The City of Muskogee encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28 CFR/36). (Public Comment during Public Hearing or Agenda item comment) Council Rules of Decorum limit citizen comments on agenda items and public hearings to five (5) minutes. Any person desiring to address the Committee during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted twelve (12) copies should be made available, and may not be returned. Agenda Finance Committee June 2, 2015 4:00 P.M. - City Council Chambers MAYOR COBURN TO RECOGNIZE CLYDE "SONNY" BROWN FOR EMPLOYEE OF THE MONTH FOR JUNE. 1. Consider approval of the Finance Committee minutes of May 19, 2015. 2. Consider approval of claims from May 13, 2015 to May 26, 2015 for all City Departments . (Jean Kingston) 3. Consider approval of the option to renew the contract between the City of Muskogee and the Office of Juvenile Affairs providing funding for a Community Intervention Center for juveniles and the Professional Services Agreement with the Muskogee County Sheriff’s Office assigning the operation of the same. (Roy Tucker) 4. Consider approval of a resolution declaring the parcel of property located on the corner of Robison Avenue and Washington Street, as surplus property and authorize the sale of the property to Steven Ellis, in the amount of $363.00, or take other necessary action. (Roy D. Tucker) 5. Receive report from the Retail Business Enterprise department on recent activities, and if necessary, take action on economic development plans for 2015-2016. (Don Root) 6. Discuss status of contract negotiations with Global Spectrum, and take any necessary action, including providing direction to staff. (Don Root)
Transcript
The City of Muskogee encourages participation from all its citizens in public meetings. If participation is not possible due to a disability,notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA28 CFR/36).
(Public Comment during Public Hearing or Agenda item comment)
Council Rules of Decorum limit citizen comments on agenda items and public hearings to five (5) minutes. Any person desiring to address theCommittee during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish toaddress. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are tobe submitted twelve (12) copies should be made available, and may not be returned.
AgendaFinance Committee
June 2, 20154:00 P.M. - City Council Chambers
MAYOR COBURN TO RECOGNIZE CLYDE "SONNY" BROWN FOR EMPLOYEE OF THE MONTH FOR JUNE.
1. Consider approval of the Finance Committee minutes of May 19, 2015.
2. Consider approval of claims from May 13, 2015 to May 26, 2015 for all City Departments . (JeanKingston)
3. Consider approval of the option to renew the contract between the City of Muskogee and the Office ofJuvenile Affairs providing funding for a Community Intervention Center for juveniles and theProfessional Services Agreement with the Muskogee County Sheriff’s Office assigning the operation ofthe same. (Roy Tucker)
4. Consider approval of a resolution declaring the parcel of property located on the corner of RobisonAvenue and Washington Street, as surplus property and authorize the sale of the property to StevenEllis, in the amount of $363.00, or take other necessary action. (Roy D. Tucker)
5. Receive report from the Retail Business Enterprise department on recent activities, and if necessary, takeaction on economic development plans for 2015-2016. (Don Root)
6. Discuss status of contract negotiations with Global Spectrum, and take any necessary action, includingproviding direction to staff. (Don Root)
Finance Committee 1. Meeting Date: 06/02/2015
Initiator: Leslie Lester, OfficeAdmin 1 City Clerk Office
Department: City ClerkStaff Information Source:
InformationAGENDA ITEM TITLE:Consider approval of the Finance Committee minutes of May 19, 2015.
BACKGROUND:
RECOMMENDED ACTION:
AttachmentsFin Minutes
MINUTESFINANCE COMMITTEE
MAY 19, 2015
The Finance Committee of the City of Muskogee, Oklahoma, met at 4:00 p.m. on Tuesday, May 19, 2015, in Council Chambers, Third Floor,Municipal Building, with the following in attendance:
Present: Deputy Mayor James Gulley; Committee Member Janey Boydston; Committee Member Dan Hall;Committee Member Wayne Johnson; Committee Member Derrick Reed; Committee Member IvoryVann
Absent: Mayor John R. Coburn; Committee Member Marlon Coleman; Committee Member Lee Ann Langston
StaffPresent:
Roy Tucker, City Attorney; Matthew Beese, Deputy City Attorney; Pam Bates, City Clerk; Gary Garvin,City Planner; Mike Stewart, Public Works Director; Mark Wilkerson, Parks & Recreation Director; DerekTatum, Fire Chief; Kelly Epperson, Human Resources Director; Rex Eskridge, Police Chief; Don Root,Director of Retail Business Enterprise
1. Consider approval of the Finance Committee minutes of May 5, 2015.
Motion was made by Deputy Mayor James Gulley, seconded by Committee Member Dan Hall to
approve the Finance Committee Meeting minutes of May 5, 2015. AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee Member
Dan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
2. Consider approval of claims for all City Departments April 30, 2015 thru May 13, 2015. (JeanKingston)
Motion was made by Deputy Mayor James Gulley, seconded by Committee Member Dan Hall to
approve the claims of all City Departments April 30, 2015 thru May 13, 2015. AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee Member
Dan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
3. City Attorney, Roy Tucker, stated the City Attorney's office received an application from Amy Kaiserto purchase the parcel of property located on South E. and Lexington Street. The parcel is 14,000 sqfeet and zoned R-5 mobile home and is of build-able size. Ms. Kaiser was the only bidder on thisproperty, I am recommending the lot be sold to Ms. Kaiser for the amount of $363.00.
