061615 Lakeport City Council - Recommended budget and water conservation resolution

8/21/2019 061615 Lakeport City Council - Recommended budget and water conservation resolution

1/309

CITY OF LAKEPORT

City Council

City of Lakeport Municipal Sewer District

Lakeport Redevelopment Successor Agency

STAFF REPORT

RE: Approve Purchase of Card Lock System for Corporation Yard MEETING DATE: 06/16/2015

SUBMITTED BY: Douglas Grider, Public Works Superintendent

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to sign the sales contract for the purchase of aCard Lock System for the Corporation Yard.

BACKGROUND/DISCUSSION:

The Public Works and Police Departments budgeted funds to purchase a new fueling system that meets all the

new requirements for fueling systems and provides a secure and tractable accounting of fuel usage. The new

upgrades include new fuel pumps, spill protection, card reader with pedestal, and software for managing the

card lock and fuel inventory. Training on the software program is included in the cost.

The request for quotes was advertised in local papers and sent to five local and regional suppliers. Four quotes

were received. The lowest quote received was from Petro Tech of Santa Rosa in the amount of $30,875.00.

A copy of the Request for Quote, and a Bid Tabulation listing all of the quotes received and the amount quoted isattached.

OPTIONS:

Authorize the City Manager to sign the sales purchase order or provide direction to staff.

FISCAL IMPACT:

None $30,875.00 Budgeted Item? Yes No

Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: This is a budgeted item in the 2014/2015 budget.

SUGGESTED MOTIONS:

Move to approve the purchase of a Card Lock System from Petro Tech in the amount of $30,875.00, and

authorize the City Manager to sign the sales contract.

Attachments: RFQ and Bid Tabulation

Meeting Date: 06/19/2015 Page 1 Agenda Item #VII.A.1.


2/309

Page 1 of 7

CITY OF LAKEPORTOver 100 years of community, pride, progress, and service

Request for Quote

CITY OF LAKEPORT PUBLIC WORKS DIVISIONCard Lock Fueling System with Fuel Pumps

REQUEST FOR QUOTE PROCESS:

Inquiries:

All inquiries related to this Request for Quote are to be sent via email [email protected], and CC: [email protected].

Closing Date:

The City Of Lakeport will receive sealed Quotes for the “ Public Works Card LockSystem” at City of Lakeport, 225 Park Street, Lakeport, CA 95453 until Thursday,May 14, 2015 at 2:30 p.m. Sealed bids should be addressed to the City Clerk.There will not be a Public Opening.

Only properly executed Quotes submitted on the forms included herein will beaccepted. The City of Lakeport reserves the right to reject any or all bids, to waiveany informality, to accept any bid deemed to be responsive in the best interest ofthe City of Lakeport, and reserves the right to re-advertise for new Quotes.

The City of Lakeport is an Equal Opportunity Employer, Minority and Women-Owned businesses are encouraged to bid.

Each Quote shall be submitted in a sealed envelope addressed to the City Clerk,City of Lakeport, and plainly marked on the outside of the Envelope: “ Quote on

Public Works Card Lock System”. The envelope shall show the name andaddress of the Bidder. If mailed to the City, the bid envelope shall be enclosed inanother envelope addressed to the City Clerk.

Late Quotes will not be accepted

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


3/309

Irrevocability of Quotes:

By submission of a clear and detailed written notice, the Proponent may amend orwithdraw its Quote prior to the closing date and time. Upon closing time, all Quotesbecome irrevocable. By submission of a Quote, the Proponent agrees that shouldits Quote be successful, the Proponent will enter into a contract with the City.

Proponents Expenses:

Proponents are solely responsible for their own expenses in preparing a Quoteand for subsequent negotiations with the City, if any. If the City elects to reject allQuotes, the City will not be liable to any Proponent for any claims, whether forcosts or damages incurred by the Proponent in preparing the Quote, loss ofanticipated profit in connection with any final Contract, or any other matterwhatsoever.

Firm Pricing:

Prices will be firm for the items and property sought. All costs, fees, applicablesales taxes, licensing, charges and penalties shall be included in the final total bythe Proponent.

Currency and Taxes:

Prices quoted must:1) Be in U.S. dollars.2) Include all tax and licensing customary to this type of service

including but not limited to sales tax.

3) Include delivery to:

City of Lakeport Corporation Yard591 Martin StreetLakeport, CA 95453

Acceptance of Quotes:

1) This Request for Quote should not be construed as an agreement topurchase goods or services. The City is not bound to enter into acontract with the Proponent who submits the lowest priced Quote or

with any proponent. Quotes will be assessed in light of the evaluationcriteria. The City will be under no obligation to receive furtherinformation, whether written or oral, from any proponent.

2) Neither acceptance of a Quote nor execution of a contract willconstitute approval of any activity or development contemplated inany Quote that requires any approval, permit or license pursuant toany federal, state, or municipal stature, regulation or by-law.

Page 2 of 7


4/309

Definition of Contract:

Notice in writing to a Proponent that it has been identified as the successfulproponent and the subsequent full execution of a written contract and purchaseorder will constitute a contract for the goods or service, and no Proponent willacquire a legal or equitable rights or privileges relative to the goods or services

until the occurrence of both such events.

Modification of Terms:

The City reserves the right to modify the terms of the Request for Quote at anytime at its sole discretion. This includes the right to cancel this Request for Quoteat any time prior to entering into a contract with the successful Proponent.

Page 3 of 7


5/309

Project Description

Remove and replace existing fuel island dispensing system, consisting of 2gasoline and 1 diesel dispensers and related piping & plumbing. Replace andmodernization shall include 3 new fuel pumps, hoses, piping, plumbing andoverflow protection to meet current State and Federal laws and regulations

including CARB. Install a Card Lock System that includes a Fuels Managementsoftware program and wireless communication. Provided training to staff on newsystem and software program. This description lists some of the maincomponents of the new system, it is NOT an all-inclusive list of the componentsneeded to complete this project.

The intent of this Quote is to have a complete and operational Card Lock andfueling system for the price quoted.

It is strongly recommended that all Parties responding to this RFQ inspect theexisting facility and insure themselves of all required equipment, parts and

components needed to provide a complete and fully operational Fueling System.

For a site visit please contact DPW at (707) 263-3578

Intent:

The intent of the following general and detailed specifications is to describe the minimumrequirements of a current production model Card Lock & Fueling System. Specificationscontained herein are for reference only in regards to the type, level of quality, and durabilitythat the City will except as a minimum. The City of Lakeport, at its discretion, reserves theright to reject any and/or all bid Quotes or make an award to the most responsive / best

bidder that in its opinion meets the minimum specifications and requirements set hereinforth.

Card Lock System (Current Production Model)

General Equivalent(s): Petro Vend K800-2

The system described herein consists of one new (current production model) card locksystem.

