CITY COUNCIL – WORK SESSION AGENDA Tuesday, September 1, 2015 5:00 p.m. Lewis Room – Winsted City Hall Mission Statement “The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a hometown atmosphere.” I. Call to Order II. Controlled Fire Department Burn – 340 McLeod Avenue West III. TIF District Creation IV. Police Department Rifles V. Other VI. Adjourn Winsted City Hall 201 - 1 st St. N. Winsted, MN 55395 320-485-2366 www.winsted.mn.us ~ The Lewis Room is located in the southwest corner of the main level of Winsted City Hall ~
Transcript
CITY COUNCIL – WORK SESSION AGENDA
Tuesday, September 1, 2015 5:00 p.m.
Lewis Room – Winsted City Hall
Mission Statement
“The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a hometown atmosphere.”
I. Call to Order
II. Controlled Fire Department Burn – 340 McLeod Avenue West
III. TIF District Creation
IV. Police Department Rifles
V. Other
VI. Adjourn
Winsted City Hall 201 - 1st St. N.
Winsted, MN 55395 320-485-2366
www.winsted.mn.us
~ The Lewis Room is located in the southwest corner of the main level of Winsted City Hall ~
Meeting Date: September 1st, 2015 Submitted By: Justin Heldt, Chief of Police City Council Request Subject: Police Purchase of Police Department Rifles BACKGROUND: The Winsted Police Department serves the citizens of the City of Winsted and our primary responsibilities are life safety and to protect property. In carrying out our duties, various equipment is needed to safely and effectively protect life. The law enforcement rifle has long been used as standard law enforcement equipment in many agencies. To this date, the Winsted Police Department has not routinely carried rifles in the squad cars. In 2010, the Winsted Police Department acquired three (3) Colt Semi-Automatic 9mm rifles from the Glencoe Police Department through Minnesota Surplus Services. Since that time, these rifles have not been placed into commission and have become outdated. The Police Department is currently working with the Minnesota Department of Administration to return/dispose of these rifles. In 2015, staff of the Police Department gathered information on new rifles for the Police Department. Quotes have been obtained for the purchase of three (3) new Colt LE Commando .223/5.56 Model LE6933 rifles. Cost of other items needed to equip the rifles to bring them into commission have also been obtained. This information is attached on the following pages. These rifles would be assigned to each squad car in the Police Department fleet and mounted therein. These rifles are the same make/model that surrounding law enforcement agencies have recently put into commission. Using equipment similar to surrounding agencies, such as our Police Department issued .45 caliber duty handguns, ensures that equipment and ammunition can be used interchangeably in the event of a critical incident. Proposed Timeline:
September, 2015 Order rifles and equipment Fall of 2015 Return/Destruction of (3) Colt Semi-Automatic 9mm rifles April, 2016 Receive rifles and equipment April, 2016 Train with rifles and install in squad cars.
FINANCIAL/BUDGET: The funds for the purchase of the rifles and equipment for them would come from the Police Department’s forfeiture fund which has an approximate balance of $20,000.00. OPTIONS: 1) Approve the purchase of three (3) - Colt LE Commando .223/5.56 Model LE6933 rifles and
equipment in an amount not to exceed $7,000. 2) Other. RECOMMENDATION: 3) Approve the purchase of three (3) - Colt LE Commando .223/5.56 Model LE6933 rifles and
equipment in an amount not to exceed $7,000. COUNCIL ACTION: 4) Consider a motion to approve the purchase of three (3) - Colt LE Commando .223/5.56 Model
LE6933 rifles and equipment in an amount not to exceed $7,000.
ATTACHMENTS: 1) Breakdown of quotes received for rifles and equipment. Recommended items are highlighted. 2) Photograph of requested item: Colt LE Commando .223/5.56 Model LE6933.
Rifles (2015)
(a) Firearm – Colt LE Commando .223/5.56 Rifles Model LE6933
Keepers: $1,171.00 each. Total $3,513.00.
Phoenix Distributors: $865.00 each. Total $2,595.00
(b) Different forearm, so light could be attached – (Model #8-MI-MCTAR17G2) Cheaper than Dirt: $124.95 each. Total $374.85.
