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DIUS Kick-Off Meeting

Management Aspects

Prof. Dr. Serge Chernyshenko

Prof. Dr. Klaus G. Troitzsch

Universitt Koblenz-Landau

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DIUS: DEVELOPMENT AND INTEGRATION

OF UNIVERSITY SELF-ASSESSMENT SYSTEMSUniversity of Koblenz-Landau, GermanyASIIN e.V., Germany

Campus University of Malta - Italy

Wroclav University of Technology - Poland

Universit du Maine (Le Mans University) - France

Yerevan State University (YSU)

State Engineering University of Armenia (SEUA)

Vanadzor branch of State Engineering University (VbSEUA)

Yerevan State Academy of Fine Arts (YSAFA)

Yerevan State Medical University (YSMU)

Gyumri State Pedagogical Institute (GSPI)

National Center For Professional Education Quality Assurance (ANQA)

Republic of Armenia Ministry of Education and Science (AMES)

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Work packages

WP 1 Fact-finding at partner institutions 15/10/2010-14/02/2011

WP 2 Development of self-assessment methods and tools 15/02/2011-14/10/2011

WP 3 University quality assurance infrastructure 15/08/2011-14/10/2011

WP 4 Training materials 15/10/2011-14/01/2012

WP 5 Trainings 15/01/2012-14/02/2012

WP 6 Integration of the newly developed self-assessment

system

15/02/2012-14/10/2012

WP 7 Quality plan 15/07/2011-14/08/2011

WP 8 Dissemination 15/04/2011-14/10/2012WP 9 Sustainability 15/08/2011-14/10/2012

WP 10 Quality control and monitoring 15/10/2010-14/10/2012

WP 11 Project Management 15/10/2010-14/10/2012

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Workplan and Timeline

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Workplan and Timeline First Year

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Deliverables (of WP 1-3)

1.1 Kick-off meeting EN 2011-01-17 Intl

1.2 Assessment of extant mechanisms HY, EN 2011-02-01 Inst

1.3 Results analysed, benchmarking planned EN 2011-04-25 Intl

1.4 Project website EN 2011-03-01 Loc

2.1 Tools and methodology developed HY, EN 2011-05-02 Inst

2.2 Self-assessment conducted EN, HY 2011-08-01 Inst

2.3 Site visit by ANQA and EU partners HY, EN 2011-10-03 Inst

2.4 Gap analysis, final benchmarking HY, EN 2011-10-24 Inst

2.5 Redevelopment of standards, tools etc. HY, EN 2011-11-14 Inst

3.1 Recruiting necessary staff HY, EN 2011-12-12 Inst

3.2 Providing legitimate background HY, EN 2011-12-26 Inst

3.3 Purchasing the equipment HY, EN 2011-11-15 Inst

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Immediate tasks WP 1

fact-finding at the target universities through self-

assessment of their extant mechanisms.

the project work group (WG: KLU, ASIIN and ANQA)

and local management groups (LMG) are formed at thekick-off meeting

fact-finding will be conducted through document

analyses and questionnaire based on which partner

country (PC) universities will conduct a survey.

The results will be analyzed by the work group (now

including MoES) and the areas in need of improvement

will be identified.

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Deliverables (of WP 4-7)

4.1 Designing the training EN, HY 2012-01-05 Inst

4.2 Preparing teaching material EN, HY 2012-02-06 Inst

5.1 Training the newly recruited QA staff EN 2012-04-09 Inst

5.2 Training local staff and students EN 2012-04-23 Inst

6.1 Developing individual integration plans HY, EN 2012-05-07 Inst

6.2 Implementing individual work plans EN 2012-06-01 Inst

6.3 Pilotoning the newly established model EN 2012-06-18 Inst

6.4 Analysis and refinement of the meodel EN 2012-08-14 Inst

7.1 Design of audit by ANQA and EU experts EN 2012-09-10 Inst

7.2 Conducting the audit EN 2012-10-22 Inst

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Deliverables (of WP 8-11)

8.1 Final conference HY, EN 2012-08-27 Natl

8.2 Final report HY, EN 2013-01-16 Natl

8.3 Publication of brochure HY, EN 2012-10-14 Natl

8.4 In-house conferences at partner institutions EN 2012-10-14 Natl

9.1 Establishment of the Natl HE QA network HY 2011-11-01 Natl

9.2 Validation of the network by the Ministry HY 2012-03-05 Natl

9.3 Formalisation of Ministry regulation HY 2012-05-15 Natl

9.4 Establishing formal relations w/ organisations EN, HY 2012-08-05 Intl

10.1 Internal monitoring EN 2011-08-15 Inst

10.2 Financial audit EN 2012-10-24 Dept

11.1 Local management group meetings EN 2011-02-01 Inst

11.2 Co-ordination of the project EN 2011-01-17 Inst

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Reports due

Intermediate

Report

Report on implementation of the project 2011-10-14 (or when

70 per cent of the

prefinancing =

309,694.87 has

been disbursed)

Summary report for publication

Statement of the costs incurred and

request for payment

Final Report Final report on implementation of the

project

2012-12-14

Summary report for publication

Financial statement and request for

payment

No external audit, as grant is below

750,000

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Budget

I. PROJECT COSTS CONDITIONS

Direct costs

1 Staff costs 210,971.00 Cannot exceed 40% of the total eligible direct costs 307,304.20

2 Travel costs and Costs of Stay 387,119.50

3 Equipment 132,050.00 Cannot exceed 30% of the total eligible direct costs 230,478.15

4 Printing and Publishing 21,550.00

5 Other costs 16,570.00

Total Eligible Direct Costs 768,260.50

Indirect Costs 53,778.23 Flat rate funding of 7% of the total eligible direct

costs.53,778.24

TOTAL ELIGIBLE COSTS 822,038.73

II. PROJECT FINANCE

Tempus Grant Requested 737,368.74 Cannot exceed 90% of the total eligible costs 739,834.86

Co-financing 84,669.99 Must be at least 10% of the total eligible costs 82,203.87

TOTAL PROJECT FINANCE (A+B) 822,038.73

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Travel costs and costs of stay

Travel costs are reimbursed at full scale, given

the travel documents can be produced (all travel

documents must be made available for the

financial report, including boarding passes)

Cost of stay covers accommodation, meals, local

travel, visa and insurance; part of these costs will

be incurred by the hosting institution, only the

rest is paid to the travelling persons (into their

bank accounts or, exceptionally, in cash)