03/10/2016 1 Aspen Web Electronic Plan of Correction (ePOC) Overview Jeff Pung Cedric A. Libiran IT & FOIA Section Health Facility Licensing, Permits and Support Division Bureau of Community and Health Systems (BCHS) Department of Licensing and Regulatory Affairs April 5, 2016 1 ePOC Advantages Over SPOTS • Facility can submit separate tags upon completion • BCHS can review separate tags • System prompted email communication • NEW - Includes Life Safety Code Surveys 2 • Michigan will not be accepting attachments ePOC Same As SPOTS 3
Transcript
03/10/2016
1
Aspen Web
Electronic Plan of Correction (ePOC)
Overview
Jeff Pung
Cedric A. Libiran
IT & FOIA Section
Health Facility Licensing, Permits and Support Division
Bureau of Community and Health Systems (BCHS)
Department of Licensing and Regulatory Affairs
April 5, 2016 1
ePOC Advantages Over SPOTS
• Facility can submit separate tags upon completion
• BCHS can review separate tags
• System prompted email communication
• NEW - Includes Life Safety Code Surveys
2
• Michigan will not be accepting attachments
ePOC Same As SPOTS
3
03/10/2016
2
4
5
ASPEN Web – Electronic Plan of Correction
Or you will see the view below
6
03/10/2016
3
Menu Link and Log Out
LOG OUT HERE
7
Detailed View - Survey List Columns
8
Survey Detail Screen
9
03/10/2016
4
Plan of Correction Screen
10
Attestation Is Your Electronic Signature
11
Submitting Multiple Tags
12
03/10/2016
5
Submitting Multiple Tags
Pending
Status
13
Approved Tags
14
Rejected Tags
15
03/10/2016
6
2567 Watermark
POC NOT FINAL
16
Special Cases
• Scope and Severity Level A Tags
• Past Non-Compliance Tags
17
Special Cases
S/S Level A and Form A
18
03/10/2016
7
Special Cases
Past Non Compliance Tags
19
Types of Surveys included on the
Survey List Screen
• Health
• Life Safety Code
• Recertification
• Revisit
• Complaint
20
Types of Surveys NOT on the
Survey List Screen
• New Facility Initial
• License Only Facility
21
03/10/2016
8
Auto Generated
Email Communications
• Survey Results Posted
• Survey Results Re-Posted
• Facility POC Submitted
• POC Approval
• POC Rejected
• POC Late Notification
• Final POC Approved
22
23
1. Survey Results Posted
2. Facility POC Submitted
4. POC Approval
5. Final POC Approved
Auto Generated Email Communications
24
1. Survey Results Posted
2. Facility POC Submitted
3. POC Rejected
2a. Facility POC Submitted
4. POC Approval
5. Final POC Approved
With Rejected Tags
03/10/2016
9
25
No Response Emails
• Timely Reminder
• No POC Submitted
• No Revised POC Submitted
26
27
03/10/2016
10
28
29
30
03/10/2016
11
31
32
33
Deficiency Free Surveys
03/10/2016
12
34
Deficiency Free Surveys
35
36
03/10/2016
13
37
After The Survey POC Due Date:
Whichever is greater
10 calendar days after release to provider
or
after the survey POC Due Date with no POC received
and
every other day thereafter.
No Response Email Frequency
38
After POC Rejection:
Whichever is greater
3 calendar days after most recent POC rejection
or
after the survey POC Due Date with no POC received
and
every other day thereafter.
No Response Email Frequency
39
Facility
User
2-7
Facility
User
03/10/2016
14
Inquiries about your
SOD/POC content contact
your BCHS Long Term Care
Team Manager
40
Contacts:
CMS ePOC User Registration at https://www.qtso.com/accessepoc.html
