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PROPOSED FY 2015-16 & FY 2016-17 CIP BUDGET
STUDY SESSION
John F. Adams, Finance DirectorJay Spurgin, Public Works Director
April 28, 2015
STUDY SESSION FORMAT
• Staff presentation
– Background & historyBackground & history
– Overview of Proposed FY 2015-2017 CIP Budget
– Staff recommendations
• Public comments
• Questions & answers
• Council direction
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CIP BUDGET PROCESS
• Kickoff meeting held November 2014• Staff review
Current projects– Current projects– Evaluation of needs/development of new projects– Fund balance analysis– Project prioritization– Deferred requirementsDeferred requirements
• Capital Facilities Committee meeting – April 2, 2015• City Council study session – April 28, 2015• Public hearing – June 9, 2015
10-YEAR CIP BUDGET HISTORY
$105.5
141
125
150
$100.0
$125.0 CDBG/Housing
Facility
Library
$83.6
$73.0
$48.3
$58.7
101 95 92
102
50
75
100
$
$50.0
$75.0
# o
f Pro
ject
s
Mill
ion
s
y
Open Space
Wastewater
Water
Stormwater
Landscape/Streetscape
T i /T ffi
0
25
$-
$25.0 Transportation/Traffic
Undergrounding
Streets
Total Projects
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OVERVIEW OF CIP BUDGET FORMAT
• Summary section• Deferred Requirements section
CIP j t b t g ti• CIP projects by category section– “Expended” column– “Budget to date/carryover” column– Project schedule– Project priorityj p y– Funding source(s)
• CIP projects by fund section• Five year fund balance analysis
MAJOR THEMES FOR
FY 2015-2017 CIP BUDGET
• Focus on maintaining existing quality (maintenance-oriented)• Declining/eliminated funding
– Gas Tax– Developer Fees– TDA for streets– RDA
• Deferred requirementsW i• Water conservation
• Strategic planning– Forestry Master Plan– Transit Master Plan
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PROPOSED FY 2015-2017 CIP BUDGETCategory FY 2015-16 FY 2016-17 Total Carryover
1. Streets $1,240,000 $7,040,194 $8,280,194 $4,169,651
2. Undergrounding 3,155,000 180,000 3,335,000 11,105,581
3. Transportation/Traffic 4,560,000 6,132,500 10,992,500 6,875,5963. Transportation/Traffic 4,560,000 6,132,500 10,992,500 6,875,596
4. Landscape/Streetscape 300,000 1,300,000 1,600,000 100,000
5. Stormwater 470,000 3,450,000 3,920,000 200,000
6. Water 7,492,947 12,170,000 19,662,947 2,341,350
7. Wastewater 3,934,659 3,925,000 7,859,659 2,431,024
8. Open Space 70,000 70,000 140,000 1,795,000
9. Library 580,000 200,000 780,000 467,100
10. Facility 1,610,000 835,000 2,445,000 11,859,600
11. Community Fac District 0 0 0 8,457,148
Total $24,312,606 $35,302,694 $58,715,300 $49,802,050
*Deferred Maintenance $320,000 $6,416,000 $6,736,000 $0
PROPOSED FY 2015-2017 CIP BUDGET BY CATEGORY, $58.7M
Streets, $8,280,194, 14%
Open Space, $140,000, 0%
Library, $780,000, 1%
Facility, $2,445,000, 4%
Undergrounding, $3,335,000, 6%
Transportation, $10,692,500, 18%
Wastewater, $7,859,659, 13%
Lndscp/Streetscape, $1,600,000, 3%Stormwater,
$3,920,000, 7%
Water, $19,662,947, 34%
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TOP CIP PROJECTS BY TOTAL BUDGET
Project# Project Name Category Carryover
FY 2015-2017 Budget Total Budget
1. CI5331 TO Blvd Undergrounding Undergrounding $10,525,000 $2,975,000 $13,500,000
2. CI5118 Auto Mall St Parking Mod CFD 8,457,148 0 8,457,148
3. MI2520 N Pleasant Valley Desalter Water 469,969 5,250,000 5,719,969
4. CI4091 Community Ctr Exp Facility 5,120,792 0 5,120,792
