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May 2014 Chapter Leader Webinar

Mary Beth Lech, CFCM, Fellow NCMA Chapter Relations Manager1.800.344.8096 x1119mlech@ncmahq.org

Tammy LewisNCMA Chapter Support1.800.344.8096 x1100Tammy.Lewis@ncmahq.org

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Monthly Chapter Leader WebEx Recordings Now Available

•NCMA monthly chapter leader WebEx discussions are now being recorded for you to listen to as a refresher at a later date.

•Go to the NCMA Chapter Resources page and in the left column, click on Chapter Training Materials. Copies of the briefing charts are also available for you there.

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Today’s Agenda• Monthly WebEx recordings• Special guests Po Collins and Tom Robinson on CMLDP• Leadership Book Club follow up• New webinars, seminars and NES• Webinars on Demand• Summer Chapter Leader Summit• World Congress• Save the Dates• Call for GCMS proposals• Chapter events and photos• Chapter Leader Materials• Chapter Elections• NCMA Resources page• Membership reports and rosters• NCMA Awards• Did You Know…• End of Year Reporting• Chapter Grants• Social Media• What’s On Your Mind?

Today’s Special Guests

•Po Collins, CPCM, CPM, Fellow, NCMA CMLDP Program Manager

•Tom Robinson, SES, Contract Management Leadership Development Program Oversight Committee Chair

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CMLDP RestructureClass 2014-2015

Overview for Restructured CMLDP – PY 2015

•Mission & Vision•Overarching Themes•Curriculum by Month•Curriculum Modifications/Enhancements•CMLDP Attendee Profile & Engagement

Strategy

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Mission & Vision

•CMLDP Mission: Help develop the next generation of contract management leaders.

•CMLDP Vision: Enrich the lives of its participants by creating life changing opportunities to enable improvements in organizational performance of the contracting profession through NCMA programs and forums.

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Overarching Themes & Measured Learning• Senior-Leader Engagement: Greater use of senior leadership

to achieve program goals

• Competency-Based Learning: Greater emphasis on CMBOK competencies as foundational tool

• Competency-Based Goals: Emphasis of in-resident events as part of competency-based curriculum (i.e. GCMS, Training Forums, World Congress)

• Organizational Value Proposition: Attendees to focus on research, study, and solutions to real-time challenges in contract management

• Mentoring Action Plan (MAP): Enhanced engagement strategies & oversight with Mentoring Action Plan (MAP)

• Metric of Success: Post CMLDP follow-up with graduates, NCMA certifications, chapter officer positions, program support

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Student Profile, Selection Strategy, & Financials

•Target candidate: 4-8 years experience•Timeline:

– Call for applications May 1, 2014-June 30, 2014– Application review begins July 1, 2014– Selections determined at World Congress 2014 – New class announced August 2014– First assignment August 28, 2014

•Application fee: $30•Materials fee: ~$180

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Return on Investment

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Curriculum by Month

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Curriculum by Month (cont’d)

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Curriculum by Month (cont’d)Month Event Category

May Project Leadership Assessment Leadership

Ethics & Compliance #3 Contract Management

June The Comprehensive Leader Leadership

MAP Update #3 Leadership

July Leadership Insights #2 Leadership

Summer Chapter Leader Summit Leadership

Community Service Project Volunteerism

World Congress Contract Management

NCMA Chapter meetings, workshops, and Seminars

Contract Management/Volunteerism

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Curriculum Modifications/EnhancementsWebinars In-resident Mentoring Ethics & Compliance/

GovernanceResearch Paper

Elimination of 3 webinars

Senior leader interaction

Pair mentors earlier (someone outside organization, consider BOA members)

Deliverable updates Tie paper to existing issue within organization (maybe this is listed on the application)

Update existing presentations

Research sessions before conference - write-up following event

Monthly evidence of communication with mentors

Update existing recordings

Tie paper to CMBOK competencies

Deliverable due date changes

Participation in Fall and Summer Chapter Leader Summits in place of January conference

Elimination of 1 E&C webinar (redundancy)

Reviewers to participate once student’s outlines are submitted – provide more feedback on quality of paper in advance of paper deadline

Pre-webinar assignments

Summarize activities to chapter via presentation or newsletter article

Student/BOD interaction to learn about association functions and committees

Mentor interaction - once student’s outlines are submitted – provide more feedback on quality of paper in advance of paper deadline

Group project: Lead community service project at World Congress

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•The Call for Applications for the CMLDP 2014-2015 class runs May 1 - June 30, 2014.