1.0 FUEL DISPENSING SYSTEM

1.1 1-Petro Vend K800-2 3 hose fuel management system to include, fuel islandterminal, fuel site control ler, journal printer, pedestal, heater and junction box coveror equivalent. MAG stripe reader.

Comply (Yes)_____ (No)_____ Will supply___________________________________

Page 4 of 7


6/309

1.2 50-Petro Vend 54-1002-Mag Blue dual purpose heat resistant Kard orequivalent.


1.3 50-Petro Vend 54-1020-C Standard encoding f/cards/keys or equivalent.


1.4 1-Petro Vend 7000GRD-1 Guardian 100 surge suppressor or equivalent .


1.5 Petro Vend 12-1025 2 conductor pulse cable or equivalent.


1.6 1-Petro Vend 2-7079 Petro-Net Wireless Kit.


1.7 1 – Petro Vend CKMT Chipkey mileage reasonabili ty f/K800 or equivalent.


2.0 REPLACE PUMPS

2.1 3-Fill -Rite FR702VRU HD 1/3 HP cabinet pump with universal nozzle boot, reardischarge or equivalent.accuracy shall be + or – 1%


2.2 3-Special Equipment FR1—110-SOA FR1 pulser 110vac powered singleoutput f/Fill-Rite or equivalent.


2.3 2-Morr ison Bros. 184-0300 Double tapped bushing 2 in x ¾ in or equivalent.

* not needed; unless pumps mounted on side.


2.4 3-CIMCO 200H-3/4 50003 cast iron adaptor or equivalent.


Page 5 of 7


7/309

2.5 2-CIMCO 300HS-10 70059 spin-on fil ter 10 micron hydrosorb 2 gas orequivalent.


2.6 1-CIMCO 300HS-30 70064 spin-on fi lter 30 micron hydrosorb 2 diesel orequivalent.


2.7 2- Morrison Bros. 516MOD-0400ACPW 4 inch 5 gallon mnpt spil l containerw/drain offset or equivalent.


2.8 2-Morrison Bros. 818-0100AGEVR 2” c lock gauge w/ standard float CARBEVR approved or equivalent.


2.9 2-Husky 5885 2” P/V vent-thread w/3” WCP & WCV w/ intern screen orequivalent.


2.10 1- Petro Vend 37993 Startup service on Petro Vend K800 or equivalent.*One visit to si te for normal work day, includes t ravel, and on site time. Final

connections of wiring installed by others is included. Also includes installation ofsoftware on end user furnished PC.


3.0 Software Report Package

3.1 1- Petro Vend 20-6147 K800 Phoenix Plus f/Windows or equivalent.*software is option on K800, included with AFC


3.2 1-Petro Vend 20-1478 PC Cable or equivalent .


3.3 1-PetroVend 20-6150-03 K800/Syst2/Phoenix Plus telephone training for 1year or equivalent.

Page 6 of 7


8/309


Total Lump Sum Bid for complete and operational FUELING & CARD LOCKSYSTEM.

LUMP SUM BID - $___________________________________________________

Page 7 of 7


9/309

CardLockFuelingSystemwith

FuelPumpsinLakeport,CA

R e q u e s t f o

r Q u o t e

B I D

T A B U

L A T I O N

U N I T P R I C E

I T E M T O T A L U N I T P R I C

E I T E M

T O T A L U N I T P R I C E I T E M T O T A L U N I T P R I C E I T E M T O T A L U N I T P R I C E

I T E M T O T A L

1

C a r d L o c k F u e l i n g S y s t e m

w i t h F u e l P u m p s

L u m p S u m

L S

L S

$ 2 8 , 5

0 0 . 0

0

L S

$ 3 5 , 0

8 4 . 6

0

L S

$ 3 5 , 4

7 1 . 0

0

L S

$ 4 6 , 2

7 3 . 0

0

L S

$ 3 0 , 8

7 5 . 0

0

2 3 4 5 6 7 8 9 1 0

1 1

1 2

T O T A L

$ 2 8 , 5

0 0 . 0

0

$ 3 5 , 0

8 4 . 6

0

$ 3 5 , 4

7 1 . 0

0

$ 4 6 , 2

7 3 . 0

0

$ 3 0 , 8

7 5 . 0

0

W e e d ,

C A

R e d d i n g ,

C A

S a n L e a n d r o ,

C A

S a n t a R o s a ,

C A

B A S E B I D

E N G I N E E R ' S E S T I M A T E

S W M

a i n

t e n a n c e C o r p

R S S E I n c .

P a r a d i s o M

e c h a n i c a l I n c .

P e t r o T e c h

I T E M

N O .

D E S C R I P T I O N

E S T I M A T E

D

Q U A N T I T Y

U N I T O F

M E A S U R E


10/309

CITY OF LAKEPORT

City Council



STAFF REPORT

RE: Water Restrictions Resolution MEETING DATE: 06/16/2015

SUBMITTED BY: Margaret Silveira, City Manager



The Council is being asked to adopt a new resolution to meeting the current mandates related to waterrestrictions.


On April 1, 2015, Governor Brown issued a historic Executive Order requiring mandatory conservation for all

residents and directed several state agencies, including the State Water Board, to take immediate action to

safeguard the state’s remaining potable urban water supplies in preparation for a possible fifth year of drought.

On May 5, 2015, the State Water Resources Control Board adopted a Mandatory Water Conservation

Regulation. The emergency regulation identifies how much water communities must conserve based on their

average residential water use, per person per day, last summer. On average, 50 percent of total residential use

is outdoors, in some cases up to 80 percent. To save water now, during this drought emergency, the new

regulations target these outdoor uses.

The new regulations dictate that small water suppliers, such as the City of Lakeport, restrict outdoor irrigation to

no more than two days per week. The City of Lakeport has been proactive and last September asked its citizens

to voluntarily restrict their outdoor irrigation to no more than two days per week. Now the state regulations

require that these restrictions be made mandatory.

In order to comply with state mandates, the City needs to adopt a resolution setting forth which days of the

week citizens can water. Staff is recommending requiring that those homes and businesses with addresses

ending in an even number irrigate outdoor ornamental landscapes or turf on Tuesdays and Saturdays, and those

with addresses ending in an odd number irrigate on Wednesdays and Sundays.

Additionally, the new state regulations, which must be followed by all water users regardless of the size of the

City, dictates the following:

• No use of potable water to wash sidewalks and driveways

• No runoff when irrigating with potable water

• No using hoses with no automatic shutoff nozzles to wash cars

• No using potable water in decorative water features that do not recirculate the water

• No irrigating outdoors during and within 48 hours following measureable rainfall

• Restaurants cannot serve water to their customers unless the customer requests it

Additionally, hotels and motels must offer their guests the option to not have their linens and towels laundered

daily and prominently display this option in each guest room.

