© TRW Automotive Holdings Corp. 2009 CIR Desktop Manual for Purchasing C. Mavis/S. Pochinco Date:...

© TRW Automotive Holdings Corp. 2009

CIR Desktop Manual for Purchasing

C. Mavis/S. Pochinco

Date: 23rd September, 2009


Windchill RPPA replacement system

Windchill version of the RPPA system is called PCS for Product Cost System

The new RPPA document is a CIR for Cost Information Request.

As of October 1, all requests for quote must be processed through PCS.


CIR Process FlowCIR Process Workflow for Refined Quotes

PurchasingPart Detail

Assembly PlantsPart Detail

Cost EstimatorCIR

Engineering (Originator)CIR

Create CIR in WCRS

Add Part Details -Change Description

Part Commodity / BuyerDefined Volumes

Assigned Assembly PlantsDrawings / Attachments

Submit Part Details

Submit CIR from WCRS Worklist

RFQ Needed? No

Yes

Obtain Info from Suppliers

Attach Responses to Part Details

Page

Select Approved Quote

Send to Cost Analyst

Gather Cost Information from Plant Engineers

Attach Info to Plant Response Page

Send to Cost Analyst

All Part Details Complete?

Attach Consolidated

Quote to CIR Front Page

Send CIR to Originator

Yes

No

Accept?

Accept for Recovery?

Redefine?

Cancel?

CIR Complete

CIR Cancelled

Inactivate WCRS Function

Yes

Yes

Yes

Yes

No

No

No

Task List (Defined by WCRS)

Program or Commodity Buyer

Acceptance


CIR Routing

When a CIR is created and the cost type is refined, it is

automatically routed to purchasing


CIR Routing When a CIR is submitted, the designated buyer will receive an

‘Auction/RFQ’ Windchill task and email notification.


CIR Routing When a part number is entered into a CIR, the commodity is defaulted to

the list entered into Windchill. If parts are mis-routed, contact the purchasing gatekeeper to have it updated.


*If you do not choose a new buyer before doing this, the task will re-assign to you!

CIR Routing – Reassigning a CIR From your Windchill worklist, click the box for the task to be re-assigned and click ‘Reassign’


Sending a RFQ to Suppliers

Task in work-list

when receive CIR

Click to enter CIR



Click here to view part details and prepare quote



Send out RFQ using Co-eXprise

https://eec.co-exprise.com/trw/SDefault.aspx


Sending a RFQ to SuppliersIn Co-eXprise:

The “round” is labeled by the part number

The “event” is labeled by the CIR (RPPA) # and should contain the volume (s), print, suppliers, and required TRW forms (GSQM, packaging, etc.)

Part Number

Volume (s)

Print

Forms

CIR (RPPA) #

Suppliers



Once the RFQ has been submitted through Co-exprise, the action can be approved in your Windchill worklist.

Click here to approve the worklist task



Click here when the RFQ has

been sent

Click here to send the CIR back to engineering for further definition


Approving an RFQ

Once an RFQ is sent, another task will appear in your worklist.

This task should remain in your worklist until you’ve received the final quote from the supplier and have attached it to the part detail.


Approving an RFQOnce the quotes are received from the supplier, they must be attached to the part details in the CIR.

DO NOT attach the part quote to the front of the CIR. This is for the final Finance summary!

Attach supplier quotes here


Approving an RFQ

By clicking here, the CIR will be sent to the commodity manager

for approval.

Click here if you are ready to

submit the CIR to finanace


Preparing RFQ documents in CIR

Click here to view part details and prepare quote


Click here to add suppliers in which RFQ will be sent

Click here to create RFQ documents



If all the information is correct, click

OK

Click here to create a html file that can

be sent out to suppliers. Note: this step will NOT send the request to the

supplier

•Once the html file is created, the buyer should email the file to themselves in order to load it into Co-Exprise.



The system automatically shows

‘submitted’ because we no longer send RFQ’s

through Windchill



System Support Contacts

Programming/System – Akwasi Agyekum, Ken Corrion

Engineering – Joe Connor, Carol Mavis

Purchasing – Sarah Pochinco, Avelino Salceda

Finance – Mike Deming

Link to Online manual:

https://connect.trw.com/help/PCS/

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© TRW Automotive Holdings Corp. 2009 CIR Desktop Manual for Purchasing C. Mavis/S. Pochinco Date:...

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