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Treasurer Training!!!

Presented By:SGA & the Business Office

+SGA Treasurer

Handles all money from the Student Activities Fee

Oversees the Ways and Means Committee

Supervises and Coordinates activities of all organizational treasurers

+Structure of the Funding Process

• SGA– Senate– Treasurer

• Ways and Means Committee– Review Applications– Hold orgs to spending and conduct audits

• Business Office– Money money money!

• You!

+What do Org Treasurers do?

As org treasurer, your responsibilities include Preparing budgets for funding requests Keeping all financial records

Ledger Reciepts Monthly Statements

Contacting your Ways and Means rep with any questions

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Where does the money come from?

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Student Activities Fee

$186 per student ($22 for ResHalls, $164 for Student Programming)

Paid by every student

Anticipated 2250 students

Over $414,719 for the year.

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Where does the money go?

+Student Support Services

PVTA $25,000

Class Boards $11,526

Cultural Houses $2,500

+Types of Funding

ContingencyRegularSpecial

+Contingency Funding ($22,000)

Who’s eligible? New orgs after 2nd semester, and regular

funding dropouts

Must be applied for each semester4-2 rule

New orgs need 4 consecutive semester to be eligible for Regular funding

Dropouts only need 2

Smaller Pot of Money

+Regular Funding ($166, 806)

Has already been determined for the 12-13 school year

Orgs that (re)graduate from contingency funding

Applied for once in the spring

Money granted is split between semesters

+Special Funding ($52,000)

All orgs that eligible for funding can apply

Opens after contingency funding is granted, and goes until money runs out.

Use for big/unforeseen events Speakers Conferences

Budget overflow will be suggested for Special Funding

Guidelines

+Applying for Funding

Get your app in ON TIME!

Funding form example

Explain everything

Don’t apply for money AFTER you have spent it

+Audits

At the end of the semester, you will be audited by your Ways and Means Rep

Three Keys to Victory:Receipts

Buy things with a receipt Keep it (more on this from the business office) Record it in your ledger

LedgerMonthly Statements

Given by the business office Need to match the receipts AND ledger

+Further Funding Guidelines

The purpose of SGA Funding is to fulfill your org’s mission statement.

We do not fund gifts, prizes, rewards or personal items.

If you request money for speakers, conferences etc, then details need to be finalized and CONFIRMED (i.e. time, date, location, exact expenses) and included in the application.

If you need transportation to attend an event, then please request a fleet van from auxiliary services.

Food expenses, Hotel expenses, Appreciation party, Conference fees, Uniforms/costumes, t-shirts, printing based on auxiliary prices, DJs, Fleet Van accident.

+Fundraising

All orgs are required to fundraise a portion of their budget.

Remember: fundraising is only fundraising if it’s actually generating profit

If an org doesn’t include fundraising in its budget proposal, the Ways and Means Committee will subtract the appropriate percentage from the funding decision.

+Resources

Your Ways and Means Representative

Authorized Signers’ Ella site

SGA Website

+Questions?

Email me at rapte22p@mtholyoke.edu

Office hours (TBA – keep a look out for my email )

Email Tori at barto23v@mtholyoke.edu

Email Zara Nizami at znizami@mtholyoke.edu