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Category

2018 CSR Communication

Award for a Company that Measures and Communicates its Activities in a Responsible and Sustainable Business Area in a Comprehensive, Transparent, and Effective Way

What should the nomination be about: Transparency and honest communication with stakeholders about positive or negative impacts of the company activities on environment and society is one of the main components of responsible business behavior. This category is designed to identify and acknowledge the transparency efforts and best communication about company’s overall CSR policy and practices as well as about specific CSR projects/initiatives, presented as a report or web-based communication. Awarded will be the company that measures, and communicates, its activities in a responsible and sustainable business area in a comprehensive, transparent, and effective way.

ENTRY FORMCompany Name

Nomination Titleenter the title of the product (report, webpage etc.) you nominate ...

If successful, we will use the company name and nomination title as written here on any award materials (certificates, press releases), so please ensure you write your company name and nomination title in full how you would like it published.

Main theme of your nomination Please indicate from the below list what do you nominate, by ticking the relevant box:

□ Sustainability reportA social responsibility / sustainable development reports covering social, environmental and economic impacts and operations of the company for the period of 2017-2018 and published in Georgia by October 1, 2018 could be nominated.

□ Report on CSR project(s) /responsible initiatives for public goodReports describing specific CSR initiative/program aimed for public good (in the sphere of environmental protection, community development, protecting human rights or labour rights, respecting consumer etc.) implemented in 2017-2018 and published in Georgia by October 1, 2018 could be nominated.

□ CSR webpage /web-based communication on overall CSR policy and performanceSeparate web page or the section of the company webpage dedicated to the CSR policy and activities of the company could be nominated.

Category

2018 CSR Communication

Please note: One award would be conferred for this category. Indication of the main theme is obligatory for the evaluation reasons.

CONTACT DETAILS

Main contact person

This person will be the main point of contact for all correspondence, enquiries or updates concerning your submissionFull Name:Position:Telephone number:Mobile number:Email:

Secondary contactPlease let us know whom we can address concerning the entry in your absenceFull Name:Position:Telephone:Mobile:Email:

If your contact information changes after submitting an application, it is your responsibility to amend your details with Contest Organizers.

SECTION I - COMPANY DETAILS This section is not scored but provides assessors with a good understanding of the overall business of the company in a wider context and its impact on society/environment. Application forms missing this information will not be accepted.

Date of foundation of the company

We are a subsidiary of a foreign /Global company

□ YES □ NO

If yes, indicate the name of the parent company and year of beginning of operations in Georgia

Company Address

Legal form

Full name and job title of company Chief Executive (or equivalent)

Category

2018 CSR Communication

Number of employees (approximately)

Annual turnover □ Less than 1 million GEL□ From 1 million up to 12 million GEL□ From 12 million up to 60 million GEL□ More than 60 million Gel

The primary brands, products, and services

Geographic coverage

Does your company have a statement of the company’s mission & values (please indicate URL if relevant)

□ Yes □ No

Does your company have a code of ethics? (please indicate URL if relevant)

□ Yes □ No

Does your company publish annual financial reports? (please indicate URL of the most recent one, if relevant)

□ Yes □ No

If in 2017-2018 your company published sustainability report or report on specific CSR program, other than nominated one, please indicate URLs

If your company is part of the multinational company – please present the URL of the global sustainability report (if any)

Who is responsible for coordination of CSR activities in the organization - there is a CSR coordinator; CSR activities are coordinated by PR manager/Marketing manager/HR manager, other (please specify)

Please indicate, if your company is a member of any local or international network aimed at CSR promotion, e.g. Global Compact, CSR Club, AmCham CSR Committee, Georgian Pro Bono Network etc. (please list all)

Company webpage

Official Facebook/LinkedIn page

Twitter handle @

Category

2018 CSR Communication

Company logo: please submit a high-resolution version of company’s business logo – upload logo on the google drive and share the link here:

Fill in the box:

Quotation of the CEO or equivalentPlease provide a quote from your CEO (or equivalent) why responsible business is important for the nominated company and for him/her personally (max. 100 words).

