MINISTRY OF FISHERIES AND AQUACULTURE TERMS OF REFERENCE Design, construction and maintenance of the Brazilian Pavilion at Seafood Expo Global 2015 Introduction 1. The Ministry of Fisheries and Aquaculture (MPA) and the Ministry of External Relations (MRE) procure to participate in major seafood international trade fairs aiming to promote the Brazilian seafood industry and to offer a showcase for Brazilian producers and food companies. Therefore MPA and MRE are organizing the Brazilian Pavilion at Seafood Expo Global 2015 (SEG 2015) to be held in Brussels, Belgium, from 21 th to 23 th April 2015 and are thus placing this bidding. 2. Bidders are invited to submit a proposal for setting up the Brazilian Pavilion at Seafood Expo Global 2015. The Brazilian Embassy in Brussels will hold the bidding, observing its regular criteria in selecting suppliers. Scope 3. Design of the Brazilian Pavilion at Seafood Expo Global 2015. 4. Construction and decoration of the Brazilian Pavilion at Seafood Expo Global 2015 on a turn-key basis. It includes, but is not limited to: Construction of structural elements; Construction of facilities (i.e. electricity wiring work, water and gas plumbing work); Contracting of electricity, water and gas supply; Fulfilling of the demands of the Seafood Expo Global 2015, regarding the setting up of the Brazilian
Transcript
MINISTRY OF FISHERIES AND AQUACULTURE
TERMS OF REFERENCE
Design, construction and maintenance of the Brazilian Pavilion
at Seafood Expo Global 2015
Introduction
1. The Ministry of Fisheries and Aquaculture (MPA) and the Ministry of External Relations (MRE) procure to participate in major seafood international trade fairs aiming to promote the Brazilian seafood industry and to offer a showcase for Brazilian producers and food companies. Therefore MPA and MRE are organizing the Brazilian Pavilion at Seafood Expo Global 2015 (SEG 2015) to be held in Brussels, Belgium, from 21th to 23th
April 2015 and are thus placing this bidding.
2. Bidders are invited to submit a proposal for setting up the Brazilian Pavilion at Seafood Expo Global 2015. The Brazilian Embassy in Brussels will hold the bidding, observing its regular criteria in selecting suppliers.
Scope
3. Design of the Brazilian Pavilion at Seafood Expo Global 2015.
4. Construction and decoration of the Brazilian Pavilion at Seafood Expo Global 2015 on a turn-key basis. It includes, but is not limited to: Construction of structural elements;
Construction of facilities (i.e. electricity wiring work, water and gas plumbing work); Contracting of electricity, water and gas supply; Fulfilling of the demands of the Seafood Expo Global 2015, regarding the setting up of the Brazilian Pavilion (e.g. applications for floor work, electricity, permission to use fire, etc.). Printing and placement of signage and other graphics; Installation of equipments and appliances; Provision of furniture.
5. Maintenance and cleaning of the Brazilian Pavilion during the Seafood Expo Global 2015.
Design Guidelines and Specifications
6. The Brazilian Pavilion at SEG 2015 will be located at Hall 11, Booths 2641 and 2751 of the Brussels Expo. In total, the pavilion will have an area of 257 m² (Annex 1).
7. The theme art for the pavilion must follow the CMYK standard as describe in Annex 7.
8. The green and yellow below must be the main colors for the Pavilion:
Green (C=84, M=24, Y=100, K=9)Yellow (C=0, M=10, Y=100, K=0).
9. Some pictures from the Brazilian Pavilion at Seafood Expo Global 2014 are available at:https://drive.google.com/folderview?id=0B6yGR0RaYfiqRWM2S0dGY2RoT0k&usp=sharing
10. An initial concept designing was carried out by MPA and MRE, which established the basic layout for the Brazilian Pavilion at SEG 2015 (Annex 2, 3, 4 and 5).
11. Bidders are requested to further develop the initial conceptual scheme, while observing the following design goals:
Explore the maximum height allowed by the SEG 2015 regulations; Give visibility to the Brazilian Pavilion at SEG 2015; Convey a character of lightness, tidiness and warmth to the Brazilian Pavilion; Give preference to economical construction choices.