•Visit the Program Information page to learn more.

•For questions, e-mail cmldp@ncmahq.org or call 1-800-344-8096 or contact the program manager, Po Collins, CPCM, C.P.M., Fellow at poco5657@yahoo.com

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Any questions for Po or Tom?

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FAST FRIDAY webinar on June 13th•Past Distinguished Graduates Danielle Mattei and

Dominick Belfiore will answer all the unasked, behind the scenes questions about CMLDP

• Date: Friday, June 13, 2014 Time: 2:00 pm, Eastern Daylight Time (New York, GMT-04:00) Meeting Number: 649 952 181 Meeting Password: ncma

------------------------------------------------------- To join the online meeting (Now from mobile devices!) ------------------------------------------------------- 1. Go to https://ncmahq.webex.com/ncmahq/j.php?MTID=m971e242aab15635ecd9a20a7ad3f60aa 2. If requested, enter your name and email address. 3. If a password is required, enter the meeting password: ncma 4. Click "Join".

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Leadership Book Club

What ten books can start off your chapter book club?http://resources.ncmahq.org/chapters/Lists/Announcements/DispForm.aspx?ID=120&Source=http%3A%2F%2Fresources%2Encmahq%2Eorg%2Fchapters%2Fdefault%2Easpx

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Developing Winning Proposals is designed to provide you with the nuts and bolts you need to review a request for proposal (RFP), put a proposal together, and develop the detailed cost estimates you need to convince a customer that you can best satisfy their needs. This seminar is designed for everyone involved in development and response to an RFP. In addition to contract management professionals, this program benefits anyone involved in the acquisition process: managers, directors, financial analysts, engineers, and business development employees, among others.

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It’s common for a prime contractor to subcontract the majority of its cost of goods sold, which can mean that up to 80 percent of the goods or services are subcontracted. The importance of subcontract management cannot be overstated. This seminar presents subcontract management in the U.S. federal government environment. Subcontract management under a government prime contract is a hybrid between the company’s commercial subcontracting requirements and the federal government subcontracting requirements. This seminar is unique in its focus on the topics that make subcontract management different under a prime government contract.The seminar covers 32 essential subcontract management topics under the following major headings—organizing, sourcing, awarding, and managing.

Our new NES:Subcontract Management From A to Z

Contact Information

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• Earn 7 continuing education hours by attending just one full-day seminar!

• To schedule any NES, contact learningcenter@ncmahq.org

• A variety of current and relevant topics to choose from:• 100 Worst Mistakes in Government Contracting• Contract Negotiations• Contract Types• Cost Estimating and Contract Pricing• NEW! Developing Winning Proposals – Proposal Preparation Techniques and Tips• Performance-Based Acquisition• Risk Management for Complex U.S. Government Contracts and Projects• Solicitations, Bids, Proposals, and Source Selection• The COR Member of the Acquisition Team: The Contracting Officer's Representa

tive (COR) Guide to Performance and Quality

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Participants earn 1.5 CPEs. Upcoming LIVE Webinars…

• May, 2014• May 22: FAR Updates 2014• Program Details and Registration• June, 2014• June 12: Affordable Care Act: The Clock is Ticking for

Government Contractors• Program Details and Registration• June 26: Timekeeping and Labor Cost Accounting: Best

Practices in the Absence of Regulatory Requirements• Program Details and Registration

Remember…

•Every chapter is entitled to one live or two recorded webinars each program year.

•Contact chapterrelations@ncmahq.org to order yours

• June 30th deadline for this year

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What education topics do you want to see?•Future NES topics?•Future webinars?•Future virtual conferences?

•Send in your suggestions to learningcenter@ncmahq.org

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National Contract Management Association

This is to certify that

has attended a dinner meeting sponsored by the NCMA Indianapolis Chapter

“Liability for the Loss, Damage and Destruction of Government Property”

Date of Issuance: November 15, 2012

__________________________ William Rochefort Indianapolis Chapter President Important Notice to Recipient: All CCCMs, CFCMs and CPCMs must recertify five years from the last date of recertification to maintain currency. The requirements for recertification are sixty hours of cumulative training, continuing professional education hours (six continuous education units of education). Ten of the sixty required hours must have been completed within the final eighteen months of the five-year period. The education and training must be of a nature that upgrades your contract management skills. Keep this certificate to use as verification for recertification.

