC and LEI systems); Chain of
Custody, ISO 9001, and the RSPO. He has also conducted several audits for each of these certification systems. In
this assessment he assessed on environmental, legal compliance, and OHS (Occupational Health and Safety)
aspects.
2) Doni (Auditor). Master of Rural Sociology. Have been following the certification of Sustainable Production Forest
Management (SFM) from Indonesia Ecolabel Institute (LEI) in 2008 and Training Up-Grading of SFM in the
Gunung Batu Training Center Bogor in 2010. Since 2003 he has been conducting several audit certifications of
SFM in some companies. he has free lance job in The Nasional Development Planning Body, Ministry of
Acceleration Development Backward Regions (KPDT) and the Ministry of Public Works as the evaluation team
since 2005 till now. In 2006-2007 he worked in JICA and UN-HABITAT, UNDP. In this Stage 2 Assessment
activities he assessed on employment and social aspects.
3) Marsudi Eko Santoso (Auditor Under trainee), A Bachelor of Agricultural Science Majoring in Agro-technology.
He had attended auditor training for ISO 9001-2008 System Management certification, HACCP certification, RSPO
certification system understanding and RSPO Lead Auditor Training. He was also involved in RSPO assessment in
several companies as an observer. Currently he has been working in an independent Certification Body. In this
assessment process, he assessed on Best Practices, IPM, OHS (Occupational Health and Safety) aspects.
2.3 Assessment Methodology, Progress, and Site Visit
2.3.1 Assessment Dates
ST2 20 – 25 Juni 2011
2.3.2 Estimate of person days to implement assessment
ST2 Number of participated auditors: 3 persons
Number of days for on-site assessment activity: 6 days
Number of person-days for on-site assessment activity: 18 day
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 9 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2.3.3 Detail process of assessment
ST2 Stage-2 (Main assessment) aimed at measuring the achievement reached by the company (PT GPI) in implementing
the requirements of the National Interpretation of the Republic of Indonesia from the Principles and Criteria (P&C) of
RSPO for the Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008).
The assessment was conducted in three methods, i.e.: (1) document review, to assess the adequacy of the type and
substance of the required documents, (2) interview with management unit’s personnel, to obtain cross check more
detailed information; and (3) field visit, to assess the adequacy of the actual implementation in the field compared with
the data of review result and information specified in the document.
A number of improvement recommendations as a result of the Stage-2 activities were submitted by auditors of MUTU to
PT GPI management unit, and the improvement results would be taken as verification for the Surveillance (S-1). All
information obtained were recorded in the Checklist of PT Mutuagung Lestari and become the main attachment to the
Assessment Report. In detail, the second stage assessment process is as follows:
June 20, 2011. In the morning the team traveled from Jakarta to the location. In the afternoon the team conducted
the opening meeting in the RJE Meeting Room, which was attended by GM of PT GPI, head of SOU 22 (Manager of
RJE), Manager of KRE, Manager of NAE, Manager of BYE, Manager of KRE, and Manager of MJE, Manager of
PSQM, Manager of Research, Senior Assistant of PSQM, Senior Assistant of MJE, Senior Assistant of KRE, Senior
Assistant of BYE, RJE Senior Assistant, Senior Assistant of NAE, Field Assistant, Head of Administration, and other
related personnel. Then documents review was conducted.
Auditors focused on doing a review of documents concerning the legality, documentation of environmental
governance, social governance documentation, and documentation practices plantations. The auditors were divided
into three groups based on aspects of assessment as follows:
Team I (Deni): reviewing related aspects of soil and water conservation; practices to maintain and improve soil
fertility; the management of HCV; environmental management, Occupational Safety and Health.
Team II (Doni): reviewing related to the legality of land tenure; management of social environments, and
employment.
Tim III (Eko): reviewing related to employment; reviewing related to the implementation of OSH; soil and water
conservation; Best Agriculture practices and Integrated Pest Management.
June 21, 2011. The auditors’ team continued documents review activities.
June 22, 2011. In the morning the team conducted public consultation where stakeholders are asked to give their views and opinions as to whether the applicant’s certification units comply with the requirements of the applicable National Interpretation. Public consultation was conducted in two ways in which the team was divided into 2 groups. Group I (Deni) visited and consulted stakeholders directly to the district level. While Group II (Doni and Eko) conducted a public consultation in the Atlit Sekayu homestead in a meeting with a stakeholders of sub district and village level. In the afternoon, team auditors joined to verify to the company related the results of public consultation. The results of the verification regarding to the public consultation and document review, then determined the location for site visits.
June 23, 2011. Field visits. The visits was conducted at locations that were considered critical issues related to
environmental, social, employment, and best practices in the estates and mill based on the results of verification issues
from stakeholders and the results of document review. At the site visits, team was divided into 2 groups. Group I (Deni)
conducted field visits to sites of estates and Mill to take a look the field conditions related to the aspects of best practices
for estate and mill employment and the environment. While Group II (Doni and Eko) conducted field visits to the estates
and around the villages to take a look at the field conditions of social aspects including following up verification result
to the company related to the results of public consultation and environmental aspects.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 10 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
June 24, 2011. In the morning, the team conducted further verification relating to the document review and field visits
followed by a discussion relating to the assessment results to determine the nonconformity results of the assessment
findings.
In the afternoon, closing meeting was conducted in RJE Meeting Room, which was attended by GM of PT GPI, head
of SOU 22 (Manager of RJE), Manager of KRE, Manager of NAE, Manager of BYE, Manager of KRF and Manager of
MJE, Manager of PSQM, Manager of Research, Senior Assistant of PSQM, Senior Assistant of MJE, Senior Assistant
of KRE, Senior Assistant of BYE, Senior Assistant of RJE, Senior Assistant of NAE, Field Assistant, Head of
Administration and other related personnel. In the Closing Meeting, the audit team presented the tentative audit
findings allowing the management unit to have RSPO certification as no major non conformance is found. The final
report will be prepared by the audit team and reviewed by internal reviewers and RSPO’s reviewers. Based on the
reviewers’ review results, especially reviewers of RSPO including auditor recommendations, the RSPO Certification
Committee would decide whether the RSPO certificate would be issued or not.
June 25, 2011. The audit team traveled to Jakarta.
2.3.4 Location of Assessment
ST2 Location 1 - village of Rantau Panjang: Interviewing Head of Village and Pengemin (The person allowed to manage
the river). The interview related to the traditional rights over the management of the river; impact of company operations
on the river.
Location 2 - Sub district of Lawang Wetan: Interviewing the secretary of the head district regarding the existence
of auction of the river; known companies using river water and has paid taxes of water usage.
Location 3 - Block A 002 of RJE: Observations and visits in the riparian zone of Piase river which was indicated had
been cleared by the company. Based on the results of site visits, the riparian zone of Piase river was the riparian
shrubs.
Location 4 - Block O54 of KRE: Observations in the company’s area bordered with community’s rice fields. Based
on this observation, it was known that the company built a 2-3 meter-high embankment and drainage channels to
prevent flooding in the area, it was done because that area was close to the Musi river. While the community seemed
has no drainage water channels in their rice fields thus it had a tendency to be flood-prone area.
Location 5 - Block E60 of MJE: Observations and interviews with traditional oil miners on the management of
traditional mines in the area of the company.
Location 6 - Home of Rantau Kasih Villagers (Mr. Kemis): Interview with villagers (Mr. Kemis) regarding the
history of the existence and management of traditional oil mining area. It was known that if the land had been agreed
to be submitted to the company for damages, however wells of oil refineries still owned by the villagers.
Location 7 - Hazardous Waste and Non Hazardous Material Warehouse of Napal Estate: Observations and
interview regarding the storage and management, waste of hazardous and non hazardous material, including the
feasibility of Hazardous material waste storage, waste monitoring records, the application of symbols hazardous
material waste, MSDS, and prevention of direct contamination to the environment (waste storage building watertight
and equipped reservoirs).
Location 8 - Block Q57 of KRE: Observations and interviews about the peat land management performed, including
monitoring of water level and peat soil subsidence.
Location 9 - River Senaro of KRE: Water River Senaro taken as an example for testing water quality inlet and
outlet.
Location 10 - The Pingei river (R Block 49 of RJE): The application observation of water gate to water level
management.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 11 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Location 11 – Block L24 BYE: Observations and interviews with foreman and employees regarding the OSH
implementation to personnel of chemicals users, chemical usage, and routine health checks.
Location 12 – Rantau Panjang POM. Observation and interview with employees was done concerning the practices
of FFB processing, OSH implementation, liquid and solid waste treatment, temporary warehouse for B3 waste, swift
emergency response, etc.
2.4 Stakeholder Consultation and List of Stakeholders Contacted
2.4.1 A meeting with several stakeholders in the district was conducted directly by visiting & consulting directly and having
public consultation with local stakeholders (village and sub district level). This was done by a meeting in Wisma Atlit
Sekayu.
2.4.2 List of stakeholder contacted
See Annex 3
2.5 Determining Next Visiting
The time of the next activity (Surveillance) will be determined after this report has been approved by RSPO secretariat
and / or 12 months after the certificate is issued.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 12 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.0 ASSESSMENT RESULT
3.1 Summary of Assessment Report of the RSPO Certification
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1
Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and
forms, to ensure the effective participation of stakeholders in decision-making.
The Company has recorded a record of information from the stakeholders. The records are available for all estates, including
palm oil mills in the form of log book which identifies information related to the parties i.e.: the date, name / external agencies,
the response, the met parties, completion date, status, description.
Here are some examples of recordings of incoming mail from related parties:
1. Bumi Ayu Estate (BYE); requested for examination and counting the number of bunches of oil palm FFB, Action taken: the
examination and counting bunches by the authorized officer, dated 06/04/2010
2. Napal Estate (NAE): requested for help of transporting the bridge material, village of Karang Ringin I, dated on June 16,
2010
Companies responded all information requests. The form of these responses can be either a pro Postal or a letter that goes into the Company which was then reviewed by the leadership (Manager) to take a decision. In some cases, managers discuss with the foreman to explore the determination to take the decision. All requests from the public submitted to the Company while the realizations of the responses are stored in a Log book file of outgoing mail.
Log book file of incoming mail and outgoing mail are stored with a shelf life of 5 years, at the end of the storage of personal
authority (Head of Administration) will review the expiry and if necessary provide advice on methods destruction of records or
stored in a warehouse.
Status : Full Compliance
1.2
Management documents are publicly available, except where this is prevented by commercial confidentiality or
where disclosure of information would result in negative environmental or social outcomes.
Company’s documents related to the applicable national regulations are made in the form of lists and controlled. For legal
documents such as: enterprise license certificate (No. 107/1996), tax ID, Regent and Governor Recommendation (No.
593/04535/I), permit of BPN’s location (No. 17/SK-IL/MUBA/1997), Permit plantation (No. 336/T/Pertanian Industrial), Land
Use Permit (No. 644/2003, 552/2003). For environmental documents, such as: SK Regents approval RKL and RPL (No.1198
yr 2010), permits of surface water usage (No. 026/SK/Tamben/2009), permits of taking and utilization of surface water (No.
4166 of 2005), permit of the accumulation of fuel (No, 003/KTR/Tamben/2009). In principle, the Company provided
information and responses associated with a document that is owned and available to the public. Available SOP Access
Rights Information / Documents (RSPO/1.2.1/PI) presents the types of information that can be accessed by stakeholders, i.e.:
HGU, SIUP / IUP / SITU. Licensing, HCVA, SIA, wastewater applications, documents, O occupational Safety and Health.
Documents accessible information is available in more stakeholders in Annex 2 Information Access Rights SOP document.
Records of the request and response of information is stored and regulated in the SOP control records, recording is set
according to the needs and nature, namely:
1. need for audit inspection / assessment for 2 years;
2. reference needs for 10 years;
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 13 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3. legal / government legislation until there is a revision;
4. Customer demand for 1 year;
5. Policy agency, until there is a revision;
6. Records of land restitution, not limited.
At the end of the storage expiry, the authorized personal will review and if necessary provide recommendations or methods culling
records stored in the warehouse. Destruction or storage method is recommended to those who are responsible in all departments.
Status : Full Compliance
PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
There is some evidence of legal compliance that includes:
1. Provide social security workers, according to the form of Social Security Law. 3 in 1992.
2. Provide equipment Occupational Safety and Health program (K3) for all employees in accordance with Law No. 1 the
1970s.
3. Develop environmental management documents (RKL / RPL) and has been endorsed by the Ministry of Agriculture
according to Law no. 23 in 1997.
4. The company also completed Permit Boiler (Boiler), Steam Turbines, Electrical Installation and Compressor from the
Department of Labor Musi Banyuasin.
Compliance evaluation conducted by the Company for each estate that indicates compliance with applicable legal requirements
and relevant. Examples of evaluation and evidence of fulfillment of compliance follows: Compliance of the company on with the
legality of land tenure, the implementation of environmental and social governance, labor protection, as well as the submission of
the report of several related agencies (e.g. Environment Agency Musi Banyuasin, and Agency of plantation and Forestry District
Musi Banyuasin) states that the GPI is quite obedient and consistent with the regulations. SOP is available: record (No.
010/GPI-PC/II/11) which explains that the company evaluates the completeness and validation rules and regulations that is done
every 6 months'. This statement is intended to ensure that all referred regulations are still valid and updated. There is evidence of
updating the regulations.
Regulatory evaluation dated March 31, 2011, a Compliance Evaluation Matrix of Laws and Regulations that indicates some
companies’ effort of making an adjustments to existing the regulations, e.g.: Adjustment of wages of employees refers to the
Decision of the Governor of South Sumatra Province on Wage No.902/KPTS/DISNAKERTRAN/2010 Sectoral Minimum Prov.
South Sumatra in 2011, the minimum wage in 2011 amounted to Rp. 1,048,440.
Regulatory and legal requirements are recorded and documented in the form of a list of rules and compliance evaluation.
Procedure (SOP) Requirements of Law governs the a updated list of the rules every six months on page 3 at section 6.3.
The company has a mechanism to evaluate the rules and regulations presented in the form of a matrix 'Evaluation of
Compliance Regulations', contains information on legal requirements that must be fulfilled, chapter must be fulfilled,
Compliance indicators, compliance status, and details that indicates material of compliance. There are 19 types of the Act, 6
types of Presidential Decree, 18 types of government regulation, 16 types of Ministers Regulation, 25 types of decisions of the
Minister, and 5 types of Ministerial Decree which are evaluated by the company, including the Law no. 41 of 1999 on Forestry;
Regulation No. 150 of 2000 on Land Degradation Control for the Biomass production, and Presidential Decree No. 32 of 1990
regarding to the Management of Protected Areas; Regulation of Minister of Agriculture No. 14 of 2009 regarding to Peat Land
Utilization for the Oil Palm Cultivation; Law no. 13 of 2003 regarding to the Employment.
The implementation evaluation of regulatory compliance, conducted by examining all the requirements of applicable law
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 14 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
(chapter by chapter) compared with the implementation in the company. The study results set forth in the Regulatory
Compliance Evaluation results matrices. Unfulfilled requirements followed up by scheduling for the fulfillment.
Status : Full Compliance
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with
demonstrable rights
Companies can show documents tenure of oil palm plantations cultivated in accordance with statutory regulations. The
document is intended for areas of estates and mill of PT Guthrie Pecconina Indonesia (GPI) is as follows:
Land Use Permit (HGU): No. 8 of 2003 covering an area of 10,139.91 ha (Rantau Panjang, Bumi Ayu, Napal and
Karang ringin). Stages of the process of HGU (Letter No. 122/GPI/UM/PSD/VI/2011 and 123/GPI/UM/PSD/VI/2011) in
Mangun Jaya area of 1,519.49 ha; Submission of process HGU (No Letter: 004/GPI / UM/PSD/II/10) covering 1,843 ha
Certificate Company License No. 107 of 1996
Tax ID No.PEM-00177/WPJ.07/KP.06.03/2007 Company
Recommendations Availability of Land by the Regents / Governor No.593/04535/I
Location Permit of BPN No.17/SK-IL/MUBA/1997
GPI EIA was finalized in December 1998, and ratified on February 8, 1999 (No. 01/ANDAL/RKL-RPL/BA/II/1999) by the
Agency of Agribusiness Ministry of Agriculture. Then as the last condition, there were the revised document contained RPL
/ RKL plantation activities and MCC Indonesia PT Guthrie Pecconina November 5, 2010 (No. 1198 of 2010) a total area of
15,425.32 ha
Plantation Business Permit (IUP) No.336/T/PERTANIAN INDUSTRIAL / 2004
HGU Map Scale 1: 100,000
SK HGU No.11/HGU/BPN/2003
Approval in Principle Enterprises Palm Oil 6000 Ha No.350/E5.531/07.95
Corporate Registry No.160/KPTS/TDP-PT/2007.
Legal evidence of boundary marks PT GPI’s area can be shown with a map of parcels of land issued by BPN South Sumatra
Scale 1: 20,000 with Mobile Mapping Boundaries (HGU) GPI and there is a list of coordinates boundaries pole of BPN in all
estate including a temporary limit on area pal HGU in the process. there is a map of boundaries pole of BPN and BPN
boundaries pole data collection has been attempted in every estate, including the coordinates. Evidence of recording
companies has performed the procedure or in a participatory conflict resolution mechanisms (accepted by all parties) have
been available. For example, Block 22 in the name of A. Rafi Bin Rozak, village of Karang Anyar, compensable on
Wednesday, March 26, 1997, valued at Rp. 4 million (four million rupiahs), a transcript of compensation available (No.
146/BIK 22/GPI-I/1997). Photo documentation of the submission compensation and invoices is available. The value of land
compensation is determined by the Local Government District. Musi Banyuasin together communities and companies.