12. The layout of the Brazilian Pavilion at SEG 2015, the business and governmental sectors, should be in accordance to Annex 2, 3, 4 and 5.
13. We stress the requirements above might be subjected to adjustment depending on the final list of enrolled exhibitor companies.
14. The pavilion will be divided in two sectors: Business (2641) and Governmental (2751).
15. Business Sector (Hall 11 – 2641)
15.1. The Business Sector will be place at booth 2641 and hold the 12
boxes for the Brazilian Exhibitors Companies and a Kitchen with a Gourmet Area. (Annex 2 and 3) 12 individual company boxes (modules), each measuring 4m x 3.5m, distributed in two rectangles of 12m x 7m; a rectangle kitchen and gourmet area, 8m x 7m; A ceiling (32m x 7m) should support a specific structure containing the art of the Brazilian Pavilion; Explore the maximum height allowed by Diversified Communications (6 m).
15.2. The Business sector will cover an area of 244m² (32m x 7m) and will have: 244m² of raised technical floor of 8cm to hide all technical cables and water connections; 244m² of vinyl with dark wood design with a plastic protection during the building-up; 06 Entrances for wheel chair people; Light bridge 32m by 7m at 6m high with halogen spots of 100 watts and HQI spots of 400 watts for general lighting of the stand; 02 solid walls (A and B) of 3.5m by 2m at the sides of the stand (Annex 2) where will be place on both sides a digital printed banner with the art of annex 8; A ceiling must explore the maximum height authorized (6m) and follow the instructions of the Annex 3; and use full graphics applied with the art design described in Annex 6.
15.3. Brazilian Exhibitors Boxes Each box will measure 4m x 3.5m; Each box will be equipped with:o 01 Brochure Holder (Annex 12);o 01 small cabinet with locker;o 01 round conference table with 4 comfortable chairs;
o 01 waste basket;o 02 electric sockets with universal adapters;o 01 Table flag of Brazil, with staff (wood or steal) of 30cm high (Annex 11); o 01 Back wall of 1.5m by 2.5m;o Some will be equipped with a counter, with space for storage and lockable, others with open freezers (Annex 9). The MPA will decide that later, after select the exhibitors;o The boxes will be separated by solid walls of 1.5m by 2.5m and a transparent claustra panel in natural wood of 1,50 high. On each side of the solid separation walls there will be a poster (75cm by 90cm), the MPA will sent the arts later;o Each company’s poster must be illuminated from the inside;o A company logo of the exhibitor must be hanging on wire (nylon).
15.4. Kitchen and Gourmet Area.(Annex 10) Square shape 6m x 6m without windows and low counters with lockable doors; Low counters facing the aisles with a table of 60cm in front. 16 high stools, 8 on each side; Cabinets with lockable doors over the whole kitchen where possible with a countertop; Double sink with cold and hot water connection; Hand washing basin with cold and hot water connection; Antibacterial sanitation materials; 01 Microwave; 01 Chest Freezer of 480L; 02 Bar Fridges of 140L; 01 Ice machine; 02 Electrical countertops fryers 01 water fountain with cold and hot water; water bottles (supplies for 3 days);
Plastic cups for water fountain (supplies for 3 days); vitro ceramic cooking plates and electrical oven; set with basic kitchen ware; disposable eating utensils for food sampling (supplies for 3 days); 01 waste bin for kitchen use and plastic bags for the whole show; 01 waste bin for used plastic cups; 02 large waste bins with plastic bags for used sampling utensils; Dish washing supplies; Basic kitchenware (cutlery, cookware …); 08 electrical sockets with universal adapters; 01 air fryer; Extractor hood (following regulations of the show organizer); Fire extinguisher (following regulations of the show organizer); Fire blanket (following regulations of the show organizer); Metal fire bin (following regulations of the show organizer); The kitchen should look uncluttered and professional; The water, electrical and gas consumption should be included in the bidder price estimation; 02 Flat Televisions, 50’’ class, LED, with USB doors, cables for image and sound; 01 DVD player linked with all TVs in a way to play videos simultaneously.
