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The new Office - Enterprise Pitch Deck - Customer preview edition
Mod 5: Administering SharePoint OnlineChris Oakman | Managing Partner Infrastructure Team | Eastridge TechnologyStephen Hall | CEO & SMB Technologist | District ComputersVersion 2.0 for Office 3656/11/20131Microsoft Office 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.Day 1Administering Office 365Day 2Administering Office 365Office 365 Overview & InfrastructureAdministering Lync OnlineOffice 365 User ManagementAdministering SharePoint OnlineOffice 365 DirSync, Single Sign-On & ADFSExchange Online Basic ManagementMEAL BREAKExchange Online Deployment & MigrationExchange Security & ProtectionExchange Online Archiving & ComplianceJump Start Schedule Target Agenda6/11/20132Microsoft Office 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.Module 5: Administering SharePoint Online
SharePoint Online OverviewWhat's new in SharePoint 2013 onlineStorage OverviewExternal Sharing OverviewSubscription PlansDeployment Considerations
For Midsize Businesses and EnterprisesSlide purpose: Introduce that Office 365 is your complete office in the cloud
How to present this slide: Keep in mind that most people, when they hear Office 365, only hear Office and think Word, PowerPoint, Excel. And when they hear cloud, they think web apps only, thinking this is only a browser-based version of Office, similar to Google Apps. So its important to take your time and labor on these 2 points specifically. Transition from previous slide by saying, We understand what technology you need to help you manage the business challenges you are facing. We are excited that there is a new offering in the market that has been designed specifically for you.
Talk trackIntroducing Office 365 Small Business Premium this is an offering specifically designed for businesses with 1-10 usersFirst of all, Office 365 is a cloud-based productivity service hosted by MicrosoftIt includes the latest version of the familiar Office applications (like Word, PowerPoint, Excel, that you currently run on your PC or laptop) that is always up to dateIt also includes anywhere access to email, calendar, documents, and HD video conferencing that works seamlessly with the Office you knowAnd these are business-class productivity tools and enterprise-level security specifically designed for small businesses needs and price rangeBecause this is designed with small businesses in mind, its easy to set up and manage, without the need for IT experience.Plus, since this is a cloud service, it is supported and backed by a 99.9% uptime guarantee service level agreement.In contrast, some key business needs, such as Voice for PC to PC calling, Google Contacts, and Google Video, are not covered by the Google Apps for Business service level agreement (SLA). Whats unique about Office 365 is that:It works perfectly with the Office you know and use so you or your employees dont have to learn a new tool or require additional trainingIt is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers. You can start working on it on your own computer, then save to the cloud and share it securely with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline (using SkyDrive Pro), and Office 365 will automatically sync the document back to the cloud as soon as you have connections again.These are all enterprise-class services trusted by large corporations designed to give you the reliability and security you expect.Coca-Cola Enterprises (72,000 employees), Starbucks, Campbell Soup, Hyatt Hotels (106,000 employees), the Department of Veterans Affairs (600,000 employees), Lowes (>200,000employees), Hallmark (9,500 employees), Japan Airlines (20,000 employees), and Burger King (3,500 users). We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.
Lets drill down now on the specifics of Office 365 to help you understand why its the right technology for your business. The first area we talked about is anywhere access.6/11/20133Microsoft Office365 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.What is SharePoint Online?Provide access to information to everyone, anytime Users access documents & data through browser or mobile deviceMinimal operational overhead & infrastructure investmentSecurely share information with co-workers, partners & customersSimple integration with Outlook, Exchange Online, SharePoint Workspace and Lync OnlineFaster ROIYou can get setup in virtually no time! The powerful admin console allows your organization to easily manage capabilities, policies and security for all the content and features within SharePoint. Automated maintenance of the servers ensure that you are always up to date with the latest features with minimal downtimeOffice 365 SharePoint OnlineSharePut social to workShare ideas, discover answers and keep track of what your colleagues are working with new social features throughout SharePoint.Share your stuffPublish content to SharePoint from any Office application and share with people inside and outside your organization in a few simple clicks.Take SharePoint on the goShare documents, update your activity feed and keep in touch with your colleagues from your mobile phone or tablet.