Meeting Date: 06/16/2015 Page 1 Agenda Item #VII.B.1.


11/309

The State has held that local agencies can fine property owners up to $500 a day for failure to implement the

water use prohibitions and restrictions. The State Water Board can issue informational orders, conservation

orders or cease and desist orders to water suppliers for failure to meet their conservation standard. Water

agencies that violate cease and desist orders are subject to a civil liability of up to $10,000 a day.

Residents and business owners will be asked to limit their outdoor irrigation of ornamental landscapes or turf

with potable water to the required two days per week as well as following the other state regulations that have

been put into place. If the City cannot gain compliance, it may be necessary to begin issuing administrative

fines. The City does not want to take this position; but faced with fines of up to $10,000, it may not have a

choice.

OPTIONS:

Adopt the proposed ordinance or provide staff with alternative direction.

FISCAL IMPACT:

None $ Budgeted Item? Yes No



Comments:

SUGGESTED MOTIONS:

Move to adopt the proposed resolution continuing the declaration of a Stage 1 water emergency and

implementing further water conservation measures as mandated by the State Water Resources Control Board.

Attachments: Proposed Resolution

Meeting Date: 06/16/2015 Page 2 Agenda Item #VII.B.1.


12/309

RESOLUTION NO. ______ (2015)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

CONTINUING THE DECLARATION OF A STAGE 1 WATER EMERGENCY AND

IMPLEMENTING FURTHER WATER CONSERVATION MEASURESAS MANDATED BY THE STATE WATER RESOURCES CONTROL BOARD

WHEREAS, in 1989 the City Council adopted Ordinance 693 to establish a procedure for

restricting or prohibiting demands on the existing water supply and prohibiting non-essential

uses of water; and

WHEREAS, on September 2, 2014, the City Council of the City of Lakeport adopted

Resolution No. 2512 (2014) declaring a Stage 1 Water Emergency and Adopted Water

Conservation regulations; and

WHEREAS, a water emergency condition remains due to drought conditions continuing

throughout the state of California; and

WHEREAS, on April 1, 2015, the Governor of the State of California issued Executive

Order B-29-15 that, in part, directs the State Water Resources Control Board to impose

restrictions on water suppliers to achieve a statewide 25 percent reduction in potable water

usage through February 28, 2016; and

WHEREAS, the Governor’s Executive Order acknowledged that California’s water

supplies continue to be severely depleted despite a limited amount of rain and snowfall this

winter, with reduced flows in the state’s rivers and shrinking supplies in underground water

basins; and

WHEREAS, the Governor’s Executive Order also noted that the distinct possibility exists

that current drought will stretch into a fifth straight year in 2016 and beyond; and

WHEREAS, on May 5, 2015, and pursuant to California Water Code Section 1058.5, the

State Water Resources Control Board adopted revisions to California Code of Regulations, Title

23, Sections 863, 864, and 865 to reduce water usage; and

WHEREAS, the modified California Code of Regulations, Title 23, Sections 863, 864, and865 became effective upon approval by the California Office of Administrative Law and filing

with the California Secretary of State's Office; and

WHEREAS, the modified California Code of Regulations, Title 23, Section 865(f)(1)

requires each distributor of a public water supply, as defined in California Water Code

Section 350, that is not an urban water supplier, to take one or more of the following actions:

Resolution No. ______ (2015) Page 1


13/309

1. Limit outdoor irrigation of ornamental landscapes or turf with potable water by

the persons it serves to no more than two days per week; or

2. Implement another mandatory conservation measure or measures intended to

achieve a 25 percent reduction in water consumption by the persons it serves relative to the

amount consumed in 2013; and

WHEREAS, the City of Lakeport is not an urban water supplier, as defined by California

Water Code Section 10617, but is a distributor of a public water supply, as defined by California

Water Code Section 350, and is therefore subject to the requirements set forth in California

Code of Regulation, Title 23, Section 865(f)(1); and

WHEREAS, pursuant to California Water Code Sections 31026 and 31027, the City of

Lakeport may restrict water use during any emergency caused by drought and may prescribe

and define the restrictions, prohibitions and exclusions.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport as

follows:

1. This water emergency shall be presumed to continue unchanged unless and until

a contrary finding is made by the City Council by resolution.

2. Under that emergency the City Council may restrictions and prohibitions on the

delivery and consumption of water within the City of Lakeport. To comply with State

regulations and to prevent the waste and unreasonable use of water and to promote water

conservation, the following restrictions shall apply to residents and business owners within the

City of Lakeport:

a. Potable water may not be used to wash sidewalks and driveways

b. No runoff may occur when irrigating with potable water

c. Hoses with no automatic shutoff nozzles may not be used to wash cars

d. Potable water may not be used in decorative water features that do not

recirculate the water

e. Potable water may not be used on driveways and sidewalks

f. No irrigating outdoors shall occur during and within 48 hours following

measureable rainfall

g.

For houses whose addresses end in an even number, outdoor irrigationof ornamental landscapes or turf with potable water may be done no

more than two days a week on Tuesdays and Saturdays

h. For houses whose addresses end in an odd number, outdoor irrigation of

ornamental landscapes or turf with potable water may be done no more

than two days a week on Wednesdays and Sundays

i. Restaurants cannot serve water to their customers unless the customer

requests it



14/309

j. Hotels and motels must offer their guests the option to not have their

linens and towels laundered daily and prominently display this option in

each guest room.

The foregoing Resolution was passed and adopted at a regular meeting of the City

Council on the 16th day of June, 2015, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:

_________________________________

MARTIN SCHEEL, Mayor

ATTEST:

________________________________

JANEL M. CHAPMAN, City Clerk



15/309

CITY OF LAKEPORT

City Council



STAFF REPORT

RE: Approval of a Resolution authorizing submittal of a

HOME Grant application for the Martin Street Senior

Apartments (1255 Martin Street)

MEETING DATE: 06/16/2015

SUBMITTED BY: Kevin M. Ingram, Community Development Director



The City Council is being asked to approve a Resolution authorizing submittal of a Home Grant

application in the amount of up to $4.6 million for the Martin Street Senior Apartments project located

at 1255 Martin Street.


In late 2014, the City was approached by Pacific West Companies/AMG & Associates regarding the

possibility of constructing a 32-unit senior affordable multi-family housing project on an approximately

three-acre portion of property located at 1255 Martin Street (APN 025-431-16). This same developer

constructed the recently completed 48-unit affordable senior housing project at 1075 Martin Street.

A formal application for Architectural and Design Review and CEQA Environmental Review for the

proposed project was received by the Community Development Department (CDD) on March 23, 2015.

The proposed project involves construction of 32-unit multifamily residential project with a mix of 26

one-bedroom apartment units and six two-bedroom residential units to be made available to seniors

earning up to 60% of the median income level for Lake County.