16. Governmental Sector (Hall 11 – 2751)
16.1. The Governmental Sector will be place at booth 2751. It will be a space where the Brazilian Government officials and diplomats will meet foreign delegations and businessmen. (Annex 4 and 5) An institutional area (6.5m x 3m); A Conference Room (4.5m x 3m); A Storage room (3m x 1m).
Explore the maximum height allowed by Diversified Communications (5.7m).
16.2. The Governmental Sector will cover an area of 33 m² (11m x 3m) and will have: 33 m² of raised technical floor of 8cm to hide all technical cables connections; 33 m² of vinyl with dark woo design with a plastic protection during the building-up; 01 Entrance for wheel chair people; Light bridge 11m by 3m at 6m high with halogen spots of 100 watts and HQI spots of 400 watts for general lighting of the stand; A ceiling must explore the maximum height authorized (6m) and follow the instructions of the Annex 5; and use full graphics applied with the art design described in Annex 4. A Storage room (3m x 1m) with a lockable door and 02 vertical storage cabinet; All the walls must have the high of 2.8m and will be fully cover by wallpapers; The arts for the wallpapers will be sending by MPA later.
16.3. An institutional area with: 02 tables, each with 04 comfortable chairs; 01 waste basket; 02 electric sockets placed with universal adapters; 02 Brochure Holders (Annex 12); 01 counter, with space for storage and lockable; 03 Table flag of Brazil, with staff (wood or steal) of 30cm high (Annex 11); 01 Flat Televisions, 50’’ class, LED, with USB doors, cables for image and sound; 01 DVD player.
16.4. A Conference Room must be separated from the institutional area by walls made of glass and equipped with: 01 oval conference table with 06 comfortable chairs; 01 Table flag of Brazil, with staff (wood or steal) of 30cm high (Annex 11); 01 Medium storage cabinet to place a TV on top; 01 Flat Televisions, 50’’ class, LED, with USB doors, cables for image and sound; 01 DVD player.
17. Other requirements: A private Wi-Fi zone to cover both sectors of the Brazilian Pavilion with a speed of 100 megabits; Use LED lamps or others similar that won’t generate heat to illuminate the pavilion; The electricity consumption of the Brazilian Pavilion should be included in the bidder price estimation; No additional electrical equipment should be provided to exhibitor companies without previous authorization by the Pavilion Organizers. The Pavilion organizers will provide the artworks for the signage and graphics. Such artworks will be based on the final approved pavilion design and will follow the measures informed by the building company for each graphic;
Inaugural Plate
18. The Brazilian Pavilion will be officially inaugurated by the representatives of MPA and MRE. For this short ceremony, the builder is requested to provide an inaugural plate, made of aluminum, with 0,75m x 0,90m, craft with the art in annex 13. The location to fix it will be defined later.
Construction deadline
19. Deadline for construction delivery is the 20th of April, 18:00. By that time the Brazilian Pavilion should be ready for to the exhibitors.
Compliance
20. The selected company will ensure by all means that the design, construction and maintenance of the Brazilian Pavilion at Seafood Expo Global 2015 comply with the regulations issued by the Diversified Business Communications and any relevant legislation and applicable standards.
Proposal submission
21. The proposals design must be in the English or Portuguese. It need to be clearly with all specifications of the building materials (structural elements, walls/partitions, coatings, cladding, etc). If a modular stand system is to be employed, it should be also specified in the bidding design.
22. The submitted proposals should include at least: Floor plan with 2D and 3D dimensions; Elevation drawings with dimensions; Rendered views.
ANNEX 1LOCATION OF THE BRAZILIAN PAVILION AT SEG 2015
BRUSSELS EXPO - HALL 11
ANNEX 2BUSINESS SECTOR
HALL 11 – 2641
ANNEX 3BUSINESS SECTOR - CEILING
ANNEX 4GOVERNMENTAL SECTOR
HALL 11 – 2751
ANNEX 5GOVERNMENTAL SECTOR - CEILING
ANNEX 6ART DESIGN FOR THE CEILING
ANNEX 7CMYK
ANNEX 8BUSINESS SECTOR - SIDE WALLS (A and B) ART DESIGN