There is some evidence of conflict resolution at the site, which include invoices of compensation payments, land Waiver
Letter, Statement does not dispute, and photo handover compensation. For collective settlement witnessed by the Head of
Village, head of sub district, and other local government authorities. In the Statement stated that removing the right of land
owner (First Party) on behalf of himself receiving compensation for the land and plants on it with the 'no compulsion'.
There is Procedures (SOPs) of Conflict Resolution (RSPO/2.2/PK) available. Conflict resolution procedures in the SOP
describes: (1) PSD personnel responsible for handling the problem of land claim settlement, (2) personnel assigned to record
the issue of land claims in the book registers, (3) verification results are reported to the manager of the local unit, (4) manager
forms a team for the complete the verification of land claims, (5) if the land claims are not legally proven, they will be t
rejected, (6) if there is legal evidence of the claim managers communicate the problems to the PSD Pekanbaru and provide a
solution. Companies can
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 15 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
show evidence of action taken in land conflict resolution in a participatory that is acceptable by the parties. Land conflict
resolution mechanisms (Settlement Konflik-SOP.SPO/2.2/PK) have been socialized and consult with communities around the
estates are: (1) Talang Piase Village of (May 14, 2011), (2) Talang iIlo Village (May 27, 2011); (3) Napal Village (29 May 20
110), (4) Karang Ringin II Village (May 26, 2011), (5) Rantau Kasih Village (May 13, 2011). Records of socialization and
consultation activities available include: (a) The type of activity, (b) Place of execution, (c) Materials provided; (d)
Documentation of photo; (e) A list of attendees. GPI in the work area also identified the existence of tenure by the miners of oil
that is traditionally done by the local community so that on June 21, 2011, GPI did effort making some agreement with the
owner of the oil mining, including: (1) For smooth operation and mutual interest in order to coordinate / report to the security /
staff Mangun Jaya Estate when the miners intend to pass portal, (2) for the sake of protecting the environment to be more
attention to the rest of the oil that spilled into the soil, so it will not cause contamination in the soil / trenches around it, (3) not
interfere the estates operations, (4) Any risk arising from the management of oil wells the above is fully the responsibility of
managing the oil wells.
Status : Full Compliance
2.3
Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their
free, prior and informed consent.
Based on the document review PT. GPI (EIA and Social Impact Assessment) and the result of interview with corporate social
workers and community leaders Karang Ringin II Village, River Medak, Mangun Jaya, Tanjung Keputran and personal of
Plantations Department District of Musi Banyuasin, areas in / around the working area of oil palm plantation PT. GPI does not
have a traditional land ownership. However at the public consultation, it is known that Musi Banyuasin Local Government has
published Regulation No. 18 of 2005 concerning the Lebak Lebung, which in essence was traditionally regulate the use of the
river through an auction system to the public. . Winner of the auction is called "Pengemin", is allowed to collect fish and other
aquatic biota from certain parts of the river and all rivers in the District Musi Banyuasin unless the Musi River is managed and
owned by pengemin. Related to traditional rights, the GPI has shown the results of identification documents Conservation
High Value (HCV) areas in 2010 which put the river as HCV-5 (the area that people used to meet the necessities of life).
Documents HCV has consulted with the stakeholders, including representatives from the surrounding community (public
consultation records available). To improve social and environmental management systems, it is recommended that the
contents of appeal / warning on the sign board placed in the river are controlled pengemin (traditional use rights to the river)
and managed by GPI as HCV-5, to include Regulation of Musi Banyuasin No. 18 of 2005 about Lebak Lebung.
All areas traditionally controlled by pengemin, identified as HCV-5 and have been mapped clearly in the map scale
1: 47,500.
The agreement between GPI with pengemin about the use of the river is available. The essence of the agreement is both
PT GPI and pengemin should protect the environment, do not interfere each other and if any problems occurred it will be
resolved by consultation.
2.3.1 Status: See CAR No. 2011.33 with the Category Comment For action.
PRINCIPLE #3 Commitment to long-term economic and financial viability
3.1
There is an implemented management plan that aims to achieve long term economic and financial viability.
The company has shown the availability of operational cost management plan and the oil palm industry in the form of
presentation of the Budget year 2010/2011 and the projected year 2012-2014. 2010/2011 Budget Document Control
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 16 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Planning & Projection 2012 to 2014. The area of which describes the crop yield; immature area; financial indicators such as
fixed cost and direct cost; funds for social activities, and completion of safety and health. For example: for Mangun Jaya
estate plan crop production (tons) Year 2011/2012: 17.5 tons / ha; year 2012/2013: 20.35 tons / ha; Year 2013/2014: 21.48
tons / ha. Also shown the cost plan (budget) in detail for each estate that describes the details of the cost of activities to
increase productivity. In the document, the work plan document also informed the origin of seeds used for planting year 1998
to 2006 came from GIPAS; Based on a work plan was made a target and examined by the Corporate Assurance Indonesian
Region about each action taken by the Company. In general, GPI presented by management that the results of development
work plan is still in accordance with planned targets and expected according to the projection years 2012 to 2014.
The company has not had a replanting plan, the oldest palm trees planted in 1998, so the actual replanting is 7 to 12 years into
the future. In accordance with SOP Agricultural Reference Manual section 3 (replanting) mentioned that there is a criteria
estate that will be replanted if: a) the year of planting estate is more than 20 years and an average production in a year is less
than 20 tons / ha and / or the average height of plants is more than 15.1 meters b) age of plants more than 25 years and an
average production in a year is less than 18 tons / ha and / or have an average height of 15.1 meters. Based on these criteria
GPI plantation conditions do not apply because the initial crop of oil palm age was 13 years old.
Status : Full compliance
PRINCIPLE #4 Use of appropriate best practices by growers and millers
4.1
Operating procedures are appropriately documented and consistently implemented and monitored
The company has shown such estate SOP: Standard Operation Procedure Minamas Plantation Indonesia, agronomy No.
Reference Manual. Policy: 110/EST-ARM/08 endorsed by the CEO, GM Legal and Corporate, Controller MRC, HPO, Senior
GM, GM Area Region on August 19, 2008 of which consists of: part 1 operational standards for plant material (Planting
material), part 2 techniques nursery (nursery technique), part 3 replanting (replanting), part 4 the preparation of land (land
preparation), part 5 of the population of plants (planting density), part 6 age begin to harvest (maturity age), part 7 plant
maintenance (field upkeep), part 8 fertilizing plant oil palm, part 9 management of the canopy (canopy management), part 10
water management in coastal soil / peat, ablation part 11, part 12 Standards of maturity, section 13 centrifugal harvesting
(harvesting interval) , section 14: picking loose fruit, section 15 Protection of oil palm plantations (plant protection) No.
30/11/08 Copy and Date Distribution December 22, 2008.
The company has shown technical guidelines mills part I - Minamas Plantation. No. Policy: 110/POD-FAC/07 is known by
Rusli Ujang; Group head plantation Indonesia contains the basics of palm oil processing. There is also guidelines palm
plant engineering part II Minamas Plantation, No. Policy 120/POD-FAC/07. In addition the Company also has a technical
guideline Administrative Procedure of Minamas Palm Oil Plantation and Product Traceability SOPs are also available.
Operational assessment conducted by the Plantation estate adviser evidenced by the available Report Plantation Adviser
for each estate. For example: report of plantation advisor of Rantau Panjang Estate for the period of July 2008 - April 2009
(Minamas / GPI-1/02/08-09) and plantation advisor of Rantau Panjang Estate for the period of July 2010-November 2010
(Minamas/RJE- (GPI-1) / 01 / 2010-11) By Plantation Advisor (Sio Kin Heng). Assessments performed every 6 months.
Operational assessment activities conducted by the mill factory adviser, evidenced by the availability Adviser Mill - Mill Visit
Report Rantau Panjang POM, conducted on December 10 to 11 June 2010 (No. SOU Minamas / GPI / PRT NO. 03/09-10);
visit Mill Adviser conducted again on 13 to 15 February 2011. Financial monitoring was also conducted by Corporate
Assurance. It stated on the Corporate Assurance Audit Report Region, for each estate that is done every 6 months for
example: Corporate Assurance Report MJE (No. PL_0910_I0149_MJE.P_RTN2_FR) dated March 23, 2010.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 17 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Records of the results of operations estate contained in the Estate Unit Report for each estate (RJE, MJE, BYE, NAE and
KRE) the last document of monthly period was update on May 2011, for example: MJE Estate Unit Report (containing about
short reviewed the Monthly Report); Area Statement: the structure of the Company, Personally and Population; Housing,
building, facilities and infrastructure; Rainfall; Production FFB; Plants produce; Plants Not to Produce (TBM); New Plants;
nurseries; Traction / Transport; SPK Local Employment Advancement; Capita; Economic And Social Security Employees.
Records of the results of the monthly plant operations are recorded in the Monthly Report of RPF, the update document is in
March. For example Monthly Report of March of RPF which contains Production statistics; Production Capacity; Extraction
Rate; Quality; Data Acceptance; Statistics Production and Extraction of May 2011; Daily Production Data; Quality of
Production: Production losses FFB; Mill Pro-cost equipped with the comments of the management related the things that
cause something did not fit the target. Evaluation and analysis related to monthly reports conducted by SOU and Meetings
Monthly meetings are conducted every month.
Status : Full Compliance
4.2
Practices maintain soil fertility at, or where Possible improve soil fertility to, a level that ensures optimal and
sustained yield.
Semi-detailed soil survey conducted in November 2008 by Param Agricultural Soil Surveys (M) SDN. BHD. Surveys
conducted regarding the soil types; soil structure; Characteristics of Soil / soil limitations. For example Group A Soil
Management, Soil Map Unit Batang Merbau (BMU / 3), Key Characteristics / Limitations: texture of clay, soil erosion Steeper
slope; level fertility (Low fertility); Management Practices conducted (mitigation and monitoring of erosion: Planting cover
crops, terracing, Frond stacking, good fertilizer Programmed); presence in each estate; Total (ha) in the GPI and the
percentage of the land. From the results of semi-detailed survey conducted in the PT GPI has marginal land in the form of peat
(soil management group E composted of Erong (Erg) / Terric Histosol Gali (GLI) / fibric Histosol and Gondang (GDG) / fibric
Histosol soil series). Peat land area of 1180.03 hectares, spread in 3 (three) estate: RJE (179.6 ha), BYE (59.9 ha), KRE
(940.8 ha). And analysis of leaves was held on September 9, 2009, and on August 4, 2010. For leaves analysis on 2011 will
be conducted on July 2011, up to stage2 analysis activities entered the stage of leaves sampling in each estate. For
example in the RJE conducted sampling leaves on 08/06/2011-19/06/2011, BYE (09/06/2011-21/06/2011), NAE
(22/06/2011-02/07/2011), KRE (23.06.2011 - 02.07.2011), and MJE (24/06/2011 - 07/02/2011). The results contained in the
analyst leaves, leaves analysis report. Example: Leaves Analysis Report dated August 4, 2010 in Karang ringin Estate
Division II Block D008; LSU No. KRE-2D008 (198.86 Ha); Plant in 1999; in Dry Matter (ASH = 7.77; N2, 51, P 0.142; K
1.061; Mg 0.258 ;); PPM On Dry Matter (Fe 86.6; Cu 7.0; Zn 14.4; B 17.5).
The company has SOPs of Palm Oil Plants Fertilization (No. 110/EST-ARM/08 Policy Section 8.1). SOP of Empty bunch
Applications, (No. 110/EST-ARM/08 Policy Section 8.3 Point 2), for example Empty Bunch Application in Block A05 of KRE
and SOP of applications Wastewater (POME) (Policy No. 110/EST-ARM/08 Section 8.3 Point 3), for example Land Aplication
in Block A012 and A013 of KRE. Available estate fertilizer application records that describe information on the type of fertilizer,
Recommendations of each semester and the realization of applications each semester. Fertilizer recommendation based on
the results of soil analysis and leaves analysis. An example based on the results of soil analysis is recommended for fertilizer
micro elements B and in accordance with the documents Estate Fertilizer Application HGFB recommended fertilization
(fertilizer Unsure B) was applied as much as 3638 kg and 3230 kg. Based on the testimony of Assistant Estate realization
causes fertilization has not been in accordance with the recommendation because of fertilizer shortages but still applied in the
next period.
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 18 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
4.3
Practices minimize and control erosion and degradation of soils.
From the data clarification semi detailed soil survey results conducted by the MRC (Minamas Research Center) noted that
in the PT GPI has marginal land in the form of peat (Soil Management Group E) consists of a series of Land of Erong (Erg),
Gali (GLI) and Gondang (GDG) area of 1180.3 ha. Available marginal land maps with 1:100,000 scale and PT GPI
Topographic maps with a scale of 1:20,000.
Sloping area including land management into groups A and B. The group was treated using terracing and silt pit which is an
action of a sloping area management strategy that had shown the consistency of the realization development. For example
in the Mangun Jaya Estate (GPI V) Block E009. Based on the data U-Shape, Silt Pit and Nephrolepis in MJE, the large area
become : U-Shape Front Stacking is 1,333.68 hectares, Silt Pits is 19,768 holes, and Terrace is 29 Ha.
Road maintenance program own by each estates in the form of plans and realization of road hardening (hardening,
hoarding, and the formation of a new road). For example: in the estates RJE 2010/2011 fiscal year (July 2010 - June 2011)
until May 2011 the realization of a long road that had been improved to 16.49 KM was on progressed (plan 17 KM).
Peat lands identified in RJE, BYE, and KRE. For water level monitored and managed in every land and estates, the peat and
mineral soil. PT GPI have a program and the realization of 2010/2011 for each estate that have been identified the peat lands
of making water gate and flap gate that aims to maintain the water level. The company also conducted measurements of
water level that is monitored and managed every month.
The company has made efforts of peat soil measurements by installing Piezometer, in the block areas for example in KRE 27
April 2011. The results of the peat soil degradation is monitored every 3 months, according to documents the program and the
realization of measurements planned peat 2011/2012 monitoring conducted in July 2011. However, the GPI still need to
review the amount of subsidence measurements of peat samples by considering the broad representation and the type of
peat, as well as the need to map the distribution and extent of peat which have a depth> 300 cm.
4.3.4 Status: See CAR-2011.05 with the category Comment For Action.
4.4
Practices maintain the quality and availability of surface and ground water.
The river management is done by keeping the buffer zone of the river. Management of buffer zone rivers in PT GPI is
evidenced by several things: memorandum from Head Plantation Officer (HPO) dated March 8, 2010 about HCV, which the
buffer zone areas marked in yellow paint; no application inorganic fertilizer, weed control was not done chemically but
manually. Buffer zone area of the left and right along the 50 meters and gradually some trees such as mahogany,
Tengkawang and others, and were planted but new palm oil trees were not planted as a recommendation of HCVC
consultant. Matrix Realization Program and Buffer Zone had been available at the site which each estate informed the long
time frame and water river areas by type of activity, such as: marking boundaries, Installation of sign boards, socialization,
Rengas tree planting, and maintenance of sign board.
The Company had recorded evidence of groundwater and river water quality monitoring which represents the whole area of
estate in the form of river water testing results, and housing wells equipped with quality standards in accordance with
regulation (Permenkes No. 492/MENKES/PER/IV/2010).
Recordings could be shown by the GPI of the test results Sekayu Health Office last March 21, 2011 for clean water in
reservoirs, wells MJE staff, and CSR to public wells, land application of monitor wells, control wells and community wells
(housing) in the area of RJE, with results still accordance with water quality standards (No. Permenkes.
492/MENKES/PER/IV/2010).
BOD routine monitoring conducted every month by the Company is tested by UPTB Environmental Laboratory (BLH) South
Sumatra. The test results are still below the quality standard for land application that is only in average of 1000 mg/l
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 19 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
(according to Minister of Environment Decree No. 28/2003 and 29/2003 which is below 5000 mg BOD / l).
The use of water (M3) for each processed of FFB is monitored and recorded. Monitor the results of water usage for the
processing of FFB is still below the specified budget of 1.6 M3/ton given by the company, while the average usage is 0.93
M3/Ton FFB.
Status : Full Compliance
4.5
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest
Management (IPM) techniques.
PT GPI has an Oil Palm Protection SOP (No. Policy: 110/EST-ARM/08) related to Integrated Pest Management program
include:
a. Control of horns beetle (Oryctes rhinoceros) in the SOP Manual agronomic practices (No. 9xx/PTK-HPT/2004 Policy)
b. Control of leaf caterpillar (No. Policy: 110/EST-ARM/08 section 16.2), Use of Beneficial Plant (Tunera Subulata and
Cassia cobanensis) to controlling and preventing leaf caterpillar pests naturally (Policy No.: 110/EST-ARM/08 section
16.2.1)
c. Control rats in oil palm (No. Policy: 110/EST-ARM/08 section 16.3) Utilization of owls for pest control rats, on oil palm
(No. Policy: 110/EST-ARM/08 section 16.3.1).
The company has a document Implementation and Integrated Pest Management Program for each estate that contains the
program and the realization of planting Beneficial Plant and Making of Nest Box. The company has a realization of the
program documents and evaluation of Integrated Pest Management. IPM programs are based on the results of evaluations
and monitoring pest.
The Company has IPM development document which describe the Integrated Pest Management implementation for each
estate in including: the implementation beneficial plant and the construct of Nest Box. For example: based on the realization
of the documents in the IPM program Mangun Jaya Estate known that until May, planting beneficial plan (Cassia cobanensis
and Turnera subulata 6,005 M2 and 5,357 M2) and the development of 30 units Nest Box with occupational level of 16.67%.
There is also training in Integrated Pest Management. Examples: Training of leaf-eating caterpillars in Karang Ringin Estate,
which was attended by 18 participants (team spray and Staff HPT) on April 4, 2011 and Census Training Owls on January 19,
2011 in RJE, followed by Team Owl Census.