5. CI5330 Newbury Rd Project Area Transp/Traffic 3,823,000 0 3,823,000
6. CI5231 Pavement Rehab FY 15-17 Streets 0 3,424,000 3,424,000
7. CI5188 Biosolids Improvements Wastewater 2,853,469 230,000 3,083,469
8 CI8082 L G d P St ti W t 32 579 2 700 000 2 732 5798. CI8082 La Granada Pump Station Water 32,579 2,700,000 2,732,579
9. MI2048 Sapwi Trails Comm Park Facility 2,500,000 0 2,500,000
10. CI5264 TOT Bus Purchases Transp/Traffic 0 2,500,000 2,500,000
11. CI5271 Transp Ctr CNG Fueling Transp/Traffic 0 2,500,000 2,500,000
$33,781,957 $19,579,000 $53,360,957
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HIGHLIGHT OF NEW PROJECTS
Water Quality Improvements$1,000,000
TO Blvd Streetscape Improvements$1,300,000
Wilder Zone Storage$1,150,000
Conejo Valley Non-PotableWater Utilization - $1,200,000
Haigh Road Drainage Improvements - $800,000
HIGHLIGHT OF NEW PROJECTS
Fueling Station Upgrades$400,000 Janss Rd Sidewalks & Curb Ramps
$110,000
Wendy Bridge Ped/Bicycle Enhancements - $155,000
Fleet Work Canopy$300,000
TO Blvd Curb Extension & Enhanced Pedestrian - $100,000
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THOUSAND OAKS BLVD UNDERGROUNDING
Construction Schedule: January 2016 – April 2017
RDA Bond Proceeds $10.5M
General Fund $ M
Project start at Duesenberg; P j d Vi M id
Before
$3.0MProject end at Via Merida
After
AUTO MALL DR PUBLIC INFRASTRUCTURE IMPROVEMENTS
Construction estimated between October 2015 through December 2017
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101/23 INTERCHANGE
IMPROVEMENT
PROJECT
Estimated Completion FY 15-16
General Fund Loan $15.8M repaid FY 15-16
ERBES ROAD IMPROVEMENTS
Project closeout FY 15-16
Construction estimated to be complete May 2015
Before
Awarded additional grant funding of $900,000
After
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CIP BUDGET FUNDING SOURCES
Governmental Funds Enterprise Funds• General Fund (Including
Library Fund)• Gas Tax Funds• Developer Fee Funds
Li h i d
• Water Fund• Wastewater Fund• Transportation Fund• Golf Course Fund
• Lighting and Landscaping Funds
• State/Federal Grants
• Theatres Fund
PROPOSED FY 2015-2017 CIP FUNDING SOURCES, $58.7M
General Fund (Including Library),
$8 180 000 14%
Lighting & Landscaping Funds,
Developer Fee Funds, $4,144,194,
7%
Other Enterprise Funds, $885,000, 1%
$8,180,000, 14%
Gas Tax Funds, $5,284,000, 9%
State/Federal Funds, $8,047,000, 14%
$1,310,000, 2%
Transportation Fund, $8,642,500,
15%
Wastewater Fund, $7,959,659, 14%
Water Fund, $14,262,947, 24%
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GENERAL FUND (INCLUDING LIBRARY)
• General Fund has most discretion in funding capital projects
• Capital projects paid for out of General Fund reserves• Majority of projects are for maintenance of City facilities• No deferral of projects proposed
GENERAL FUND (INCLUDING LIBRARY) $8.2M
Street, $1,520,000, 19%
Facility, $1,060,000, 13%
Library, $780,000, 9%
Stormwater, $820,000, 10%
Open Space, $140,000, 2%
Undergrounding, $2,975,000, 36%Transp/Traffic,
$595,000, 7%
Lndscp/Streetscape, $290,000, 4%
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FIVE-YEAR GENERAL FUND & LIBRARY FUND CAPITAL EXPENDITURES
$6.0
$5.9
$2.0
$3.0
$4.0
$5.0
$1.2
$2.4
$3.4 $2.9 $3.2
Mil
lio
ns
$-
$1.0
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Proj FY 14-15
GENERAL FUND PROJECTS
• Sapwi Trails Community Park(Formerly Lang Ranch Park)