Hours of Instruction: 2 Number of CLPs 2

• Gaylord National Hotel & Convention Center | Washington, DC• July 26–27, 2014 (Saturday afternoon and Sunday)• NCMA's new and improved chapter leader training series continues this

summer! With this new format, chapter leader training now occurs three times annually, providing increased development opportunities to NCMA's chapter leaders.

• This event is designed to introduce NCMA's chapter volunteers (experienced, new, and potential) to running their chapters as a part of a large, national organization. All chapter leaders are encouraged to attend this training event, conveniently paired with World Congress.

• Participants will earn 8.5 Continuing Professional Education (CPE) hours by attending this two-day event.

• Click here for the agenda and registration!29

Join in the Community Service Project

•Saturday afternoon•NCMA is partnering

with Clean the World to assemble hygiene kits for those in need in the DC metro area.

•Bring your hotel sized toiletries

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NCMA Certification ExamsWednesday, July 30, 2014Gaylord National Hotel & Convention Center

Check-in: 12:30pm–12:45pmExams: 1:00pm–5:00pmNCMA MEMBER INVESTMENTExamination Fee: $50*NCMA NONMEMBER INVESTMENTExamination Fee: $90*

Now is a Great Time to Prepare to Earn Your NCMA Certification…CPCM, CFCM, and CCCM Exams Will Be Offered at World Congress!

The Application ProcessTo register, complete and submit this form by Wednesday, July 9, 2014. You must have an approved application on file and all fees paid in advance; no walk-ins are allowed. Due to the nature of eligibility approval, on-site applications will not be accepted. The cut-off date for submitting your application is July 9, 2014.

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Make your reservation for the Monday night Awards Gala!

• Keen Honorary Life Award presentation to Karen Reuter, CPCM, Fellow

• Dana Distinguished Service Award presentations to Lenn Vincent, Fellow and Marge Rumbaugh, CPCM, Fellow

• Entertainment by The Capitol Steps

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Upcoming Events

• Save the dates!• NCMA’s Fall Chapter Leader Summit 2014

November 2, 2014 | Washington Marriott Wardman Park | Washington, DC• 33rd Annual Government Contract Management Symposium 2014 November 3–4, 2014 | Washington Marriott Wardman Park | Washington, DC “Building the Contract Management Structure for Continued Business

Growth”• NCMA’s Subcontract Management Training Forum 2015

March 12–13, 2015 | Sheraton Premiere at Tysons Corner| Tysons Corner, VA

• NCMA’s Spring Chapter Leader Summit 2015March 13, 2015 | Sheraton Premiere at Tysons Corner| Tysons Corner, VA

Call for Proposals for GCMS 2014

•http://www.ncmahq.org/Events/conference.cfm?ItemNumber=17690&navItemNumber=9917

•Proposals due by June 16

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Send to chapterrelations@ncmahq.org

YOUR chapter ought to be in pictures!

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How to submit events and photos?•Send to chapterrelations@ncmahq.org•Photo: include a suggested caption, and

identify the people in the picture•Events: Title, date, location and a web link

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Want to brag about your chapter?Do YOU want to be a Meet the Member?•Did your you or your chapter do something extraordinary such as fundraising, community service?

•Write up an article for CM!•Send you article and pictures to

chapterrelations@ncmahq.org

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How is your chapter’s nomination and election process progressing?