The company has a data of pesticides usage for each estate for one year period that contains of a matrix type of Pesticides,
No. Registration, use of pesticides, use of pesticides / ha, the total active ingredients used, Ton FFB and Active Ingredients /
Ton FFB which informs about the toxicity of pesticides (active ingredient / ton FFB and Active ingredient / hectare). Example:
Pesticide usage in MJE Garlon 480 EC; Number Registration RI.695/9-2008/T; Butoc Ethil Active ingredient Triclopyr Ester;
use per hectare (0.67 l / ha); toxicity of pesticides (Active ingredient / ha = 0.24 l / ha and Active Ingredients / ton
FFB = 0.0000001 l / ton FFB).
Status : Full Compliance
4.6
Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use
of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are
used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam
Conventions, growers are actively seeking to identify alternatives, and this is documented
The company has a list of documents which inform about the use of Herbicides Number registration to the relevant agencies.
Agro chemicals are used such as:
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 20 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
• Garlon 480 EC Active ingredient of Triclopyr Butoxy Ethyl Ester, Registration RI. No. 695/9-2008/T
• Audit 486 AS, Active ingredient of Glyphosate isopropylamine. Registration RI. No. 1863/9-2008/T
• Trap 20 WP, Active Ingredients of Metsulfuron-Methyl, Registration No. RI. 1797/11.2007/T
The company had Document Use of Herbicides in each estate which informs the active ingredient used and the amount of use
per hectare. There are also the use of herbicides records and realization of plan documents path chemist spraying; Circle
chemist and FFB Collections Place, period of 2010-2011 in every estate. The document inform the amount of pesticides used,
the amount of pesticides used, the applied area, and frequency of once every 4 months. For use of other pesticides
(Insecticides, Rodenticide and Fungicide) are not available because based on the results of monitoring the level of rats
infestation is below the economic threshold, and even for this type of caterpillar pests and termites as well as disease
(Ganoderma and others) there are no attacks.
The company has the use of herbicides in each estate documents informing producer Dose / ha (dose determined in
accordance with the pesticide label) and the Use of the substance per ha. For example Herbicides Starane in Mangun Jaya
Estate dose producer / Ha 0.25 liters to 1.00 liters and the use of materials / ha: 0.33 liters / Ha. Sprayer and fertilizer is a
personal duty to apply the type of agro-chemicals (pesticides and fertilizers). Related to this, PT GPI has conducted training
with OSH agenda, HIRAC spray team, HIRAC fertilizer, technical work including the determination of dose or doses of
pesticides and fertilizers. Socialization done in each estate accompanied with a list of attendees e.g. NAE April 5; 2011,
RJE: April 4, 2011; MJE dated November 22, 2010 and April 5, 2011; BYE April 5, 2011; KRE April 5, 2011.
Every trace of pesticide waste package is stored in a warehouse of hazardous waste that is available in every estate and sent
to RJF (mill) for some types of waste. Any hazardous waste that goes in the warehouse accounted for in / out and sent to the
supplier, CV Bumi Khatulistiwa that is licensed by the Ministry of Environment (Ministry of Environment Decree No. 323 in
2010). Permit is valid from 28 December 2010 up to December 28, 2015. PT GPI also has permit of a temporary hazardous
waste storage from the Ministry of Environment (No. 73 of 2009 dated March 13, 2009) for the locations of RJF, RJE, KRE,
BYE, NAE and MJE, District Babat Toman and Sekayu, District of Musi Banyuasin, South Sumatra. Based on a visit in NAE
Hazardous waste storage and the results of consultation with the Head Office of Environment and Head of the Environmental
Impact Analysis found that hazardous waste was stored more than 90 days would not be a problem in condition it should be
isolated and certainly would not out to contaminate the environment.
Types of chemicals used are detailed and made in the form of a list. The use of chemicals is not an active ingredient
prohibited, the type of chemicals used including garlon / kenlon (triklopir), Basta (ammonium glufosinat), starane (fluoroxipir),
Audit / Prima ups (iso prophil glyphosate amine), Trap / Meta Prima (metsulfuron metyl), Metafuron (metsulfuron metyl),
Amyfosat (glyfosat). The company had a documentation policy not to use chemicals that are categorized WHO as type 1A and
1B. Pesticides klerat (Active Ingredients Brodifacum) and Decis (Active ingredient deltamethrin) in the form of a Memorandum
of chairman SOU 22 (PT GPI) are in the know by GM (No. 01/Ket-SOU/05/2011) concerning Termination of Use of Material
On Type Klerat (active ingredients Brodifacum) and Decis (deltamethrin active ingredient). Next control rats and leaf
caterpillars performed by applying Integrated Pest Management with Owls and Planting Beneficial Plant.
Team sprayer and fertilizer for each estate get a medical checkup by a doctor and cooperate with the Prodia laboratory that
showed the health condition of each worker and the recommendations. Medical checkup conducted periodically every 6
months. Implementation of Health Inspection conducted last 22-25 March 2011 for all estates and RJF. Medical checkup
includes check of the skin, eye, ear, respiratory, heart rate and blood pressure. Based on the results of the medical checkup
the workers had good health and no complaints.
Company have workers treated registry book compiled by the doctor of estate. It informed regarding to the registration
treatment for the workers, including prenatal care estate worker. For example: based on the book registers, workers who
had medical treatment in May, no. 268, an examinations on behalf of Sutarni, care / sprayers were known that the person
concerned was breastfeeding so it should move to other jobs that were not associated with chemicals. The company also has
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 21 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
a policy that workers who are in a state of pregnancy do not work on the job-related chemicals, including pesticides (sprayer’s
team). For example: Letter of recommendation nurse estate dated on February 7, 2011, addressed to the senior assistant
employees on behalf of estate describe Arina (Employee Maintenance / fertilizer) declared pregnant, so that the Senior
Assistant recommend the Foreman 1 to move the worker to get a job that was not related to chemicals and types of jobs that
were not at risk of womb (Path Care Manually).
Status : Full Compliance
4.7
An occupational health and safety plan is documented, effectively communicated and implemented.
The company suggests the program policy documentation including SOPs OSH Occupational Health and Safety Policy No.:
711/TQEM-P2K3/07 Minamas TQEM passed by the Manager, GM HRM, Operations and Head Plantation. No. 30.15.01
Copy distribution date 31 December 2007 which contains:
Occupational Safety and Health Policy (724/TQEM-SPMS/09 passed in date 1 April 2010 by the Head Executive
Officer).
The company's commitment to the OSH
Policy Statement Health and Safety
Administration and Management Procedures
Procedures of Committee for Occupational Safety and Health (OSH)
Procedure of Hazard Identification Risk assessment and Control (HIRAC)
Procedures of Accident reports, Investigation and Follow-up
Communication and Media Communication Procedures
Personal Protective Equipment Procedure
There is also available a Program and Realization of Occupational Health and Safety and Environmental Protection every one
year for example the period of July 2010-June 2011 for each estate in the form of a data matrix containing the description,
performed by, the period of review / examination, Schedule. Examination of the implementation of safety and Health (OSH),
conducted by Field Asisiten PSQM accordance with SOP guidelines PSQM Field Work Assistant (Policy No.
721/TQEM-PKA/08) involved examining the socialization of OSH policies to employees; check the condition of equipment;
check procedure safe working; check the availability of active fire protection and First aid kid box; checking the
implementation of emergency response programs contained in safety reports Check list of valid until December 2010. Since
January 2011 charging Check list of safety report by the Assistant PSQM replaced with Observation Card Hazards / Safety
(Safety Hazard Observation Cards) and for charging Check list safety report still be conducted by each estate.
There were Occupational Safety and Health Committee in each estate, for example in the NAE with the duties June 27, 2010
until June 26, 2012 approved by the Department of Social Welfare, Labor and Transmigration District of Musi Banyuasin
decisions approved in accordance Number: 11/SK-P2K3/DINSOSNAKERTRANS / VI/2010. There were also the minutes of
OSH Committee meeting, NAE:
Meeting dated March 26, 2011 at NAE on understanding of SOPs, OSH socialization, and socialization of Hazardous
waste.
Meeting dated 25 November 2010 regarding PPE, compliance with safety signs.
Meeting dated August 28, 2010 regarding environmental cleanliness and housing; socialization of OSH
Medical checks conducted by a doctor and cooperate with the Prodia laboratory that shows the health condition of each
worker and the recommendations. Medical check conducted periodically every 6 months. Medical check includes check of the
skin, eye, ear, respiratory, heart rate and blood pressure. This was evidence with available of RJF employee screening data
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 22 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
showing the results of periodic checking every 6 months. For example: checking of workers on behalf of Eriansyah (NIK 43
455 part workshop) equipped with the results of checking in October 2010 and March 2011 (22-25 March 2011), result of
medical check was good health. Employee Screening Data Estate that showed the results of periodic checking every 6
months. For example: Checking of employees on behalf of Erna (age 36 years, Sprayer) equipped with the results of
checking in October 2010 and March 2011, result of medical check was good health.
The company has Document of Hazard Identification Risk Control (HIRAC) in the estate. HIRAC includes activities of each
work. For example: the work of Harvest (Block Harvesting System) - Setting length of harvest tools, Hazard (finger pinch),
effect (finger injury), Risk (Effect = Law, Potency = Law, Risk = Law). There are also Risk Control and Document HIRAC to
the factory (RJF) for each job at each station. Such as Job Checking and cleaning of the fan impeller at the station Nut and
Kernel, Hazard hit impeller fan,-effect (broken hand), Risk (Effect = High, Potency = Law, Risk = Medium) Risk Control:
(Lock Out - Tag Out System, a sign was no improvement, supervision, SOP Operations, Safety Training Awareness, Use
the appropriate PPE), PIC of Assistant.
Available training records for the OSH include:
Training Spray procedures relating to safe working in RJE on May 28, 2011 attended by 20 participants (sprayers and
foreman).
Training fertilization procedures relating to safe working in RJE on May 26, 2011 attended by 20 participants (fertilizer and
fertilizer foreman).
Training in the use of PPE RJE on 25 April 2011 attended by 22 participants (harvester and foreman)
Training in use of Fire Extinguisher date 25 March 2011 attended by 41 participants in BYE (Team Extinguisher, Estate
workers, and staff).
Workers Training for Crane operator and Heavy Equipment Operators and implementedby the Department of Social
Welfare, Manpower and Transmigration in collaboration with CV EMCO Medan on 9 to 11 March 2011 which was followed
by 9 workers Estate furnished with a certificate of evidence.
Boiler operator training and certification conducted by the Department of Social Welfare, Manpower and Transmigration in
collaboration with CV EMCO Medan to factory workers in the form of certificates for example certificates for Purnawan,
Boiler Operators have been trained on 10 to 15 November 2010.
The company had an emergency response SOPs, such as:
Fire Prevention and Control SOP
Evacuation SOP (7301/GPI/11) dated February 10, 2011, the date of distribution of 19 February 2011
SOP Earthquake (7312/GPI/11) dated February 10, 2011, the date of distribution of 19 February 2011
SOP Flood Prevention and Control (006/GPI-11) dated March 15, 2011
Emergency Response Teams: The organization also had an Emergency Response Team Structure for each estate and mill
for example in Bumi Ayu Estate Emergency Response Team were chaired by Bambang Sulistyo, Commander team of
Hennry Simatupang, Chairman of the Response Team Alpian Hasan. Available Training and Fire Control/ emergency
response Simulation, dated on April 23, 2011 followed by 46 participants in RJE.
The company has a map of the location of water sources for each of the estate include: rivers, reservoirs and ditches. The
company also has an inventory list of equipment the Fire Department of the matrix type and number of fire extinguishers fire
extinguishers is equipped with the evaluation of adequacy fire extinguishers compatible with the level of its vulnerability.
The company has a data inventory of fire extinguisher for each estate that contained the data availability of fire extinguishers
for each Estate. The number of fire-fighting equipment such as: 1 Unit of Pump Robin, 5 Meter of Suction Hose, 20 Meter of
exhaust hose,6 pieces of bucket, pieces of hoes, 6 pieces of Helmet, 6 pieces of gloves, 6 pieces of glass eyes, 1 unit of
water tank, and APAR 56 units. Inventory of the number of fire extinguisher is also available in the Mill, Lay Out of fire
extinguisher; There is also a Lay Out Hydrant in the Mill with a number of 7 pieces. Layout Available First aid kid box
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 23 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
placement is based on box numbers that can inform the location and number of box in each estate. The company provides
PPE for workers evidenced by the minute of handover PPE to workers, for example minute of handover Apron (27 pieces),
Woven Gloves (28 pieces), Ember (27 pieces) and Masks (28 pieces) for workers of fertilizer NAE on the date March 21,
2011.
Training First aid kid last on March 26, 2011 which was attended by 83 participants equipped with a photo of activities,
training materials delivered by Doctor estate (Dr. Waluyo) and comes with a list of attendees in mind that the Estate and mill
workers have been trained.
Available records of work accidents in each estate form documents the results of monitoring occupational accidents in the
garden was done every month and then reported to the Department of PSQM / ESH and stored in each estate in the
document Safety and Health Report. In the document describes the results of such monitoring on the date of the incident, the
victim's name, gender, workers status, place of accident, type of accident, number of people, lost workdays, categories of
accidents, causes of accidents and accident analysis was then performed by ESH Manager recapitulation, in the report ESH
Region Sumatra and distributed to all unit was equipped with the evaluation. Examples: in case of work accidents in March
2011 in BYE, cause of accident is "Crushed by a Chisel", and then analyzed the cause of the accident was careless work.
But it was recommended, so that companies could be more careful in distinguishing 'Work Accident Cause' with 'type of work
accidents' that can determine precisely and corrective actions to prevent the same events.
4.7.10 Status: See CAR-2010.13 with the category Comment For Action.
4.8
All staff, workers, smallholders and contractors are appropriately trained.
The company has a continuous training program for staff, workers and contractors for a period of one year that described the
training program based on training requirements for each position with a target date based on the training schedule.
Examples: Training procedures required by the foreman of harvest and harvesters was programmed on May 2011 and
implemented on May 26, 2011 at RJE.
The company has an Employee Training Summary document for each estate and mill, explained the Employee name,
Employee Identification Number, Position, type of training, years of training and the existence of a certificate. Realization of
training appropriate to the training program based on training requirements workers to increase the capabilities of each worker
in accordance with its competence.
The company required contractors who were trained in the Letter of Agreement work contractor. For example, for a driver
might have a driver's license. Selection of contractor based on tenders and work experience. For local contractors are
programmed to follow the training in accordance with the training program each estate for example training in the use of PPE,
First aid kid and simulation and safe driving techniques to contractors transport FFB.
Status : Full Compliance
PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity
5.1
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified,
and plans to negative impacts and promote the Positive ones are made, implemented and monitored, to
demonstrate continuous improvement.
GPI EIA was finalized in December 1998, and ratified on February 8, 1999 (No. 01/ANDAL/RKL-RPL/BA/II/1999) by the
Agency of Agribusiness Ministry of Agriculture. Then as the last condition, there were the revised document contained RPL /
RKL plantation activities and MCC Indonesia PT Guthrie Pecconina November 5, 2010 (No. 1198 of 2010). Preparation of
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 24 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
RKL / RPL was based on Regulation of Environmental Ministers (No. 8 of 2006 concerning the guidelines EIA). Information
last condition for the area is the area of GPI: GPI (RJE): 3,534.79 ha, GPII (BYE): 2,669.86 ha, GPI III (NAE): 3,576.54 ha,
GPI IV (KRE): 4,085.53 ha and GPV (MJE) 1,558.50 or a total area of 15,425.32 ha; and factory with engine capacity of 80
Ton / hour, with production of 60 tones FFB per hour in the area of RJE.
The report of RKL and RPL presented information of the company's identity, location of activities, descriptions of activities,
the development of the surrounding environment. Implementation and evaluation include: air quality / noise, water quality,
effluent quality / solid, the potential for fires, disturbed flora and fauna and public unrest. The Company had provided
procedures for monitoring flora and fauna Number: 01/GPI-SOU/11 that explains the frequency of monitoring of flora in the
area of HCV was done once in 5 (five) years, fauna monitoring once a year. Section 4.0 described the fauna monitoring
transects made through the system, and observation of flora conducted through a system of sample plots with the
provisions of 2x2 m for seedlings, 5x5 m of saplings, small trees 10x10m and 20x20m tree level. Last monitoring of flora
and fauna conducted on April 2011. Monitoring of public unrest is done once a year through questioner methods.
Records of environmental management reports available in the form of documents Management Implementation Report
and Environmental Monitoring (RKL / RPL) are submitted to relevant agencies on a regular basis per 6 months. Results of
interviews with Head of the Analysis and Control of Environmental Impacts of Environmental Agency Office in
Musibanyuasin District, stated that the GPI regularly submit the realization of RKL / RPL report and always coordinates on
any environmental problems.
The Company has revised the EIA document in the form of documents RKL and RPL performed on November 5, 2010 (No.
1198 of 2010). The document covered the operational area and the activities of the Company which includes 5 estates and a
palm oil mill.
Status : Full Compliance
5.2
The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the
plantation or that could be affected by plantation or mill management, shall be identified and their conservation
taken into account in management plans and operations.