The Architectural and Design Review and CEQA Environmental Review is scheduled to be considered by

the City of Lakeport Planning Commission on June 24, 2015. The proposed resolution and granting of

land use entitlements being evaluated by the Planning Commission are prerequisites for the 2015 HOME

Grant application being pursued for this project. In accordance with the 2015 Notice of Funding

Availability for the HOME program, project applications must be submitted by July 15, 2015, for

consideration.

The attached Resolution authorizes submittal of the HOME Grant application, by the City, to HCD in the

amount of up to $4.6 million. These funds would be passed onto the developer and used in the

construction of the project. The developer will write the grant application on behalf of the City of

Lakeport at no cost to the City. The City, if awarded the grant will dedicate the HOME funds to the

project.

OPTIONS:

Adopt the resolution or choose not to adopt the resolution and provide further direction to staff.

Meeting Date: 06/16/2015 Page 1 Agenda Item #VII.C.1.


16/309

FISCAL IMPACT:

None $ Budgeted Item? Yes No



Comments: None

SUGGESTED MOTION:

Move to approve the proposed resolution authorizing the submittal of an application to the California

State Department of Housing and Community Development for funding under the HOME Investment

Partnership Program.

Attachments: Proposed Resolution

Meeting Date: 06/16/2015 Page 2 Agenda Item #VII.C.1.


17/309

RESOLUTION NO. ________ (2015)

A RESOLUTION OF THE LAKEPORT CITY COUNCIL AUTHORIZING

THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENTFOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM;

AND IF SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY

AMENDMENTS THERETO, AND OTHER RELATED DOCUMENTS NECESSARY TO

PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM

WHEREAS, The California Department of Housing and Community Development (the

“Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”)

funds made available from the U.S. Department of Housing and Urban Development (“HUD”).

HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez

National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title

24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of

Regulations commencing with section 8200;

WHEREAS, On May 15, 2015, the Department issued a 2015 Notice of Funding

Availability announcing the availability of funds under the HOME program (the “NOFA”); and,

WHEREAS, In response to the 2015 NOFA, The City of Lakeport, a municipal corporation

(the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME

funds.

NOW, THEREFORE, BE IT RESOLVED THAT:

A. In response to the 2015 NOFA, the Applicant shall submit an application to the Department

to participate in the HOME program and for an allocation of funds not to exceed Four

Million Six Hundred Thousand Dollars ($4,600,000) for the following activities and/or

programs:

A 32 unit affordable senior apartment complex

to be located in Lakeport, California.

B.

If the application for funding is approved, then the Applicant hereby agrees to use the

HOME funds for eligible activities in the manner presented in its application as approved by

the Department in accordance with the statutes and regulations cited above. The Applicant

may also execute a standard agreement, any amendments thereto, and any and all other

documents or instruments necessary or required by the Department or HUD for

participation in the HOME program (collectively, the required documents).

RESOLUTION NO. ______ (2015) Page 1


18/309

C.

The applicant authorizes the City Manager or his/her designee(s) to execute, in the name of

the applicant, the required documents.

This Resolution was passed and adopted by the City Council of the City of Lakeport at a regular

meeting held on the 16th day of June, 2015.

AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________

MARTIN SCHEEL, Mayor

ATTEST:

__________________________________

JANEL M. CHAPMAN, City Clerk

RESOLUTION NO. ______ (2015) Page 2


19/309

CITY OF LAKEPORT

City Council



STAFF REPORT

RE: Award of Engineering Services – Bevins Street MEETING DATE: 06/16/2015

SUBMITTED BY: Mark Brannigan, Public Works Director



The City Council is being asked to authorize the City Manager or her designee to execute a contract withPavement Engineering, Inc., to provide Engineering Services for design of the Bevins Street Pavement

Rehabilitation Project.


In April the Public Works Department placed ads in the Record Bee and Lake County News noticing the public of

a design project to rehabilitate the pavement on Bevins Street in Lakeport. Regional engineering firms were

provided the Request for Proposal (RFP) and Design Memorandum. Two firms provided proposals by the

May 14, 2015, deadline. A consultant selection board of two city employees and one county employee met on

June 3 to review the proposals and rate them according to:

1. Specialized experience and technical competence as applicable to the services required

2.

Past record of performance, including control of costs, quality of work, completion in a timely manner3. Capacity to perform the work in a timely fashion

4. Familiarity with the type of problems applicable to the project

Of the two proposals the Consultant Selection Board unanimously choose Pavement Engineering, Inc.

OPTIONS:

Authorize the City Manager or her designee to execute a contract with Pavement Engineering, Inc., for the

Engineering Services needed to design the Bevins Street Pavement Rehabilitation Project.

Should the City Council choose to not authorize the execution of a contract with Pavement Engineering, Inc., the

Council is asked further direction to staff.

FISCAL IMPACT:

None $33,115.00 Budgeted Item? Yes No



Comments:

Meeting Date: 06/16/2015 Page 1 Agenda Item #VII.D.1.


20/309

SUGGESTED MOTIONS:

Move to authorize the City Manager or her designee to execute a contract with Pavement Engineering, Inc., to

provide Engineering Services for design of the Bevins Street Pavement Rehabilitation Project.

Attachments: 1.

Request For Proposals

2. Site Map

3.

Design Memorandum

Meeting Date: 06/16/2015 Page 2 Agenda Item #VII.D.1.


21/309


22/309


23/309


24/309


25/309


26/309


27/309


28/309


29/309


30/309


31/309

CITY OF LAKEPORT

City Council



STAFF REPORT

RE: 2015-16 Budget Adoption MEETING DATE: 06/16/2015

SUBMITTED BY: Margaret Silveira, City Manager


WHAT IS BEING ASKED OF THE CITY COUNCIL:

The City Council is being asked to adopt the operating and capital expenditure budget for the 2015-16 fiscalyear, the appropriations (Gann) limit for the same, and associated resolutions.


We truly live in a beautiful, vibrant community with friendly people, natural splendor, and a wonderful sense of

place. These are all elements necessary in finding inspiration to live, love, and enjoy life. The highest priority of

the Lakeport City Council, its staff, and volunteers, is to maintain and grow your enjoyment of those things.

That was our message in 2014, and it continues on as we plan for the upcoming fiscal year. The City Council has

set its sights on doing just that through its budget. It establishes goals to enhance our participation in regional

economic development activities; improve the safety, health, and security of it citizenry; and bolster service

delivery by reinforcing the City’s commitment to its people.

The 2015-16 Fiscal year, will be one of ongoing projects and completion of those that have been planned,

funded, and are now coming to completion. This will be a year of bringing these planning efforts to fruition.

