+

using Integrated Planning & Budget

In a Participatory Governance

Context

Realizing our

Foothill Vision 20/20

+Foothill College envisions itself as a community

of scholars where a diverse population of students, faculty and staff intersect and are engaged in the search for truth and meaning. We recognize that by necessity this search must be informed by a multiplicity of disciplinary modes of inquiry. In order to ensure that every student has the opportunity to share in this vision, Foothill College commits itself to providing students with the necessary student support services, outstanding instruction, and opportunities for leadership both within and outside the classroom. By enacting this vision, the college ensures that it remains the distinctive and innovative institution it has been since its inception.

+Our THREE collectively developed strategic initiatives are designed to lead us to achieving our vision

BUILDING A COMMUNITY OF SCHOLARS

PUTTING ACCESS INTO ACTION

PROMOTING A COLLABORATIVE DECISION-MAKING ENVIRONMENT

+What IS Integrated Planning and Budgeting?(and make it quick!)

+NOT this . . . . .

+What IS participatory governance?(and make it quick!)

+Integrated Planning and Budget

Participatory Governance

Together at last!!

Planning & Resource Council (PaRC)(Drives Strategic Planning & Resource Allocation)

Accreditation Oversight | Strategic Planning AccountabilityPlanning Calendar | Integration of College Plans

AdministrativeDivision Plans

Student ServicesDivision Plans

Subcommittee for Prioritization of Committee Plans

Resource Alignment

Advisory Group Provide background

information on funding & resources

Recommendations to President

Participatory Governance Integrated Planning & Budget Structural Elements

Community Feedback

Website input on any strategic initiative

prioritization or decision

ProgramReview

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Academic DivisionPlans

Operations Planning Committee

Looks at Division Allocations for B-Budgets

Promoting a CollaborativeDecision-Making Environment

Planning CommitteeCreates priority list of

both non$ & $ requests

Putting Access into Action

Planning CommitteeCreates priority list of

both non$ & $ requests

Building a Communityof Scholars

Planning CommitteeCreates priority list of

both non$ & $ requests

InnovationFast track to Innovation

Fewer $ hereUsed for seed $

Fast Track to Innovation(a task of PaRC)Fewer $ | Seed $

Research Advisory Group Provide background research & evidence on strategic priorities

Revision Date: 08/05/09

+YIKES!!

What was that . . . . .???

Let’s see if we can help explain how a resource request becomes funded!

+

+Guiding Principles Mission and Strategic Initiative Driven

Transparent, Understandable, Informed by Data

Be an iterative, cyclical process

Foster flexibility, innovation and accountability

Aligned with college Strategic Planning priorities and to increase student learning.

Increase collaboration and efficiencies

Assume that these processes impact all funds.

Budgeting should emphasize collaboratively developed division plans that are informed by detailed program plans and which are linked to Strategic Planning goals and action plans.

+How will resource requests be generated?

Program Review

SLO/SAO/AUP Resource Requests

Planning Documents (department plans, division plans, student equity plan, distance ed plans, technology plan)

Committee Requests (Basic Skills, Technology, COOL)

Opportunities: Grants needing matching funds

Commitments to Action tied to Strategic Initiatives

+SLO/SAO resource requests Resources: We would like to see an increased budget

that allows us to make more copies for scaffolds necessary for basic skills courses. 

Resources: TIME to meet and to talk with each other is the one thing we’d need to really embrace and make this process truly worthwhile. In addition to having more time to discuss some of the questions, we’d also like to have time to learn more about how our colleagues cover the course content. We could learn about actual methods used in the classroom by other instructors. Of interest to us would be methods and activities to engage students both as individuals and in groups. Time and funding for attending workshops and/or conferences that discuss teaching calculus concepts & ideas would be helpful. 

Resources:  Provide mentoring opportunities for EOPS students and opportunities for universities and corporate tours.

14

Like most colleges, Foothill

struggles with an achievement

gap by ethnicity, however the

drastic change this year in

course success for African-

American and Latino students

demands analysis and action.

Like most colleges, Foothill

struggles with an achievement

gap by ethnicity, however the

drastic change this year in

course success for African-

American and Latino students

demands analysis and action.