The Company has conducted an assessment of HCV assisted by consultants covers an area manager of PT Guthrie
Pecconina Indonesia (GPI). Implementation of the assessment conducted on November 4 to 13, 2009. References used for
endangered species identified were the IUCN Red Data list, Appendix I of CITES. Based on the results HCV identification
for the plant was Kempas (Koompasia malaccensis), beehive (Koompasia excelsa), Tampuy (Baccaurea macrocatpa),
Bungur (Lagerstomia speciosa) and Trembesu (Fragrae fragrans). For the Animals, root tiger (Felis bangalensis), kingfisher
birds (Alceda atthis), monitor lizard (Varanus nebulosus) were identified (HCV document PT GPI January 2010). Then
habitats with high conservation value areas identified in the GPI: HCV 1.1. Areas that had or provided support functions for
protected areas or biodiversity conservation, HCV 1.2. Endangered species, HCV 1.3. Areas with populations species
habitats endangered, or protected or limited deployment to survive (viable population), HCV 4.1. Region or ecosystem are
important for water supply and flood control for downstream communities. HCV 5 areas that have important functions for
the fulfillment of basic local society (fisheries, revenue compliance, rivers or lakes or springs to life). HCV 6 areas with
important functions for local communities’ identity (tomb).
Based on the results of the identification of high conservation value in GPI areas where rare and endangered species
identified in the document assessment matrix described HCV management plans and monitoring of HCV in PT GPI.
Furthermore, GPI has made HCV management programs for each estates (2010-2011), detail the management of HCV
program in period of July 2010-June 2011 have been provided for each estate (Bumi Ayu, Rantau Panjang, Napal, Karang
ringin, and Mangun jaya) explained detailed type of HCV, in charge of implementation, review period, and time frame
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 25 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
implementation. There are still some activities that have not been implemented according to planned target date. For
example, enrichment planting in HCV 1.1, 1.4, 5 at Bumi Ayu Estate, but the company has made plans again (reschedule).
Rehabilitation program of buffer zone for 2011/2012 will begin on July 2011.
To manage HCV at some estates have been carried out direct action or applied in the field e.g. HCV 1.1. and 4.1. Signboard
mounted on the river as a riparian area buffer areas and protected areas for endangered species in the sample: RJE Piase
river; HCV 5 (spring) in the MJE in the fence and given a nameplate mounted HCV Protection 5. The steps undertaken are not
fully shown in accordance with the action plan or program monitoring and management of HCV identified in accordance with
the documents the results of HCV assessment in January 2010.
To manage HCV at some estates had been carried out direct action or applied in the field such as: installation of the sign on
the river as a riparian area buffer areas and protected areas for endangered species; installation of signboard surrounding
of HCV Protection 5 (spring). Form of warning signs was an appeal to all parties, employees and the community. The
company also had to socialize with HCV, for workers in each estate through briefing for example: maintenance foreman
briefing to should not to spray in the area of the buffer zone and through notice boards they should not to hunt protected
species, a program and the realization buffer zone in 2010/2011 was available and the proof of socialization on May 2011
including minutes of socializing with people around the estate for the entire estate, photos, and attendance lists.
Socialization material includes program management company HCV, protective measures taken (information boards,
fencing springs, etc.).
GPI had shown HCV to each estates officers with the decree implementing the task manager on the establishment of
monitoring programs and the HCV:
NAE dated 6 April 2011 Bp. Arianto
MJE dated 1 April 2011 Bp. Sularno
KRE dated 2 April 2011 Bp. Herianto
BYE dated 8 April 2011 Bp. Asep Raidon
RJE dated 8 April 2011 Bp. Abdul Arpan
HCV internal training has been done to each person in charge, on 8 April 2011 and 10 May 2011.
Status : Full Compliance
5.3
Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
The company has identified sources of waste are documented in each Estate. The document also identified waste in the mill
that contains a matrix of type of waste (B3 Waste, Domestic Waste, Clinical Waste and Waste mill), waste type, and waste
and resource management. For example: Type of Domestic Waste (waste paper, plastic, bottles, organic waste), waste
resources (housing, offices, workshops and warehouses), and their management in accordance with the reuse and disposal
regulations. In addition the Company showed identification documents of Exhaust Emissions for MCC RJF form of a matrix
that described the category of Air Pollution and Emissions, Noise; origin of emission and pollution control set a For example,
air pollution and emissions arising from Boilers chimneys and smoke generator, and the control it through a measurement of
Gas Emissions in boiler 2 (two) times a year/ per semester.
In the waste identification documents there is an attempt to reduce the waste such as reuse of waste, empty bunch and
Palm oil mill effluent as organic fertilizers. Regarding the waste management of hazardous materials, the Company has a
procedure (SOP) Handling of Hazardous Waste (7307/GPI/11) which includes the registration of waste, packaging criteria
of Hazardous Waste Storage, required packaging, storage of hazardous waste, hazardous waste monitoring. Handling of
Non-Hazardous waste has been regulated in the SOP (No. 7307/GPI/11 document) dated May 15, 2011. Section 6.8 of
SOP states that Non-B3 waste that has been collected will be sold to third parties. Field observations indicate that there has
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 26 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
been implementation of appropriate regulations, such as:
1. Hazardous waste is stored in a warehouse that has a permit from the Ministry of Environment.
Waste will be sent to the processing of hazardous waste that is licensed.
2. The liquid waste used for land applications and was granted permission from the Head of the Environment Agency (BLH)
Musi banyuasin District.
3. Bunch of empty solid waste, used as material for land application of organic fertilizer.
4. Fiber and shell waste as a renewable energy source, used for power generation (boiler)
Handling of Hazardous Waste SOP (7307/GPI/11) is available which includes registration of hazardous waste, packaging
criteria of hazardous waste, storage of packaging required, method of storage of hazardous waste, packaging and handling
flow charts including Pesticides Used in charge (Section Head, Warehouse officer Hazardous Waste Materials, and Related
Units).
In the flow chart, are the stages of work including pesticide packaging sent to the washing place, rinsed thoroughly
packaging (minimum rinsed for 3 times and the used water stored tp be used for spraying), bottled minced into 6 pieces and
then put in a drum, the packaging is managed in accordance with the regulations. Hazardous waste recordings have been
available to the entire estate, the type of waste is monitored / recorded covers, packaging herbicides, used motor oil,
drums, Knap sack, accumulator, and ex filters, the water cleaner. Observations to the warehouse storage of hazardous
waste NAE, and KRE, there are evidence that the symbols of hazardous materials and hazardous waste materials have
been implemented in accordance with Kep-01/Bapedal/09 / 1995, concerning Procedures and Technical Requirements for
Storage and Collection of Waste Materials hazardous. Based on the explanation of the Head of Analysis and Environmental
Impact Management of Environmental Agency Office of Musi Banyuasin District, the storage of waste which is more than 90
days in the warehouses is permitted as long as Possible be isolated so as not to contaminate the environment. But still
there is a program of waste management of hazardous materials and hazardous materials that are in the process, among
others:
1. Applications for temporary waste storage permit for the entire estate of Hazardous Materials (Number
044/GM-GPI/UM-Ex/IV/11 April 2, 2011).
2. Construction of a canopy in KRE diesel tank.
There is a recording monitoring the monitoring of waste including hazardous waste materials, waste empty bunch, Palm Oil mill
effluent, Waste Fiber and Shell. Monitoring of waste such as: Monitoring of Hazardous waste in the Hazardous Waste Warehouse
Card.
5.3.3 Status : See CAR -2011.34 With the category Minor
5.4
Efficiency of energy use and use of renewable energy is maximized.
The Company has recorded a fuel consumption monitoring fiber (Ton) and shell (Ton) per month which is used to treat signs
of Fresh Fruits (Ton) and produce energy. Records of monitoring and analysis of renewable energy use efficiency (fiber and
shell) and the results of the analysis are available, where the average use of fiber and shell the period 2010/2011, of 0.46
tones / tone of CPO (higher than plans to use 0.44 tones / ton CPO) so increasing use of fiber and shell to reduce the use of
diesel fuel.
The Company has recorded the use of fuel oil (diesel) each month in the mill and estates. Records of diesel fuel usage and
analysis have been available for the period 2009/2010 and 2010/2011. Monitoring results showed the use of diesel as
follows: The use of solar period July 2009-June 2010 was 8.72 l / tone of CPO and the use of solar period July 2010 - May
2011 are 6.45 l / tone of CPO. This shows the efficiency of diesel by 26.03%.
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 27 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
5.5
Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as
identified in the ASEAN guidelines or other regional best practice.
PT GPI has a policy not to burn a new land clearing activities and replanting in accordance with applicable SOPs land clearing
in Minamas Plantation.
SOPs related to land preparation of PT GPI include:
Plantation Management Guidelines No. continuity. 724/TQE-SPMS/09 points 5.7.2 Policy Regarding Technique Without
fuel (Zero Burning)
The company's policy is contained in Oil Palm Agronomy Reference Manual Part 4: Preparation of Land (Land
Application) Points 3.1.B stating that the disclosure shall be in accordance with a decree of the Director General of
Plantation (No. KB.110/SK/DJ BUN/05.95 ), dated May 30, 1995 concerning the technical guidelines for land clearing
without burning plantation development as land preparation guidelines without fuel, then the land Opening activities (land
clearing) should be guided by the contents of the letter.
There are report formats land preparation, where there are no stages of burning for land to be done planting (preparation)
for example, blocks (D015 and D022) KRE; Block (C010 and C011) NAE, which is the planting of embroidery for the year of
planting 2006, which submerged in water / flooding planned to be implemented in 2012/2013 and 2013/2014 according to
projections. And based on field visits found no burned.
Available land fire prevention procedures include preventive activities (prevention), action, and administrating. The
procedure has been described the stages of fire prevention and control activities are adequate. Examples preventive
actions: mapping fire-prone areas carry out patrols with a frequency appropriate level of vulnerability; make the sign
warning of fire in fire-prone areas, etc.
The company has a firehouse in each of estates and has done an inventory of fire extinguisher for every estate which is a
fire-fighting facilities and infrastructure fields. For example in NAE, among others, has: 1 Robin Pump Unit, Suction Hose 5
Meter, 20 Meter exhaust hose, bucket 6 pieces, hoes 5 pieces, 6 pieces Helmet, gloves 6 pieces, 6 pieces of glass eyes, a
water tank unit, and APAR: 56 pieces. The company also has to evaluate the adequacy of fire equipment in accordance with
the Emergency Fire Response SOP. All the equipment has been tested in a simulated fire fighting.
Status : Full Compliance
5.6
Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and
monitored.
Available documents on identification of control potential hazards (Hazard Identification Risk Assessment Control - HIRAC)
for each station and processing activities GPI Oil palm Oil Mill. i.e.: presents a concise source of pollution and emissions
(stations); dangers Posted (including pollutants, emissions and noise); and handling. Available reports document ambient air
quality monitoring and emissions, the document presents the monitoring of air quality, air quality monitoring methods and
monitoring results. The test result at 7 May 2011 has shown the Particulate: 89.5 Mg/Nm3 and the opacity (dark smoke):
<20%. In the document Draft Report of RKL / RPL during the period I (January-June) of 2011 explained that the
implementation of air quality and emissions monitoring is done periodically every month, air samples taken were analyzed in
an accredited laboratory.
Quality of emissions is periodically controlled from pollution sources in the regular environmental monitoring reports every
semester, examples of second Quarter 2010 (July - Dec 2010). The results of monitoring and measurement of emissions
released by the boiler and generator sets (the last data 6 to 7 May 2010) and measuring the results are still below the threshold
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 28 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
or the quality standard (emission quality standards are not moving according to regulations gubernatorial south Sumatra No. 15,
dated May 15, 2005).
Based on the results of monitoring and measurement of air emissions conducted each semester, are evaluated in the report of
management plans and environmental monitoring. Evaluations conducted by the Company and are still below the quality
standard (Regulation of Local Government No. 15 dated May 15, 2005). Because test results are still below the quality
standard, the Company tried retaining emissions and pollution that arise under the quality standard. The company has shown
record to reduce the emissions and pollution through the construction of the furnace in the dust collector is cleaned every day;
and preventive maintenance efforts to boilers and generators every week in the form of: cleaning the boiler, generator
cleaning, maintenance (e.g. periodic replacement Ollie).
Wastewater ponds owned by PT GPI has used anaerobic pond system with 7 pools (4 pools anaerobic) and the last pool
utilized for land with an area of 97.29 ha application in block A007, A008, A 012, A013 with a number of flat bed 8158. Every
month conducted an analysis of liquid waste (effluent) that is sent to the BLH South Sumatra (last data carried out testing of
wastewater ponds 7 on March 15, 2011 with results still below the quality standard (Minister of Environment Decree Number:
28/2003 and 29/2003) where the pH between 6 -9 and BOD for land application under the 5000 mg / l.
Status : Full Compliance
PRINCIPLE #6 Responsible consideration of employees and of individuals and communities
affected by growers and mills
6.1
Aspects of plantation and mill management, including replanting, that have social impacts are identified in a
participatory way, and plans to mitigate the negative impacts and promote the Positive ones are made,
implemented and monitored, to demonstrate the continuous improvement.
Social impact assessment report of oil palm plantation management of PT. GPI is available for 2010 includes information on
negative and positive potential effect caused by the operation of oil palm estate and palm oil mills PT.GPI, preparation of
documents involving the affected communities. The positive impact of company PT. GPI including: local employment in estate
or in the mill number of 861 persons. The formation of micro-businesses such as shops, stalls and mobile vendors, availability
of basic educational institutions, healthcare facilities available (clinic) and doctors.
In addition, the existence of the company also affects the accessibility of transportation facilities open and public roads
constructed and maintained by the company making it easier for public transportation. While the negative impact of the
existence of PT. GPI including: the occurrence of damage to the river so that water quality and discharge decreased,
society cannot utilize the most of that river as a source of income of the population (declining fish), the source of irrigation
fields (paddies many are dry), reduction of discharge of river water due to canal by the company, demands of the people
that have the land to be included as a plasma besides that it cause the land claims, currently (April 2011) it has been
completed.
Management plans and monitoring of social impacts contained in the report Environmental Management Plan (RKL) and
Environmental Monitoring Plan (RPL) e.g.: reports RKL / RPL from July to December of 2010. In the RKL document explained
that the activity of PT. GPI has caused the differences level between workers and the public welfare. To prevent this problem,
the company recruits workers and conduct community development programs (community development). RPL documents
from July to December of 2010 reported the results of monitoring the public unrest, through direct observation and approach
to community leaders around the plantation. The company has a logbook to record incoming and outgoing mail as well as
complaints of negative impacts caused by corporate activities. Received complaints will be processed and monitored
according to applicable procedures, for example procedures for handling complaints (Documents: RSPO/6.3/KKM). In
handling the negative environmental and social impacts, doing consultations with the affected parties and coordination with
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 29 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
relevant agencies, for example the Environment Agency and the Government of Musi Banyuasin.
There was a document revision of RPL / RKL regarding the activities of plantation and mill of PT GPI on November 5, 2010
(No. 1198 of 2010). Preparation of RKL / RPL was based on the Minister of Environment Regulation No. 8 in 2006 concerning
the preparation of EIA guidelines. Revision of environmental governance documents includes work area of GPI and the
impact on the environment and social activities.
EIA reporting was done by GPI in the form of the results of monitoring reports and environmental management (RPL / RKL)
reported regular (routine) every 6 months, for example: reports RKL / RPL first semester (January-June 2010) and the second
was the period of July to December 2010. In the report RKL / RPL includes the social impact such as public unrest and
evaluated.
The company has a particular concern with the scheme KKPA smallholders, but this scheme has not been entered because
the scope of the RSPO certification up to now still in the preparatory stage where several agreements between farmers and
companies are still in the process of agreement between the parties. The following general information KKPA schemes that
have not been included in the RSPO certification:
A. Permit the location of stage I (one) area of 2,000 ha
A.1 planting acreage in 2005 covering an area of 344.74 ha
A.2 acreage planted in 2006 covering an area of 107.27 ha
A.3 planting acreage in 2009 covering an area of 559.34 ha
A.4 TB area s / d in March 2011 covering an area of 164.10 ha
A.5 plan next plant 824.55 ha
B. Permit the location of stage II (two) covering an area of 4,000 hectares
B.1 Plan 2011/12 planting budget - 2,000 ha
B.2 Plan 2012/13 planting budget - 2,000 ha
KKPA Location is: Gajah Mati Village, Sub district of sungai keruh, district of Musi Banyuasin; Serasan Jaya Village and
Kayuara village, Sub district of Sekayu, and district of Musi Banyuasin.
Status : Full Compliance
6.2
There are open and transparent methods for communication and consultation between growers and/or millers,
local communities and other affected or interested parties.
Communication procedures and consultation with communities around the estate is in the SOP of Communication /
Consultation with the Community (RSPO/6.2/KKM) PT. GPI Minamas Plantation. The SOPs are arranged if there is
something to be communicated and consulted with the community; manager of the unit provides a letter through the village
head. Communication and consultation with the public should not be more than 10-days for the public to respond and then
the manager will solve it. Records of consultation and communication with the public are available in the log book. The
company has tried to do documentation of all consultation and communication with communities and other stakeholders.
The Company has conducted socialization and consultation on Communication Procedures / Consultation with local
communities (SOP: RSPO/6.2/KKM), among others: (1) Talang Piase Village (May 14, 2011), (2) Dusun III Talang Ilo (May
27, 2011), (3) village of Napal (29 May 20 110), (4) village of Karang Ringin II (May 26, 2011), (5) village of Love Overseas
(May 13, 2011). Records of socialization activity consist of time of activity, place of the implementation, the material
provided, photo documentation and a list of attendees.
There is a list of stakeholders has been prepared and is available consisting of name / agency, job title, address, phone /
office / hp. The list contains information for the central level stakeholders (stakeholders in Jakarta), Provincial, District,
District, Village, Community leaders every village; contractors, suppliers and customer PT. GPI; School; Hospitals,
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 30 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Insurance; Banking.
