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UNHCR REPRESENTATION IN INDONESIA INTERNAL/EXTERNAL VACANCY NOTICE No. 20/INSJA/001 - UNOPS Functional Title : Senior Data Management Assistant Category & Level : UNOPS, Individual Contract Agreement, LICA-5 Level Duty Station : Jakarta, Indonesia Entry on Duty : 01 April 2020 Duration : 31 December 2020 with possibility of extension (Possibility of extension subject to availability of fund) Annual Salary : IDR 197.169.000 Closing Date : 09 February 2020 Duties and Responsibilities Under the direct supervision of the Registration Associate and the overall supervision of the Refugee Status Determination (RSD) Officer and Senior Protection Officer, the incumbent will perform the following duties in his/her area of responsibility: 1. Provide statistics and draft reports, as requested. 2. Enter data mainly related to asylum seekers, refugees and other persons of concern to UNHCR into the computer database. 3. Maintain accurate and up-to-date records and data related to all individual registration cases. 4. Conduct registration interviews and enhanced registration in accordance with UNHCR procedures and registration standards. 5. Identify persons with specific needs and ensure timely referral for protection follow-up as required. 6. Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation. 7. Prepare reports and project documents by providing information, preparing tables and drafting routine correspondence and reports. 8. Assist in the development of forms for data 9. Manage transfers of records from UNHCR units and offices. 10. Monitor digital and physical records centres and archival repositories. 11. Ensure that an orderly and systematic filing system is maintained for efficient and timely retrieval of files. 12. Ensure the general maintenance and smooth running of the records centre, i.e. physical arrangement, cleanliness and security. 13. Perform any other duty, as requested. Authority (decisions made in executing responsibilities and to achieve results) - Decide on the data recorded in database. - Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility. Accountability (key results that will be achieved) - The Office has reliable and up-to-date data on persons of concern.