• $2.5M carryover grant funding for CRPD• Estimated cost $7.5M
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GENERAL FUND PROJECTS
• Community Center Expansion• $5.1M carryover grant funding for CRPD
GAS TAX FUNDS
• Funds street and transportation/traffic capital projects• FY 2015-2017 CIP Budget $5.3MFY 2015 2017 CIP Budget $5.3M• Major projects funded:
– Pavement Rehabilitation Citywide $3.4M– Curb Ramps Citywide $650,000– Pavement Slurry Seal Citywide $520,000
• TDA Funds eliminated as of July 2014• Funding insufficient to meet street infrastructure needs
– Deferred requirements
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PAVEMENT MAINTENANCE NEEDS
$7.0
$8.0
$9.0
$6.5M/yr
$3.0
$4.0
$5.0
$6.0
Mill
ion
s Other
State
Federal
TDA
Gas Tax
$4.5M/yr
$3M/yr
Revenues
$6.5M/yr
GAP
$0.0
$1.0
$2.0 Needs
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FY 2015-2017 DEFERRED INFRASTRUCTURE NEEDS
Project # Project Name Category FY 2015-16 FY 2016-17Total
Deferredj j g y f
MI2007 Pavement Slurry Seal FY 2015-17 Streets $0 $3,280,000 $3,280,000
CI5231 Pavement Rehabilitation FY 2015-17 Streets 50,000 2,126,000 2,176,000
CI5124 Curb Ramps FY 2015-17 Streets 70,000 780,000 850,000
MI2012 Concrete Replacement & Sidewalk Repair
Streets 200,000 230,000 430,000
Totals $320,000 $6,416,000 $6,736,000
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THE COST OF DEFERRING MAINTENANCE
PAVEMENT DEGRADATION CURVE
100
Current Thousand Oaks pavement condition = 79
X
027
79
79 79 79 79 78 77 77 78 76 78 7880
90
100Pavement Maintenance Scenarios
$6.5M/yr79 77 75
7269
6663
6057
5349
57
67
30
40
50
60
70
PC
I
$2M/yr
0
10
20
30
2015 2016 2018 2020 2022 2024 2026 2028 2030 2032 2034
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DEVELOPER FEE FUNDS
• Used to construct public facilities, including:
– Streets
– Sidewalks
– Traffic signals
• Levied on new residential and non-residential development projectsp p j
• Proposed FY 2015-2017 CIP Budget $4.1M
• Maintenance City ~ decrease in Developer Fees
DEVELOPER FEE REVENUE FOR CIPTEN-YEAR HISTORY & FIVE-YEAR PROJECTIONS
10-Year Average $1.4M
30
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COMM REC FAC OPEN SPACE FUND
• $1.8M fund balance available• Funds open space purchases• Revenue sources:
– Bedroom tax– General Fund annual transfer not to exceed $100,000– Golf Course Fund annual transfer only processed in f f y p
years the fund has a profit– Adopt-a-Tree donations
COMM REC FAC OPEN SPACE FUND LAND EXPENDITURES
$126,820$120,000
$140,000
$36,267
$73,725
$31,964$40,000
$60,000
$80,000
$100,000
$0 $0$0
$20,000
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Proj FY 14-15
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LIGHTING & LANDSCAPING FUNDS
• Proposed FY 2015-2017 CIP Budget $1.3M• Existing Landscaping Upgrades $1.3MExisting Landscaping Upgrades $1.3M
– Water conservation improvements– Drought tolerant landscaping
• Forestry Master Plan $10,000• Challenges in future funding of capital projectsChallenges in future funding of capital projects
LIGHTING FUND FOR TRAFFIC SIGNAL MAINTENANCE
TEN-YEAR HISTORY & FIVE-YEAR PROJECTIONS
$2.5
$3.0
$0.5
$1.0
$1.5
$2.0
Mil
lio
ns
Revenues
Expenditures
-$1.5
-$1.0
-$0.5
$0.0Fund Balance
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STREETS/TRANSPORTATION FEDERAL/STATE GRANTS FUND
• Proposed FY 2015-2017 CIP Budget $8.0M• Projects include:Projects include:
– North Pleasant Valley Regional Desalter $5.0M– Stormwater Quality Improvements $2.0M