Records of people's aspirations and responses regarding the follow-up of the company have been documented in the form of
log book and any aspirations have been followed up, for example: Application for the Village Head (KRE), regarding funding
construction of mosques of Al-Muhajirin, approved in the form of material assistance, the harmonica wire fence on March 6,
2011.
The company already has person in charge for consultation and communication with the community, Mr. Ahmad Yani, a
PSD Staff, stated in decree (No. 001/Mgr-SK/III/2011) on March 31, 2011. The Jobs description of him, such as: (1) Dealing
with the social field, (2) Dealing with land issues, (3) Public Relations.
Status : Full Compliance
6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is
implemented and accepted by all parties.
Complaint resolution mechanisms (dissatisfaction can be derived from the internal / employee and external) are available:
1. SOP Handling Employee Complaints (RSPO/6.5/PKK). The sequence of events of this SOP that the complaint proposed
by the Supervisor and then forwarded to assistant to manager, manager provide feedback or submit it to department and
the Department to respond to manager to be forwarded to employee.
2. SOP Communication / Consultation with the Community (RSPO/6.2/KKM); complaints submitted to the manager by
sending a letter (from the village head) and through the manager provide feedback or submit it to department, then the
department responded for manager to be forwarded to the public.
3. Public Complaint Handling SOP (RSPO/6.3/PKM); Head of administration was recorded public complaint and submit to
manager and then manager provide feedback or submit it to department and department members respond to manager to
be forwarded to the public.
Mechanisms for resolving complaints (grievances of the internal / employee and external) have been available. The
Company has conducted socialization and consultation of Procedures (SOP): Consultation and Communication with the
Public (RSPO/6.2/KKM), Public Complaints Handling (RSPO/6.3/PKM); Handling Employee Complaints (RSPO/6.5/PKK) and
Conflict Resolution (RSPO/2.2/PK) in a participatory manner to communities around the garden, done at: (1) Talang Piase
village of (May 14, 2011), (2) Dusun III Talang Ilo (May 27, 2011), (3) Napal Village (May 29 20 110 ), (4) Karang Ringin Village
II (May 26, 2011), (5) Rantau Kasih Village (May 13, 2011). Records of dissemination activities consist of the activity, place of
the implementation, the material provided, photo documentation and a list of attendees. Complaints from workers can be
completed for about two days (calculated from complaints into management until completion of realization), whereas the
handling time of complaints from the public on the type of complaints, if the complaints are easy and the facilities available
can be solved approximately in three days, but if the complaint is difficult enough, it needs to be consulted to the central
management and take around a week.
Recording information handling complaints / objections is well documented. This can be seen in the log book of complaints
for each estate. One example of handling employee complaints were found on April 6, 2010 on behalf of employees Ahmad
Saihu, home repair problems (wooden houses were weathered), then the company had executed the procurement of wood
on April 7, 2010. Sample handling public complaints on May 3, 2010 on behalf of Ali Siarnu (Mangun Jaya Village Head)
asked for help repairing roads, responded by sending graders and road repairs at KM 4 Mangun Jaya.
The Company has a scheme of settlement of land claims case. This scheme explains the source of community claims
cases, community groups and individuals, submitted to the estate manager, and the manager will forward it for Manager of
the PSD, then the examination / review of documents conducted. The documents to be checked or examined, such as:
a. Legal documents, and then conducted discussions / negotiations to agreement and realized payment
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 31 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
b. Documents are not valid claims (speculation), conducted deliberation until consensus, and then the realization of
payments made in the community development program or plasma / KKPA. If it was not until the agreement is legally
resolved. Calculation of compensation made between the companies with claimers (peoples which claim the land) and
involves Musi Banyuasin District Government, especially the Department of Plantation.
Status : Full Compliance
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a
documented system that enables indigenous peoples, local communities and other stakeholders to express their
views through their own representative institutions.
Based on review of the documents in the PT. GPI and interviews with social officers and prominent corporate community
Karang Ringin village II, Village of Sungai Medak, Mangun Jaya, Tanjung Keputran and Department of Plantation of Musi
Banyuasin, in or around area of oil palm plantation of PT. GPI does not have the traditional rights of land owners.
Status : Full Compliance
6.5
Pay and conditions for employees and for employees of contractors always meet at least legal or industry
minimum standards and are sufficient to provide decent living wages.
The human resources department memorandum on January 20, 2011 (No. 045/HRM-13/I/2011 about Daily Wages and
monthly salary structure of the workers, the lowest wage of workers of GPI in 2011 was Rp. 1.133.500/bulan) is available.
The structure of workers’ wages consist of wages, overtime / premium, company expense, allowance of rice, THR, bonus.
Based on the payroll, it is known that the minimum wage given to workers is Rp. 1,228,980 that is more than the minimum
wage of South Sumatra province, Rp. 1,048,440 as the Decision of the Governor of South Sumatra Province
(No.902/KPTS/DISNAKERTRAN/2010)
There is a Labor Agreement between the Co-operation Agency of Sumatra Plantation (BKS-PPS) and Riau Branch GAPKI
with DPD Federation of Agriculture and Plantation Workers Union All Indonesian Workers Union (SPSI-PD.F.SP.PP).
The company has provided shelter, education, clean water, health, and public facilities, include:
RJE and housing Mess: 1 unit of mess staff of; 6 units of home assistant; 14 units of G1 house; 200 units of G2 house.
Public buildings, 1 unit of elementary school building; 1 unit of secondary school building; 1 unit of Polyclinic;1 unit of
Mosque; 1 unit of Store Rations; 3 units of Security room;1 unit of Domestic Water Pump.
BYE, 1 unit of house manager, 3 units of House Assistant, 7 units of House G2 7; 90 units of House G2 (houses Workers),
2 units of Elementary school building, 1 unit of the Mosque, 2 units of the security room, 1 unit of Golf Badminton.
NAE, 3 units of House Manager, House Assistant / KTU, 3 Unit of Domestic Assistant, 187 G2 units of Domestic
Employees 187 G2 units, 1 unit of daycare, 1 unit of kindergarten school, 1 unit of Mosque.
KRE, 1 unit of G1 houses of manager, 3 units of assistant house, 32 units of G2 foreman's house, 160 units of G2 of house
of workers, 1 unit of Polyclinic, 1 unit of daycare,1 unit of kindergarten, 1 unit of Mosque.
MJE, 1 unit of house of manager,3 units of house of assistant, 7 units of G1 house, 40 units of G2 house, 1 unit of
polyclinic, 1 unit of mosque, 1 unit of water pump house,1 unit of barracks.
RJF, 1 unit of house of manager, 1 unit of assistant house, 4 units of G2 foreman's house G2, 10 units of G2 workers’
houses, 1 unit of Mill GM’s house mill GM.
There are also wells in housing which is used as a source of clean water.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 32 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
The Company has instructed the parties to cooperate in this case, the contractor to comply with applicable laws in terms of
employment as stipulated in the letter agreement. For example, the employment agreement (No.
194/SPK-Lokal/KRE/VI/2010) between PT. GPI with CV. Dewa Sawit Mandiri for the rental of heavy equipment excavator
type of long arm Brand Komatsu, the clause of the agreement stated that the Second Party (CV. Dewa Sawit Mandiri) shall
comply with applicable laws in terms of employment as stipulated in the letter agreement
Status : Full Compliance
6.6
The employer respects the right of all personnel to form and join trade unions of their choice and to bargain
collectively. Where the right to freedom of association and collective bargaining are restricted under law, the
employer facilitates parallel means of independent and free association and bargaining for all such personnel.
The Company has a Code for Sustainable Plantation Management (No. Policy 724/TQEM-SPMS/09 dated August 27, 2010)
which covers Social Policy Plantation Upstream Indonesia to commit to the RSPO principles and criteria. The company is
expected to respect the rights of all employees to form and join unions in the community as their choice and negotiate
together. Companies that make the memorandum (recording) state to allowed the workers to accompany the unity of workers
as enshrined in the Law No. 13 Year 2003 on Manpower, in Article 104 (1) "every worker / workers' right to form and join trade
unions / labor unions". The name of the union to employees is "SPSI" and for the staff is "Staff Union of Plantation and Mill of
PT. GPI.
Recording of meetings of the workers and staff with the unions well documented that consists of meeting participants, meeting
place, the problems discussed and the results of the meeting. For example, meeting minutes of negotiation settlement of
industrial disputes / change payments Rice Supply of salary payments through for payment slip to the natural in PT. GPI
Karang Ringin Estate on March 14, 2011.
Status : Full Compliance
6.7
Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision,
and when not interfering with education program. Children are not exPosted to hazardous working conditions.
The company has a policy regarding the requirement of worker's age stated in Jakarta Head Office Memorandum (No.
POD-UM-052/III/2010), the Prohibition statements in using underage labor according to the labor law, there is no labor who
works under (18 years).
Based on document review GPI, employment data shows that the company does not employ underage workers. It is stated in
the document check roll (employee master) which includes the initial start working age; all workers have fulfilled the
requirements including workforces age are over 18 years.
Status : Full Compliance
6.8
Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation,
union membership, political affiliation, or age, is prohibited.
The Company has guidelines for Sustainable Plantation Management (No. Policy 724/TQEM-SPMS/09 dated 08/27/2010)
which listed in Social Policy. Upstream Plantation of Indonesia committ to the principle: All staff / workers should be treated
reasonably and fairly in case of recruitment, advancement, conditions and job description, regardless of race, degree,
ethnicity, gender, skin color, imperfections (disability), sexual orientation, and membership of the Company, political views,
religion and age.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 33 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
The company provides opportunities and equal treatment in employment. This can be seen in the personnel data of
employees of PT. GPI included sex (male and female), occupation, last education (elementary-university), place / date of
birth, marital status (married / not married) and religion (Islam, Christianity, Hinduism).
Status : Full Compliance
6.9
Policy to prevent sexual harassment and all other forms of violence against women and to protect their
reproductive rights is developed and applied.
The Company has guideline for Sustainable Plantation Management (No. Policy 724/TQEM-SPMS/09 dated 08/27/2010)
which listed in Social Policy. Upstream Plantation Indonesia is committed to the principle: Develop and implement policies
to protect women workers from crime and sexual harassment; protect the rights relating to reproductive women. There is
also a gender committee formed in each estate to protect women.
GPI Central Clinic issued a policy on reproductive rights of women workers on July 1, 2010:
1. Provision leave of absence H1 (menstruation) for 2-day results of the examination administered by doctors and nurses;
2. Provision leave of absence H2 (pregnancy leave of absence) is calculated based on the end of H1 by a medical officer /
paramedic, leave of absence provisions H2: With gestational age 7.5 months for 1.5 months, after giving birth for 1.5
months, giving birth due to miscarriage will granted leave of 1.5 months after miscarriage / pregnancy;
3. For pregnant and lactating women workers, workers who are known as a pregnant or lactating in accordance with the
regulations and the examination the doctor / nurse then the woman worker ca not perform the work associated with the
use of chemicals, such as spraying pesticides and cultivate;
4. Workers must be protected women from sexual harassment.
The Company has conducted socialization mechanisms or procedures for the prevention of sexual harassment and employee
staff in the briefing. Sexual harassment policy is placed on the bulletin board so easy to read employees.
The company has implemented a policy protection of reproductive rights. For example in the Book Attendance of employees
in March of 2011 listed the name Suhaila, H2 given leave (maternity leave), 1.5 and 1.5 months before giving birth after birth
and the company of PT. GPI continue to pay wages accordingly.
The company has a complaints procedure regarding gender in the Gender Policy Implementation guidelines Minamas
Plantation (SOP No. 700/PD-KG/10 Policy) describes the reporting or fill out a complaint form and Members of Committee
for Gender, gender committee member which receives a complaint to the complaints committee chairman gender and
related unit manager, Chairman of the Committee for gender will form an internal investigation team, investigation of the
event should not exceed 2 working days after receipt of complainant or victim), the investigation report would reported and
forwarded to the local manager, the investigation report should contain the following topics: detailed data event, background
and chronology, fact finding, if the objective evidence of harassment that occurred enough then the unit manager will take
disciplinary action to the offender.
Status : Full Compliance
6.10
Growers and mills deal fairly and transparently with smallholders and other local businesses.
The supply base FFB for Palm oil mill come from the Estate. The scheme of KKPA small holders not included in the scope
of RSPO certification. Because the agreement between company with the farmers in the negotiations process.
Available contract with a local contractor which has agreed, some agreement regarding: payment no later than 30 days
since the first party (the company) received a written bill of the second party (contractor); both parties are willing to obey
signs K3, and existing traffic in the company.
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 34 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
6.11
Growers and millers contribute to local sustainable development wherever appropriate.
Companies can show footage contribution to the local governments and communities around the estate in a structured and is
divided into two categories (tax and CSR). The types of contributions are: (1) Land and Building tax (2) the vehicle tax, (3) tax
heavy equipment, (4) income tax, (5) implementation of CSR programs that include education, clean water, social, religious,
days great the independence of Indonesia and assistance with personal care / development of infrastructure. The preparation
of the CSR program in 2011 has been consulted and communicated with the village of Talang Piase (May 14, 2011), (2)
Dusun III Talang Ilo (May 27, 2011), (3) village of Napal (29 May 20 110), (4) village of Karang ringin II (May 26, 2011), (5)
village of Rantau Kasih (May 13, 2011). But It is recommended that in preparing the plan of Corporate Social Responsibility
(CSR)-related contributions to local development company, should be based on the identification of people's basic needs
(basic need identification) participatory so it produces a clear assistance and CSR budget by taking the scale of priorities. but
to improve the performance of the company issued the CAR-2011.35 as follows: It is recommended that in preparing the plan
of Corporate Social Responsibility (CSR)-related contributions to local development company, to be based on the
identification of people's basic needs participatory resulting the form of aid and budget CSR clearly by considering the scale
of priorities.
6.11.1 Status : see CAR-2011.35 with the category Comment for Action
PRINCIPLE #7 Responsible development of new plantings
7.1
A comprehensive and participatory independent social and environmental assessment is undertaken prior to
establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning,
management and operations.
In the revised document RPL / RKL operations PT Guthrie Pecconina Indonesia, November 5, 2010 (No. 1198 of 2010) has
covered the entire area of GPI and palm oil mill. In the area of PT GPI that includes the 5 (five) estate there is no development
of new plantations. GPI area of 13961.35 ha has been set according to the statement area.
Status : Not Applicable
7.2
Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the
results are incorporated into plans and operations.
In the area of PT GPI that includes the 5 (five) estate there is no development of new plantations. GPI area of 13961.35 ha has
been set according to the statement area.
Status : Not Applicable
7.3
New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance
one or more High Conservation Values.
In the area of PT GPI that includes the 5 (five) estate there is no development of new plantations. GPI area of 13961.35 ha has
been set according to the statement area.
Status : Not Applicable
7.4
Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
In the area of PT GPI that includes the 5 (five) estate there is no development of new plantations. GPI area of 13961.35 ha has
been set according to the statement area.
Status : Not Applicable
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 35 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
7.5
No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with
through a documented system that enables indigenous peoples, local communities and other stakeholders to
express their views through their own representative institutions.
In the area of PT GPI that includes the 5 (five) estate there is no development of new plantations. GPI area of 13961.35 ha has
been set according to the statement area.
Status : Not Applicable
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free,
prior and informed consent and negotiated agreements.
In the area of PT GPI that includes the 5 (five) estate there is no development of new plantations. GPI area of 13961.35 ha has
been set according to the statement area.
Status : Not Applicable
7.7
Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the
ASEAN guidelines or other regional best practice.
In the area of PT GPI that includes the 5 (five) estate there is no development of new plantations. GPI area of 13961.35 ha has
been set according to the statement area.
Status : Not Applicable
PRINCIPLE #8 Commitment to continuous improvement in key areas of activity
8.1
Growers and millers regularly monitor and review their activities and develop and implement action plans that
allow demonstrable continuous improvement in key operations.
The company has been doing some direct action on the field associated with the environmental impact assessment:
- Reduced use of chemicals (pesticides) (criterion 4.6) e.g. integrated pest management,
- Minimizing the environmental impact (criterion 5.1) e.g.: growers types vertifer grass and Neprolephis for erosion
Mitigation,
- Reduction of waste (criterion 5.3) e.g.: utilization of waste (shells, Fiber, slender blanks and liquid wastes).
- Pollution and emissions (criterion 5.6) with routine care such as machinery,
- The social impact (criterion 6.1) e.g.: CSR program,
The Company has provided 2 (two) types of documents for monitoring environmental and social parameters, namely: of
documents Environmental Management and Monitoring Plan (RKL / RPL), and HCV Management Program of documents
(High Conservation Value). RKL / RPL plan also includes monitoring of pollution and emissions, water quality, and
development of wildlife. While of documents management program HCV include: monitoring the implementation of the
boundary, forest planting, and monitoring wildlife.
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 36 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.2. Summary of Assessment Report of Supply Chain
Clause Requirements Supply Chain Model
IP SG MB
1 Documented Procedures
1.1
The facility shall have written procedures and/or work instructions to ensure the
implementation of all the elements specified in these requirements. This shall include at
minimum the following:
a) Complete and up to date procedures covering the implementation of all the
elements in these requirements.
b) Complete and up to date records and reports that demonstrate compliance with
these requirements (See 5 for more details) and are 100% verifiable by auditor.
c) The name of the person having overall responsibility for and authority over the
implementation of these requirements and compliance with all applicable
requirements. This person shall be able to demonstrate awareness of the
facilities procedures for the implementation of this standard.