Primary Arms: $139.95. Total $419.85.
(c) Light – Surefire Scout M600 (P)
Surefire: $369.00 each. Total $1,107.00.
Amazon: $287.62 each. Total: $862.86.
(d) Sling – Magpul Gen 2 MS3 sling (MPI-514.K)
Primary Arms: $47.45 each. Total $142.35.
Magpul: $49.95 each. Total $149.85.
(e) Sling Adapter: Magpul sling adapter (MPI-500)
Streichers: $28.99 each. Total $86.97.
Magpul: $29.95. Total $89.85.
(f) Vehicle Mount –
C.O.P. Shop: (1) Dual gun lock assembly for squad and labor: $450.00
USA Midway – (Trijicon): $83.27 each. Total: $249.81.
(j) Ammo –
Streichers:
- Duty: 200 Round cases: 2 cases at $303.25 each. Total $606.50.
- Practice: 500 Round cases: 5 cases at $220.00 each. Total $1,100.00.
Approximate Total: $6,676.33
CITY COUNCIL – MEETING AGENDA September 1, 2015 – 6:00 PM
City Council Chambers – Winsted City Hall
Mission Statement
“The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a
hometown atmosphere.”
1) MAYOR CALL THE MEETING TO ORDER
a) Pledge of Allegiance
2) CONSENT AGENDA
Items listed below are considered routine and non-controversial by the City. There will be no separate discussion of these items unless requested by a Council Member, staff or citizen. If removed, the item will be discussed at the end of the regular agenda. a) Safety Program Contract – SafeAssure Consultants, Incorporated
Approve a contract with SafeAssure Consultants, Incorporated to provide a safety program for the City of Winsted in the amount of $2,900.
b) Kingsley Street Area Improvements – Open House* Schedule an Open House in the Vollmer Room at City Hall on Tuesday, September 22, 2015, from 4:30 – 7 p.m., to discuss the Kingsley Street Area Improvements project, and provide a notice that a quorum of the City Council may be present at this Open House.
c) Pond Decommissioning – Waste Water Treatment Facility - Final Payment Approve the final payment of $4,382.72 to Fergus Power Pump, Incorporated for the Pond
Decommissioning Project at the Waste Water Treatment Facility.
d) Remediation/Abatement – 121 Baker Avenue East Approve a quote and authorize the City Administrator to execute an agreement with
Kubasch Excavating in an amount not to exceed $6,530.00 to abate the nuisance (i.e. abandoned and dilapidated structures) at 121 Baker Avenue East by the remediation plan provided in Resolution R-15-24 adopted by the City Council on July 7, 2015.
2
e) Emergency Medical Services Drill – October 19, 2015* Approve an Emergency Services Drill to occur at City Hall on Monday evening, October 19, 2015, and provide notice that there may be a quorum of the City Council present at this drill.
f) Ribbon Cutting Ceremony – Luce Line State Trail - September 26, 2015* Approve a $500 payment for the ribbon cutting ceremony for the Luce Line State Trail to be paid out of the General Fund-Park Improvements Parks Fund.
g) Police Department Rifles Purchase
Approve the purchase of three (3) Colt LE Commando .223/5.56 Model LE6933 rifles and equipment for the Winsted Police Department in an amount not to exceed $7,000.
h) Claims
Approve the claims list for September 1, 2015.
3) PUBLIC HEARINGS
a) Annexation Ordinance – Tetra Pak
Consider a motion to adopt Ordinance No. O–15–06 annexing land located in Winsted Township, McLeod County, Minnesota, pursuant to Minnesota Statute § 414.033, subdivision 2(3), which permits annexation by ordinance, and waive the Annexation Fee as listed in the 2015 Fee Schedule.
4) OLD BUSINESS
5) NEW BUSINESS
a) Resolution No. R-15-35 - Public Hearing – Tax Increment Financing District
Consider a motion to adopt Resolution No. R-15-35 calling for a Public Hearing on Tuesday, October 20, 2015, in the City Council Chambers of City Hall, at 6:00 p.m. regarding the establishment of a Tax Increment Financing District.
