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To-Be Process Review WorkshopHuman Resources
Special Merit Pay, Awards, andOff Cycle Processing
Location: ROSS Building
Room: 130
Time: 8:00 am - 12:00 pm
Date: 9/15/05
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Welcome!
Introductions of Group
Representatives from: HR & Payroll West Lafayette HR & Payroll Calumet
HR & Payroll Ft. Wayne
HR & Payroll North Central
One Purdue HR team members
Business Managers
Physical Facilities
Housing & Food Services
Facilitated by: Troy Markusson (BearingPoint)
With input from: Rick Miller (Purdue)
Julie Gregory (Purdue) Greg Gick (Purdue)
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Workshop Logistics
Tent Cards
Rest Rooms
Break
Parking Lot
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Workshop Agenda
1. Introduction
2. Off Cycle Processing3. Capture Issues in the
Parking Lot4. Discuss Next Steps
5. Adjourn
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Off-cycle Payrolls in SAP
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Off-cycle Options in SAP
Correction Run
Bonus Run
On Demand
Replacement Check Reverse Payment
Manual Adjustment
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Off Cycle Workbench
General screen where payroll history can be
viewed as well as all off-cycle processing Typically provide access to other
departments (HR, Benefits, Time) to viewpayroll stubs
Security can be set so other groups can only viewpayroll stubs and not run any other functionality
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Off Cycle Workbench
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Off Cycle Workbench Pay
Stub
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Correction Run
Reruns the last payroll with master data changes andpays difference
Correction run may be missed time, newhire/termination, change in pay, change in benefits,
refund of any deduction, etc. Can be run on an individual basis or can be run as a
mass run
Can be set to default a check, or can be defaulted offof the employees Bank Details (infotype 0009)
Posting to Accounting and posting to AccountsPayable will also take place
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Correction Run Individual
Employee SAP
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Correction Run Multiple
Employees - SAP
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Bonus Run
Pays any bonuses that are not a part of the regular payroll
Pays any wage types that exist on the Additional Off-CyclePayments infotype (0267)
Will be run as part of separate payroll run (will not be attachedto any regular pay period)
Can be run on an individual basis or can be run as a mass run
Can be set to default a check, or can be defaulted off of theemployees Bank Details (infotype 0009)
Posting to Accounting and posting to Accounts Payable will alsotake place
Awards
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Bonus Run Multiple
Employees Awards will be loaded into SAP via special load
program to populate infotype 0267 for all employees
Run through payroll driver for all employees whoare receiving Special Merit Pay
Will be paid based on Bank Details infotype (0009)
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Additional Off-Cycle Payments Infotype (0267)
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Bonus Run Individual
Employee SAP
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Bonus Run Multiple
Employees SAP
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On Demand
Run a future payroll early
Typically used when someone is terminated and we want to getfinal check to employee early
Can run either one payroll into the future or multiple payrolls
Can be set to default a check, or can be defaulted off of theemployees Bank Details (infotype 0009)
Posting to Accounting and posting to Accounts Payable will alsotake place
Payroll will be skipped for employee when the regular payrollruns
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On Demand (Single Payroll)
SAP
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On Demand (Multiple
Payrolls) SAP
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Replacement Check
Reprints a check that was lost or destroyed
Two options:1. Void old check number and reissue with new check number
2. Do not void old check number. Simply reprint check. Usually used if check is in hand
No Posting to Accounting or Accounts Payablerequired
Can also replace a returned Direct Deposit (orpartial) by Check
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Replacement Check SAP
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Reverse Payment
Reverses a check or direct deposit already processed
Usually used in conjunction with correction to get thecorrect amount to the employee
Posting to Accounting and Accounts Payable is
reversed next time Payroll is run for employee
Process is usually to void a payment, update masterdata, and reissue payment as a Correction Run, if
necessary
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Reverse Payment SAP
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Manual Adjustment
Used to update YTD amounts in SAP
Can Post to Accounting and Accounts Payable ifnecessary
Can be processed throughout the year as these
occur, or can be processed after year-end hascompleted for a previous year
Will be used to update year-to-dates if cross year
overpayment is paid back by personal check
Can use Batch Processing to update multipleemployees through a spreadsheet
Utilizes Adjustment Workbench
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Adjustment Workbench SAP
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Adjustment Workbench SAP
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