Motion was made by Committee Member Dan Hall, seconded by Committee Member Janey
Boydston to approve a resolution declaring a parcel of property located on the corner of South “E”and Lexington Streets, as surplus property and authorize sale to Amy Kaiser, in the amount of$363.00.
AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee Member
AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee MemberDan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
4. Muskogee Police Chief, Rex Eskridge, stated we recieved for month of April donated funds in theamount of $320.00 for the Animal Shelter.
Motion was made by Committee Member Dan Hall, seconded by Committee Member Wayne
Johnson to approve receiving donated funds for the month of April, 2015, in the amount of$320.00 for the City's Animal Shelter Sponsorship Program as per the attached list.
AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee MemberDan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
5. City Attorney, Roy Tucker, stated this is a renewal of our contract with Mr. Bart Fite to continuerepresentation in seven (7) inverse condemnation lawsuits. Mr. Fite has been involved in these casessince 2011, inverse condemnation cases are not something covered by our OMAG policy. However,we do receive a rebate of up to $15,000 in legal services. This is only a renewal of the previousagreement, the rate per hour will the same.
Motion was made by Committee Member Dan Hall, seconded by Committee Member Janey
Boydston to approve a renewal of a Professional Services Agreement with C. Bart Fite to providerepresentation for the City of Muskogee in nine (7) inverse condemnation lawsuits filed inMuskogee County District Court; Michael & Lori Carmen v. City of Muskogee, Case No.CJ-2011-168; Stanley & Linda Clark v. City of Muskogee, Case No. CJ-2011-164; W.C. Cochranv. City of Muskogee, Case No. CJ-2011-466; Harold & LeAnne Cox v. City of Muskogee, CaseNo. CJ-2011-465; Jerry & Marie Maxey v. City of Muskogee, CJ-11-469, Bobby & Linda Scogginsv. City of Muskogee, CJ-11-467; Crystal Thompson v. City of Muskogee, CJ-11-478, andauthorize the Mayor and City Clerk to execute the agreement.
AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee MemberDan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
6. City Attorney, Roy Tucker, stated this is a renewal of a professional service agreement with Ms. BettyOuthier Willams for representation for the City of Muskogee in four (4) inverse condemnationlawsuits. Representation has been provided to the City of Muskogee from Ms. Williams since 2007and we have been very happy with the services she has provided. We would like to recommendapproval for her to represent the city for one more year.
Motion was made by Committee Member Wayne Johnson, seconded by Committee Member Dan
Hall to approve the renewal of a Professional Services Agreement with Betty Outhier Williams toprovide representation for the City of Muskogee in four inverse condemnation lawsuits filed inMuskogee County District Court styled England v. City of Muskogee, Case No. CV-2007-20;Lacey v. City of Muskogee, Case No. CV-2007-1377; Taff v. City of Muskogee, Case No.CJ-2007-1410; Vaughn v. City of Muskogee, Case No. CJ-2007-1371; and authorize the Mayorand City Clerk to execute the agreement.
AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee MemberDan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
7. City Attorney, Roy Tucker, stated this is a renewal of a professional service agreement with AttorneyMichael Gilliard. Our Worker's Compensation court is located in Tulsa and retaining Mr. Gilliard torepresent the City saves money due to not paying mileage to travel to court.
Motion was made by Committee Member Dan Hall, seconded by Committee Member Ivory Vann
to approve the renewal of a professional service agreement for the fiscal year July 1, 2015 throughJune 30, 2016, with Michael Gilliard, Attorney at Law, to provide representation for the City inWorkers’ Compensation Court.
AYE: Deputy Mayor James Gulley, Committee Member Janey Boydston, Committee MemberDan Hall, Committee Member Wayne Johnson, Committee Member Derrick Reed,Committee Member Ivory Vann
Carried - Unanimously
ADJOURN
CHAIRMAN DERRICK REEDFINANCE COMMITTEEfinminPB/ll
Finance Committee 2. Meeting Date: 06/02/2015
Initiator: Leslie Lester, OfficeAdmin 1 City Clerk Office
Department: City ClerkStaff Information Source: Donnie Wimbley, Purchasing Manager
InformationAGENDA ITEM TITLE:Consider approval of claims from May 13, 2015 to May 26, 2015 for all City Departments . (Jean Kingston)
BACKGROUND:Claims List for all City Departments.