6) DEPARTMENT REPORT
a) City Clerk-Treasurer 7) OPEN FORUM
Open Forum provides residents with the opportunity to address an issue that is not on the agenda with the City Council. The City Council will not take official action on items discussed during Open Forum, except to refer items to staff for future report or follow through. If you wish to address the City Council please state your name, address and topic that you wish to discuss. Speakers will be limited to five (5) minutes to discuss an issue and the Mayor will limit discussion on any one topic to ten (10) minutes.
3
8) ANNOUNCEMENTS 9) Closed City Council Hearing – 141 Sherman Avenue East
Consider a motion to proceed with “summary enforcement” pursuant to Winsted Municipal Code § 1603.007 and determine whether to order that the nuisance at 141 Sherman Avenue East be terminated or abated, by bringing same in compliance with Winsted City Code.
10) ADJOURN
* Denotes no supporting information included in the packet.
Winsted City Hall 201 - 1st St. N.
Winsted, MN 55395 320-485-2366
www.winsted.mn.us
1 Of 7
The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarifies written and training requirements. The required standards that apply to The City of Winsted are listed below: A.W.A.I.R. MN Statute 182.653
"An employer covered by this section must establish a written Work-place Accident & Injury program that promotes safe & healthful working conditions".
EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38
"The emergency action plan shall be in writing and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies".
CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600
"Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section".
"Evaluating the potential hazards of chemicals, and communicating information concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication program for the work-place..."
RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904
"Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment............"
CONFINED SPACE 29 CFR 1910.146
If the employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program........
RESPIRATORY PROTECTION 29 CFR 1910.134
Written standard operating procedures governing the selection and use of respirators shall be established.
OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95
The employer shall institute a training program for all employees who are exposed to noise at or above an 8-hour time weighted average of 85 decibels, and shall ensure employee participation in such a program.
2 Of 7
BLOODBORNE PATHOGENS 29 CFR 1910.1030
Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure.
POWERED INDUSTRIAL TRUCKS 29 CFR 1910.178
“Only trained and authorized operators shall be permitted to operate a powered industrial truck. Methods shall be devised to train operators in the safe operation of Powered Industrial Trucks”.
GENERAL DUTY CLAUSE PL91-596
"Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees."
PERSONAL PROTECTIVE EQUIPMENT 1926.95 a)
"Application." Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.
OVERHEAD CRANES 1910.179(j)(3)
Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph (j)(1)(ii)(b) of this section, depending upon its activity…………………
ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944
“Training required for each employee and their supervisors must address signs and symptoms of MSD’s, MSD hazards and controls used to address MSD hazards.”
MOBILE EARTHMOVING EQUIPMENT MN RULES 5207.1000
Mobile earth-moving equipment operators and all other employees working on the ground exposed to mobile earth-moving equipment shall be trained in the safe work procedures pertaining to mobile earth-moving equipment and in the recognition of unsafe or hazardous conditions.
3 Of 7
In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man-lifts, and Vehicle-Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart O - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand-Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart O - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know)
4 Of 7
All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and/or Federal OSHA requirements. These programs/policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc. and will be the responsibility of The City of Winsted to obtain as required to comply with OSHA standards. Our contract year will begin on the signing of this proposal/contract. Classroom training will be accomplished at a time convenient to most employees/management and so selected as to disrupt the workday as little as possible. All documents and classroom training produced by SafeAssure Consultants for The City of Winsted are for the sole and express use by The City of Winsted and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes. These changes or additions, when made during a contract year, will be made at no additional cost to The City of Winsted. All written programs/services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse The City of Winsted should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA/OSHA fines that are unrelated to written programs mentioned above.