Office 365 SharePoint OnlineOrganizeKeep projects on trackOrganize all your projects and tasks to get visibility into upcoming deliverables across SharePoint, Outlook and Microsoft Project.Keep your team connectedSet up a new team site in minutes track meeting notes and bring together all your team's email and documents in one place.Store and sync your docsSync your content in SharePoint to your desktop with SkyDrive Pro, so docs are just a mouse click away, even if you're offline.
Office 365 SharePoint OnlineDiscoverFind experts you never knew existedConnect with people across your organization and easily discover interests, past projects and documents they've worked on.Discover insights and answersTurn raw data into gorgeous interactive reports with Excel 2013 and publish to SharePoint to share insights with the people you work with.Find what you're looking forCustomize and narrow your search to deliver more relevant results, and get recommendations on people and documents to follow.
Office 365 SharePoint OnlineBuildBuild apps in the cloudBuild apps on common web technologies like JavaScript, HTML and oAuth with the new Cloud App Model for SharePoint.Publish apps to the SharePoint storeMake your apps available to everyone to try and buy through the public Store or only available to your employees through the corporate catalog.Build eye-catching sitesUse familiar design tools and flexible controls to create dynamic intranet and internet sites to share your organization's vision with everyone.
Office 365 SharePoint OnlineManageManage costsReduce your infrastructure costs and extend the boundaries of sharing by running SharePoint in the cloud with Office 365.Manage riskNew archiving, eDiscovery and case management capabilities extend across SharePoint, Exchange and Lync.Manage your timeSpend more time delivering innovation and less time managing infrastructure with advances in SharePoint scale, performance and management capabilities.
What is a Site Collection?Set of web sites with the same owner and shared administration settingsEach contains a top-level web site and can contain one or more subsitesThe only role that has permission over the entire collection of sites is the Site Collection AdministratorOffice 365 SharePoint OnlineFour major types of sites to share documents, data insights and information within and outside your organization TEAM SITESKeep teams in sync; manage projectsINTRANET SITESKeep current with company info & newsPUBLIC WEBSITEA single public-facing website to market your business PERSONAL SITESManage & share personal data and insights
Team Sites | Keep Teams in Sync
Create, edit and review documents and proposals with colleaguesShare documents and information easily with trusted business partnersShare documents to help teams work together efficientlyTeam SitesUse many pre-defined templates E.g., team-site, blog, wiki, meeting workspace, contact database, search center, document center etc.Upload and apply a custom site templateCustom SharePoint Online site templates available at http://sharepointonline.pinpoint.microsoft.com/en-US/applications/search?q=template Co-author & collaborate real-time with OWACreate site collection or sub sitesMax number of site collections vary by subscription plan
Share your profile and areas of professional expertiseAccess your important documents from your PC, phone or browser Create a personal site to share and manage your documentsPersonal Sites | Share Personal Docs & Info
Screenshot of a mysite page for a fictitious user called Amy Alberts. On this profile pae, you can see her title, departne, phone number, her Lync Online presennc information, org hierarchy , her recent social tagging activity, her expertise, the docs she authored, her colleagues and memberships.
She can also manage her personal content under the My Content site strictly restricted to her only.