Achievement Gap Data

Ethnicity 2004 2005 2006 2007 2008

Asian/PI/F 85% 84% 84% 84% 84%

Black 67% 69% 67% 68% 59%

Hispanic 75% 76% 72% 73% 69%

Native Am 77% 72% 73% 73% 73%

White 85% 85% 83% 83% 81%

Other/Unkn 84% 85% 83% 82% 81%

All Students 83% 83% 81% 82% 80%

           

+ What might we do to reduce the gap?

Develop Action Plans (committee or department)

Link Plan to Strategic Initiative

Send to Appropriate Committee IF funds are needed (all action plans do not need $$)

Language Arts faculty to faculty work with Middle & High School

MMW faculty working with Middle School faculty. . . . . .

Let’s walk it through~~

Planning & Resource Council (PaRC)(Drives Strategic Planning & Resource Allocation)

Accreditation Oversight | Strategic Planning AccountabilityPlanning Calendar | Integration of College Plans

AdministrativeDivision Plans

Student ServicesDivision Plans

Subcommittee for Prioritization of Committee Plans

Resource Alignment

Advisory Group Provide background

information on funding & resources

Recommendations to President

Participatory Governance Integrated Planning & Budget Structural Elements

Community Feedback

Website input on any strategic initiative

prioritization or decision

ProgramReview

Dat

a

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Academic DivisionPlans

Operations Planning Committee

Looks at Division Allocations for B-Budgets

Promoting a CollaborativeDecision-Making Environment

Planning CommitteeCreates priority list of

both non$ & $ requests

Putting Access into Action

Planning CommitteeCreates priority list of

both non$ & $ requests

Building a Communityof Scholars

Planning CommitteeCreates priority list of

both non$ & $ requests

InnovationFast track to Innovation

Fewer $ hereUsed for seed $

Fast Track to Innovation(a task of PaRC)Fewer $ | Seed $

Research Advisory Group Provide background research & evidence on strategic priorities

Revision Date: 08/05/09

ProgramReview

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AdministrativeDivision Plans

Student ServicesDivision Plans

Subcommittee for Prioritization of Committee Plans

Academic DivisionPlans

InnovationFast track to Innovation

Fewer $ hereUsed for seed $

Fast Track to Innovation(a task of PaRC)Fewer $ | Seed $

Operations Planning Committee

Looks at Division Allocations for B-Budgets

Promoting a CollaborativeDecision-Making Environment

Planning CommitteeCreates priority list of

both non$ & $ requests

Putting Access into Action

Planning CommitteeCreates priority list of

both non$ & $ requests

Building a Communityof Scholars

Planning CommitteeCreates priority list of

both non$ & $ requests

Planning & Resource Council (PaRC)(Drives Strategic Planning & Resource Allocation)

Accreditation Oversight | Strategic Planning AccountabilityPlanning Calendar | Integration of College Plans

Resource Alignment

Advisory Group Provide background

information on funding & resources

Community Feedback

Website input on any strategic initiative

prioritization or decision

Research Advisory Group Provide background research & evidence on strategic priorities

Recommendations to President

+

Integrated Planning & Budget Governance Handbook for Foothill College

Need more

information

?

19

Next Steps: Develop Commitments to Action Fall 2009

September NovemberOctober

Campus-wide Planning

DecemberTask Force Convenes

& Develops Draft

Commitments to

Action for Each

Initiative

Proposed

Commitments to

Action Discussed by

Governance Groups

& NEW Planning

Councils

New College

Shared

Governance

Planning Council

Approves

Commitments to

Action

All Staff input into Commitments to Action Plans for

Initiatives

Task Force Revise &

Draft Commitments

to Action Plans

Proposed

Commitments to

Action Discussed by

Governance Groups

& NEW Planning

Councils

Begin Implementing Calendar Year 2010!

Commitment to Action

Recommendations

+Next Steps:Program Review and Planning

Departments begin work this week to be completed by mid-November Link requests to Strategic

Initiatives

Divisions prioritize requests and send to committee by the end of November, linking requests to initiatives.

+

HonestyIntegrityTrustOpennessTransparencyForgivenessSustainability