2014-15 FISCAL YEAR IN REVIEW

It was a very busy year for the City’s dedicated and hardworking staff. Long hours and hard work were involved

in the planning of several critical projects, including the Downtown Main Street revitalization, USDA water and

sewer infrastructure rehab, and various road resurfacing and rehab efforts, just to name a few. This was in

addition to the regular day-to-day work that staff attended to. This year will be time to see these through and

to deliver to Lakeport what was promised.

These are just some of the accomplishments my staff realized in 2014-15:

•

The majority of water projects funded by the USDA were completed, including reconditioning of theground water storage tanks and replacement of water meters.

• Beautiful new docks out at Library Park. Even the pouring rain during the ribbon cutting did not diminish

the excitement from the community and boaters of Lake County. With a portion of a $10,000 contribution

from the Lakeport Rotary, solar lights were added to the docks which create a new ambiance to our docks

and Library Park.

•

Road projects completed during the year included:

• Parallel Drive

• Mellor Drive

Meeting Date: 06/16/2015 Page 1 Agenda Item #VII.E.1.


32/309

• Various neighborhood streets

• A new home for the Lakeport Police Department. The building which previously housed the Social

Security Department on South Main Street was a great relocation for the new facility. We capitalized on

the opportunity, and acquired the building using the most cost effective resources available. The City was

able to finance the project with a low interest rate loan through the USDA Community Facilities Program.

The Police Department is scheduled to move in July 2015.

• New financial and customer service software implemented. This is a great asset to our Finance

Department, the community, and to our organization as a whole. In fact, this budget was built entirelywithin it. Accounting, reporting, budgeting, and customer service are enhanced and made more effective

with this new system. And it is the result of the tremendous effort and dedication to the project by the

Finance Department staff that made it possible. Currently they are engaged in troubleshooting the bugs,

but overall implementation has been successful.

•

New grant funding was awarded to the City. We were successful in obtaining economic development

funding in two components from the Community Development Block Grant Program in 2014. One is for

the continuation of a successful business loan program the City initiated many years ago. The other is to

conduct a planning and feasibility study on a lake front promenade. Due to new changes in regulations,

the City is anticipating to begin its business loan program this summer and begin the lake front planning to

determine how to best blend open space public access, and park aesthetics and uses, with potential

commercial uses to benefit the community.• For the third year in a row the City received the Distinguished Budget Presentation Award from GFOA.

• The General Plan and Sphere of Influence has been updated. This includes the South Main Street and

Soda Bay Road. City representatives have met with several businesses down the corridor who are looking

forward to being part of the City of Lakeport and receiving its high-quality water.

• Management continues to reach out to local businesses with a personal visit to each. Dozens have been

visited so far. It is not only an opportunity to hear from them as to their needs, but also it is an

opportunity for staff to share with them the opportunities to grow and network. As difficult as it may be

for the management team to pull away from their ongoing duties to get out and make those rounds, the

reward of gratitude from a listened to business community always outweighs the difficulties.

•

The City of Lakeport continues to support and lead the regional economic efforts through the RegionalEconomic Development Committee. Partnering with local colleges, tribes, business and civic groups, the

City of Clearlake, and the County of Lake, we made significant progress to creating a business environment

of collaboration, communication, and support. Some of the regional efforts accomplished by the Regional

Economic Development Committee are, the chalk wall, “I love Lake County because of…” leading to the

first annual Leadership Summit in Lucerne. The City continues to strive to ensure our businesses thrive

and to promote investment from outside the region.

•

Working closely with developers, we helped complete a new housing project in 2014, Bella Vista, offering

quality 48-unit residences for dozens of low- and moderate-income senior citizens who have chosen

Lakeport to live out their golden years. Part of this effort involved tailoring our policies to move the

project forward. In the end, it was an incredible triumph. Now in 2015, the same developer is now

beginning the process for another 32 units of housing for low- and moderate-income seniors. We alsowere successful in securing grant funding in 2014 to support low-income residents in home rehabilitation

and first-time homebuyer assistance; funding is still available.

• We made some great additions to our team and were successful in retaining a few in the face of

temptations of higher pay and benefits from elsewhere. But we hold ourselves to a high standard as well,

promoting transparency and accountability in everything we do.

Finally, we did all this under significant fiscal constraint. Revenues are up but so are our liabilities; promises of

the past will continue to affect our progress in the future. We have begun planning to meet those

commitments, and I am confident that we will do so while still maintaining the highest level of service possible.



33/309

THE BUDGET YEAR, 2015-16

Working closely with staff, the City Council, and the Management Team, I have developed a budget strategy to

complete the planning work we’ve started and deliver the highest quality municipal services at the lowest

possible cost.

We began our process differently from years past. We started much earlier (in December) by meeting with line

staff to create a framework within which a budget would be built. Management asked seminal questions of

their staff relating to needs, hopes, working conditions, and general sentiments. We even went so far as to

gauge community and organizational pride. The results of this process were in some ways expected but in otherways caused us to focus our attention on important issues.

During the Council-Management strategic planning and goals setting session in March, the five City-wide goals—

first established over two years ago—were reiterated as overarching, ongoing objectives. Council has shown

strong support to continue making progress in these five areas, which are as follows in no particular order:

• Maintain strong Council/staff relations and encourage leadership development

• Strengthen community and regional involvement

• Establish and promote effective public outreach efforts

• Enhance activities and programs to support local and regional economic development

•

Focus efforts on infrastructure

Their support in this endeavor was strengthened further by emphasizing the following projects and objectives as

their priorities in 2015-16. These are presented in order of strongest support by Council:

1.

Complete Lakefront Strategic Plan

2. Complete Annexation of South Main Street and Soda Bay Road

3. Retain authorized police staffing and resubmission of SRO grant

4. Continue road projects as funds are available

5. Increase Neighborhood Watch and other community programs

My job as the City Manager is to implement programs, activities, and directives to meet these goals.Management has tailored their individual departmental goals with these priorities in mind and structured their

budgets accordingly. Additional priorities also were identified during the budget process, and we worked to

finance those activities accordingly. Specifically, I have asked them to focus on activities that enhance public

safety, reduce costs (particularly in regards to long-term liabilities), and bolster civic engagement.

The Lakeport Police Department increased the City’s Neighborhood Watch program from zero to five in the last

two years. Efforts will continue to increase the number of Neighborhood Watch areas. This is one of the

primary areas where residents can help their neighborhoods be safe. No matter how many police officers any

city employs the best defense for crime in a neighborhood is neighbors watching out for each other. The City

will continue its National Night out event in hopes of bringing more awareness to safety and community

policing.

Solar power is not only a viable, environmentally responsible resource, it also has the potential to generatesignificant cost savings. Council has voiced strong support for the City to pursue its implementation, and it will

be a key focus for us in the coming year.

One of our greatest cost challenges in the 2015-16 and future budgets is in the realm of pensions and retiree

health insurance obligations. CalPERS, in its most recent attempt at ensuring the pension fund’s solvency, has

levied on us significant increased to our required contributions. Budgetarily, these increases mean

appropriation reductions elsewhere. This was not unexpected but, nonetheless, makes it no easier to navigate.