Key Message: Manage and share personal documents and insights with My Sites
Benefits: Create your own personal My Site to share personal information and professional expertiseAccess and manage important documents from your PC, phone or browserFollow your colleagues latest activities and updates using notes and activity feedsProtect sensitive personal content and control who can read, edit and access files
OR
Short 1st person narrative to explain the benefits of My Sites:
In the past I have saved documents in multiple locations making it difficult to share, challenging to manage version history, and difficult to find. My Sites provide me with a personal site to manage and share my documents, with colleagues. I can protect my sensitive personal content by setting document-level permissions. Even when Im out of the office I can access my important documents from anywhere whether Im working from an airport kiosk, on my mobile phone or even when Im offline.14Personal SitesEach users personal Site CollectionCheck subscription plan to see if My Sites is supportedIf available, administrators may restrict a select group of users with permission to create My Site (e.g. for pilot launch)Hosted My Site URL can be redirected on-premises
Intranet Sites | Keep everyone up-to-date
Share ideas and seek input using wikis and blogsSimplify routine business processes using online forms and workflowFind important documents and people quickly and easilyIntranet SiteHeavily customizableMaster page, style assets, images, logos, navigation & web partsSearch across all site collections with Search Center Use Excel Services Publish business KPIs, charts & graphsLeverage InfoPath forms servicesPublish business process forms and workflowsCan use Business Continuity Services (BCS) to integrate with on-premises platformsPublic-Facing Site | Sample
A lightweight public-facing site
New editing tool called Design ManagerBrochureware type sites and templatized, low-bandwidth, reach-type sitesPublic-Facing Site | Simple, LightweightOne per customer/tenancyBased on features available in Office Live for Small BusinessNew editing tool (ribbon based) called Design managerThe Design Manager lets you create a custom look and feel, layouts, mobile channels, and more. You can start with a pure HTML file and turn it into a new look for the public website.Vanity URLs supportedNew page LayoutsNew page layouts available to each page on the websiteHTTP basedApps from the SharePoint StoreAdd apps from theSharePoint Store, like theContact Us,Social Media, andWeb Analytics apps.Demo | Public-Facing SiteEnabling a public site with an E-Plan subscriptionModule 5: Administering SharePoint Online
SharePoint Online OverviewWhat's new in SharePoint 2013 onlineStorage OverviewExternal Sharing OverviewSubscription PlansDeployment Considerations
For Midsize Businesses and EnterprisesSlide purpose: Introduce that Office 365 is your complete office in the cloud
How to present this slide: Keep in mind that most people, when they hear Office 365, only hear Office and think Word, PowerPoint, Excel. And when they hear cloud, they think web apps only, thinking this is only a browser-based version of Office, similar to Google Apps. So its important to take your time and labor on these 2 points specifically. Transition from previous slide by saying, We understand what technology you need to help you manage the business challenges you are facing. We are excited that there is a new offering in the market that has been designed specifically for you.
Talk trackIntroducing Office 365 Small Business Premium this is an offering specifically designed for businesses with 1-10 usersFirst of all, Office 365 is a cloud-based productivity service hosted by MicrosoftIt includes the latest version of the familiar Office applications (like Word, PowerPoint, Excel, that you currently run on your PC or laptop) that is always up to dateIt also includes anywhere access to email, calendar, documents, and HD video conferencing that works seamlessly with the Office you knowAnd these are business-class productivity tools and enterprise-level security specifically designed for small businesses needs and price rangeBecause this is designed with small businesses in mind, its easy to set up and manage, without the need for IT experience.Plus, since this is a cloud service, it is supported and backed by a 99.9% uptime guarantee service level agreement.In contrast, some key business needs, such as Voice for PC to PC calling, Google Contacts, and Google Video, are not covered by the Google Apps for Business service level agreement (SLA). Whats unique about Office 365 is that:It works perfectly with the Office you know and use so you or your employees dont have to learn a new tool or require additional trainingIt is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers. You can start working on it on your own computer, then save to the cloud and share it securely with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline (using SkyDrive Pro), and Office 365 will automatically sync the document back to the cloud as soon as you have connections again.These are all enterprise-class services trusted by large corporations designed to give you the reliability and security you expect.Coca-Cola Enterprises (72,000 employees), Starbucks, Campbell Soup, Hyatt Hotels (106,000 employees), the Department of Veterans Affairs (600,000 employees), Lowes (>200,000employees), Hallmark (9,500 employees), Japan Airlines (20,000 employees), and Burger King (3,500 users). We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.
Lets drill down now on the specifics of Office 365 to help you understand why its the right technology for your business. The first area we talked about is anywhere access.6/11/201321Microsoft Office365 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.What's New?New user interface (UI)SkyDrive ProYammerGuest LinkseDiscoverySite MailboxEnterprise SearchCloud app model (CAM)PowerShell for SPO
New User InterfaceThe entire UI across Office 365 on down to SharePoint Online has been reimagined. It's easy on the eyes, easy to navigate and easy to accomplish common tasks. And it's snappy performance will delight! Let's take a look at a few examples of the new UI improvements:
New User InterfaceDrag and DropNow you canupload documents, pictures, and other types of files to your site by dragging them from your computer to a library on your site, such as Documents or your SkyDrive Pro libraryOn-HoverUse this new callout feature with any document in a library or from within search results to see a set of rich commands and contextual information.TouchA key investment area across all of the products in the new Office, large touch targets make it easy for you to filter, navigate, and work with documents--increasing accessibility across devices, big and small
New User InterfaceOffice Web Apps editNow available to everyone--even those you invite via External Sharing can edit Office documents on your behalf in the browser.Universal Office 365 top navigationNow you can find your way without having to remember (or bookmark) how to get there.