RECOMMENDED ACTION:Approve of claims May 13, 2015 to 5/26/2015 for all City Departments .
AttachmentsClaims List
Finance Committee 3. Meeting Date: 06/02/2015
Submitted For: Roy Tucker, City Attorney Initiator: Leslie Arnold, AttorneySecretary
Department: City AttorneyStaff Information Source: City Attorney
InformationAGENDA ITEM TITLE:Consider approval of the option to renew the contract between the City of Muskogee and the Office of JuvenileAffairs providing funding for a Community Intervention Center for juveniles and the Professional ServicesAgreement with the Muskogee County Sheriff’s Office assigning the operation of the same. (Roy Tucker)
BACKGROUND:This contract renewal continues the operation of the Community Intervention Center (CIC). The CIC provides ashort-term detention center for juveniles as an alternative to Jail. Since 2000, the City of Muskogee has receivedfunds from the Office of Juvenile Affairs in order to supplement the cost of this program. Under the terms of therenewal contract, the OJA agrees to provide payment up to $211,200.00 for costs incurred for the operations of theCIC. The City, in turn, assigns the day-to-day operations of the CIC to the County Sheriff. The City providesadditional funding for these operations in the amount up to $70,000, which we have received a request to increaseto $150,000.
RECOMMENDED ACTION:Approve the renewal of the Contract between the City and OJA, and approve the Professional Services Agreementwith County Sheriff.
AttachmentsAffidavit of AssignmentProfessional Services AgreementBudget
AFFIDAVIT OF ASSIGNMENT – FY2016
The City of Muskogee, (hereinafter referred to as “City”) has entered into a contract with the Office of Juvenile Affairs (hereinafter referred to as “OJA”) for the contract periof 7/1/2015 througy 6/30/2016 to provide Community Intervention Centers (CIC) so that law enforcement has a place to take juveniles who are in their custody. Oklahoma Legislation 10A O.S. §2-7-305(D).1. has authorized and mandated OJA in its role as planner and coordinator of juvenile justice and delinquency prevention services to enter into agreements for the establishment and maintenance of CIC’s. The City has entered into a contract with Muskogee County Sheriff’s Office, (hereinafter referred to as “Subcontractor”) to develop and provide those services required by the agreement with OJA. Attach subcontract.
Subcontractor Information:
FEI#: 73 6006395
Name: Muskogee County Sheriff’s Office: CIC, Attn: Donnette Caywood
Mailing Address: 122 S. 3rd, Muskogee, Oklahoma 74401
Approved by the City Council of Muskogee, Oklahoma, and dated this _____ day of ______________, 2015.
___________________________________John R. Coburn, Mayor
Subscribed and sworn before me this _____ day of _______________, 2015.
My Commission expires: _________________________
_____________________________________________Notary Public
Approved: __________________________________ Date: ______________Office of Juvenile Affairs
Title: _____________________________
l:\cityattorney\municipal court\juvenile\affidavit of assignment 2015.docx
PROFESSIONAL SERVICES AGREEMENT WITH MUSKOGEE COUNTY SHERIFF’S OFFICE AND THE CITY OF MUSKOGEE
This agreement is made and entered into this ______ day of _________________, 2015, by and between the City of Muskogee, a municipal corporation, hereinafter also referred to as the “City”) and Muskogee County Sheriff Office, an inter-local governmental agency.
WHEREAS, the Office of Juvenile Affairs (“OJA”) has modified its Inter-local Agreement with the City of Muskogee that provides for the service of a Community Intervention Center in the City of Muskogee, Oklahoma, and certain listed services under Section One of the Agreement.
NOW, THEREFORE, the parties agree as follows:
1. The Muskogee County Sheriff’s Office agrees that is shall operate the CIC in compliance with all terms and conditions imposed upon the City under the Inter-local Agreement between the City and OJA.
2. The Muskogee County Sheriff’s Office will be covered by Associates County Commission of Oklahoma insurance policy.
3. In the event that OJA reduces or terminates funding within the term of this agreement, Muskogee County Sheriff’s Office would be responsible and not the City for payment of any unfunded liabilities. In the event that the City receives notice of reduction in consideration, the City may cancel this agreement by providing written notice to the Muskogee County Sheriff’s Office.
4. The City’s match, either in kind or cash, shall not exceed 50% of the amount of funds provided by the State of Oklahoma, or $150,000.00 for the period of July 1, 2015 to June 30, 2016.