Without exception these changes continue to increase the cost of retirement funding for the City. But we look

to take steps to restructure some of our imposed obligations to realize budget relief and reduce long-term cost.



34/309

We look to do the same in regards to other post-employment benefits (OPEB), through execution of a strategy

to begin prefunding the City’s obligation to provide retirement health benefits, which are increasingly

significant.

OPERATIONAL HIGHLIGHTS

Fiscal year 2014-15 was the year of capital projects. In 2015-16, project completion will be our mantra. The

following are the highlights of what’s to come:

•

Staffing: We aim to fully staff our City ranks to relieve the heavy load carried, particularly by the

Management Team. Although we all continue to wear many different hats, the goal is to prevent burn-out from overwork while maintaining a challenging work environment for all staff members.

• Communication and cooperation: The changes we have made, and will continue to make, to our

Community Development Department will result in fostering new opportunities of communication and

cooperation with our citizenry, particularly our business community. We look to renew and strengthen

enduring relationships with businesses and residents. We will better our communication with them as we

enhance customer service. Partnerships are critical in this regard, and we are committed to leading the

way.

• Service delivery: Finding efficiencies in the manner and method of the services we provide has been a

tenet of ours since my tenure as City Manager began. This year will be no different as we look to reduce

costs through the implementation of best practices, including harnessing opportunities presented throughadvancements in technology. Additionally, we look to take on the challenge of expanding our customer

service responsibilities, incorporating all commercial solid waste billing.

• Restructuring long-term obligations: as was mentioned earlier, analyzing our entire obligation portfolio

will be a critical focus. Therein lies opportunity to free up future resources to maintain service levels

beyond the current year. This includes taking a close look at pension and OPEB cost structures and

strategies to reduce them.

• Maintaining a strong push for economic development: We must maintain our involvement in promoting

not only our city, but the region. Collaboration has always been the key, and pushing forward will take

strong will and determination from every stakeholder. The City will continue to lead in this endeavor.

•

Implementing self-funded health insurance: As a proud part of a forward-thinking Risk Managementcollaborative, REMIF, we look forward to implementing a new program to provide high-quality health

insurance coverage to the City’s employees at a substantially reduced cost. It will be a tremendous

undertaking, but well worth the effort.

FINANCIAL HIGHLIGHTS

I am proud to present a balanced operating budget for fiscal year 2015-16. Through the use of regular revenues

to fund ongoing costs, as well as one-time revenues to fund irregular or one-time expenditures, the general fund

remains well capitalized with a strong reserve, while water and sewer funds strengthen further, even engaging

in capital projects all but infeasible to fund with existing revenues just a few years ago.

REVENUES

General revenues driven by sales tax continue to improve. Sales tax in particular is our most important revenuesource and the reason our focus on economic development is so critical. We have taken a careful approach at

estimating where these revenues might lead and monitor them quarterly.

• Sales tax revenues—including those derived from Measure I—continue to trend positively. We estimate

this source to increase by 2-3% from the prior fiscal year, largely due to greater consumer spending in the

City’s transportation sector. The trend in this particular area of sales tax generation, however, is showing

signs of weakness as gas prices continue to remain low. Revenue estimations may need to be revised at

mid-year if prices remain lower relative to years past.



35/309

• Property tax revenue in fiscal year 2015-16 will remain steady with little effective growth. It is the second

most influential general revenue source but a distant one compared to sales tax. Regardless, as the

housing market continues to improve, so does the City’s fiscal well-being.

• State and federal public safety grants will be maintained in fiscal year 2015-16. This is a significant

resource to support our Police Department, without which the City would face significant difficulty

maintaining public safety service levels. We expect to continue receiving revenue from this source into

fiscal year 2016-17.

•

Franchise fees, permit fees, fees for service, and other charges are expected to remain flat over the courseof the fiscal year with possible decrease. These revenues go to support general City operations, such as

building, engineering, and planning services.

•

All other general fund revenues are estimated to remain relatively unchanged from the prior fiscal year.

The biggest difference from prior years reflects an accounting revision to how trash billings will be

handled.

The City will continue to serve as the Successor Agency to the former RDA and will be entitled to an

administrative allowances to offset operating costs associated with the dissolution of the agency and the

retirement of its obligations. This is an important financial resource to the City in ensuring a smooth transition

away from redevelopment, but it is at risk of further state intervention and changes to redevelopment law.

Water and sewer enterprise activities will continue to experience increased costs; however, the restructuredwater and sewer rate schedules will continue to sustain these enterprise activities, with a focus on infrastructure

rehabilitation and reserve building.

Funding from other agencies is expected to decrease with the loss of Indian gaming money and reduced

highway user tax (HUTA) allocations.

We will continue to evaluate and recommend changes to the City’s fee structure to ensure fiscal sustainability in

those activities that have specific benefit to users. Also, we expect to reach finality on the issue of the South

Main Street annexation and in other areas that promote responsible and effective community growth.

Finally, we will continue to explore new sources of revenue aggressively to ensure the City can maintain vital

services to the community, including public safety, infrastructure improvements, and parks and recreation.

EXPENDITURES

The management team has been relentless in making sure that the City’s budget remains structurally balanced.

This was accomplished through a team effort.

The following are changes of note in fiscal year 2015-16:

• Total city-wide revenues will increase by over $3.2 million, primarily resulting from USDA grant and loan

proceeds.

• Salaries and benefits will increase by over 14% ($601K) from filling vacant, budgeted positions and to

cover increased health and pension costs. Please see the personnel schedule later in this document for

additional detail on recommended staffing changes.

•

Operating expenditures will decrease by nearly 20% ($795K) resulting primarily from an accountingchange to how the City passes revenue to its franchise solid waste hauler. However, reductions in this

class are also the product of decreased professional services in support of USDA projects as well as the use

of temporary staffing help.

• Loans and grants will increase by 61% (205K) as we look to fully implement our business loan program,

funded by the recently awarded CDBG grant of $400,000.

• Capital expenditures are expected to total more than $10.9 million as we complete the majority of USDA

water and sewer projects, various road improvements, Carnegie Library renovation, and well as the

Downtown Main Street revitalization, all of which are so vital to our economic development efforts.



36/309

CAPITAL HIGHLIGHTS

This Budget includes a comprehensive Capital Improvement Program (CIP) project adopted by Council in the

2013-14 fiscal year. The CIP includes estimated funding sources; however, available or anticipated funding

sources may not be sufficient to meet all the needs identified therein. Our goal is to focus on those projects

which will yield the greatest return on investment or that are in the most urgent need of attention. Grant

funding is something where we will spend more time in identifying and procuring.