Yes Yes Yes
a) PT Guthrie Pecconina Indonesia (GPI) has a standard operational procedure (SOP)
Product Traceability which includes all elements required at each stage of the process
from receipt of the fruit (FFB), the production process, dispatch, and sales (bulking
station) to delivery the product. Based on these procedures in clause 5.3.3, claims
supply chain is controlled through Mass Balance model in which the amount and origin
of RSPO certified FFB received can be identified on the form SPB (Letter of Acceptance
Fruit) and Daily Production Reports.
b) RJF has been providing and implementing revenue and expenditure recording material
at all stages of palm oil production process, from receipt of FFB (Fresh Fruits Bunch) to
dispatch. The recording process is done every day activities, while recapitulation is
poured into a weekly report, monthly report, Report of Three Monthly, and Annual
Report.
c) The Company has established Mr. Paido Tua Tumanggor (Factory Manager) as the
person responsible and have authority for the implementation of supply chain
requirements to conform with all applicable requirements (source: SOP Traceability of
Products). There is evidence in the form of Attendance and training materials that show
that Mr. Paido Tua Tumanggor have been trained in the recognition and understanding
of systems and standards for Supply Chain on June 20, 2011.
√
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 37 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2 Purchasing and goods in
2.1
The facility shall ensure that RSPO certified palm oil is identified. This shall include at
minimum the following:
(a) Order of RSPO certified palm oil product shall specify the requirement for RSPO
certification in purchase orders. It shall be ensured that the origin of the material until
the previous processing facility in the supply chain can be verified.
(b) The facility receiving RSPO certified palm oil shall confirm that the RSPO certified
palm oil delivered is the same as that specified in the purchase order and the
accompanying trade and shipping documentation from the supplier and that has been
shipped by the supplier.
(c) The facility receiving RSPO certified palm oil shall ensure that the validity of
accompanying trade and shipping documentation is verified prior to accepting the
RSPO certified palm oil
Yes Yes Yes
a) RJF is a palm oil mill so it does not make purchase oil and palm oil products from the
outside. The relevant activities to this indicator are palm oil shipments, which was from the
factory (RJF) to the loading point (bulking station) and from the loading point to the
customer. Stated in clause 5.5.6 of the Product Traceability Procedure, that every CPO
which was sent to bulking comes with a Letter of Delivery (SPB), among others, contain
information about the categories of material that must be verified by the receiving officer
CPO bulking. However, this procedure cannot be implemented because RJF have not had
RSPO certificates.
b) RJF do not buy crude palm oil, material received only a of FFB. At each receiving of FFB,
according to product traceability procedures, implemented inspection mechanism Letter
Fruit by the designated officer, to ensure the source of the fruit (Estate, Division, and
Block) and other information required.
c) Bulking in GPI is only used to hold crude palm oil production of the GPI. Every palm oil
shipments from the factory to bulking included SPB (Cargo Letter) informing the company
name, name of Mill, net weight, quality CPO, vehicle number, driver's name, seal numbers
and hours set out from MCC (SOP Product Traceability Item 5.5. 6)
√
Status : Full Compliance
2.2
A mechanism for handling non-conforming material
Yes Yes No
Contained in, Product Traceability procedures, item 5.3.7 which states that, every FFB which
received have been checked for quality. If the RSPO certified of FFB received is not in
accordance with the SPB (Letter of delivery), these materials will be set aside and confirmed
to the Division of the estate that send or categorized as non-certified material.
√
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 38 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3 Sales and goods out
3.1
The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include
the following information:
(a) The name and address of the buyer
(b) The date on which the invoice was issued
(c) A description of the product
(d) The quantity of the product delivered
(e) Reference to related transport documentation
Yes Yes Yes
Based on the example: Delivery Order (No. 00170/00165/06/11/L-GPI-MKS), issued on June
21, 2011, proved that the RJF had included all information of required, except the category of
material. The auditor understood that the categories of material was not included on invoices
and documents transport of crude palm oil, because GPI had not been certified RSPO.
However, to encourage them to do after RJF get the RSPO certification, issued
noncompliance CAR-2011.36
X
Status : See CAR-2011.36 with the category Minor
4 Processing
4.1
The facility shall only choose a supply chain model in case where the RSPO certified palm
oil has been verified to meet the intent and the requirements of the supply chain model at
the previous stage of the supply chain.
Identity Preserved → Segregated → Mass Balance → Non RSPO Certified Palm Oil
Yes Yes Yes
Described in clause 5.3.3 of the traceability procedures, that RJF will implement traceability
systems by using the Mass Balance Supply Chain Model. See also explanation in 1.1.a.
Percentage of RSPO-certified material used for the production process, can be identified on
the Daily Production Report which records information of FFB, FFB sources of received and
used for the production process, the number and quality of CPO produced, and OER (Oil
Extraction Ratio).
√
Status : Full Compliance
4.2
The facility shall ensure that the RSPO certified palm oil is uniquely identifiable to the mill
and its supply base and is kept physically isolated from all other oil palm sources in its
facility.
Yes No No
Not Applicable for Mass Balance System. NA
Status : Not Applicable
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 39 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
4.3
The facility shall ensure and verify through clear procedures and record keeping that the
RSPO certified palm oil is kept segregated from non certified material including during
transport and storage and be able to demonstrate that is has taken all reasonable and
necessary measures to ensure the objective of 100% segregated material is reached.
The system should guarantee the minimum standard of 95% segregated physical material.
Yes,
see 4.2
Yes No
Not Applicable for Mass Balance System. NA
Status : Not Applicable
5 Record keeping
5.1
The facility shall maintain accurate, complete, up-to-date and accessible records and
reports covering all aspects of these requirements.
Yes Yes Yes
The company already has a record and report daily, weekly, monthly, quarterly, and yearly,
which among others includes information about the number of receiving FFB, FFB sources,
the number FFB processed, and the number palm oil produced and sold. All types of reports
is an important analysis tool for decision makers within the internal scope of the company,
and as the basis for the preparation of reports for government agencies related to the
accuracy, completeness, and will always be up to date.
√
Status : Full Compliance
5.2
Retention times for all records and reports shall be at least 5 (five) years.
Yes Yes Yes
Described in Section IV Product Traceability Procedure that all documentary evidence from
receipt of the fruit to the CPO and the KERNEL sales recorded for 5 (five) years.
√
Status : Full Compliance
5.3
(a) The facility shall record and balance the volume of RSPO certified palm oil on a
three-monthly basis.Used in processing
(b) When the Mass Balance model is used, a facility can only deliver Mass Balance sales
from a Postitive stock. However, a facility is allowed to sell short
The Company has implemented the Three Monthly Report to record all receipts and
expenditures of RSPO-certified materials including palm oil.
√
Status : Full Compliance
5.4
The following trade names should be used and specified in purchase and sales contracts.
IP SG MB
Available Daily of Process Control received which record number of FFB, FFB processed,
capacity, and delivery.
√
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 40 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
5.5
The facility shall provide documented proof that the RSPO certified palm oil can be traced
back entirely to the palm oil mill.
Yes No No
Not Applicable for Mass Balance System. NA
Status : Not Applicable
5.6
The facility shall provide documented proof that the RSPO certified palm oil can be traced
back to only certified segregated material
No Yes No
Not Applicable for Mass Balance System. NA
Status : Not Applicable
6 Training
6.1
The facility shell specifies and provides the training for all staff as required to implement the
requirements of the Supply Chain Certification Systems.
Yes Yes Yes
There is evidence Chain System Certification training for key personnel RSPO supplies.
√
Status : Full Compliance
6.2
The facility shall keep records of the training provided to staff in relation to implementation
of these requirements.
Yes Yes Yes
Records of training are available in the form of supply chain Attendance List dated June 20,
2011, followed by five key personnel including Paido Tua Tumangga (Manager of RJF),
Parulian Sinaga (Assistant of PSQM), Datok Chairullah (Assistant of Process), Juliana
Damanik (Assistant of Maintenance), and Eko Purwanto (Head of Administration RJF).
Instructor: Khosiin (Staff of PSQM)
√
Status : Full Compliance
7 Claims
7.1
The facility shall only make claims regarding the use of or support of RSPO certified palm
oil that are in compliance with the RSPO Guidelines for Communication and Claims (see
Annex 10).
Yes Yes Yes
Products that claimed to be RSPO-certified products by GPI are only products that have
met the production process according to the procedure RJF product traceability.
√
Status : Full Compliance
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 41 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.3 Checklist Conformity of Certificate and Logo Use (Only apply for Surveillance Assessment Report)
1. Evidence of permission or approval certificate and logo from Certification Body which
submitted by Client X or√
Not Applicable
2. Implementation of certificate and logo used by Client comply with size and type (shape)
against Guideline of Logo Use X or√
Not Applicable
3. Implementation of Certificate and Logo is not used on product
X or√
Not Applicable
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo.
X or√
Not Applicable
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 42 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.4 Summary of Time Bound Plan Verification of the RSPO Certification (Only apply for Surveillance
Assessment Report)
Total companies visited (0.8 √Y) Where Y is the total of one holding company
The company name :
1.
2.
3.
Visit date :
2.1
There is compliance with all applicable local, national and ratified international laws and
regulations.
Not Applicable
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local
communities with demonstrable rights.
Not Applicable
6.3
There is a mutually agreed and documented system for dealing with complaints and
grievances, which is implemented and accepted by all parties.
Not Applicable
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt
with through a documented system that enables indigenous peoples, local communities
and other stakeholders to express their views through their own representative
institutions.
Not Applicable
7.3
New plantings since November 2005, have not replaced primary forest or any area required
to maintain or enhance one or more High Conservation Values.
Not Applicable
7.5
No new plantings are established on local peoples’ land without their free, prior and
informed consent, dealt with through a documented system that enables indigenous
peoples, local communities and other stakeholders to express their views through their
own representative institutions.
Not Applicable
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of
rights, subject to their free, prior and informed consent and negotiated agreements.
Not Applicable
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 43 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.5
3.5.1
Summary of Non Conformance and Noteworthy Positive Components
Summary of Non Conformance, Correction Action Required and Observation at Pre Assessment (Stage 1)
No Ref
Std
Non Conformance Grade Area Corrective Action
Request
Time
Limits
Date and Observation Status Closing
Date
2011.01 1.2.1 Consideration should be
given, the Company
determines or specifies the
type of information or
documents that can and
cannot be accessed by the
public related to
commercial confidentiality
or where disclosure of
information would result in
negative environmental or
social.
CFA Office Companies should
determine the type of
information or documents
that can and cannot be
accessed by the public
related to commercial
confidentiality or where
disclosure of information
will result in negative
environmental or social.
Before
ST2
21/06/2011
The company has been providing
Information Access Rights SOP /
Documents (RSPO/1.2.1/PI)
presents the types of information
that can be accessed by
stakeholders, including: HGU,
SIUP / IUP / SITU. Licensing,
HCVA, SIA, wastewater
applications, documents,
Occupational Safety and Health
(Annex 2).
Closed 21/06/2011
2011.02 2.1.2 Evaluation period
stipulated regulations and
regulatory changes in the
minimum period of 6
months, but the recordings
of the evaluation and
adjustment of the changes
have not been updated.
Companies need to clarify
the time updating and
evaluation on the list of
rules and evaluation of
compliance with relevant
regulations.
CFA Office Companies should create
record of evaluation and
adjustment of regulatory
changes in accordance with
specified period of at least
6 months.
Before
ST2
21/06/2011
The company revised Section E
point 7 of SOP No.
010/GPI-PC/II/11 Control Notes -
'evaluation of regulations and laws
conducted 6-month'. This
statement is intended to ensure
that all regulations referred are still
valid (current).
There is evidence of the last
updating regulations, dated March
31, 2011 Matrix Evaluation of
Legal and Regulatory Compliance.
Closed 21/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 44 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2011.03 2.2.3
2.2.4
The company has
completed or is completing
land issues with the parties’
relevant stakeholders
including through
compensation. It has not
fully shown the evidence of
action taken in land conflict
resolution in a participatory
accepted by the parties,
including evidence of
settlement of land
acquisition by the Free Prior
and Informed Consent.
NC Office
and
estates
The Company shall have the
recorded evidence and
maintain records of actions
taken in the resolution of
land conflicts in a
participatory accepted by the
parties, including records of
land acquisition act to Free
Prior and Informed Consent
Before
ST2
20/06/2011
The company has shown evidence
of compensation (compensation)
of land, including land claims on
behalf of Rafi bin Rozak (the
villagers of Karang Anyar - file
folder 321), compensable in 1997,
a statement of charges, handover
photos, map the location of land
compensation , and Minutes of
compensation, and evidence Land
Ownership Handover.
Conflict resolution process is done
through several stages, including
stages of the negotiation process
to establish the types and amounts
of compensation.
Closed 20/06/2011
2011.04 2.2.5 Procedure or conflict
resolution mechanisms that
are available have not been
shown have been accepted
by the parties, although the
settlement of the conflict
have been undertaken by the
Company
NC Office
dan
Estates
The company must provide
evidence of conduct or
procedure of conflict
resolution mechanisms that
are available based on
acceptance of the parties.
Before
ST2
22/06/2011
There is evidence that the
company has performed the
procedure or mechanism of
conflict resolution that is
acceptable to all parties; invoices
of payment, the handover photos,
map locations, and Minutes of
indemnity, and evidence of Land
Ownership Handover is known by
the village or district.
Example: proof of the claim
settlement date of March 26, 1997
Closed 22/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 45 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
on land in Block 22 in the name of
A. Rafi Bin Rozak - the villagers of
Karang Anyar. The amount of
compensation worth Rp.
4,000,000 (four million rupiah), a
transcript of compensation
available (No. 146/BIK
22/GPI-I/1997), photo
documentation of damages, and
the invoices of compensation.
2011.05 4.3.4 Peat land management
does not specifically
describe the measurement
results subsidence peat
soils, although all the results
of measurements water
level monitored and
managed.
NC to
be
CFA
Office
and
Estates
The company must conduct
the management of peat
lands with peat soil
subsidence measurements,
although all the results of
measurements of water level
monitored and managed, in
an effort to drink decreased
the soil surface.
S1 21/06/2011.
The company has made efforts
peat soil measurements by
installing Piezometer, in block
work area such as in KRE 0f 8
units on April 27, 2011. The
results of peat soil degradation
will be monitored every 3
months. However, it is
recommended to review the
number of samples specified
locations to consider widely
representative and peat type.
Open
2011.06 4.4.1 The company do not have a
program for the
management and
realization the buffer zone
on each estate to inform the
time frame, and the length
of the river area, although
NC Office
and
Estates
The company must make
the program and the
realization of the Buffer zone
management in each estate
to inform the time frame, and
the length of the river area,
for the protection of water
Before
ST2
21/06/2011.
Available programs and
realization Buffer Zone to each
estate which informs the time
frame, and the length of the area
of the river water.
Closed 21/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 46 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
there are some policies
such as the activities
marking the buffer zone
boundary and installation of
sign boards
flow and wetlands, including
maintaining, and maintain
riparian areas of the river.
2011.07 4.4.2 Have not available evidence
represented the area of
water quality monitoring, to
the other areas outside the
RJE and MJE, is associated
with the test results of river
water and groundwater, in
the area of NAE, KRE, and
BYE, and the results of
water quality measurements
should be complemented
with quality standard as a
reference standard.
NC Office,
Estates
and Mill
The Company shall have the
recorded evidence of water
quality monitoring of rivers
and ground water (water
management) that
represents the entire area of
the garden and water quality
measurements should be
complemented with quality
standard as a reference
standard.
Before
ST2
21/06/2011.
Already available evidence testing
results of River Water and Wells
employee housing, conducted by
the Environmental Laboratory
UPTB BLH South Sumatra. Test
results compared with standard
(Permenkes No.492/MENKES /
PER / IV / 2010). Example: The
results of measurements of water
quality Sei Senaro in Block P48
and Block R 49.
Closed 21/06/2011
2011.08 4.5.1 The evidence has not
available IPM program
evaluation, to determine the
effective action related with
controlling pests and Plant
Diseases.
CFA Office
and
Estate
The Company is
recommended conduct of
evaluate IPM programs to
determine effective
measures relating on Pest
and Plant Disease Control,
as the basis for updating the
IPM programs.
Before
ST2
21/06/2011.
The company has shown
evidence of the IPM program
evaluation
includes the results of control:
leaf-eating caterpillar pests, rats,
ganoderma, termites, and oryctes
in each estate, it is aims to ensure
the effectiveness of control
Closed 21/06/2011
2011.09 4.6.5 There is the use of
chemicals (pesticides) are
limited to types of klerat
NC Office
and
Estates
The company must have
documentation of policies to
reduce or eliminate the use
Before
ST2
21/06/2011.
The company has a policy to stop
the use of chemicals classified as
Closed. 21/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 47 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
(Active Ingredients
Brodifacum) it shows The
company has not been
consistency abide by the
rules applicable, related to
the use of chemicals
classified as hazardous
pesticides that WHO type
1A and 1B
of chemicals that are
classified as WHO type 1A
and 1B is Klerat (Active
Ingredients Brodifacum).
WHO type 1A and 1B,it is Klerat
and Ratgone (contain active of
Brodifacum) form of Memorandum
chairman SOU 22 (PT GPI) is in
the know by GM (No.
01/Ket-SOU/05/2011), about
Usage of Materials Active
Brodifacum. Based on document
review and field visits are not
found use Klerat and Ratgone.
2011.10 4.6.2 Some of the estate have
not been able to show
information area and the
frequency of the applied
chemical pesticides, such
as RJE and MJE
NC Office
and
Estates
The company should have a
recording that informs the
use of chemicals related
pesticides active ingredients
used, the area that was
applied, the amount of use
per hectare and the
frequency of the applied
chemical pesticides.
Before
ST2
There is a document recording the
use of herbicides, weed control
plan and the realization of the
Chemical Spraying (Chemical
Spraying of : path, road harvesting
and Collection place results) in the
period 2010-2011 in each estate
that inform the amount of
pesticides used, the applied area,
and frequency of every 4 months.