SkyDrive ProSkyDrive Pro is cloud storage for employees that is now a core part of SharePoint OnlineEveryone who has use rights to a Personal Site (what used to be called "My Sites") gets SkyDrive Pro, along with 7GB of personal storage quota--that's increased from 500MB.
YammerYammer is a Private Social Network for your companyYammer brings the power of social networking to your company. Yammer is as easy to use as great consumer software like Facebook and Twitter, but is designed for company collaboration, file sharing, knowledge exchange and team efficiency.
Guest LinksShare sites, folders, and individual documents with the newGuest Linksfeature that enables users to invite others from inside and outside the company to collaborate on individual Office documents
eDiscoveryFrom a single eDiscovery management site, you can add sources and create queries to discover content across sites and document libraries, mailboxes and discussions and keep them in-place --in SharePoint Online, in Exchange Online and in Lync Online
Site MailboxA Site Mailbox is a shared inbox in Exchange Online that all the members of a SharePoint Online site can access
Enterprise SearchRich search experience with refiners, on-hover preview, deep links and more
Cloud app model (CAM)The Cloud App Model in SharePoint Online enables you to build apps for SharePoint by using familiar tools and a rich set of features. For the developer and IT Pro audiences, SharePoint Online in Office 365 now includes this new programming model for the development, installation, management, and use of apps.
PowerShell for SharePoint OnlineSharePoint Online Administrators now can use Windows PowerShell to manage their subscription. Connect to SharePoint Online from your desktop and remotely create new site collections, perform upgrade activities, add and remove SharePoint Online users and groups, repair sites, and recycle bin management.
Module 5: Administering SharePoint Online
SharePoint Online OverviewWhat's new in SharePoint 2013 onlineStorage OverviewExternal Sharing OverviewSubscription PlansDeployment Considerations
For Midsize Businesses and EnterprisesSlide purpose: Introduce that Office 365 is your complete office in the cloud
How to present this slide: Keep in mind that most people, when they hear Office 365, only hear Office and think Word, PowerPoint, Excel. And when they hear cloud, they think web apps only, thinking this is only a browser-based version of Office, similar to Google Apps. So its important to take your time and labor on these 2 points specifically. Transition from previous slide by saying, We understand what technology you need to help you manage the business challenges you are facing. We are excited that there is a new offering in the market that has been designed specifically for you.
Talk trackIntroducing Office 365 Small Business Premium this is an offering specifically designed for businesses with 1-10 usersFirst of all, Office 365 is a cloud-based productivity service hosted by MicrosoftIt includes the latest version of the familiar Office applications (like Word, PowerPoint, Excel, that you currently run on your PC or laptop) that is always up to dateIt also includes anywhere access to email, calendar, documents, and HD video conferencing that works seamlessly with the Office you knowAnd these are business-class productivity tools and enterprise-level security specifically designed for small businesses needs and price rangeBecause this is designed with small businesses in mind, its easy to set up and manage, without the need for IT experience.Plus, since this is a cloud service, it is supported and backed by a 99.9% uptime guarantee service level agreement.In contrast, some key business needs, such as Voice for PC to PC calling, Google Contacts, and Google Video, are not covered by the Google Apps for Business service level agreement (SLA). Whats unique about Office 365 is that:It works perfectly with the Office you know and use so you or your employees dont have to learn a new tool or require additional trainingIt is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers. You can start working on it on your own computer, then save to the cloud and share it securely with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline (using SkyDrive Pro), and Office 365 will automatically sync the document back to the cloud as soon as you have connections again.These are all enterprise-class services trusted by large corporations designed to give you the reliability and security you expect.Coca-Cola Enterprises (72,000 employees), Starbucks, Campbell Soup, Hyatt Hotels (106,000 employees), the Department of Veterans Affairs (600,000 employees), Lowes (>200,000employees), Hallmark (9,500 employees), Japan Airlines (20,000 employees), and Burger King (3,500 users). We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.