I am recommending specific projects and capital outlays for 2015-16 that represent the most critical of the City’s

needs and the best use of resources for capital purposes. The following are some of particular note. A full listcan be found in the Budget in Brief Section.

ROAD PROJECTS:

INFRASTRUCTURE:

VEHICLES AND EQUIPMENT:

The capital outlay plan that I have proposed, unfortunately, is not sustainable with ongoing resources beyond

this upcoming year and is funded almost entirely out of one-time sources, including long-term, low-interest

loans and grants. It does not result in a reduction of spending elsewhere. No new additional staff are expected

to be needed to complete these projects, as most of the work will be done by outside contractors. Nonetheless,

it is a critical investment for us to make in addressing our aging infrastructure and to support our efforts to grow

our local economy.

Downtown Main Street revitalization 1,925,000

Bevins Street Rehab 330,000

South Main Street 61,000

Pothole repair and misc 50,000

Eleventh Street - dig-outs, crack repair, striping, etc. 20,000

Beach Street Overlay 8,000

Valley gutter at Lakeport Blvd and S. Main 8,000

Total 2,402,000

USDA Sewer Project 4,000,000

USDA Water Project 2,500,000

Lakeshore Storm Damage Repair 775,000

Carnegie Library rehab 300,000

Water main replacement - Giselman 180,000

Storm Drain Repair, North Main (USDA project) 150,000

Sewer main replacement, First Street 25,000

Storage bulding, pumps 15,000

Sewer main replacement, Second Street 11,000

Total 7,956,000

Patch truck - lease 60,000

Generator replacement, S7 40kw 1970 35,000

Generator replacement, S14 30kw 1961 30,000

Utility Wagon - PW Director 27,000

Community Development software, Smartgov 20,000

Sewer camera 19,000

A/V and technology improvements 15,000

Telephone system replacement - City-wide 15,000

Total 221,000



37/309

ECONOMIC DEVELOPMENT

Local businesses have suffered tremendously over the past several years, and the focus of our economic

development efforts must remain on business retention. The City’s commitment to economic development

must be maintained through active advisement by the Lakeport Economic Development Advisory Committee

(LEDAC) and in collaboration with the Main Street Association, the Chamber of Commerce, Regional Economic

Development Association and County Tourism.

Staff has been very active in pursuing a regional economic development approach. The County of Lake, with

approximately 64,000 population, is not much more populated that a mid-size city in California. It is importantfor both the City of Lakeport and Clearlake, to partner with the County of Lake in marketing and promoting the

area through a regional approach. As funding becomes scarce for activities outside of core municipal services,

the need for regional cooperation becomes more apparent. A working group from both cities and the County

continues with regular meetings to discuss the opportunities and the structure of a regional economic entity. It

is important to remember that as our regional partners prosper, so do we.

At this time the City has approximately $2 million in redevelopment bond proceeds, $1.9 million of which I am

recommend be targeted at Downtown Main Street for the coming year. This will grow our efforts to promote

economic development, tourism, and economic vitality for the City.

FINANCIAL POSITION

During the past five years I have been with the City of Lakeport, my approach to the budget process has beenconservative in estimating available resources and diligent in controlling spending. This has led to a current

projected year-end surplus and fortification of the City’s general fund reserve. We estimate the total reserve to

begin the 2015-16 fiscal year at 62% of budgeted appropriations, general reserves being at the requisite 25%.

The Management Team has been dedicated to cost savings whenever possible and watchful of their

expenditures so that the need of use of reserves is limited, if necessary at all.

I am proposing a balanced general fund for fiscal year 2015-16 with a recommended use of an estimated surplus

from the past four fiscal years of $304,671. This will result in an estimated budgetary surplus of $49,739, which I

recommend be retained as reserve for future use or to maintain budgetary appropriations should revenue

estimates come up short. I believe the current reserve is adequate to ensure financial stability and do not

recommend adding to it beyond that purpose. Beyond use of the past surplus, I am not recommending any

additional use of the reserves.As was forecast in the utility rate study, the water operating fund is expected to be adequate to fund operations.

With the revenues from the rate restructuring, I expect water enterprise operations to continue recapitalizing its

reserves with funding available for additional investments in infrastructure and other capital items.

The sewer operating fund is expected to be in a more favorable position, as current operational costs should be

less than available revenues from customers. Like the water enterprise, the sewer operating fund will be

devoted to building up the reserve and engaging in much need capital improvements beyond those funded by

the USDA.

LOOKING AHEAD

My recommended 2015-16 budget is a prudent and careful expenditure plan focusing on project completion and

service effectiveness. Some of it is funded by one-time revenue sources—such as grant and loan funding—andavailable fund balance that has accumulated from past budgetary surpluses. Operationally, it is structurally

balanced and sustainable.

As I mentioned last year, our activities related to capital investment were not sustainable in the long-term. New

projects, funded by general revenues in particular, will be increasingly difficult to plan and execute. What we

have done and will complete this year was absolutely necessary. Finding new resources to push future capital

projects forward will be just as necessary. With prudent fiscal, operational, and capital management, however,

our efforts to work together for our community’s success will bear fruit.



38/309

I want to thank the entire staff of the City of Lakeport for the hard work and endurance they’ve demonstrated

over the last few years. I have been impressed by what they’ve achieved with such limited resources. To my

Management Team, I owe particular thanks. Preparation of this budget would not have been possible without

their planning efforts and willingness to work collaboratively with the City’s best interest at heart.

And to the City Council, again I praise you for the leadership you have demonstrated and extend my sincerest

gratitude for the trust you place in your professional management team. As always, your support makes our job

more rewarding and compels us to perform at our best.

OPTIONS:

1. Approve and adopt the budget as recommended.

2. Do not approve but provide direction to staff.

FISCAL IMPACT:

None $ $20,903,005 Budgeted Item? Yes No



Comments:

SUGGESTED MOTIONS:

Move to adopt a resolution approving the recommended budget for the City of Lakeport and its component

units, authorize the City Manager to expend the appropriations found therein, and adopt a resolution approving

the appropriations limit of $10,872,913 for the fiscal year 2015-16.