Closed 21/06/2011
2011.11 4.6.3 Dose herbicides used have
not been compared with the
reference dose for every
types of chemical
herbicides.
NC Office
dan
Estates
The company must have
documented evidence that
the herbicides used in
accordance with the
reference dose for every type
of chemical herbicides, such
as directions on product
labels.
Before
ST2
21/06/2011. The company has the use of herbicides each estate documents informing producers Dose / ha (dose determined in accordance with the pesticide label) and the Use of the substance per ha. For example Herbicides Starene in Mangunjaya Estate dose manufacturer / Ha 0.25 to 1.00 and use of materials / ha: 0.33 liters / ha.
Closed 21/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 48 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2011.12 4.6.4 Hazardous waste found in a
temporary storage area (B3
Waste Warehouse NAE) is
still kept more than 90 days.
NC Office;
Estates
and Mill
Companies must
consistently perform waste
shipping hazardous
materials in the collection
area of the company to
licensed hazardous waste
materials, before exceeding
the shelf life for 90 days. And
well done recording of such
activities in accordance with
legislation and regulations.
Before
ST2
21/06/2011.
The company has showed
evidence of handover Dangerous
waste to a licensed collector (CV
Bumi Khatulistiwa) in Tanjung
Enim, South Sumatra - among
others: No.024/GPI-BYE/VI/2011
Letter dated June 3, 2011 (type of
waste cans, pesticide packaging ,
used oil, knap sack, the former
Fire extinguisher, battery, air
cleaner, oil drums), and Letter No.
015/BYE/III/2011 April 11, 2011
(jerry cans, packaging herbicides,
used oil, drums, knap sack, flat,
battery, air cleaner).
Based in a visit on NAE of
Hazardous waste storage, and the
results of consultation with the
Head Office of Environment and
Head of the Environmental Impact
Analysis found that hazardous
waste is stored more than 90 days
is not be a problem with the terms
isolated and certainly not out to
contaminate the environment.
Closed 21/06/2011
2011.13 4.7.10 Available data on
monitoring of work
accidents each estate and
CFA Office;
Estetes
and Mill
The company should have
to review the results of
monitoring work accidents
S1 23/06/2011
The company has made efforts to
identify causes of work accidents
Open
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 49 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
mill for every month,
including evaluation, but
need to be reviewed the
root causes of the causes of
occupational injuries, so
that remedial action for the
incidents of work accidents
do not happen again.
Examples of occupational
accidents in the BYE on
03/03/2011 the victim
affected by Chisel.
related to the root causes of
accidents so that corrective
action for the incidents of
work accidents do not
happen again.
is poured into the form Work
Accident Monitoring. However, it
is recommended, that The
company can be more careful in
distinguishing 'Work Accident
Cause' with 'type of work
accidents' that can recommend
appropriate corrective action, and
to can prevent the same events.
Example: in case of work
accidents in March 2011 in BYE,
cause of accident is "exposed
Chisel", should have it was a 'type
of accident'
2011.14 4.8.1 There is no evidence that
the company has a training
program for employees and
contractors, outside the
jOSH training programs and
training for farmers KKPA.
NC Office;
Estetes
and Mill
Companies should provide
continuous training program
document for staff,
employees, contractors and
farmers KKPA accordance
with their respective
competence.
Before
ST2
23/06/2011
The Company has Matrix Training
Program for staff and employees;
contractors and farmers that is
based on the identification of
training needs (competence
Positions).
Closed 23/06/2011
2011.15 4.8.2 The company has made a
training record that has
been followed by
employees, but training is
not in accordance with the
employee training program
based on competence.
CFA Office;
Estetes
and Mill
The company should record
the training that has been
followed in accordance with
the employee and employee
training programs based on
their competence.
Before
ST2
The company has showed the
realization of the implementation
of employee training record in
accordance with a program which
has been prepared.
Example: Training on behalf of
Reni (Nurses - KRE), P3K training
in March 2011.
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 50 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2011.16 5.1.1 In the evaluation report RKL
/ RPL described the efforts
by Company, but the
methods of monitoring and
analysis of the disturbed
flora / fauna and public
unrest still is not enough to
be monitored, analyzed and
evaluated to demonstrate
continuous progress
(continual improvement).
NC Office;
Estetes
and Mill
Companies should review
the methods of monitoring
and analysis of the disturbed
flora / fauna and public
unrest so inadequate to be
monitored, analyzed and
evaluated to demonstrate
continuous progress
(continual improvement)
Before
ST2
23/06/2011
The company has provided
procedures for monitoring of flora
and fauna Number:
01/GPI-SOU/11 explains the
frequency monitoring of flora in the
area of HCV is done once in 5
(five) years, fauna monitoring once
a year.
Section 4.0 describes the fauna
monitoring transects made
through the system, and
observation of flora conducted
through a system of sample plots.
The last monitoring of flora and
fauna conducted in April 2011.
Monitoring of public unrest is done
once a year using the method
questioner.
Closed 23/06/2011
2011.17 5.2.2
5.2.3
GPI has made HCV
management programs for
each estate (2010-2011),
but the program is
presented by category of
HCV has not been identified
in each of estates according
to HCV-assessment
document 2010 or matrix
management plans and
monitoring, for example:
NC Office
and
Estates
PT GPI should present the
HCV management program
for each estate (2010-2011)
with the steps that
correspond to categories of
HCV identified in each
document according to
estates and HCV
assessment 2010 or matrix
management plans and
monitoring.
Before
ST2
21/06/2011.
The program details the
management of HCV period July
2010-June 2011 have been
provided for each estate (Bumi
Ayu, Rantau Panjang, Napal,
Karang ringin, and Mangun jaya)
describes in detail the type of
HCV, the person in charge, review
period, and procedure execution
time.
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 51 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
HCV5 (springs) in Mangun
jaya Estate, HCV 1.1. / 4.1
riparian reserve in the RJE
Still there are some activities that
have not been implemented
according to planned target date.
For example, in the forest planting
HCV 1.1, 1.4, 5 at Bumi Ayu
Estate, but the company has
made a reschedule, buffer zone
year 2011/2012 rehabilitation
program which will begin in July
2011.
2011.18 5.2.4 Management of HCV in
some Estates have been
carried out direct action in
the field of applied, e.g.
installation of sign boards;
and performed HCV
socialization to employees
in each estate by means of
briefings in the morning, for
example: maintenance
foreman morning briefing,
employees should not be
sprayed in the area of the
buffer zone; Facility bulletin
board not be hunt protected
species, however evidence
of socialization to the
community for the treatment
of HCV is not yet available.
NC Office
dan
Estate
Management of HCV in
some estates have been
carried out direct action in
the field of applied, e.g.
installation of sign boards;
and performed HCV
socialization to employees in
each estate by means of
briefings in the morning, for
example: maintenance
foreman morning briefing,
employees should not be
sprayed in the area of the
buffer zone; Facility bulletin
board not be hunt protected
species, however companies
should also conduct
socialization to the
community for the
management of HCV and
Before
ST2
21/06/2011
Available records and the
realization of the buffer zone
program year 2010/2011 and
evidence implementation of
socialization in May 2011 include:
minutes of socialization with
people around plantation for the
entire estate, photos, and
attendance lists.
Socialization material includes
program management of HCV,
protection efforts taken
(information boards, fencing
springs, etc.).
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 52 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
activities are recorded and
the records are maintained
2011.19 5.2.5 GPI has set the officer
executing a monitoring
program HCV, and HCV has
conducted internal training
for every person in charge
of each estate on April 8,
2011, but not yet enough
evidence to charge of HCV
in the RPE have been
trained in HCV, as a
requirement for the
competence of officers
HCV.
NC Office
dan
Estates
PT GPI should conduct
training for all officers in
charge of HCV and then
training was recorded and
records maintained of
training activities, as
evidence that specialized
and trained personnel
available in monitoring the
management of HCV
Before
ST2
21/06/2011
Evidence of implementation of
training for all officers HCV in
each estate has been available,
for example on behalf of Abdul
Arpan, the implementation of the
training on May 10, 2011.
Closed 21/06/2011
2011.20 5.3.2 The company has identified
waste and manages waste
through the waste matrix
identification and
identification of exhaust
emissions.
During a visit to the field in
the Napal Estates, the
Company has made plans
waste handling of
hazardous materials, but
related with some of the
handling of waste is not
hazardous materials, such
as scrap metal and old tires,
NC Office
dan
Estates
The company should
manage a waste
management plan
documented in the form of
SOP and implemented for
the handling of waste is not
hazardous materials such as
scrap metal and old tires.
Before
ST2
21/06/2011
Handling of Hazardous waste is
not set in SOP Number:
7307/GPI/11 dated May 15, 2011.
Section 6.8 of the SOP states that
the waste is not hazardous
materials that have been collected
will be sold to third parties.
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 53 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
the Company has not
manage in SOP handling of
hazardous waste is not
waste.
2011.21 5.3.3 Based on the results of the
visit in the warehouse of
hazardous materials in the
NAE there are some things
that have not been in
accordance with the SOP
include: Enumeration
packaging of pesticides has
not been done, the
completeness of the sign /
symbol on the package
based on its characteristics.
In addition, there is still
Dangerous waste materials
stored more than 90 days
and has not been sent to the
POM Warehouse Waste
storage and sent to licensed
suppliers (CV Bumi
Khatulistiwa).
NC Estates The company should have
consistently implement
SOPs Hazardous waste in
accordance with reference
materials applicable, for
example: do enumeration
pesticide packaging
complement sign / symbol
flammable store used oil in
place, do not store more
than 90 days of Hazardous
Waste
Before
ST2
23/06/2011
The company has showed
evidence of handover Dangerous
waste to a licensed collector (CV
Bumi Khatulistiwa) in Tanjung
Enim, South Sumatra - among
others: No.024/GPI-BYE/VI/2011
Letter dated June 3, 2011 (type of
waste cans, pesticide packaging ,
used oil, knap sack, the former
Fire extinguisher, battery, air
cleaner, oil drums), and Letter No.
015/BYE/III/2011 April 11, 2011
(jerry cans, packaging herbicides,
used oil, drums, knap sack, flat,
battery, air cleaner).
Based in a visit on NAE of
Hazardous waste storage, and the
results of consultation with the
Head Office of Environment and
Head of the Environmental Impact
Analysis found that hazardous
waste is stored more than 90 days
is not be a problem with the terms
isolated and certainly not out to
contaminate the environment.
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 54 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Observations to the waste storage
warehouse Dangerous Materials;
there is evidence that the symbols
Dangerous Materials and waste
dangerous materials have been
implemented in accordance with
the Kep-01/Bapedal/09 / 1995 on
the Procedures and Technical
Requirements for Waste Storage
and Collection of Dangerous
Materials and waste dangerous
materials.
2011.22 5.4.1 There are records of fuel
consumption of fibers (Ton)
and shells (Ton) each
month are used to process
the FFB (Ton). However the
records of renewable
energy fiber and shell (Ton)
has not been analyzed by
comparing the efficiency
standard or budget set, i.e.
energy per tone of CPO or
energy per tone of FFB.
NC Mill Company should provide
proof of recordings
monitoring and analysis of
energy efficiency renewable
fiber, and shell (Ton) per
tone of CPO or per ton FFB.
Before
ST2
22/06/2011
Records of monitoring and
analysis of renewable energy
efficiency (fiber and shell) and the
results of the analysis have been
available, the average use of fiber
and shell 2010/2011 period of 0.46
tons / tons of CPO (higher than the
budget of 0.44 tons / tons) so
increasing use of fiber and shell to
reduce the use of diesel fuel.
Closed 22/06/2011
2011.23 5.4.2 The company has been
taking notes or recording
the use of diesel fuel for the
generators of each month at
Mill and estates, but have
not provided evidence
NC Mill and
Estates
The company has been
taking notes or recording the
use of diesel fuel for the
generators of each month at
Mill and estates, but have
not provided evidence
Before
ST2
23/06/2011
Records of diesel fuel usage and
analysis have been available for
the period 2009/2010 and
2010/2011. Monitoring results
showed the use of diesel fuel as
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 55 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
analyzed by comparing the
fuel efficiency of productivity
(Ton CPO or Ton FFB)
analyzed by comparing the
fuel efficiency of productivity
(Ton CPO or Ton FFB)
follows:
2009-2010: 8.72 l / tons of CPO
2010-2011: 6.45 l / tons of CPO
so that the level of efficiency
reached 26.03% (reduced use of
diesel 2:27 l / tons CPO)
2011.24 5.6.3 Need to be considered by
the Company to make the
effort and improvement
efforts against pollution and
emissions arising though
still below the quality
standard
CFA Office The company should have a
record to make the effort for
improvement of the pollution
and emissions arising
though still below the quality
standard.
Before
ST2
22/06/2011
The company has shown record to
reduce the emissions and pollution
through the construction of the
furnace in the dust collector are
cleaned every day; and preventive
maintenance efforts to boilers and
generators every week in the form
of: cleaning the boiler, generator
cleaning, maintenance (including
oil changes at regular intervals)
Closed 22/06/2011
2011.25 6.1.2 Based on reports the
Environmental Management
Plan (RKL) and
Environmental Monitoring
Plan (RPL), yet available
evidence of the Company
has record management
plan and monitoring of
social impacts with the
participation of affected
communities periodically.
NC Office Company should be able to
show record management
plan and monitoring of social
impacts with the
participation of affected
communities periodically.
Before
ST2
23/06/2011
The company has a logbook to
record incoming and outgoing mail
as well as complaints of negative
impacts caused by corporate
activities. Complaints received will
be processed and monitored
according to applicable
procedures, such as procedures
for handling complaints Number:
RSPO/6.3/KKM.
Closed 23/06/2011
2011.26 6.2.1 SOP consultation and
communication with the
NC Office Procedures of consultation
and communication with the
Before
ST2
22/06/2011
The company has shown evidence
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 56 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
community are available,
but its formulation or the
application has not been
made to involvement of
local communities and the
parties affected or other
interested parties.
community should be
prepared or implemented
with the involvement of local
communities and the parties
affected or other interested
parties.
of socialization Procedure
Communication / Consultation with
the Community (SOP:
RSPO/6.2/KKM) around the
estates, including: (1) Talang
Piase Village (May 14, 2011), (2)
Talang Ilo (May 27, 2011) (3)
Napal Village (29 May 20 110), (4)
Karang Ringin II Village (May 26,
2011), (5) Village Love Overseas
(May 13, 2011).
Records of socialization activities
consist of the minutes, the material
provided, photo documentation,
and list of attendees.
2011.27 6.2.2 List of stakeholders has
been available which
consists of name / agency,
job title, address, phone /
office / hp. However, record
the complete address of
stakeholders is still
incomplete especially
address the village level
stakeholders
CFA Office The company should
complete the list of
stakeholders that have been
prepared with the full
address of the identity of
stakeholders especially at
village level
Before
ST2
22/06/2011
The Company has completed all
stakeholders address listed in full.
Example: Head of village Karang
Ringin II, on behalf of Marzuki,
addresses Dusun 2, No. 87
Village of Karang Ringin II,
sub-district of Lawang Wetan,
District of Musi Banyuasin, and
Phone Number to call.
Closed 22/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 57 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2011.28 6.2.4 The Company has
appointed or have a social
worker is responsible for
consultation and
communication with the
community, namely Ahmad
Yani, but personally have
either not able to show
proof of the appointment /
establishment (Decree
letter) and the job
description not yet available
CFA Office Companies should consider
personal responsibility for
consultation and
communication with the
community can show
evidence of the appointment
/ establishment (Decree
Letter) and the available job
description.
Before
ST2
22/06/2011
The company has shown Decree
Letter No. 001/Mgr-SK/III/2011 on
March 31, 2011 concerning the
appointment of personnel
responsible for consultation and
communication with the
community on behalf of Ahmad
Yani. The letter describes the
duties and responsibilities of
personnel, among others: (1)
Handles the aspect of social; (2)
Handles land issues, (3) Public
Relations of PT. GPI.
Closed 22/06/2011
2011.29 6.3.1 Complaint resolution
mechanisms (dissatisfaction
can be derived from the
internal / employee and
external) have been
available, but have not
available evidence of that
the mechanism is arranged
and / or received with
communities around the
affected for example:
complaints mechanisms
that can be resolved
through joint consultative
mechanisms (Joint
Consultative Committees.
NC Office Company should prove the
grievance and dispute
settlement mechanisms
developed and / or accepted
by all parties and resolve
disputes in an effective,
timely, and settlement
measures
Before
ST2
The company has shown evidence
of compensation (compensation)
of land, including land claims on
behalf of Rafi bin Rozak (the
villagers of Karang Anyar - file
folder 321) are compensable in
1997, a statement of charges,
handover photos, map the location
of the compensable, and Minutes
of indemnity, and Proof of Land
Ownership Handover signed by all
parties to the conflict and
witnessed by local government
officials (Village Head or Head of
sub district). Conflict resolution
process is done through several
Closed 20/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 58 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
stages, including stages of the
negotiation process to establish
the types and amounts of
compensation.
2011.30 6.11.1 Records of the company's
contribution to regional
development has not been
recorded properly
NC Office The company should
prepare record company's
contribution to regional
development in a structured
Before
ST2
22/06/2011
Companies can show record
contribution to the local
governments and communities
around the garden in a structured
and is divided into two categories
(tax and CSR). The types of
contributions are: (1) The tax on
land and building, (2) vehicle tax,
(3) tax heavy equipment, (4)
Income Tax, (5) implementation of
CSR programs.
Closed 22/06/2011
2011.31 8.1.1 The company has taken action directly related to the reduction in the use of certain chemicals (criterion 4.6), environmental impacts (criterion 5.1), waste reduction (criterion 5.3), Pollution and emissions (criterion 5.6), social impacts (criterion 6.1), but the Company not create an action plan and timeframes for the minimization of the impact on business is happening.