5 Of 7
ADDENDUM SAFETY PROGRAM RECOMMENDATIONS
The City of Winsted Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) review/modify or write site specific program documented training of all personnel accident investigation simulated OSHA inspection Employee Right to Know/Hazard Communication review/modify or write site specific program documented training of all personnel (general and specific training) various labeling requirements assist with installing and initiating DAMARCO Solutions, LLC, MSDS and data base program Lock Out/Tag Out (Control of Hazardous Energy) review/modify or write site specific program documented training of all personnel Emergency Action Plan review/modify or write site specific program documented training of all personnel Respiratory Protection review/modify or write site specific program documented training of all personnel Bloodborne Pathogens review/modify or write site specific program documented training of all personnel Cranes-Chains-Slings review/modify or write site specific program documented training of all personnel (inspections) Hearing Conservation (Occupational Noise Exposure) review/modify or write site specific program documented training of all personnel decibel testing and documentation Personal Protective Equipment review/modify or write site specific program documented training of all personnel Confined Space review/modify or write site specific program documented training of all personal
6 Of 7
Powered Industrial Trucks/Forklifts review/modify or write site specific program documented training of all personnel testing and licensing Mobile Earthmoving Equipment review/modify or write site specific program documented training of all personal Ergonomics review/modify or write site specific program documented training of all personnel
o job hazards-recognition o control steps o reporting o management leadership requirements o employee participation requirements
General Safety Requirements review/modify or write site specific program documented training of all personnel
The “SafeAssure Advantage”
On-Line training available for AWAIR, EAP, ERTK, ERGO, Bloodborne Safety Committee Advisor Employee Safety Progress Analysis SafeAssure “Client Discount Card” from Fastenal Stores or Catalogs (15% off any item) Job Hazard Analysis (JHA for more hazardous tasks/jobs) Training manual maintenance Safety manual maintenance Documented decibel testing Documented air quality readings-(CO2 testing in shops with 5 or more vehicle capacity) Documented foot-candle readings (if needed) OSHA recordkeeping General Duty Clause Assistance during an actual OSHA inspection General safety recommendations “ALERT” data base Unlimited consulting services
7 Of 7
Contract/ Agreement THIS AGREEMENT is made this first day of September, 2015 between The City of Winsted, Winsted Minnesota, herein referred to as The City of Winsted and SafeAssure Consultants, Inc. 200 S.W. Fourth Street, Willmar, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local/state/national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide, at the time of execution of this contract/agreement, The City of Winsted (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by “The Hartford” insurance companies. SafeAssure further agrees that The City of Winsted will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges The City of Winsted, its agents, members, officers, employees, heirs and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify and hold harmless The City of Winsted, its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of The City of Winsted, and nothing in this agreement shall be considered to create the relationship of an employer/employee. In consideration of this signed agreement/contract, for the period of Twelve Months from the signing month, SafeAssure Consultants, Inc. agrees to provide The City of Winsted, the aforementioned features and services. These features and services include but are not limited to OSHA compliance recommendations and consultations, providing scheduled classroom-training sessions, writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of The City of Winsted.
IN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. TWELVE MONTH CONTRACT X_______________________________ The City of Winsted X_______________________________ The City of Winsted
X 080115
SafeAssure Consultants, Inc. Date
M E M O R A N D U M
Date: August 20, 2015
To: Dan Tienter, City Administrator
From: Jake Saulsbury, P.E.
Subject: Fergus Power Pump, Inc Invoice for Biosolids Landfilling
The purpose of this memo is to present the request for final payment of retainage from Fergus Power Pump, Inc. for removal and disposal of biosolids from the wastewater treatment ponds completed in November of 2014.
Discussion
As outlined in the first payment request as part of this construction contract, a 5 percent retainage in the amount of $4,382.72 was withheld from Fergus Power Pump, Inc. to ensure satisfactory completion of all items under the contract for removal and disposal of biosolids from the treatment ponds in 2014. Fergus Power Pump, Inc. has requested that retainage be released as all contract requirements are now complete.
Recommendation
We have reviewed the request for release of retainage and have determined that all requirements of the contract have been met. Therefore, final payment is recommended to Fergus Power Pump, Inc. in the amount of $4,382.72.