Attachments: 2015-16 Budget Document (draft recommended)Resolution Adopting Budget

2015-16 Appropriations (Gann) Limit Resolution



39/309

Lake ort California

City of Lakeport

Annual Budget (RECOMMENDED)

Fiscal Year 2015-2016

Working together for our community’s succes


40/309

THIS P AGE INTENTIONALLY LEFT BLANK


41/309

CITY OF LAKEPORT, CALIFORNIA

A NNUAL BUDGET

FISCAL YEAR 2015-2016

Martin ScheelMayor and Boards Chair

Stacey MattinaMayor Pro TemBoards Vice Chair

Mireya TurnerCouncil Member

Kenneth ParletCouncil Member

Marc SpillmanCouncil Member

City CouncilRedevelopment Successor Agency Board ofDirectorsSewer District Board of Directors

GOVERNING BODY ADVISORY COMMITTEES/COMMISSIONS

Lakeport Planning CommissionParks and Recreation CommissionTraffic Safety Advisory Committee ADA CommitteeLakeport Economic Development Advisory Committee(LEDAC)

Margaret SilveiraCity Manager

Janel ChapmanCity Clerk

David RudermanCity Attorney

Brad RasumssenChief of Police

Mark BranniganPublic Works Director

Daniel BuffaloFinance/IT Director

Kelly Buendia Administrative Services Director

Kevin IngramCommunity Development Director

EXECUTIVE MANAGEMENT TEAM


42/309

THIS P AGE INTENTIONALLY LEFT BLANK


43/309

TABLE OF CONTENTS

City Organizational Chart ....................................................................................................................................... i

Mission and Vision ................................................................................................................................................ ii

City-Wide Goals .................................................................................................................................................... iii City Manager’s Budget Message .......................................................................................................................... 1

Community Profile ............................................................................................................................................... 11

Budget in Brief ..................................................................................................................................................... 15

City-Wide Compared ................................................................................................................................... 15

General Fund Compared............................................................................................................................. 16

Historical Revenue Summary ...................................................................................................................... 17

Historical Expenditure Summary ................................................................................................................. 19

Expenditures by Department ....................................................................................................................... 21

Department Expenditure Detail ................................................................................................................... 22

Sources and Uses for Fiscal Year 2015-16 ................................................................................................ 23

Sources ....................................................................................................................................................... 24

Uses ............................................................................................................................................................ 25

Property Tax Distribution ............................................................................................................................. 26

Sales Tax Distribution ................................................................................................................................. 27

Measure I .................................................................................................................................................... 28

Westshore Pool ........................................................................................................................................... 29

Capital Expenditures ................................................................................................................................... 30

Charts and Graphs .............................................................................................................................................. 32

Fund Summaries ................................................................................................................................................. 37

Governmental Funds ....................................................................................................................................... 39

General Fund .............................................................................................................................................. 42

Capital Projects ........................................................................................................................................... 43

Debt Service ................................................................................................................................................ 44

Highway User Tax (HUTA) .......................................................................................................................... 45

Prop 172 Public Safety ................................................................................................................................ 46 Lakeport Housing Program (HUD) .............................................................................................................. 47

CDBG Economic Program Income ............................................................................................................. 48

BSCC Law Enforcement ............................................................................................................................. 49

Low-Mod Housing ....................................................................................................................................... 50

CDBG Housing Program Income ................................................................................................................ 51


44/309

Emergency Housing Assistance ................................................................................................................. 52

CDBG Microenterprise Fund ....................................................................................................................... 53

Business Stabilization Loan Fund ............................................................................................................... 54

2012 HOME Grant ....................................................................................................................................... 55

Tenth Street Drainage ................................................................................................................................. 56 Lakeport Blvd Improvement ........................................................................................................................ 57

South Main Improvement ............................................................................................................................ 58

Parkside Traffic Mitigation ........................................................................................................................... 59

Parallel/Bevins Storm water Maintenance .................................................................................................. 60

Lakeshore Storm Damage Repair ............................................................................................................... 61

Storm Drainage ........................................................................................................................................... 62

Lakeshore Blvd HSIPL (Safety) .................................................................................................................. 63

Proprietary ....................................................................................................................................................... 65

Water O&M .................................................................................................................................................. 67

Water Expansion ......................................................................................................................................... 68

USDA Water Project .................................................................................................................................... 69

Sewer O&M ................................................................................................................................................. 70

Sewer Expansion ........................................................................................................................................ 71

USDA Sewer Project ................................................................................................................................... 72

91-1 CLMSD Sewer Assessment District .................................................................................................... 73

Internal Service Fund – Risk Management and Insurance ......................................................................... 74

Fiduciary .......................................................................................................................................................... 75

Redevelopment Obligation Retirement Fund .............................................................................................. 76

Operating Budgets .............................................................................................................................................. 77

Non-Departmental ........................................................................................................................................... 78

Legislative ....................................................................................................................................................... 79

Administration .................................................................................................................................................. 83

City Manager ............................................................................................................................................... 83

City Clerk ..................................................................................................................................................... 87

Administrative Services – Human Resources ............................................................................................. 91 Economic Development .............................................................................................................................. 96

City Attorney .................................................................................................................................................. 100

Finance .......................................................................................................................................................... 101

Community Development .............................................................................................................................. 106

Planning..................................................................................................................................................... 106


45/309

Building ...................................................................................................................................................... 109

Housing ..................................................................................................................................................... 112

Engineering ................................................................................................................................................... 115

Police ............................................................................................................................................................. 117

Public Works ................................................................................................................................................. 121 Administration and Compliance ................................................................................................................ 121

Roads and Infrastructure ........................................................................................................................... 122

Parks, Buildings and Grounds ................................................................................................................... 124

Westshore Pool ......................................................................................................................................... 126

Water Operations and Maintenance ......................................................................................................... 129

Sewer Operations & Maintenance ............................................................................................................ 131

CLMSD Special Projects ........................................................................................................................... 133

Capital Improvement Program (CIP) ................................................................................................................. 135

Comprehensive CIP Project List ................................................................................................................... 137

CIP Project List by Primary Fund .................................................................................................................. 140

CIP Project List by Managing Department .................................................................................................... 143

Project Detail ................................................................................................................................................. 146

Attachments ...................................................................................................................................................... 229

Budget Resolution ......................................................................................................................................... 231

Gann Limit Resolution ................................................................................................................................... 233

Gann Limit Calculation .................................................................................................................................. 233

Appendices ........................................................................................................................................................ 235

Transfers Schedule ....................................................................................................................................... 237

Debt Schedules ............................................................................................................................................. 239

Personnel Schedules .................................................................................................................................... 242

Position Summary ..................................................................................................................................... 242

Department Personnel .............................................................................................................................. 243

Glossary of Terms ......................................................................................................................................... 245

Accounting Structure ..................................................................................................................................... 250

Financial/Budget Policies .............................................................................................................................. 251 Financial Management Policies .................................................................................................................... 253

Budget Schedule ........................................................................................................................................... 256


46/309


47/309

Page | i

CITY ORGANIZATIONAL CHART

Citizens of Lakeport

City CouncilCity of Lakeport Municipal Sewer District Board of DirectorsRedevelopment Successor Agency Board of Directors

City ManagerCity Attorney

City Clerk

Finance AdministrativeServices

PoliceCommunityDevelopment

Engineering &IT

Public Worksand Utilities


48/309

Date post:	07-Aug-2018
Category:	Documents
Upload:	lakeconews
View:	216 times
Download:	0 times

061615 Lakeport City Council - Recommended budget and water conservation resolution

Documents