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Important NCMA Chapter Links

CHAPTERS-

Awards: http://www.ncmahq.org/membership/Content.cfm?ItemNumber=9449&navItemNumber=10024

Chapters By Location: http://www.ncmahq.org/Membership/ChapterList.cfm?navItemNumber=10023

Calendar of Events: http://www.ncmahq.org/Events/EventList.cfm?navItemNumber=9916

EDUCATION- Certification: http://www.ncmahq.org/ProfessionalDevelopment/content.cfm?ItemNumber=6086&navItemNumber=9985

Conferences: http://www.ncmahq.org/Events/ConferenceList.cfm?navItemNumber=9917

Job Board: www.ncmajobs.com

MEMBERSHIP- Membership Benefits: http://www.ncmahq.org/Membership/Content.cfm?ItemNumber=1000&navItemNumber=9948

Members Services: 1-800-344-8096 memberservices@ncmahq.org

Membership FAQ’s http://www.ncmahq.org/Membership/content.cfm?ItemNumber=991&navItemNumber=10022

Student Membership Page: http://www.ncmahq.org/membership/Content.cfm?ItemNumber=954&navItemNumber=10201

Communities: http://www.ncmahq.org/Membership/Content.cfm?ItemNumber=3917&navItemNumber=10018

SOCIAL MEDIA- NCMA’s Facebook Page: www.facebook.com/ncmahq

NCMA’s YouTube Channel: www.youtube.com/ncmahq

NCMA Chapter Resource Page: http://resources.ncmahq.org/chapters/default.aspx

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NCMA Membership Reports

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•http://resources.ncmahq.org/chapters– All Reports: New Member, Members Due, Members

in Grace, Members Lapsed– Rosters! Are now held on this site: Full Roster of

the Membership – Select your Chapter– New Passwords distributed SEPT 16th This

went out to Presidents!! Contact your Chapter President for this information!

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Membership Reports

•You need to LOG IN!•LOG IN changed (September 16th 2013)

•DO NOT give out this information to non officers or to NON-MEMBERS!!!

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Certification information

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For a listing of members in your chapter which hold a certification please email chapterrelations@ncmahq.org

Top 40 Professionals Under 40 in Contract Management Award

Presented at GCMS in November, nominations are due to awards@ncmahq.org by June 1

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Does your chapter…

•Need a copy of Quicken © software?– Chapter is entitled to one FREE copy

•Need a Certificate of Insurance for a chapter event

•Want to order magnetic name badges for chapter officers?

•Contact chapterrelations@ncmahq.org

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Chapter Annual Reporting—Aug 31st due date

•Chapter Annual Report for July 1 2013 – June 30 2014

•Chapter Financial Report for July 1 2013 – June 30 2014

•Chapter Audit Report for July 1 2013 – June 30 2014

•Copy of Chapter Bylaws•List of chapter leaders and volunteers for

July 1 2014 – June 30 2015

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Chapter Grants for PY2014-15

•Letter to chapter presidents issued yesterday

•Grant application due by Sept 22 2014• If awarded a grant, funds to be used by Oct

31 2015

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Special Chapter Leader Webinar on Annual Financial Reporting

• Presented by NCMA CFO, Sam Smith• Wednesday June 25 at 2 PM Eastern

• Meeting Number: 649 817 176 Meeting Password: ncma ------------------------------------------------------- To start or join the online meeting ------------------------------------------------------- Go to https://ncmahq.webex.com/ncmahq/j.php?MTID=mb27b7b38a7bf11886e3749b7f6c9139e

------------------------------------------------------- Audio conference information ------------------------------------------------------- To receive a call back, provide your phone number when you join the meeting, or call the number below and enter the access code. Call-in toll-free number (US/Canada): 1-866-469-3239 Call-in toll number (US/Canada): 1-650-429-3300 Global call-in numbers: https://ncmahq.webex.com/ncmahq/globalcallin.php?serviceType=MC&ED=278269822&tollFree=1 Toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf

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Are you using social media in your chapter?

• Get Connected Now!http://www.facebook.com/NCMAHQ

• http://twitter.com/NCMA• http://www.ncmahq.org/linkedin• http://www.ncmahq.org/flickr• http://www.ncmahq.org/youtube

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Send in your photos tochapterrelations@ncmahq.org

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CMLDP application period now open• Calling all applicants! NCMA will be accepting applications for the 2014-2014 Contract Management Leadership Development Program (CMLDP). This program is designed to help develop the next generation of contract management leaders through an intensive yearlong educational experience.

• Submit your applications starting May 1- June 30, 2014.

• More Information

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Next Chapter Leader Webinar

•Next webinar is June 18, 2014•1130 Eastern•Let us know what topics YOU want!•Chapterrrelations@ncmahq.org

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What’s On Your Mind?

Mary Beth on vacation May 21 – June 2Send your questions to Rita Rose at rrose@ncmahq.org

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