Meeting Date: September 1st, 2015 Submitted By: Justin Heldt, Chief of Police City Council Request Subject: Police Purchase of Police Department Rifles BACKGROUND: The Winsted Police Department serves the citizens of the City of Winsted and our primary responsibilities are life safety and to protect property. In carrying out our duties, various equipment is needed to safely and effectively protect life. The law enforcement rifle has long been used as standard law enforcement equipment in many agencies. To this date, the Winsted Police Department has not routinely carried rifles in the squad cars. In 2010, the Winsted Police Department acquired three (3) Colt Semi-Automatic 9mm rifles from the Glencoe Police Department through Minnesota Surplus Services. Since that time, these rifles have not been placed into commission and have become outdated. The Police Department is currently working with the Minnesota Department of Administration to return/dispose of these rifles. In 2015, staff of the Police Department gathered information on new rifles for the Police Department. Quotes have been obtained for the purchase of three (3) new Colt LE Commando .223/5.56 Model LE6933 rifles. Cost of other items needed to equip the rifles to bring them into commission have also been obtained. This information is attached on the following pages. These rifles would be assigned to each squad car in the Police Department fleet and mounted therein. These rifles are the same make/model that surrounding law enforcement agencies have recently put into commission. Using equipment similar to surrounding agencies, such as our Police Department issued .45 caliber duty handguns, ensures that equipment and ammunition can be used interchangeably in the event of a critical incident. Proposed Timeline:
September, 2015 Order rifles and equipment Fall of 2015 Return/Destruction of (3) Colt Semi-Automatic 9mm rifles April, 2016 Receive rifles and equipment April, 2016 Train with rifles and install in squad cars.
FINANCIAL/BUDGET: The funds for the purchase of the rifles and equipment for them would come from the Police Department’s forfeiture fund which has an approximate balance of $20,000.00. OPTIONS: 1) Approve the purchase of three (3) - Colt LE Commando .223/5.56 Model LE6933 rifles and
equipment in an amount not to exceed $7,000. 2) Other. RECOMMENDATION: 3) Approve the purchase of three (3) - Colt LE Commando .223/5.56 Model LE6933 rifles and
equipment in an amount not to exceed $7,000. COUNCIL ACTION: 4) Consider a motion to approve the purchase of three (3) - Colt LE Commando .223/5.56 Model
LE6933 rifles and equipment in an amount not to exceed $7,000.
ATTACHMENTS: 1) Breakdown of quotes received for rifles and equipment. Recommended items are highlighted. 2) Photograph of requested item: Colt LE Commando .223/5.56 Model LE6933.
Rifles (2015)
(a) Firearm – Colt LE Commando .223/5.56 Rifles Model LE6933
Keepers: $1,171.00 each. Total $3,513.00.
Phoenix Distributors: $865.00 each. Total $2,595.00
(b) Different forearm, so light could be attached – (Model #8-MI-MCTAR17G2) Cheaper than Dirt: $124.95 each. Total $374.85.
Primary Arms: $139.95. Total $419.85.
(c) Light – Surefire Scout M600 (P)
Surefire: $369.00 each. Total $1,107.00.
Amazon: $287.62 each. Total: $862.86.
(d) Sling – Magpul Gen 2 MS3 sling (MPI-514.K)
Primary Arms: $47.45 each. Total $142.35.
Magpul: $49.95 each. Total $149.85.
(e) Sling Adapter: Magpul sling adapter (MPI-500)
Streichers: $28.99 each. Total $86.97.
Magpul: $29.95. Total $89.85.