NC Office,
Mill and
Estates
Company should make a
clear action plan (action
plan) and the procedure time
to attempt minimization of
environmental impacts and
social impacts of plantation
and mill operations
Before
ST2
23/06/2011
Plan activities related to
environmental management and
pollution emissions, social impact,
and environmental impacts have
been set forth in the report
documents the implementation of
the RKL / RPL
Closed 23/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 59 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
2011.32 8.1.2 RSPO certification of
internal audit activities has
been done, but need to be
made of internal audit
activities and reports
(checklists, summary
reports and follow-up) are
related with the RSPO P &
C reference.
CFA Office Need to be made record the
activities of internal audit
reports and follow-up related
directly with reference to the
requirements of the RSPO P
& C for continuous
operational improvement.
Before
ST2
23/06/2011
There is monitoring the corrective
action matrix of discrepancies
stage 1 assessment RSPO
includes reference information,
noncompliance, status, and follow
up.
Closed 23/06/2011
3.5.2 Summary of Non Conformance, Correction Action Required and Observation at Stage 2 Assessment
No Ref
Std
Non Conformance Grade Area Corrective Action
Request
Time
Limits
Date and
Observation
Status Closing
Date
2011.33 2.3.1 Management of traditional
rights -The company
advised that the content of
appeals / warnings on the
sign board placed in the
river are controlled
pengemin (traditional use
rights to the river) and
managed by GPI as HCV-5,
to include legislation of Musi
Banyuasin District No. 18 of
2005
CFA Estate S1
2011.34 5.3.3 Hazardous materials and
waste management of
hazardous materials -There
is still a hazardous materials
management programs and
hazardous waste materials
Minor Estate GPI must ensure that the
Hazardous waste
materials management
program and Hazardous
materials can be
completed on time.
S1
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 60 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
that are proceeds, among
others: (1) Application for
temporary storage permit,
Hazardous waste to all
estate (No.
044/GM-GPI/UM-Ex/IV/11
April 2, 2011). (2)
Construction of the canopy
in KRE diesel fuel tank.
2011.35 6.11.1 Company contributions to the community - It is recommended that in preparing the plan of Corporate Social Responsibility related contributions to local development company, to be based on the identification of people's basic needs (basic need identification) participatory, resulting in the form of assistance, and budget with clearly CSR the scale of priorities.
CFA S1
2011.36 3.1
SCCS
Supply Chain - The identity
of the material category
(Identity Preserved,
Segregated or Mass
Balance) on the invoice or
transport document CPO
cannot be listed.
Minor Office Companies must ensure
that the material category
on the invoice and
transport document other
CPO sales have been
listed.
S1
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 61 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.5.3 Summary of Noteworthy Positive Components
No Ref
Std
Descriptions
1. 1.1 The company already has a recording requests for information are well maintained within Log Book Incoming Mail
2. 1.2 The company has a record of information request responses are well maintained within log Book Outgoing Mail
3. 2.2.5 The Company has a conflict resolution mechanism that accepted the parties.
4. 4.5 The Company has implemented an Integrated Pest control including control mice with owls and planting beneficial plants as a habitat for predatory caterpillar
leaves, and reduced use of pesticides.
5. 5.1 The company has conducted environmental management.
6. 5.3 The Company has made the management of waste in accordance with existing regulations and waste reduction efforts.
7. 5.4 The company has been using renewable energy with the use of shells and fiber as a boiler fuel.
8. 6.1 The company has conducted social management
9. 6.3 The company has a grievance mechanism, the mechanism of communication and consultation with the community, and conflict resolution mechanisms that are
known by all parties.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 62 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
3.6
Summary of Arising Issues from Public, Organization and Auditor Response
Public Issues
(Institution/ NGO/Community)
Organization Response Auditor Response
1. Department of Plantation Musi Banyuasin District
The company continues to attempt settle land conflict issues. There has been land claim in 2005 by the villagers of
Transmigration C1, C2, C3, C4, C5, C6, C7, B4 and B5 in
the RJE and NAE on the basis of land claims in the form of
land certificates issued by BPN.
The Company has been settled with compensation in the
years 2009-2010 in stages and is now the process of
HGU, the hearing committee stage B. Total settlement of
land claims in the RJE and NAE, covering an area of
2,405 plots with Rp 18,280,000,000 compensation value.
Citizens request to serve smallholders. There is a process of plasma plantation schemes KKPA The company has a development program with the
plasma plantation schemes of KKPA
The company has complied with applicable regulations,
especially licensing issues.
The Company is complies with applicable regulations.
The company has evaluated compliance with
regulations for each estate that indicates compliance
with legal requirements and related
The company is less of local employment. The company has using local communities as workers in
mill and estates.
The Social Impact Assessment Report Management of
Oil Palm Plantations PT. GPI South Sumatra on 2010
includes the Postitive and negative impact on existence
of the company. The Positive impact of company PT.
GPI, for example: to absorb local labor in the estates
and mill number of 861 people.
1. Community Leader of Babat Toman Village
There is community land compensation by PT GPI There has been land claim in 2005 by the villagers of
Transmigration C1, C2, C3, C4, C5, C6, C7, B4 and B5 in
the RJE and NAE on the basis of land claims in the form
of land certificates issued by BPN.
The Company has been settle with compensation in the years 2009-2010 in stages and is now the process of HGU, the hearing committee stage B. Total settlement of land claims in the RJE and NAE, covering an area of 2,405 plots with Rp 18,280,000,000 compensation value.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 63 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
There are the community that willing and not willing
compensable
It is true, there are the community that willing and that not
compensable willing compensable
The company has / is completing the land issue with
the parties’ relevant stakeholders including through
compensation.
The existence of a company have resulted in environmental
impacts that is after a company making the drainage canals,
resulting in the community rice fields of drought, and floods
so that fields cannot be planted.
The company made drainage canals and embankments
to prevent flooding in areas adjacent to large rivers
Based on observations in the garden area adjacent to
the fields of citizens, for example in Block O54 KRE
known that the company did make drainage canals and
embankments to prevent flooding caused by
overflowing of the river of Musi.
2. Community Leader of Karang Ringin II Village
Done CSR programs in PT GPI form of assistance the
school fence.
PT GPI has done a good CSR program Available recording is complete realization of CSR
activities that inform the types of CSR programs,
objectives, month / date of realization and photo
documentation. Contribution to local community based
consultations with the community.
3. Community Leader of B5 Tanjung Keputran Village.
There are land compensation processes, facilitated by
Department of Plantation Musi Banyuasin.
There are land compensation processes, facilitated by
Department of Plantation Musi Banyuasin.
Prices of land for each plots of compensation in
accordance with Regent Decree Musi Banyuasin.
Number: 1179 of 2007 concerning the payment process
through the community attorney witnessed by the local
government, BPN, Department of Plantation, State
Court, for example, compensation for the land
certificate No. 889 on behalf of Amir Hamsyah
Communities are not willing compensable request, to be
used as plasma.
The company has program to development plasma
plantation, for the community.
PT GPI has a plasma plantation development program
with KKPA scheme.
4. Secretary of Lawang Wetan Sub district
The company has contribute Positively to the use of local
labor
The company uses a lot of the labor from the surrounding
community.
The company made the local community as an
employee
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 64 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
The company less attention to the management of river The company has determined Buffer zone of the river
areas as HCV 4.1 area and will be managed in
accordance with applicable regulations.
The company has made the river buffer zone area, as areas of HCV 4.1 and managed. And the company has implemented several treatment related to the protection of buffer zone area of the river, in the form of marking areas that should not be applied to chemicals, installation of information boards and socialization Buffer zone of the river.
Based on reports from villagers indicated the company
made changes to river bodies.
The company never did change the river, but the
company is only ever to do a little cleanup of the river
area, where the water is used for the processing of FFB.
Based on the results of the visit location Block A002 which is buffer zone area Pingei river, ever cleared by the company, but the current state of the visit has become a thicket. The company doing the cleaning area of the river as a source of water for the processing of FFB in the mill.
5. Head of Rantau Kasih Village
The company has not realizing Plasma plantation
development
Associated with the manufacture of plasma demands of
local communities that the name of Lawang wetan Sub
district comunity, PT. GPI had taken following steps:
1. PT. GPI operates according Location Regent Permit
No. 17/SK/II/97 dated October 14, 1997 with 19,885 ha
area located in the village of Rantau Panjang, Rantau
Kasih Village, Ulak Paceh Village, Karang Anyar
Village, Karang Waru Village, Mangun Jaya Village.
Subdistrict of Babat Toman and district of Sekayu is
only obliged to build the core estate.
2. Based on the permit: (a) an area of 10,139 ha has
certified HGU, (b) an area of 1843 hectares on land
PT.GPI LU-2 obtained by way of compensation and are
now in the process of HGU, (c) an area of 1570 ha
(GPI-5) obtained PT. GPI has of compensation is now
in the process of HGU.
3. The company continues to make progress to build
plasma plantation.
Associated with the manufacture of plasma demands of
local communities that the name of the local villagers
district. Wetan mace, PT. GPI has taken steps that
better handling. Provide an explanation to the District
government. Musi Banyuasin and community that
demands the manufacture of plasma clearance of
chronological PT. GPI that based on the rules and show
evidence of land acquisition to the parties concerned.
The company also continues to make progress to build
plasma.
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 65 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal sign-off of assessment findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment
and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
Head of PSQM
Mutuagung Lestari
Minamas Plantation
Lead Auditor
Mohamad Pirabaharan
Deni. A. Novendi
Date : Saturday, 24/06/2011
Date : Saturday, 24/06/2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 66 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Annex 1. Peer Review Report
Name of Reviewer:
I. General comments on the evaluation
No Issues and Comments Clarification/explanation
TO BE FILLED IN BY MUTU
II. General comments on the inspection report
No Issues and Comments Clarification/explanation
TO BE FILLED IN BY MUTU
III. Specific comments on the proposed certification decision, including any reconditions, conditions or recommendations
No Issues and Comments Clarification/explanation
TO BE FILLED IN BY MUTU
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 67 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Annex 2. Result of RSPO Committee - RSPO Certification
No Input and Responses
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 68 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Annex 3. List of Stakeholder Contacted in the RSPO Certification Process
No Institution/Department Address Phone/Email Form of Contact Date of Contact
1. Head of Environment
Agency, Musi Banyuasin
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
2. Head of Labor Agency of
Musi Banyuasin district
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
3. Natural Resource
Conservation Bodies, Musi
Banyuasin
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
4. Head of Plantation Agency of
Musi Banyuasin
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
5. Head of Forestry Agency of
Musi Banyuasin district
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
6. Head of Regional Revenue,
Financial & Asset
Management Office of Musi
Banyuasin District
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
7. Head of National Land
Agency of Musi Banyuasin
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
8. Head of Health Agency of
Musi Banyuasin
Jl. Kol Wahid Udin,sekayu
Post 14/11/ 2011
9. WALHI NGo of South
Sumatera
Jl Sumatera 1 No. 771, 26 Ilir,
Sub district of Ilir Barat,
Palembang
Post 14/11/ 2011
10. Lawang Wetan subdistrict
Chief
Jln Kol Wahid Udin, Sekayu
Email:femmy.chandra
@simedarby.com
14/11/ 2011
11. Babat Toman Sub district
Police Chief
Jln Jaya Sempurna, Sub
district of Babat Toman
Email:femmy.chandra
@simedarby.com
14/11/ 2011
12. Commander Military of Babat
Toman
Jln Sekayu-Babat, Sub
district of Babat Toman
Email:femmy.chandra
@simedarby.com
14/11/ 2011
13. Head Karang Ringin II
Village
Dusun 2, No 87, Karang
Ringin II Village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
14. Head of Karang Ringin I
Villag
Karang Ringin I Village Email:femmy.chandra
@simedarby.com
14/11/ 2011
15. Head of Ulak Teberau
Village
Dusun 2, No 21, Ulak
Teberau village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
16. Head of Kasmaran Village Dusun 1, No 121, Kasmaran
Village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
17. Head of Karang Anyar
Village
Jln Sekayu-Babat, Karang
Anyar Village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 69 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
18. Head of Rantau Panjang
Village
Jln Sekayu-Babat, Rantau
Panjang Village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
19. Head of Bumi Ayu Village Dusun 2, Bumi Ayu Village Email:femmy.chandra
@simedarby.com
14/11/ 2011
20. Head of Rantau Kasih
Village
Dusun 1, No 36, Rantau
Kasih Village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
21. Head of B5 Village Jln Sekayu Plakat Tinggi,
Tanjung Keputren Village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
22. Head of Mangun Jaya
Village
Mangunjaya Village, Babat
Toman
Email:femmy.chandra
@simedarby.com
14/11/ 2011
23. Head of Napal Village Napal Village, Lawang
Wetan Sub District
Email:femmy.chandra
@simedarby.com
14/11/ 2011
24. Head of Suka damai (SP2)
Village
Dusun 5, Suka damai
Village, Plakat Tinggi sub
district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
25. Head of Sidomukti (SP1)
Village
Dusun 5, Sido mukti
Village, Plakat Tinggi sub
district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
26. Head of Sukajaya (SP3)
Village
Dusun 1, Sukajaya village,
Plakat Tinggi Sub district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
27. Head of SPSI RJE Housing of RJE Email:femmy.chandra
@simedarby.com
14/11/ 2011
28. Head of SPSI BYE Housing of BYE Email:femmy.chandra
@simedarby.com
14/11/ 2011
29. Head of SPSI NAE Housing of NAE Email:femmy.chandra
@simedarby.com
14/11/ 2011
30. Head of SPSI KRE Housing of KRE Email:femmy.chandra
@simedarby.com
14/11/ 2011
31. Head of SP.SPP GPI Housing of BYE Email:femmy.chandra
@simedarby.com
14/11/ 2011
32. Community Leader of
Mangun Jaya Village
Dusun 1, Mangun Jaya
village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
33. Community Leader of Bumi
Ayu Village
Dusun 2, Bumi Ayu village,
Lawang Wetan sub district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
34. Community Leader of
Karang Ringin I Village
Dusun 2, Karang Ringin I
village
Email:femmy.chandra
@simedarby.com
14/11/ 2011
35. Babat Toman subdistrict
Chief
Babat Toman sub district Email:femmy.chandra
@simedarby.com
14/11/ 2011
36. Community Leader of
Rantau Kasih Village
Dusun 3, Rantau Kasih
village, Lawang Wetan sub
district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 70 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
37. Community Leader of piase
Village
Dusun 2, Talang Piase
Village, Lawang Wetan sub
district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
38. Head of YP.GPI 2 Primary
School
Housing of BYE Email:femmy.chandra
@simedarby.com
14/11/ 2011
39. Teacher of YP.GPI 2
Primary School
Housing of BYE Email:femmy.chandra
@simedarby.com
14/11/ 2011
40. Head of Karang Ringin II
Primary School
Sekayu Email:femmy.chandra
@simedarby.com
14/11/ 2011
41. Kepala Sekolah SDN Piase
RJE
Talang Piase Village, Lawang
Wetan sub district
Email:femmy.chandra
@simedarby.com
14/11/ 2011
42. Head of Lawang Wetan
Secondary School
Housing of KRE Email:femmy.chandra
@simedarby.com
14/11/ 2011
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 71 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
Annex 4. Glossary
EIA : Environmental Impact Analysis
PPE : Personal Protective Equipment
PFFT : Portable Fire Fighting Tools
B3 : Hazardous Waste
BAPEDALDA : Regional Environmental Impact Management Agency
BLH : Environmental Affairs Agency
BOD : Biological Oxygen Demand
BPN : National Land Agency
BSS : Block Spraying System
BYE : Bumi Ayu Estate
CITES : Convention On International Trade Endanger Species
COD : Chemical Oxygen Demand
CPO : Crude Palm Oil
CSR/CD : Corporate Social Responsibility/ Community Development
FFB : Fresh Fruit Bunches
FIRST AID : First Aid
GPI : Guthrie Pecconina Indonesia
HCV/HCV : High Conservation Value
HGU : Land Exploitation Rights
HIRAC : Hazard Identification Risk Assessment Control
IPM : Integrated Pest Management
JAMSOSTEK : Jaminan Sosial Tenaga Kerja (Social Security Plan for Workers)
OHS : Occupational Health & Safety
KAN : Komite Akreditasi Nasional (National Accreditation Committee)
KKPA : Kredit Koperasi Primer Anggota (Primary Cooperatives Credit
Members)
KRE : Karang Ringin Estate
LC : Land Clearing
LD50 : Lethal Dosage (Certain dosage that can kill 50% of total population)
MSDS : Material Safety Data Sheet
NAE : Napal Estate
NGO : Non-Governmental Organization
Permentan : Regulation of Minister for Agriculture
P2K3 : Committee for Occupational Health and Safety Development
PK : Palm Kernel
PT MUTUAGUNG LESTARI
ASSESSEMENT REPORT
SPO – 4006a.3 Page 72 Prepared by Mutuagung Lestari for Guthrie Pecconina Indonesia
POM : Palm Oil Mill
POME : Palm Oil Mill Effluent
PP : Government Regulation
PSD : Plantation Service department
PUK : Working Unit Head
PSQM : Plantation Sustainability Quality Management
RJE : Rantau Panjang Estate
RKL : Environmental Management Plan
RPL : Environmental Monitoring Plan
RSPO P&C : Roundtable on Sustainable Palm Oil Principle and Criterion
S1 : Surveillance 1
SKU : Business Unit
SOP : Standard Operating Procedures
SPSI : Indonesian Trade Union
ST2 : Stage 2 (Main Assessment)
UMR : Regional Minimum Wage
UU : Laws
WWTP : Waste Water Treatment Point