Lets drill down now on the specifics of Office 365 to help you understand why its the right technology for your business. The first area we talked about is anywhere access.6/11/201334Microsoft Office365 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.Storage and file upload improvements
Module 5: Administering SharePoint Online
SharePoint Online OverviewWhat's new in SharePoint 2013 onlineStorage OverviewExternal Sharing OverviewSubscription PlansDeployment Considerations
For Midsize Businesses and EnterprisesSlide purpose: Introduce that Office 365 is your complete office in the cloud
How to present this slide: Keep in mind that most people, when they hear Office 365, only hear Office and think Word, PowerPoint, Excel. And when they hear cloud, they think web apps only, thinking this is only a browser-based version of Office, similar to Google Apps. So its important to take your time and labor on these 2 points specifically. Transition from previous slide by saying, We understand what technology you need to help you manage the business challenges you are facing. We are excited that there is a new offering in the market that has been designed specifically for you.
Talk trackIntroducing Office 365 Small Business Premium this is an offering specifically designed for businesses with 1-10 usersFirst of all, Office 365 is a cloud-based productivity service hosted by MicrosoftIt includes the latest version of the familiar Office applications (like Word, PowerPoint, Excel, that you currently run on your PC or laptop) that is always up to dateIt also includes anywhere access to email, calendar, documents, and HD video conferencing that works seamlessly with the Office you knowAnd these are business-class productivity tools and enterprise-level security specifically designed for small businesses needs and price rangeBecause this is designed with small businesses in mind, its easy to set up and manage, without the need for IT experience.Plus, since this is a cloud service, it is supported and backed by a 99.9% uptime guarantee service level agreement.In contrast, some key business needs, such as Voice for PC to PC calling, Google Contacts, and Google Video, are not covered by the Google Apps for Business service level agreement (SLA). Whats unique about Office 365 is that:It works perfectly with the Office you know and use so you or your employees dont have to learn a new tool or require additional trainingIt is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers. You can start working on it on your own computer, then save to the cloud and share it securely with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline (using SkyDrive Pro), and Office 365 will automatically sync the document back to the cloud as soon as you have connections again.These are all enterprise-class services trusted by large corporations designed to give you the reliability and security you expect.Coca-Cola Enterprises (72,000 employees), Starbucks, Campbell Soup, Hyatt Hotels (106,000 employees), the Department of Veterans Affairs (600,000 employees), Lowes (>200,000employees), Hallmark (9,500 employees), Japan Airlines (20,000 employees), and Burger King (3,500 users). We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.
Lets drill down now on the specifics of Office 365 to help you understand why its the right technology for your business. The first area we talked about is anywhere access.6/11/201336Microsoft Office365 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Sharing is SharePointShare easilyShare responsiblyShare with anyoneSPC2012 IT Pro 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.6/11/201337Sharing is hereSimpleSharing & Shared with dialogsNew people pickerNo roadblocksAccess RequestsSharing is always at your fingertips, in SharePointOffice clientsOffice Web Apps
Sharing is ExternalExternal AccessSites or documents can be shared with external users External users sign in using Microsoft Account or Office365 Account Once inside, external users are treated similar to internal usersGuest LinksDocuments can be shared using Guest Links View or edit Guest LinksWhoever gets the link can access the contentDocuments open in Office Web Apps
Sharing Administrative ControlsOffice 365 Enterprise3 options to configure Guest Links & External AccessSwitch at company level, separate switch for each site collection & Personal SitesDefaultsBoth Guest Links and External Access ON at company levelON for pre-created site collections (My Sites, Team Site, Public)Newly created site collections have External Sharing OFFOffice 365 Small business1 switch for both Guest Links & External AccessSwitch at company level no separate switch per site collectionDefaultsGuest Links & External Access ON at company level
External User Use RightsOut of scopeDo not get their own Personal Sites (what used to be referred to as My Sites). They will not have their own SkyDrive Pro. External users cannot view the company-wide newsfeed or use the following capabilities. They also cannot edit their own profile, change their photo, or see aggregated tasks. External users do not add quota to the overall tenant storage pool. External users cannot be an administrator for a site collection. However, you can designate an external user as a designer for your Public Website. Cannot access the Search Center and will not be able to execute searches against everything.In scopeView and edit with the Office Web Apps.External users inherit the use rights of the Office 365 customer.Add, view, edit and delete documents, lists, list items; per their permissions.Navigate to sub-sites within the same site collection to which they were invited.View and contribute to Site Feeds.