(f) Vehicle Mount –
C.O.P. Shop: (1) Dual gun lock assembly for squad and labor: $450.00
Paid Chk# 022469 Laura Kosek 9/1/2015 $510.00 City Hall-Janitorial Contract-
Paid Chk# 022470 Leif Jensen's Tree Service 9/1/2015 $250.00 PW-Removal of Maple Tree and SPaid Chk# 022471 McLeod Cty. Sheriff's Office 9/1/2015 $1,220.00 Security for Winsted Summer Fe
Paid Chk# 022472 McCarthy Well Company 9/1/2015 $615.00 Wells-Pump Inspections
Paid Chk# 022473 MCFOA-Region V Training 9/1/2015 $60.00 MCFOA Training-Boelter/KirchofPaid Chk# 022474 McLeod County 9/1/2015 $375.00 Leadership Program - Dan Tient
Paid Chk# 022475 Capital One Commercial 9/1/2015 $241.67 Parks-Repair Supplies
Paid Chk# 022476 Metro Tent Rental, Inc. 9/1/2015 $1,180.00 Winsted Summer Festival-Tent R
Paid Chk# 022477 Metro West Insp. Serv., Inc. 9/1/2015 $1,353.00 Building Permits
Paid Chk# 022478 MN Computer Systems, Inc. 9/1/2015 $376.19 Overage Copy Charges-07/05/15-Paid Chk# 022479 MN Department of Health 9/1/2015 $1,393.00 Comm.Wat.SupplyServ.Conn.Fee-0
Paid Chk# 022480 MVTL Laboratories, Inc. 9/1/2015 $36.00 Water Testing
Paid Chk# 022483 Steven Williams 9/1/2015 $480.00 Computer Technical Support-Cou
Paid Chk# 022484 Jase Witucki 9/1/2015 $25.00 Video Camera Operator-
Paid Chk# 022485 Xcel Energy 9/1/2015 $4,513.03 Electric Utilities-PW
Total Checks $264,000.76
FILTER: None
Meeting Date: September 1, 2015 Submitted By: Dan Tienter, City Administrator City Council Request Subject: Public Hearing – Annexation by Ordinance
BACKGROUND: On July 21, 2015, the City Council (Council) accepted an annexation petition from the Estate of Darleen Gutknecht (Estate) and Tetra Pak Processing Equipment, Inc. (Tetra Pak) (Resolution No. R–15–26). According to the petition, both parties requested the City of Winsted (City) annex approximately 9.99 acres of real estate abutting the current Tetra Pak property.
Upon annexation, the land in question will be acquired by Tetra Pak from the Estate and benefit from access to City utility services, which are necessary for any development activities. While Tetra Pak staff have made no final determinations regarding such development, potential uses could include an additional loading dock and expanded parking. Any new construction will be reviewed by the City as part of the building permit process.
According to Minnesota Statue § 414.033, subdivision 2(b), the City must hold a public hearing regarding the annexation in question and provide a 30 day notice to the affected town(s) and landowner(s). The City provided this notice by certified mail on July 20, 2015 and July 22, 2015, which satisfies the statutory requirement.
After holding the public hearing, the City Council may then consider adoption of Ordinance No. O–15–06. Upon approval of the ordinance, the City will file the appropriate documentation with the Office of Administrative Hearings, which will review and finalize the annexation.
FINANCIAL/BUDGET: Per the 2015 Fee Schedule (Ordinance No. O–15–01), the planning and zoning fee for annexation is $3,000. As with past annexations, the City will waive this fee. Additionally, the Office of Administrative Hearings requires a $25 annexation filing fee.
OPTIONS: 1) Adopt Ordinance No. O–15–06 annexing land located in Winsted Township, McLeod County,
Minnesota pursuant to Minnesota Statute §414.033, subdivision 2(3), which permits annexation by ordinance, and waive the Annexation Fee as listed in the 2015 Fee Schedule.
2) Other.
RECOMMENDATION: Adopt Ordinance No. O–15–06 annexing land located in Winsted Township, McLeod County, Minnesota pursuant to Minnesota Statute § 414.033, subdivision 2(3), which permits annexation by ordinance, and waive the Annexation Fee as listed in the 2015 Fee Schedule.
COUNCIL ACTION: Consider a motion to adopt Ordinance No. O–15–06 annexing land located in Winsted Township, McLeod County, Minnesota, pursuant to Minnesota Statute § 414.033, subdivision 2(3), which permits annexation by ordinance, and waive the Annexation Fee as listed in the 2015 Fee Schedule.
ATTACHMENTS: A) Winsted City Council Resolution No. R–16–26. B) Proposed Ordinance No. O–15–06
1
ORDINANCE NO. O-15-06 AN ORDINANCE ANNEXING TO THE CITY OF WINSTED, MINNESOTA CERTAIN LANDS IN WINSTED TOWNSHIP ABUTTING THE CITY OWNED BY THE ESTATE OF DARLENE GUTKNECHT.
THE CITY COUNCIL OF WINSTED DOES ORDAIN:
Section 1. The City of Winsted has received a Petition for annexation by ordinance from the
property owner of the land described on Exhibit "A" (the "Property").
Section 2. The Property abuts the City of Winsted, is 9.99 acres or less, and is not presently
served by public wastewater facilities or public water facilities.