5. That the term of this agreement will begin on July 1, 2015 and end on June 30, 2016.
For faithful performance of the terms of this agreement, the parties hereto in their capacities as stated, affix their signatures.
By: _______________________________MUSKOGEE COUNTY SHERIFF
By: ___________________________________ JOHN R. COBURN, MAYOR
ATTEST:
________________________________PAMELA S. BATES, CITY CLERK
Approved as to form and legality this ____ day of ___________, 2015.
_____________________________ROY D. TUCKER, City Attorney
Finance Committee 4. Meeting Date: 06/02/2015
Submitted For: Roy Tucker, City Attorney Initiator: Leslie Arnold, AttorneySecretary
Department: City AttorneyStaff Information Source: City Attorney
InformationAGENDA ITEM TITLE:Consider approval of a resolution declaring the parcel of property located on the corner of Robison Avenue andWashington Street, as surplus property and authorize the sale of the property to Steven Ellis, in the amount of$363.00, or take other necessary action. (Roy D. Tucker)
BACKGROUND:Steven Ellis, made application with the City Attorney’s office to purchase the parcel located on the corner ofRobison Avenue and Washington Street. The parcel is zoned “R-1” (Single Family). The parcel has 5850 squarefeet. The parcel was not posted for a 10 day period per Resolution 3825-A, because said parcel is under the 7200square feet requirement.
Being the only bidder, Steven Ellis has deposited the required payment of $363.00 to purchase this parcel.
RECOMMENDED ACTION:Approve a resolution declaring the property located on the corner of Robison Avenue and Washington Street, assurplus to the needs of the City of Muskogee, and the City Manager is authorized to sell the parcel to Steven Ellis,in the amount of $363.00.
AttachmentsResolutionMap
RESOLUTION NO. _________
A RESOLUTION DECLARING CERTAIN REAL PROPERTY PRESENTLY IN THE POSSESSION OF THE CITY OF MUSKOGEE TO BE SURPLUS TO THE NEEDS OF THE CITY AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID REAL PROPERTY, SAID TRACT OF LAND DESCRIBED AS S1/2 LOTS 17 THRU 19 LOT 20 LESS E10 BLOCK 1, CREAM RIDGE ADDITION, CITY OF MUSKOGEE, MUSKOGEE COUNTY, STATE OF OKLAHOMA.
WHEREAS, the City of Muskogee, Oklahoma has in its possession certain real propertywhich are no longer needed; and
WHEREAS, the City of Muskogee desires to dispose of said real property, which are no longer needed, as surplus property according to the provisions of the Charter and the Ordinances of said City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MUSKOGEE, OKLAHOMA;
SECTION 1: That property described as:
S1/2 LOTS 17 THRU 19 LOT 20 LESS E10 BLOCK 1, CREAM RIDGE ADDITION, City of Muskogee, Muskogee County, State of Oklahoma, is hereby declared to be surplus to the needs of the City of Muskogee, Oklahoma, and the City Manager is authorized to dispose of said real property.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF MUSKOGEE, OKLAHOMA, THIS ______ DAY OF ______________, 2015.
__________________________________JOHN R. COBURN, MAYOR
ATTEST:
_______________________________PAMELA S. BATES, CITY CLERK
Seal
Approved as to form and legality this _____ day of ____________, 2015.
_____________________________________________ROY D. TUCKER, CITY ATTORNEY
Finance Committee 5. Meeting Date: 06/02/2015
Submitted For: Pam Bates, City Clerk Initiator: Pam Bates, City ClerkDepartment: City ClerkStaff Information Source:
InformationAGENDA ITEM TITLE:Receive report from the Retail Business Enterprise department on recent activities, and if necessary, take action oneconomic development plans for 2015-2016. (Don Root)
BACKGROUND:Mr. Root will provide an overview of the developments and discussions which occurred at the InternationalCouncil of Shopping Centers conference in Las Vegas, as well as, an update on items related to economicdevelopment in Muskogee.
RECOMMENDED ACTION:Accept report from Director-RBE.
Finance Committee 6. Meeting Date: 06/02/2015
Submitted For: Howard Brown Jr., CityManager
Initiator: Roy Tucker, City Attorney
Department: City ManagerStaff Information Source:
InformationAGENDA ITEM TITLE:Discuss status of contract negotiations with Global Spectrum, and take any necessary action, includingproviding direction to staff. (Don Root)
BACKGROUND:Recently the City Council accepted a proposal for the operation and management of the Civic Center and RoxyTheater. The acceptance was subject to approval and incorporation of a content supplier agreement with OxfordProductions. Based on correspondence received by the City, it appears that negotiations between Global Spectrumand Oxford have stalled. Thus, staff would like to discuss how to proceed with negotiations between GlobalSpectrum and the City.
