1

2

A disability justice movement working to transform communities.

Home of Michigan’s Assistive Technology Program

MDRC’s Web Page: www.copower.org

Contact mdrc@mymdrc.org

3

Simpler backgrounds Use the slide layouts! Don’t add text

boxes Add your text

content in the outline view

Select Home, then New Slide (or select the New Slide button)

A menu of slide types will appear.

4

5

Select Home > New Slide, ( or select the New Slide button)

A menu of slide types will appear.

Insure good contrast Use Sans-serif: Arial,

Veranda, Tahoma… Use large text Do not use color as the

only way to convey content.

6

7

Know your audienceCheck reading levelAvoid or define

abbreviation and acronyms

8

Text converted to an image in Office 2003-2007 must be given alternative text.

It remains text in It remains text in Office 2010.Office 2010.

Make sure you use a unique title for each slide.

Can number if similar (Title Text 1, Title Text 2 and so on.)

“Invisible” titles also work for screen readers.

9

For all images which add meaning Just leave decorative text blankMeaningful description of what you

see.Do not use the presenter notes

area for alternative text.

10

11

Right click on image Select “Format

Image” Select the “Web” tab Enter alt text Click “Ok”

12

Select image Right click Go to “Format

Picture” Select “Alt Text” Leave the “Title”

blank Enter text in the

“Description” box

13

Avoid automatic slide transitions. Use simple slide transitions as

complex transitions can be distracting.

Insure animations are brief not distracting.

14

Use the tools in PowerPoint for creating hyperlinks

Use meaningful text May want to include the url if

providing a print version.

15

Use alt text Complicated tables will be

difficult to describe.

16

Use alt text Don’t use color as

the only way to convey information.

Consider adding Pattern fill to differentiate areas.

17

Video: Must be captioned and have accessible player controls

Audio: Ensure a transcript is included.

18

Layers in PowerPoint The order slide items are read For Office 2010, accessibility checker

will help. Can use a program called PPT2HTML

or LecShare.

19

Can check using the Tab key in the slide view.

Use the Order commands on the Draw menu to move items forward and backward in the stacking order.

20

Do not use the “Save As Web Page” option.

Does not create accessible HTML content!

Don’t use it.

21

Accessibility Checker!To run the accessibility checker:

File Info Check for Issues

Check Accessibility

22

Text only – select “save as” and then choose the “Outline/RTF” I add the alternative text to the

text only version. Add the url information for any

hyperlinks.

23

Save presentation as PowerPoint 97 – 2003 or .ppt

Export to PDF and provide a .pdf version

Also provide an outline version as a “Rich Text Format” or .rtf

24

Import your PowerPoint Correct accessibility Create accessible HTML

version Include a Table of Contents Slides have watermark Free

25

All features of Lite plus:Add Audio Import audio filesCreate QuickTime Movies

Automatically create captions from the Lecturer's Notes

Include a Table of ContentsCreate MPEG-4 Video Files

26

27

“The only important thing about design is

how it relates to people.”

— Victor Papanek