Section 3. The Property is deemed to be urban or suburban in character or about to become so.
Section 4. The City of Winsted held a Public Hearing regarding annexation of the Property and
gave thirty (30) days written notice of the Public Hearing, by certified mail, to Winsted Township and all
landowners within and contiguous to the Property.
Section 5. The Property is appropriate for annexation to the City of Winsted pursuant to
Minnesota Statute § 414.033, Subd. 2(3).
Section 6. The Property is hereby annexed to the City of Winsted.
Section 7. Property taxes payable on the Property shall continue to be paid to Winsted Township
for the year in which this annexation becomes effective. If this annexation becomes effective on or before
August 1, 2015, the City of Winsted shall levy on the Property beginning in 2016. If this annexation
becomes effective after August 1, 2015, the City of Winsted shall levy on the Property beginning in 2016.
Section 8. In the first year following the year when the City of Winsted levies on the Property
pursuant to Section 7 hereinabove, and thereafter, property taxes and special assessments (if any) on the
Property shall be paid to the City of Winsted.
2
Section 9. The City Clerk shall file this Ordinance with the State of Minnesota, Office of
Administrative Hearings; Winsted Township; the McLeod County Auditor; and the Minnesota Secretary of
State; and a copy of this Ordinance shall be delivered immediately to the McLeod County Auditor.
Section 10. This Annexation Ordinance shall be final on the date the Ordinance is approved by
the State of Minnesota, Office of Administrative Hearings.
Section 11. This Ordinance shall be published in accordance with law.
ADOPTED BY THE MAYOR AND COUNCIL OF THE CITY OF WINSTED,
MINNESOTA, THIS 1ST DAY OF SEPTEMBER, 2015.
____________________________________ Steve Stotko, Mayor
ATTEST: _________________________________ Deborah R. Boelter, City Clerk-Treasurer
3
EXHIBIT A That part of Government Lot 4, Section 11, Township 117 North, Range 27 West, McLeod County, Minnesota, described as follows:
Beginning at the southwest corner of said Government Lot 4; thence northerly, along the west line of said Government Lot 4 a distance of 710.49 feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds 610.50 feet; thence southerly, parallel with said west line to a point on the south line of said Government Lot 4; thence westerly, along said south line to the point of beginning.
DDA David Drown Associates, Inc. Public Finance Advisors
August 26, 2015 City of Winsted Attn: Dan Tienter, City Administrator P.O. Box 126 Winsted, MN 55395
RE: DiMax Expansion Honorable Mayor, Council Members, and Administrator Tienter: Jim Hasselman of DiMax recently indicated that the company was reviewing the potential to expand their production capabilities through the purchase of additional equipment. They have been evaluating the possibility of expanding their facilities in the community and have previously acquired an adjoining parcel of land. During the course of discussion the company has inquired about the availability of Tax Increment Financing or TIF. An economic development tax increment financing district would enable the City to capture some of the new property tax that would be generated from the new project for a period of up to 9 years. DiMax has requested that the new property taxes from the expansion that can be captured through the creation of a tax increment financing district be reimbursed to them for the 9-year capture period of a new TIF District. If the Council determines that it is appropriate to proceed, a subsidy agreement will be drafted that provides specific terms and conditions for the provision of tax increment assistance. It is anticipated that the proposed terms would include the deadlines for the start and completion of the new facility, job creation provisions, and the requirement that all property tax and public utility payments be made on time and in full. The agreement would also include repayment provisions if DiMax failed to meet the job creation and tax base goals established within the agreement. As we have also been having discussions at staff level regarding the use of tax increment financing for the new industrial park, it is recommended that we include that property in the proposed TIF District if it is determined to be appropriate to proceed. A resolution calling for a public hearing on the creation of a new tax increment financing district is attached for consideration at the September 1, 2015 City Council meeting. Thank you for your time and consideration of this matter. Please feel free to contact me if I can be of any additional assistance. Sincerely,
Shannon Sweeney, Associate David Drown Associates, Inc.