• Decrease in state/federal grants– ARRA federal program funding eliminatedARRA federal program funding eliminated– State funding decreased (Proposition 1B)
FIVE-YEAR HISTORY OF STREETS /TRANSP FEDERAL/STATE GRANTS EXPENDITURES
$12.0 $10.3
$4.0
$6.0
$8.0
$10.0
$2.6 $3.6
$2.5
Mil
lio
ns
$-
$2.0
FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Proj FY 14-15
$0.4
$1.7
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WATER AND WASTEWATER FUNDS
• Financial Plans and Asset Management Plans 2013Reviewed and updated rate structures– Reviewed and updated rate structures
– Established rates that integrated capital requirements– Developed sufficient reserve fund targets– Improved financial health of funds
F d d t l d f f t CIP j t– Funds adequately prepared for future CIP projects
WATER FUND
• Proposed FY 2015-2017 CIP Budget $14.2M• Focus on alternative water sources• Focus on alternative water sources
– Conejo Valley Non-Potable Water Utilization $700,000– North Pleasant Valley Regional Desalter $500,000– Conejo Valley Groundwater Supply Study $200,000– Conejo Valley Recycled Water Utilization Study $200,000– Water Master Plan Update $100,000
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NORTH PLEASANT VALLEY REGIONAL DESALTER
WASTEWATER FUND
• Proposed FY 2015-2017 CIP Budget $8.0M• Major projects include:
• WW Pipe & Maintenance Hole Relining $1.9M• Interceptor Phase V – Unit Y2 $1.4M• HCTP – Reclaimed Water Pipeline $779,659
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WASTEWATER FUND PROJECTS
WW Pipe & Mtnc Hole Relining$1,900,000
HCTP – Reclaimed Water Pipeline $779,659
Interceptor Phase V – Unit Y2$ 1,350,000
TRANSPORTATION FUND
• Proposed FY 2015-2017 CIP Budget $8.6M• Majority of funding from federal grants• Majority of funding from federal grants• Project highlights:
– Transportation Center CNG Fueling Station $2.5M– Thousand Oaks Transit Bus Purchases $2.5M– Transportation Center Bus Parking $2.3Mp g– Transit Master Plan Development $30,000
• Projects will not move forward if grant funding is not awarded
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FOUR-YEAR BUDGET HISTORY OF TRANSPORTATION FUND CAPITAL EXPENSES
$9.0
$8.6
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$0 9$1.6
$2.8 Mil
lio
ns
$-
$1.0
$2.0
Actuals FY 2009-2011
Actuals FY 2011-2013
Proj FY 2013-2015 Prop FY 2015-2017
$0.9
OTHER ENTERPRISE FUNDS
• Golf Course– Proposed FY 2015-2017 CIP Budget $630,000
• LRGC Miscellaneous Projects $500 000• LRGC Miscellaneous Projects $500,000• Conejo Players Parking Lot Slurry $100,000• LRGC Energy Savings Upgrades $30,000
– LRGC Maintenance Facility $1.1M Carryover Budget• Theatres Fund
d d– Proposed FY 2015-2017 CIP Budget $255,000• Kavli Auditorium Upgrades $200,000• Kavli Box Office Upgrades $55,000
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SUMMARY
• Maintenance-oriented community– Unique challenges
• Elimination/reduction of revenues specific to street infrastructure– Deferred requirements
• Water and Wastewater funds – Financially sound– Water conservation efforts– Alternative water sources
STAFF RECOMMENDATIONS
• Receive information on Proposed FY 2015-16 & FY 2016 17 CIP Budget2016-17 CIP Budget
• Schedule a public hearing for June 9, 2015 City Council meeting
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PROPOSED FY 2015-16 & FY 2016-17 CIP BUDGET
STUDY SESSIONSTUDY SESSION
Discussion & Questions