More details in this What is an external user? Office.com help article:http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/what-is-an-external-user-HA104036809.aspx
External Access & InvitationsWho can invite?Only users with Manage Permissions can invite external usersInvitation redemption First redeemer gets accessHistory of redemptions maintained in the Access Request ListAccessIf a document is shared Access is limited to document onlyIf a site is shared Access is limited to everything within siteExternal Access & Invitations (cont.)How does it work?
Security validationsCheck if External Access is enabledCheck if invitation is validCheck if redeemer is the sameFeatures blocked for authenticated guestsSkyDrive Pro, Newsfeed, Following, Sites hub, Site Mailbox43Guest LinksSharePoint Online OnlyWho can create Guest Links?Only users with Manage Permissions on a file can invite users to it via a Guest LinkGuest Link redemptionWhoever gets the link can access the contentOffice documents open in Office Web Apps, other files trigger downloadAccessGuests get View or Edit access only to the document sharedGuest Links (cont.)How does it work?
Security validationsCheck if Guest Links are enabledCheck if the link is a valid linkSite secretDoes the document exist?Check if this link has been disabled45Sharing with EveryoneTwo special everyone claimsEveryone New name for All authenticated usersAvailable in SharePoint as well as SharePoint OnlineMaps to All authenticated users in the tenancy, including external users in SharePoint OnlineEveryone except external usersAvailable in SharePoint Online onlyShared with Everyone folder in SkyDrive ProSharePoint: Everyone has access to this folderSharePoint Online: Everyone except external users has access to this folderNo customizations available
46Administrative controls with PowerShellReporting: Enumerate/Search external usersGet-SPOExternalUser PageSize 10Delete external UsersRemove-SPOExternalUser -UniqueIDs@([email protected]) Module 5: Administering SharePoint Online
SharePoint Online OverviewWhat's new in SharePoint 2013 onlineStorage OverviewExternal Sharing OverviewSubscription PlansDeployment Considerations
For Midsize Businesses and EnterprisesSlide purpose: Introduce that Office 365 is your complete office in the cloud
How to present this slide: Keep in mind that most people, when they hear Office 365, only hear Office and think Word, PowerPoint, Excel. And when they hear cloud, they think web apps only, thinking this is only a browser-based version of Office, similar to Google Apps. So its important to take your time and labor on these 2 points specifically. Transition from previous slide by saying, We understand what technology you need to help you manage the business challenges you are facing. We are excited that there is a new offering in the market that has been designed specifically for you.
Talk trackIntroducing Office 365 Small Business Premium this is an offering specifically designed for businesses with 1-10 usersFirst of all, Office 365 is a cloud-based productivity service hosted by MicrosoftIt includes the latest version of the familiar Office applications (like Word, PowerPoint, Excel, that you currently run on your PC or laptop) that is always up to dateIt also includes anywhere access to email, calendar, documents, and HD video conferencing that works seamlessly with the Office you knowAnd these are business-class productivity tools and enterprise-level security specifically designed for small businesses needs and price rangeBecause this is designed with small businesses in mind, its easy to set up and manage, without the need for IT experience.Plus, since this is a cloud service, it is supported and backed by a 99.9% uptime guarantee service level agreement.In contrast, some key business needs, such as Voice for PC to PC calling, Google Contacts, and Google Video, are not covered by the Google Apps for Business service level agreement (SLA). Whats unique about Office 365 is that:It works perfectly with the Office you know and use so you or your employees dont have to learn a new tool or require additional trainingIt is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers. You can start working on it on your own computer, then save to the cloud and share it securely with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline (using SkyDrive Pro), and Office 365 will automatically sync the document back to the cloud as soon as you have connections again.These are all enterprise-class services trusted by large corporations designed to give you the reliability and security you expect.Coca-Cola Enterprises (72,000 employees), Starbucks, Campbell Soup, Hyatt Hotels (106,000 employees), the Department of Veterans Affairs (600,000 employees), Lowes (>200,000employees), Hallmark (9,500 employees), Japan Airlines (20,000 employees), and Burger King (3,500 users). We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.