CITY OF WINSTED RESOLUTION R-15-35
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF WINSTED, MINNESOTA
HELD: September 1, 2015
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Winsted, McLeod County, Minnesota, was duly held at the City Hall on Tuesday, the 1st day of September, 2015, at 6:00 o'clock p.m. for the purpose, in part, of calling a public hearing on the modification of the Development Program for Municipal Development District No. 2 and the establishment of Tax Increment Financing Plan for Tax Increment Financing District No. 2-7 located therein. The following Councilmembers were present: and the following were absent: Council Member introduced the following resolution and moved its adoption;
RESOLUTION NO. R-15-35
CALLING FOR A PUBLIC HEARING ON THE MODIFICATION OF MUNICIPAL DEVELOPMENT DISTRICT NO. 2,
THE APPROVAL OF THE MODIFIED DEVELOPMENT PROGRAM RELATED THERETO, THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 2-7
WITHIN MUNCIPAL DEVELOPMENT DISTRICT NO. 2, AND THE ADOPTION OF TAX INCREMENT FINANCING PLAN RELATING THERETO
BE IT RESOLVED by the City Council (the "Council") of the City of Winsted, Minnesota (the "City"), as follows: 1. Public Hearing. The City Council shall meet on Tuesday, October 20, 2015, at approximately 6:00 p.m. to hold a public hearing on the following matter; (a) the proposed modification of Municipal Development District No. 2, (b), the proposed approval of the modified Development Program related thereto, (c) the proposed establishment of Tax Increment Financing District No. 2-7, and (d) the proposed adoption of the Tax Increment Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134 and 469.174 to 469.1794, inclusive, as amended (the "Act"). 2. Notice of Hearing. Filing of Program and Plan. The City Clerk-Treasurer is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the Development Program and Tax Increment Financing Plan, as proposed to be modified and adopted, on file in the City Clerk-Treasurer’s Office at City Hall and to make such copies available for inspection by the public. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor: and the following voted against the same.
Whereupon said resolution was declared duly passed and adopted. Adopted by the City Council this 1st day of September, 2015.
______________________________ Steve Stotko, Mayor
Attest: ________________________________ Deborah R. Boelter, City Clerk-Treasurer
STATE OF MINNESOTA ) CITY OF WINSTED ) SS. COUNTY OF MCLEOD ) I, the undersigned, being the duly qualified City Clerk-Treasurer of the City of Winsted, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Winsted, Minnesota duly called and held, as such minutes relate to the calling of a public hearing on Tax Increment Financing District No. 2-7, as proposed to be adopted. WITNESSED: _________________________________________ September 1, 2015 Deborah R. Boelter, City Clerk-Treasurer Date
EXHIBIT A
CITY OF WINSTED COUNTY OF MCLEOD
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
ON THE MODIFICATION OF MUNICIPAL DEVELOPMENT DISTRICT NO. 2, THE APPROVAL OF THE MODIFIED DEVELOPMENT PROGRAM RELATED THERETO, THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 2-7 THEREIN, AND THE ADOPTION OF TAX INCREMENT FINANCING PLAN RELATING THERETO
NOTICE IS HEREBY GIVEN that the City of Winsted, McLeod County, Minnesota, will hold a public hearing on Tuesday, October 20, 2015, at approximately 6:00 p.m. at the Council Chambers in City Hall in the City of Winsted, Minnesota, relating to (a) the proposed modification of Municipal Development District No. 2, (b) the proposed approval of the modified Development Program related thereto, (c) the proposed establishment of Tax Increment Financing District No. 2-7 therein, and (d) the proposed adoption of the Tax Increment Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134 and 469.174 to 469.1794, inclusive, as amended (the "Act"). Copies of the Development Program and Tax Increment Financing Plan for Tax Increment Financing District No. 2-7, as proposed to be modified and adopted, will be on file and available for public inspection at the office of the City Administrator at City Hall. The properties proposed to be affected by Tax Increment Financing District No. 2-7 are described in the Tax Increment Financing Plan on file in the office of the City Administrator. A map of the Tax Increment Financing District is set forth below: (INSERT MAP) All interested persons may appear at the hearing and present their view orally or in writing. Dated: September 1, 2015 BY ORDER OF THE CITY COUNCIL Deborah R. Boelter City Clerk-Treasurer
