A PAPER DELIVERED ON INTERNALY GENERATED REVENUE SUMMIT AT

EKITI STATE UNIVERSITY, ADO - EKITI

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A SWOT ANALYSIS OF REGISTRY DEPARTMENT AND RECOMMENDATIONS

FOR PROPELLING WEALTH CREATION FOR THE UNIVERSITY

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The Registry provides administrative support for

the day-to-day running of the University.

Its effectiveness, therefore, determines to a large

extent, how well the University achieves its set

goals particularly in maintaining law and order

based on the Law and Statues of the University.

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• PREAMBLE

• For the Registry to effectively and

efficiently carry out its facilitating

responsibilities, it is divided into four

directorates to take care of the

following functions:

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Directorate of Academic Affairs

- Student Admissions

- Examination and Records

- Graduation and certification

Directorate of Students’ Affairs

- Orientation Programmes

- Student Welfare and Discipline

- Accommodation

- NYSC matters

- Bursary and Scholarship

Directorate of Personnel:

- Recruitment

- Training and Development

- Reward and Discipline

- Exit from Service

Directorate of Council Affairs

and General And Administration

- Administration of Council

matters

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The Registrar’s office handles relationship with

external agencies such as National Universities

Commission, Tertiary Education Trust Fund,

Council of Legal Education, Ministry of

Education, JAMB and the general public.

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The office is the gateway to the University

where all correspondence to the University

irrespective of their subject matters are

received.

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CHALLENGES

External Perception- Service Delivery especially in areas of

issuance of certificates and transcripts

Shortage of staff

Inadequate facilities – Office accommodation, ICT, Office

equipment, utility vehicles, shredding machines, weight scale

that can be used to measure waste papers after bagging by

vendors

Limited Training avenues

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Poor working environment

Inadequate office accommodation and lack of

storage facilities, especially in the Directorate

of Academic Affairs.

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STRENGTHSPersonnel: Our Personnel are qualified, experienced, exposed, trainable and, dedicated

The University is well established and well knownAbility to achieve results inspite of all

odds/challenges.Regular sources of revenue generation Job Security/job satisfactionCommitted, dedicated, sympathetic and

proactive management team

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OPPORTUNITIES Fees are moderate compared with private institutions

around

Growth Potentials in terms of career progression

Availability of qualified candidates to draw from to fill

vacancies

Availability of a large pool of candidates for students’

admission

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TETFUND Intervention.

Availability of waste papers and used items that

can be translated to wealth.

Training and Re-training opportunities through

TETFUND intervention.

IGR of about N50 million from candidates annually

through N5,000.00 charged per PUTME candidate.

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THREATS Lack of interest by

graduands to attend

convocation ceremonies

Industrial unrests

Govt Policy – In terms of

demand for presentation

of certification

Delay in the release of

examination results

Loss of data

Irregularity of academic

calendar – making

planning difficult

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Funding: Unlike Faculties and other academic units, the Registry

does not have direct access to money. Due to paucity of funds, the

budgetary allocation to the Registry declines. For instance,

Budgetary Allocation to Registry in the last 2 years is:

- 2014 – N40 million

- 2015 – N21 million

Students’ Agitation/unrest

Inability to meet expectations from stakeholders: Students,

parents, community

Negative Public image – Stakeholder’s perception

Certificate counterfeiting 14

DIVISIONS WHERE REVENUE IS GENERATED IN THE REGISTRY

COUNCIL AFFAIRS

EXAMINATIONS AND RECORDS

STUDENTS’ AFFAIRS

GENERAL ADMINISTRATION

ADMISSIONS

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CURRENT STATUS OF INTERNALLY GENERATED REVENUE (IGR) IN THE

REGISTRY• DIRECTORATE OF COUNCIL

AFFAIRSRegistration of University Consultants/Contractors. The different categories of Contractors in the University are as follows:

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Category A

• Qualified and experienced

Consultants: They are required to

pay only N200.00 to obtain an

application form (no renewal required)

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Category B

Contract Sum Registration fees

B1 Contract value up to N250,000.00 2,000.00

B2 Contract value from N250,000 + 500,000.00 3,000.00

B3 Contract value up to N250,000.00 (for motor mechanics only)

2,000.00

B4 Contract value from N500,001 – N1,000,000.00 4,000.00

Supply and Petty Contracts: This category is divided as follows

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Category C:

Contract sum Registration fees

C1 1,000,001 – 1,500,000.00 5,000.00

C2 1,500,001 – 2,000,000.00 6,000.00

C3 2,000,001 -3,000,000.00 8,000.00

C4 3,000,001 –above 10,000.00

Major Civil Engineering/Building Mechanical etc: This category is sub-divided as follows:

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Renewal of Registration

Registration of contractors is valid for one

year. Therefore, any contractor that is still

interested in doing business with the

University will pay a renewal fee of 40% of the

initial registration fee for each category yearly.

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Category ACategory B N

Category B1 800.00

Category B2: 1,200.00

Category B4: 1,600.00

Category C N

Category C1: 2,000.00

Category C2 2,400.00

Category C3 3,200.00

Category C4: 4,000.00

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Fees for the purchase of application forms:

Category A 200.00 Consultant

Category B 200.00 Petty Contractors

Category C 250.00

Fees for the purchase of application forms:

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N658,160.00 was generated on Registration of contractors in year 2015

ii. DIRECTORATE OF ACADEMIC AFFAIRS

a EXAMS & RECORDS N

Collection of Transcript 5,000.00Collection of Certificate 5,000.00Collection of Notification of Result 2,000.00

Collection of letter of Proficiency 2,000.00

Collection of letter of attestation 2,000.00

Verification Letter 5,000.00

The means of generating IGR in the Directorate is through the following:

23N118,894.00 was generated in this Division in year 2015

b. SENATE & ACADEMIC MATTERS N

Rentage of Academic gowns 500.00 per Unit

c. ADMISSIONS N 5,000.00 per PUTME candidate

Verification of Ordinary Level Results 5,000.00

PUTME 6,000.00

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iii. DIRECTORATE OF STUDENTS’ AFFAIRS

Registration of Clubs and Associations

2,500.00

Income from Students’ Accommodation

N

Ajasin Hostel 20,000.00Ifaki Hostel 25,000.00Medical Hostel 50,000.00

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RECOMMENDATIONS FOR PROPELLING WEALTH CREATION FOR THE UNIVERSITY

i. It is suggested that all the fees for registration, renewal

and application for contract in the University should be

reviewed upward.

ii. All the charges for Academic Records i.e Transcripts,

Certificates, verification, Notification of Results should

also be reviewed upward .

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iii. Fees for the rentage of Academic Gowns could as well be reviewed upward to N1,000.00

iv. Production of Academic Robes for direct sale to our graduates (especially the Ph.D holders)

iv. It is recommended that specific IGR to the Registry Unit be put in place in form of Registry

administrative charges of N500 by each graduating student at the point of collection of

notification of result.

v. Improved efficiency and effectiveness of service delivery.

vi. The University is advised to compel contractors who handle projects worth more than N250

million in the University to donate particular projects in their honour on campus to serve as

endowment.

vii. Endowment of chairs – Reputable industries should be encouraged to endow chairs.

viii.

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viii. Partnership with Bursary and the Office of the Research

and Development to organize training programmes for

the non teaching staff of tertiary institutions.

ix. Disposal of waste paper should be centralised through

the General Administration Division.

x. Faculties / Departments should be mandated to give

periodic report on old scripts and waste papers to the

Registry.

xi. Upward review of these fees.

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Thank you.

E.A. OgunyemiRegistrar

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