This point is not obligatory; however, it is very much appreciated to help assessors understand the support provided from the top of the organization. If submitted, quotation could be published in various award materials (such as web-page, information brochures etc.)

Fill in the box:

N.B make sure you get in your request for this early on in the process to accommodate your CEO’s (or equivalent) diary/ sign off process.

End of non-scored section.

SECTION II – NOMINATION DETAILS

Please provide the synopsis about your nomination concentrating on the following issues:

- When and why have you decided to create nominated report or web-page (webpage section) dedicated to CSR? When it was actually created?

- What content, results and/or stories did you want to communicate and to whom? - How did you decide what information should be presented in this report or webpage (webpage

section)? Did you communicate on this issue with your employees? Did you communicate with external stakeholders? Describe.

- Who was involved in the preparation of the report or web-page content: did you use services of a consultant? Who from your organization was involved in defining the structure, collecting and processing the data?

- Did you use any reporting standards/indicators for your reporting or measuring the results? Please, specify

- In case of the report nominated, describe: How did you select the target audience for your report? Whom did you send it? How did you make it accessible to internal and external stakeholders/how did you disseminate it? Describe the media channels/communication channels you use; Did you receive the feedback about your report?

- Please add any other information you consider relevant to help Jury evaluate your nomination

Category

2018 CSR Communication

(700 words max.)Fill in the box:

Indicate the URL of the nominated report or webpage /webpage section.

Fill in the box:

Assessment: The nominated report or webpage would be assessed according to following 4 aspects: completeness; credibility; Openness, balance & honesty; communication (scoring value of each criterion is 25% of the total score). For more information please refer to the Evaluation Scoring Guide for this category, available at: www.meliora.ge

Please note: You do not have to provide equally detailed answers to all above questions to submit an

entry. Provide as much information as available.

You are welcome to include in the above sections information about other factors which, in your opinion, may influence decision of the Jury.

When completing your entry, please refer also to the Evaluation Scoring Guide, available at: www.meiora.ge

Supporting MaterialsYou may also attach documents that will help the judges evaluate your entry. All file types are accepted only as a soft copy.

Please upload all your supporting materials on google drive, bound in a package/folder and share the link:

Fill in the box:

Category

2018 CSR Communication

Final StatementsConfidentiality

Let us know here if you would like some aspects of your entry kept confidential

□ I do not want to keep any aspect of my entry confidential

□ Please keep confidential following parts of my entry ________________________________________

Mandatory requirements:

The company has not been legally convicted in the past three years in connection with its business activities.

The activities described in the nomination comply with the legislative requirements of Georgia.

Cases:

If the company has been linked with some scandals for the past three years (2016-2018), please describe it in no more than 300 words and comment the position of the company (Evaluators often have critical information about business cases from the media, and the Nominated Companies also have the opportunity to present their views so the Jury can judge the nomination objectively):

Fill in the box:

DECLARATION OF THE COMPANY

(Please attach to your submission the scanned Declaration of the Company signed by Chief Executive (or equivalent), or person responsible for the nomination)

Name of the company: _______________________________________________________________

We declare that all information contained in this application is accurate and fairly presented. We agree with nomination of the company for the Georgia’s Responsible Business Awards 2018. We agree to abide by the rules of the Awards, including the understanding that the Jury’s decision is final and that no correspondence will be entered into regarding their decision.

By entering the Awards, we agree to take part in publicity and promotion of the event. We also understand that our entry may attract media attention and we are willing to cooperate with the media to promote our organization, the Awards and the successes of responsible business in Georgia.

Category

2018 CSR Communication

Entry authorized by:

Name of the CEO (or equivalent) /person responsible for the application: ________________________________________________________

Position: ________________________________________________

Date and signature: _______________________________________

(You can also download the Sample of the Declaration here)

Please be sure to complete all sections. Incomplete applications would not be considered

How to apply

Download the Entry form, fill it in and send us a completed form in word doc format along with the attachments to the following email: [email protected] no later than Friday, 5 October 2018, 18:00.

Please refer also to the Guidelines for the Applicants and Terms and Conditions for further supporting information.


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