Lets drill down now on the specifics of Office 365 to help you understand why its the right technology for your business. The first area we talked about is anywhere access.6/11/201348Microsoft Office365 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.Office 365 SharePoint Service PlansSharePoint Online Subscription PlansStandalone or as part of Office 365 SuiteIf purchased as part of O365 suite, available as:Small Business Midsize BusinessEnterprise plan (E1,E2,E3,E4 Plans)Kiosk workers (K1, K2 Plans)If purchased standalone, available as:SharePoint Online (Plan 1) SharePoint Online (Plan 2)
Module 5: Administering SharePoint Online
SharePoint Online OverviewWhat's new in SharePoint 2013 onlineStorage OverviewExternal Sharing OverviewSubscription PlansDeployment Considerations
For Midsize Businesses and EnterprisesSlide purpose: Introduce that Office 365 is your complete office in the cloud
How to present this slide: Keep in mind that most people, when they hear Office 365, only hear Office and think Word, PowerPoint, Excel. And when they hear cloud, they think web apps only, thinking this is only a browser-based version of Office, similar to Google Apps. So its important to take your time and labor on these 2 points specifically. Transition from previous slide by saying, We understand what technology you need to help you manage the business challenges you are facing. We are excited that there is a new offering in the market that has been designed specifically for you.
Talk trackIntroducing Office 365 Small Business Premium this is an offering specifically designed for businesses with 1-10 usersFirst of all, Office 365 is a cloud-based productivity service hosted by MicrosoftIt includes the latest version of the familiar Office applications (like Word, PowerPoint, Excel, that you currently run on your PC or laptop) that is always up to dateIt also includes anywhere access to email, calendar, documents, and HD video conferencing that works seamlessly with the Office you knowAnd these are business-class productivity tools and enterprise-level security specifically designed for small businesses needs and price rangeBecause this is designed with small businesses in mind, its easy to set up and manage, without the need for IT experience.Plus, since this is a cloud service, it is supported and backed by a 99.9% uptime guarantee service level agreement.In contrast, some key business needs, such as Voice for PC to PC calling, Google Contacts, and Google Video, are not covered by the Google Apps for Business service level agreement (SLA). Whats unique about Office 365 is that:It works perfectly with the Office you know and use so you or your employees dont have to learn a new tool or require additional trainingIt is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers. You can start working on it on your own computer, then save to the cloud and share it securely with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline (using SkyDrive Pro), and Office 365 will automatically sync the document back to the cloud as soon as you have connections again.These are all enterprise-class services trusted by large corporations designed to give you the reliability and security you expect.Coca-Cola Enterprises (72,000 employees), Starbucks, Campbell Soup, Hyatt Hotels (106,000 employees), the Department of Veterans Affairs (600,000 employees), Lowes (>200,000employees), Hallmark (9,500 employees), Japan Airlines (20,000 employees), and Burger King (3,500 users). We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.
Lets drill down now on the specifics of Office 365 to help you understand why its the right technology for your business. The first area we talked about is anywhere access.6/11/201351Microsoft Office365 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.Manage via the Administration CenterFarm AdministratorCentral AdministrationTenant AdministrationSite Collection AdminSite Collection AdminSite Collection Admin= Administered by Microsoft = Administered by Customer and/or Partner52Service Administrator ResponsibilitiesSite CollectionsSite Collection Storage and Resource allocationSite Collection OwnerExternal UsersLanguageInfoPath Forms ServicesUser Profiles and My SitesBusiness Data ConnectivityTerm Store (metadata)Secure Store Service
53SharePoint Online Service Description:http://technet.microsoft.com/en-us/library/jj819267.aspxWhats new in Microsoft SharePoint Online: http://office.microsoft.com/en-us/sharepoint-help/whats-new-in-microsoft-sharepoint-online-HA102785547.aspxDiscontinued features and modified functionality in Microsoft SharePoint 2013: http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/discontinued-features-and-modified-functionality-in-microsoft-sharepoint-2013-HA102892827.aspxUpdate Rollup 2 for ADFS 2.0: http://support.microsoft.com/kb/2681584
ADFS 2.0 Step-by-Step and How To Guideshttp://technet.microsoft.com/en-us/library/adfs2-step-by-step-guides(v=ws.10).aspxAdditional Resources
