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To-Be Process Review WorkshopHuman Resources

Special Merit Pay, Awards, andOff Cycle Processing

Location: ROSS Building

Room: 130

Time: 8:00 am - 12:00 pm

Date: 9/15/05

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Welcome!

Introductions of Group

Representatives from: HR & Payroll West Lafayette HR & Payroll Calumet

HR & Payroll Ft. Wayne

HR & Payroll North Central

One Purdue HR team members

Business Managers

Physical Facilities

Housing & Food Services

Facilitated by: Troy Markusson (BearingPoint)

With input from: Rick Miller (Purdue)

Julie Gregory (Purdue) Greg Gick (Purdue)

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Workshop Logistics

Tent Cards

Rest Rooms

Break

Parking Lot

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Workshop Agenda

1. Introduction

2. Off Cycle Processing3. Capture Issues in the

Parking Lot4. Discuss Next Steps

5. Adjourn

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Off-cycle Payrolls in SAP

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Off-cycle Options in SAP

Correction Run

Bonus Run

On Demand

Replacement Check Reverse Payment

Manual Adjustment

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Off Cycle Workbench

General screen where payroll history can be

viewed as well as all off-cycle processing Typically provide access to other

departments (HR, Benefits, Time) to viewpayroll stubs

Security can be set so other groups can only viewpayroll stubs and not run any other functionality

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Off Cycle Workbench

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Off Cycle Workbench Pay

Stub

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Correction Run

Reruns the last payroll with master data changes andpays difference

Correction run may be missed time, newhire/termination, change in pay, change in benefits,

refund of any deduction, etc. Can be run on an individual basis or can be run as a

mass run

Can be set to default a check, or can be defaulted offof the employees Bank Details (infotype 0009)

Posting to Accounting and posting to AccountsPayable will also take place

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Correction Run Individual

Employee SAP

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Correction Run Multiple

Employees - SAP

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Bonus Run

Pays any bonuses that are not a part of the regular payroll

Pays any wage types that exist on the Additional Off-CyclePayments infotype (0267)

Will be run as part of separate payroll run (will not be attachedto any regular pay period)

Can be run on an individual basis or can be run as a mass run

Can be set to default a check, or can be defaulted off of theemployees Bank Details (infotype 0009)

Posting to Accounting and posting to Accounts Payable will alsotake place

Awards

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Bonus Run Multiple

Employees Awards will be loaded into SAP via special load

program to populate infotype 0267 for all employees

Run through payroll driver for all employees whoare receiving Special Merit Pay

Will be paid based on Bank Details infotype (0009)

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Additional Off-Cycle Payments Infotype (0267)

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Bonus Run Individual

Employee SAP

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Bonus Run Multiple

Employees SAP

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On Demand

Run a future payroll early

Typically used when someone is terminated and we want to getfinal check to employee early

Can run either one payroll into the future or multiple payrolls

Can be set to default a check, or can be defaulted off of theemployees Bank Details (infotype 0009)

Posting to Accounting and posting to Accounts Payable will alsotake place

Payroll will be skipped for employee when the regular payrollruns

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On Demand (Single Payroll)

SAP

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On Demand (Multiple

Payrolls) SAP

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Replacement Check

Reprints a check that was lost or destroyed

Two options:1. Void old check number and reissue with new check number

2. Do not void old check number. Simply reprint check. Usually used if check is in hand

No Posting to Accounting or Accounts Payablerequired

Can also replace a returned Direct Deposit (orpartial) by Check

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Replacement Check SAP

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Reverse Payment

Reverses a check or direct deposit already processed

Usually used in conjunction with correction to get thecorrect amount to the employee

Posting to Accounting and Accounts Payable is

reversed next time Payroll is run for employee

Process is usually to void a payment, update masterdata, and reissue payment as a Correction Run, if

necessary

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Reverse Payment SAP

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Manual Adjustment

Used to update YTD amounts in SAP

Can Post to Accounting and Accounts Payable ifnecessary

Can be processed throughout the year as these

occur, or can be processed after year-end hascompleted for a previous year

Will be used to update year-to-dates if cross year

overpayment is paid back by personal check

Can use Batch Processing to update multipleemployees through a spreadsheet

Utilizes Adjustment Workbench

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Adjustment Workbench SAP

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Adjustment Workbench SAP

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